Notices

  • Thursday 10 January 2013
  • NO. 5010
  • VOL. 143

University Preachers

Hilary term 2013

Thurs, 10 Jan, 8am: The Revd Dr Teresa Morgan, Oriel. Holy Communion (Latin), St Mary's

Sun, 13 Jan, 9.30am: Dr Jonathan Katz, St Anne's. Latin Litany and Sermon, St Mary's

Sun, 20 Jan, 10am: The Very Revd Robert Grimley, Corpus Christi. Macbride Sermon, Hertford

Sun, 3 Feb, 2pm: Sister Helen Prejean, CSJ, New Orleans. University Sermon on the Grace of
Humility, Mansfield (held at Harris Manchester)

Sun, 10 Feb, 5.30pm: The Revd Richard Coles, St Mary's, Finedon. University Sermon (intercollegiate Evensong), St Mary's

Sun, 24 Feb, 10.30am: The Rt Revd Richard Foster, Bishop of Portsmouth. University Sermon, St Mary's

Sun, 3 Mar, 6pm: The Ven Sheila Watson, Archdeacon of Canterbury. Sermon for the Annunciation of the Blessed Virgin, Oriel

Consultative notices

Consultation on the draft University Strategic Plan

On 5 November 2012, Council approved the draft of the University Strategic Plan, contained in a supplement to the Gazette of 29 November 2012, as a document for wide consultation across the University during Hilary term 2013. Submissions on the draft plan are invited from all bodies within the collegiate University as well as from individuals. Responses should be sent to strategic.plan@admin.ox.ac.uk by the end of ninth week of Hilary term. Responses will be posted online at https://www1.admin.ox.ac.uk/pras/strategicplan, unless permission is withheld. An electronic version of the draft Strategic Plan will also be posted on this site.

A Discussion on the topic of The University's Draft Strategic Plan (2013/14–2017/18) will take place at the Congregation meeting on 19 February (week 6); further details about the arrangements will be published in a future issue of the Gazette.

Social Sciences Board/Education Committee

Review of the Oxford Internet Institute

The Social Sciences Board and the Education Committee will jointly conduct a review of the Oxford Internet Institute as part of Council's programme of rolling reviews of faculties and departments. This review will take place on 4 and 5 February.

The review committee's terms of reference are:

1 To review the quality of academic activities in the department, by reference to:

  • international standards of excellence
  • action taken since the last review of the department
  • planning statements at departmental and divisional level, and in the context of the University's mission statement and corporate plan.

In particular:

(a) the quality of the research of the department, including its participation in interdepartmental, interdivisional and interdisciplinary activities, its research profile and strategy, and future challenges and opportunities;

(b) the quality of undergraduate and graduate programmes and their delivery and related issues, including:

  • access and admissions
  • curriculum design and programme structure
  • teaching, learning and assessment
  • the relationship between teaching and research
  • academic and pastoral support and guidance
  • the provision and use of learning resources (including staff resources)
  • specific arrangements for the pursuit of graduate studies (including research degrees and research training and provision for part-time study)
  • relationships with colleges
  • quality assurance mechanisms;

(c) the organisation of the department, its management structures and the relationship between the department and the division, including such matters as:

  • strategic planning (including relationship to the divisional five-year plans and the University's Corporate Plan)
  • academic and non-academic staff planning and recruitment
  • student number planning
  • terms of appointment for academic staff, including career development and equal opportunities issues
  • accommodation and future space needs
  • fundraising;

(d) the relationship (structural and operational) between units within the department, and between the department and cognate subject areas and colleges to which it is linked in teaching and research.

2 To consider the current and long-term financial position of, and funding arrangements for, the department, and its financial strategy.

The Review Committee would welcome written comments on matters falling within its terms of reference, given above. These should be sent to the Divisional Secretary for Social Sciences, Rachel Meyrick (email: rachel.meyrick@socsci.ox.ac.uk) by 31 January.

