Council and Main Committees

  • Thursday 22 November 2012
  • NO. 5007
  • VOL. 143

Council of the University

Approval of nomination of external member of Council

Under regulation 9.3 of Council Regulations 2 of 2002, the nomination below shall be deemed to be approved unless not later than 4 pm on Thursday, 29 November, the Registrar has received from not fewer than 20 members of Congregation a written request for a postal ballot to be taken in respect of that nomination.

Approval of nomination of Sir Crispin Davis as an external member of Council

The nomination by Council, under the provisions of section 4 (7)–(10) of Statute VI, of Sir Crispin Davis, MA Oxf, as a member of Council for four years from Hilary term 2013, is submitted for approval.

Note on the nominated external member of Council

Sir Crispin Davis graduated in Modern History (Oriel, 1970). He then worked for Procter and Gamble from 1970 to 1990, holding a series of senior positions in the UK and Germany before becoming President of the company's North American food business. Between 1990 and 1993 he was Group Managing Director for Guinness Group, and then became Chief Executive Officer for Aegis Group plc, a leading global media service company, between 1994 and 1999. From 2000 to 2009 he was Chief Executive Officer of Reed Elsevier plc. He was knighted in 2004, for services to publishing and information. Sir Crispin is a non-executive director of GlaxoSmithKline, a member of the Global Advisory Board for Citigroup, and a member of the Council and the Board of Trustees of the National Trust. He has in the past served on the Development Board of the Tate (2002–7) and the Oxford University Press Finance Committee (1994–9). Sir Crispin has been an external member of Council since Hilary term 2009. He is currently the chairman of the Committee to Review Salaries of Senior University Officers, and a member of the Finance Committee and of the Nominations Committee.

Council of the University

Changes in Regulations

Council has made the following changes in regulations, to come into effect on 7 December.

(a) Committees reporting directly to Council or one of its main committees

Explanatory Note

These changes in regulations serve to indicate that the two co-opted members of the General Purposes Committee may be internal or external members and place certain restrictions on the composition of the quorum of the General Purposes Committee, with a view to ensuring the quorum is appropriately representative.

Text of Regulations

1 In Part 3 of Council Regulations 15 of 2002, concerning the General Purposes Committee, delete existing regulation 3.2 and substitute (new text underlined):

'3.2. Subject to the approval of Council on each occasion, the committee may co-opt up to two additional members, who may be internal or external members, for such periods as the committee shall deem appropriate.'

2 Ibid, delete existing regulations 3.5 to 3.6 and substitute (new text underlined, deleted text scored through):

'3.5. The quorum1  of the committee shall include at least one Head of Division and at least one of the three members appointed by Council.

3.56. In particular, the committee shall:

(1) advise Council on matters of a reputational or ethical nature which are of material significance and do not fall wholly within the remits of the other committees of Council;

(2) keep under review:

(a) the University's compliance with legislation and regulatory requirements;

(b) policies in respect of issues or activities which are University-wide;

(c) procedures for identifying and managing risks across the University's activities;

(d) the governance and performance of the University's subsidiary companies;

(e) the University's relationships with external bodies;

(f) the public understanding of the aims and activities of the University;

(3) subject to regulation 3.7, advise Council and its other committees on the establishment of new University legislation and on amendments to existing legislation;

(4) make recommendations to Council on appointments by Council to University committees, bearing in mind the gender balance on such committees and in general having regard to the appropriate representation of the various interests within the collegiate University;

(5) allocate statutory posts to a college or society and approve changes to such allocations or associations, on behalf of Council.

3.67. The committee shall have power to make, amend, and repeal regulations concerning any of the following matters, on condition that it shall bring forward to Council for decision any case which it considers to raise particular difficulties.'

(b) Regulations for the Student Fitness to Study Panel

Explanatory Note

The following change increases the membership of the Student Fitness to Study Panel to make it easier to find sufficient members for each sitting of the Panel.

Text of Regulations

In Part 2 of Council Regulations 1 of 2012, delete section 2.1 and substitute (new text underlined, deleted text struck through):

'2.1. There shall be eight up to sixteen members of the Panel, no fewer than four and no more than eight of whom shall be appointed by Council and four no fewer than four and no more than eight by the Conference of Colleges, all of whom shall be members of Congregation. Members shall hold office for four years and at the expiry of that term shall be eligible for re-appointment.'

(c) Delegacy for Military Instruction

Explanatory Note

The following changes to the membership of the Delegacy for Military Instruction remove a redundant slot; enable a person to be appointed by the Principal of the Royal Agricultural College, Cirencester, as the college contributes a number of students to the University Service Units; and replace the term 'person' with the term 'external member' in response to a Council regulation change by which the term 'person' is now understood to mean an internal committee member.

Text of Regulations

In Part 5 of Council Regulations 2 of 2004, concerning the Delegacy for Military Instruction, delete existing regulation 5.1 and substitute (new text underlined, deleted text struck through):

'5.1. There shall be a Delegacy for Military Instruction consisting of:

(1) the Vice-Chancellor;

(2), (3) the Proctors;

(4) the Assessor;

(5) the Commanding Officer of the Oxford University Officers Training Corps (or his or her representative);

(6) an officer nominated by the Commanding Officer of the Oxford University Officers Training Corps;

(7) the Officer Commanding the University Air Squadron (or his or her representative);

(8) the Officer in Charge of the University Royal Naval Unit (or his or her representative);

(9) an officer nominated by the Officer in Charge of the University Royal Naval Unit;

(910) the Chichele Professor of the History of War;

(1011) a person an external member appointed by the Admiralty Board of the Defence Council;

(1112) a person an external member appointed by the Army Board of the Defence Council;

(1213) a person an external member appointed by the Air Force Board of the Defence Council;

(13) an external member appointed by the Principal of the Royal Agricultural College, Cirencester;

(14)–(19) six members of Convocation elected as provided in regulation 5.3 below;

(20) a person an external member appointed by the Vice-Chancellor of Oxford Brookes University;

(21) a person an external member  appointed by the Vice-Chancellor of the University of Reading.'

