• Thursday 31 January 2013
  • NO. 5013
  • VOL. 143

General notices

Clubs Committee

Annual Report 2011–12

The Clubs Committee is pleased to present its annual report for 2011–12, in accordance with section 4.6 of its terms of reference as set out in Council Regulations 2 of 2004. This report was considered by Council's General Purposes Committee on 21 January.

1 During the academic year 2011–12, chaired by the successive Assessors (The Revd Dr Teresa Morgan and Dr Helen Leith Spencer) and with a membership made up of both staff and student representatives, the Clubs Committee continued to provide a range of support for the University's official student clubs and societies (ie those registered with the Proctors). This support was directed primarily towards non-sports clubs and publications, on the basis that sports clubs can generally look to the Sports Department for assistance.

2 Funding for the committee's activities was provided from two sources in the usual way: an allocation from PRAS (£9k, slightly reduced from the previous year's level) and a net share (£10.09k) of the proceeds of the per-capita levy paid by all colleges to support both sports and non-sports clubs at University level.

3 The committee continued to operate a Clubs Office (co-located within the Proctors' Office in the University Offices) staffed by a part-time Clubs Officer. In addition to being available to provide secretarial services on request to student organisations, the Clubs Officer advised on and assisted with registration procedures (including checking financial information submitted). During the year, around 200 clubs and societies registered and re-registered with the Proctors (those designated as Sports Clubs dealt with their registration through the Sports Department, while the remaining non-sports clubs and publications dealt directly with the Clubs Office).   

4 The committee also continued its cooperation with the Sports Department over the Driver Assessment and Vehicle Hire Scheme (administered from the Sports Department but open to use by any club registered with the Proctors). This important scheme enables students to drive good-quality hired vehicles safely, insured by the University, when taking part in bona fide club activities such as travelling to sports fixtures or events outside Oxford. Some 696 hire-day bookings were made by clubs under the scheme, the great majority of these (682) being for sports purposes. During the year, driver assessments were carried out on 23 days (both new and refresher assessments). There were more than 250 approved student drivers on the scheme's database. Seventeen reportable insurance incidents occurred during the year (up slightly on the total of fifteen the previous year). These resulted mainly in damage occurring while drivers were manoeuvring vehicles at low speed; most importantly, no personal injuries were sustained. The driver assessment regime is being reviewed so as to address the causes of incidents of the kind experienced in recent years.

5 Financial support was provided directly to clubs in the form of grants and interest-free loans. During the year the committee considered about 20 applications from non-sports clubs and publications. Of these, 13 applications were supported. Start-up awards (up to £200) were made to organisations as diverse as the Oxford Lithuanian Society, the Oxford Ceilidh Band, the Oxford Screenwriting Society, the Harry Potter Society, the Oxford Energy Society, the Oxford Nature Conservation Society, the C H Dodd Society and the OU Fashion Association. A grant of £230 was made to the OU Brass Band, to support its participation in the 2012 national student championships (where the band achieved a creditable eighth place). The committee also made four major grants of £1,000 each to well-established societies: to the OU Archaeological Society (to support its participation in a local dig); to the OU Space and Astronomical Society (to support the costs of renovating its observatory); to the OU Pakistan Society (to support the costs of hosting a major student conference in Oxford); and to Oxford Nightline (for the purchase of upgraded telephone equipment for use by its volunteers). The reports back to the committee show that its funding, although often comparatively modest, makes a considerable difference to the viability of new clubs and to the success of the activities of those which have been in existence longer.  

6 The committee established a Working Group on Club Constitutions to consider a request from the Proctors for advice about particular aspects of clubs' constitutional arrangements. Having received the Working Group's report and proposals, the committee arranged for consultations to take place with a number of sports clubs which might be particularly affected if changes are implemented. The committee intends to finalise any recommendations for transmission in Hilary term 2013 to the body responsible for clubs' registration arrangements (viz the Rules Committee).

7 As always the Clubs Committee benefited from the keen interest and lively contributions of its student members. The committee remains convinced that student clubs contribute hugely to the University's sporting, social, cultural and charitable activities and is pleased to be able to help to promote and support these.


Medical Sciences

Conferments of Title

The Medical Sciences Board has conferred the title of University Research Lecturer on Sally Cowley, MA, PhD, Head, James Martin Stem Cell Facility, Sir William Dunn School of Pathology.

Social Sciences

Vinerian Professorship of English Law

Hugh Graham Collins, BA BCL MA Oxf, LLM Harvard Law School, Professor of English Law, Department of Law, LSE, has been appointed to the Vinerian Professorship of English Law in the Faculty of Law with effect from 1 October 2013.

Professor Collins will be a fellow of All Souls.

Visiting Professorships

Medical Sciences

The Medical Sciences Board has conferred the title of Visiting Professor of Microbiology and Immunology on Professor G Gao, BSc, MSc, DPhil, DVM, for a further period of five years from 1 January 2013.

Electoral Boards

Revised composition of an Electoral Board

The revised composition of the electoral board to the post below, proceedings to fill which are currently in progress, is as follows:

Professorship of Microbiology        

  Appointed by
Professor W James (Pro-Vice-Chancellor) Mr Vice-Chancellor1
Professor D Edwards  Warden of Wadham
Professor D Smith Council
Professor J Mellor Council
Professor D W Holden  Medical Sciences Board
Professor M Freeman Medical Sciences Board
Professor C Tang Medical Sciences Board
Professor D J Sherratt Medical Sciences Board
Professor P Beer Wadham 
1Appointed by Mr Vice-Chancellor under the provisions of Statute IX, Sect 10 and 11.

Musical Events

Harris Manchester

The following recitals will take place at 1.30pm on Thursdays. Free admission.

7 Feb: Benjamin Charlston and Jocelyn Waller, piano duet

14 Feb: Tatiana Soloviova, soprano

21 Feb: John Buckley, tenor