Review of the Oxford Centre for Buddhist Studies

The Joint Committee for the Recognised Independent Centres has responsibility for overseeing the operation of agreements the University has with each Recognised Independent Centre. As part of an ongoing process in which each centre is to be reviewed in turn over a period of years, the Committee is to conduct a review of the Oxford Centre for Buddhist Studies during Hilary term. The review will focus on issues covered by the agreement. The standard form of the agreement is available on request from the Secretary to the Joint Committee, Mr Paul Burns, Council Secretariat, University Offices, Wellington Square, Oxford OX1 2JD (email: paul.burns@admin.ox.ac.uk).

The Joint Committee would welcome for its review written comments on any matters falling with the terms of the agreement. Written comments should be sent to the Secretary to the Joint Committee, Mr Paul Burns, by no later than 25 January.

General notices

Guidance notes for the holding of outside appointments and the conduct of outside work

This Guidance Note should be read in conjunction with Council Regulations 5 of 2004.

(1) Procedures for applying for approval to hold outside appointments

(a) Applicants must complete an application form available at: www.admin.ox.ac.uk/personnel/staffinfo/academic/approvaltoholdoutsideappointments.

(b) Applicants whose salaries are funded from externally funded research grants or contracts, or who are Principal Investigators (PIs) or Co-investigators on outside-sponsored projects, must adhere to the terms and conditions stipulated by or agreed with the sponsor and, if necessary, seek written approval from the sponsor1. If you are in any doubt, please contact Research Services staff for advice on the terms and conditions of externally funded research grants and contracts held by the University (tel (2)70143).

(c) Applicants must obtain the approval of their direct line manager where relevant.

(d) When the necessary approvals have been obtained from the relevant line manager or sponsor (as appropriate), applicants should submit the completed form to their head of department2, who will be asked to sign to confirm that he/she is content to approve the outside commitment in the context of the applicant's University duties.

The person who signs the forms should be:

  • the head of department2 or faculty board chairman; or
  • the head of division if the applicant is a head of department, or the application is for a total of more than 30 days per year; or
  • the line manager of the senior officer making the application (where applicable). For the avoidance of doubt, the application should be made to the Vice-Chancellor in respect of each of the Pro-Vice-Chancellors with portfolio, the heads of division, the Registrar and Bodley's Librarian. In the case of the Vice-Chancellor, he or she should submit an application to the Chancellor;
  • the person at the next higher level of authority if the head of department (or equivalent) has an interest in the appointment or activity.

(e) Applicants must ensure that they are familiar with the University's policy and procedure on conflict of interest (www.admin.ox.ac.uk/researchsupport/integrity/conflict). If they have any concerns about potential conflicts implicit in their proposed arrangements they should approach the secretary of the Conflict of Interest Committee (www.admin.ox.ac.uk/researchsupport/integrity/conflict/policy).

(f) If the outside appointment is arranged via Oxford University Consulting (see section 2 below) and approval is granted for the outside appointment, the applicant will enjoy a measure of protection under the University's insurance arrangements (see www.admin.ox.ac.uk/researchsupport/oxonly/contracts/consulting/faqs). If the outside appointment is arranged privately the individual (or the company) will need to hold their own insurance cover (see www.admin.ox.ac.uk/researchsupport/oxonly/contracts/consulting/private).

(2) Oxford University Consulting

The University's wholly owned subsidiary company, Isis Innovation Limited, has a division, Oxford University Consulting (OUC) (www.isis-innovation.com/consulting/index.html), to help members of the University to market their expertise to outside bodies, to negotiate commercial terms and payment on behalf of individuals, and to manage the administration associated with consultancy. OUC offers a professional service for academics and departments throughout the University, which will identify consultancy and related opportunities with local, national and international companies and organisations. Details of this service may be obtained by telephone ((2) 80829) or by email (consulting@isis.ox.ac.uk).