(d) Personnel Committee

Explanatory Note

The following change adds an external member to the Personnel Committee's membership, and reduces the number of co-opted members by one.

Text of Regulations

In Part 4 of Council Regulations 15 of 2002, concerning the Personnel Committee, delete existing regulation 4.1 and 4.2 and substitute (new text underlined, deleted text scored through):

'4.1. The Personnel Committee shall consist of:

(1) the Pro-Vice-Chancellor (Personnel and Equality), who shall chair the committee;

(2) one member of Council appointed by Council;

(3)–(5) the Proctors and the Assessor;

(6) the Chairman of the Committee of Senior Tutors;

(7)–(10) the heads of each of the divisions;

(11) one external member appointed by Council;

(1112)(1415) one person appointed by each of the divisional boards.'

4.2. The committee may co-opt up to sevensix additional members, on condition that the committee shall always ensure by the use of its power of co-optation that the range of interests and concerns in the faculties, departments and academic services of the University, and in the colleges, societies and Permanent Private Halls, is as fully reflected within the total membership of the committee as is reasonably practicable.'

(e) Research Committee

Explanatory Note

The following change adds an external member to the Research Committee's membership.

Text of Regulations

In Part 6 of Council Regulations 15 of 2002, concerning the Research Committee, delete existing regulation 6.1 and substitute (new text underlined, deleted text scored through):

'6.1. The Research Committee shall consist of:

(1) the Pro-Vice-Chancellor (Research) who shall chair the committee;

(2) one of the Proctors or the Assessor as may be agreed between them;

(3), (4) two persons appointed by Council from among the members of Council;

(5)–(8) four persons appointed by Council, one of whom shall be external to the University and the other persons to be appointed from the divisions;

(9) one external member appointed by Council;

(910)(1617) two persons appointed by each Divisional Board;

(17),(18), (19) two members of college governing bodies appointed by the Conference of Colleges;

(19),(20), (21) two graduate student member representatives, appointed by the Graduate Committee of the Oxford University Student Union, one from the Medical Sciences Division or Mathematical, Physical and Life Sciences Division and one from the Humanities Division or Social Sciences Division.'

(f) Socially Responsible Investment Review Committee

Explanatory Note

The changes below increase the external membership of the Committee.

Text of Regulations

1 In Part 29 of Council Regulations 15 of 2002, concerning the Socially Responsible Investment Review Committee, delete existing Regulation 29.1(4), and substitute (new text underlined):

'29.1(4)–(6) up to three external persons appointed by Council who shall bring recent and relevant expertise of investment management to the working of the committee;'

2 Ibid, renumber existing regulations 29.1(5)–29.1(7) as 29.1(7)–29.1(9).

(g) Income grant from the College Contributions Fund

Explanatory Note

This regulation authorises the income grants which Council, on the recommendation of the College Contributions Committee, has decided to make out of the accumulated balance of the College Contributions Fund. The sums listed are maxima.

Text of Regulations

A sum of £360,000 shall be paid in 2012–13 as an income grant to Worcester College under the provisions of section 6 of Statute XV (approved with effect from 8 April 2009, see the Gazette of 23 April 2009, p 932). The grant is provided for the following purposes:

(i) for maintenance, a sum of £320,000, of which £20,000 is to be used as a contribution to the cost of employing an Assistant Bursar;

(ii) for development office expenditure, a sum of £40,000.


1Further regulations pertaining to the quorum of the committee appear in Council Regulations 15 of 2002, regulations 1.6–1.7. These specify that the quorum for all Council's committees, unless otherwise specified, is one-third of those members eligible to vote upon the business of the committee in question.

General Purposes Committee of Council

Changes in Regulations

The General Purposes Committee of Council has made the following changes in regulations, to come into effect on 7 December.

Saïd Business School and Business Advisory Council

Explanatory Note

The following change transfers authority for approving membership of the Saïd Business School Business Advisory Council from the Council of the University to the School Board.

Text of Regulations

In Part 2 of Council Regulations 25 of 2002, concerning trusts, in section § 312 delete existing 5 (1) and substitute (new text underlined, deleted text scored through):

'5.(1) There shall be a Business Advisory Council consisting of:

(a) the Vice-Chancellor;

(b) a person appointed by the Benefactor or his successor in title;

(c) the Peter Moores Dean of the Saïd Business School;

(d) the Associate Dean of Executive Education;

(e) the Faculty Dean;

(f) the Chief Operating Officer;

and not fewer than fifteen persons drawn from the international business community, appointed by Council after consultation with the Dean the School Board, following a nominations process carried out by the Chair of the Business Advisory Council and in consultation with the Dean.'

Council of the University

Register of Congregation

Mr Vice-Chancellor reports that the following names have been added to the Register of Congregation:

Cockman, M E, Keble

Coleman, M L, Wellcome Trust Centre for Human Genetics

Darnborough, J E, Faculty of Music

Gehmlich, K, Department of Cardiovascular Medicine

Jarvis, M J, St Cross

Lorimer, J S P, Hertford

Masson, N, Centre for Cellular and Molecular Physiology

O'Reilly, J, Wadham

Parker, A J, Somerville

Picard, R G, Green Templeton

Pollard, P J, Wellcome Trust Centre for Human Genetics

Tan, J-C, Balliol

Wilson, A N, Oxford Learning Institute

Divisional and Faculty Boards

For changes in regulations for examinations see 'Examinations and Boards' below.