Members of the University choosing to use the services of OUC must still follow the internal procedures for University approval of their outside appointments as outlined in this guidance note; OUC will, however, assist the process on behalf of the individuals concerned. Please see the University's Consulting Policy and Procedures (www.admin.ox.ac.uk/researchsupport/contracts/consulting).

(3) Consultancies within research grant applications and contracts

The holding of a consultancy may be included where appropriate within research grant applications and contracts. Where consultancies are included in this way and provision is made through the payroll to pay staff for such work, the Outside Grants (OG) form should itemise, among the costs of the project, the costs of the consultancy payment (including employer's on-costs). Indirect costs should also be calculated on the total cost of the project, including the fee for the consultancy.

The PI should personally ensure that their Oxford colleague (acting as consultant on the project) understands the conditions under which they are being engaged (eg tasks to be undertaken, due dates, payment, intellectual property provisions etc). This would normally be done in a meeting between the PI and the consultant (a brief follow-up email exchange to note what was agreed may also be appropriate). Time spent on such consultancies will count towards the 30-day limit.

If a department wishes to make personal payments to a University of Oxford staff member from a research account, these payments must go through the University payroll. Departments should use the Payroll Change Form (stocks are held in each department). The form entitled 'Payment to Academic or Academic-related staff in respect of consultancy and/or services to industry' is no longer in use.

(4) Services to industry and outside bodies

Not all work for outside bodies is governed by a contract with an external sponsor under the University's research grants and contracts procedures. Some is likely to be 'service' work, ie the provision of a service to an external organisation which is not of academic benefit but which makes use of spare capacity in a department (most often specialist facilities/equipment) in return for payment. Such arrangements should nevertheless be covered by an agreement approved by the head of department which is drawn up in consultation with the departmental administrator and (for tax reasons) with the Finance Division. Customers must be made aware of the University's standard conditions of sale and supply (available from the Legal Services Office (LSO)), which must be incorporated into all contracts (subject to any variations required on a case-by-case basis, and drafted or endorsed by the LSO).

A department may well wish to engage Oxford University Consulting to arrange these service agreements with third parties (see www.isis-innovation.com/consulting/index.html).
Where appropriate a payment may be made through the payroll to individuals for the additional work undertaken in performing the services. It is expected that the head of department will decide on an appropriate fee to be paid to the individual based on the time spent (which again will count towards the 30-day per year limit). In such cases, where an agreement has been made with the University in respect of the service, it is not expected that a further personal consultancy agreement with the academic concerned will be necessary.

(5) Financial arrangements for outside appointments

The University does not generally (except in the case of consultancies for which the information is requested for the annual HE–BCI survey) seek details of remuneration which applicants are to receive in return for outside commitments, but reserves the right to request to be provided with such details in certain circumstances, eg in the light of any potential conflict of interest with the outside commitment. Applicants wishing exceptionally to make a case to spend a total of more than 30 days in any one year on outside commitments will be required to provide details of remuneration.

(6) Monitoring and reporting of outside appointments

(a) Heads of department are responsible, through their departmental administration, for keeping records of the number of days spent on outside commitments by all staff (regardless of staff group) in their departments.

(b) Departments and divisions are responsible for reporting the details of all outside commitments held by staff via the OpenDoor system by the end of September each year.


1The Wellcome Trust's grant conditions, for example, include stringent conditions relating to the holding of consultancies and these apply equally to individuals who are in receipt of Wellcome Trust research grants, as well as to those whose salaries are paid from Wellcome Trust grants.

2Throughout this document, the term 'head of department' should be taken to include chairman of faculty board.

University of Oxford Staff Pension Scheme

Report and Accounts for the year ended 31 March 2012

The Report and Accounts of the Scheme for the year ended 31 March 2012 have now been published. Copies may be obtained on application to Jan Killick, the Secretary to the Trustees of the University of Oxford Staff Pension Scheme, University of Oxford, 23–38 Hythe Bridge Street, Oxford OX1 2ET (tel: Oxford 616164).

Audit and Scrutiny Committee

Annual Report 2011–12

The Annual Report of the Audit and Scrutiny Committee for 2011–12 has now been posted on the intranet at https://www1.admin.ox.ac.uk/councilsec/oxonly/auditrep.

Reports issued by the internal auditors

The following reports issued by the internal auditors were accepted by the Audit and Scrutiny Committee at its meeting on 14 November 2012:

Focused reviews
  • Value for Money
  • Risk Management
  • Treasury Management
  • Saïd Business School
  • Experimental Medicine
  • Fundraising and Development

The executive summaries of these reports have now been posted on the intranet at www.admin.ox.ac.uk/councilsec/oxonly/auditrep. The full reports may be consulted by members of Congregation at the University Offices by arrangement with the Senior Assistant Registrar (Assurance), Sally Vine (email: sally.vine@admin.ox.ac.uk, tel: (2)80179).

Mathematical Institute

Mathematics and the Foundations of Computer Science

Hilary term 2013

The Supervisory Committee has agreed to seek permission to change the course on Axiomatic Set Theory from Schedule I to Schedule II. There will be no change in the material of the course itself.

Appointments

Mathematical, Physical and Life Sciences

Head of the Department of Earth Sciences

The Mathematical, Physical and Life Sciences Board has conferred the Headship of the Department of Earth Sciences upon Professor Gideon M Henderson, MA Oxf, PhD Camb, Professor of Earth Sciences and Fellow of University College, for a period of 3 years from 1 January 2013.

Medical Sciences

Appointments

Grunewald, K, Dr rer nat Friedrich Schiller, Dipl. Professor of Structural Cell Biology with immediate effect.

Reappointments

University Lecturer

Richard Wade-Martins, MA Camb, DPhil Oxf, Tutor in Medicine, Christ Church, and University Lecturer in Biomedical Sciences, has been reappointed until the retiring age with effect from 1 February 2013.

Conferments of title

The Medical Sciences Board has conferred the title of University Research Lecturer on the following:

Maciej Boni, AB, MS, PhD; Sir Henry Dale Fellow, Oxford University Clinical Research Unit Vietnam; MRC Centre for Genomics and Global Health, Centre for Tropical Medicine

Louise Bowman, BA, MB BS, MD, CESR, MRCP; Clinical Research Fellow, Clinical Trial Service Unit

Roi Cohen Kadosh, BA, PhD; Wellcome Trust Research Career Development Fellow, Department of Experimental Psychology; Junior Research Fellow and stipendiary Lecturer in Experimental Psychology, Jesus; non-stipendiary Lecturer in Experimental Psychology, St Hugh's

Omer Dushek, BSc, PhD; Sir Henry Dale Fellow, Sir William Dunn School of Pathology; Research Fellow, Centre for Mathematical Biology

Alexander John Frater, MA, PhD, FRCP; Principal Investigator and Honorary Consultant, Infectious Diseases and General Medicine, Nuffield Department of Clinical Medicine and Radcliffe Hospitals NHS Trust

Ester Hammond, BSc, PhD; Cancer Research UK Junior Group Leader, Gray Institute for Radiation Oncology and Biology

Neil Herring, BM BCh, MA, DPhil, MRCP; Clinical Lecturer, Department of Physiology, Anatomy and Genetics; Tutor and Fellow in Biomedical Sciences, Keble; College Lecturer in Medicine, Merton

Ned Jenkinson, BSc, PhD; postdoctoral Research Fellow, Nuffield Department of Clinical Neurosciences

Paul McGale, BSc, MSc, PhD; Medical Statistician, Clinical Trial Service Unit

Eric O'Neill, BA, MPhil, PhD; Cancer Research UK Junior Group Leader, Gray Institute for Radiation Oncology and Biology

Daniel Paris, PhD, MD, DTM&H; Rickettsial Research Coordinator, Oxford Asia Tropical Medicine Research Network; Head of Rickettsiology, Mahidol Oxford Research Unit, Centre for Tropical Medicine

Patrick Pollard, BSc, PhD; Beit Memorial Fellow, Centre for Cellular and Molecular Physiology

Arturo Reyes-Sandoval, BSc, MSc, PhD; Wellcome Trust Career Development Fellow and NDM Scientific Leadership Fellow, Jenner Institute

Eduard Sanders, MPH, PhD, MD; Project Director and Academic Advisor, Kenya Medical Research Institute, Kilifi; Senior Clinical Researcher, Centre for Tropical Medicine

Rebeccah Slater, BSc, MSc, PhD, ARSM; Wellcome Trust Career Development Fellow,  University College London and Nuffield Department of Clinical Neurosciences; Lecturer in Biomedical Science, Lady Margaret Hall

Charlotte Stagg, BSc, MB ChB, DPhil; GSK Junior Research Fellow in Biomedical Imaging, St Edmund Hall; postdoctoral Researcher/BRC Research Fellow, Plasticity and Disease Group, Oxford Centre for Functional MRI of the Brain   

Mark Stokes, BA/BSc, PhD; Head of Attention Group, Oxford Centre for Brain Activity

Linda Troeberg, BSc, PhD; Arthritis Research UK Career Development Fellow, Kennedy Institute of Rheumatology

Liz Tunbridge, BSc, MSc, DPhil; Royal Society University Research Fellow, Department of Psychiatry; Supernumerary Fellow, University College

Dejan Zurovac, PhD, MD; Senior Epidemiologist, Centre for Tropical Medicine

Social Sciences

Appointments

Dr Simon Quinn, BEcon LLB Queensland, MPhil DPhil Oxf, Fellow of St Antony's. University Lecturer in Development Economics from 1 January 2013 to 31 December 2017.

Visiting Professorships

Medical Sciences

The Medical Sciences Board has conferred the title of Visiting Professor of Molecular Medicine on Professor J Knowles, BSc, PhD, for a further period of five years from 1 September 2012.

Social Sciences

The Social Sciences Division has, on the recommendation of the Faculty of Law, reconferred the title of Visiting Professor in International Law on Sir Franklin Berman, QC. From 1 January 2013 to 31 December 2015.

The Social Sciences Division has, on the recommendation of the Department of International Development, conferred the title of Visiting Professor on Professor G Loescher, BA California, MA California State, PhD Lond. From 1 January 2013 to 31 December 2015.

The Social Sciences Division has, on the recommendation of the Faculty of Law, conferred the title of Visiting Professor of Law on Professor D Nelken, BA PhD DipCrim Camb. From 1 October 2013 to 30 September 2015.

The Social Sciences Division has, on the recommendation of the Faculty of Law, conferred the title of Visiting Professor of Law on Justice Kate O’Regan, BA LLB Cape Town, PhD Lond. From 1 January 2013 to 31 December 2015.

Recognition of Distinction

The following titles have been conferred on behalf of the Recognition of Distinction Committee:

Ashmolean Museum

Brown, C P H, MA Oxf, PhD Lond, Director of the Ashmolean Museum and Fellow of Worcester, Professor of Netherlandish Art, with immediate effect.

Medical Sciences

Rocha, V G, Medicine Federal University of Minas Gerais, MSc PhD Paris VII, Professor of Haematology in the Department of Haematology, with effect from 1 October 2012.

Social Sciences

Keep, E J, BA Royal Holloway, PhD Warw, Professor of Education, Training and Skills in the Department of Education, with effect from 1 April 2013.

Graduate Awards and Prizes

This is restricted content: see Graduate Awards and Prizes (login is required).

Electoral Boards

Composition of Electoral Boards

The composition of the electoral boards to the posts below, proceedings to fill which are currently in progress, is as follows:

Professorship of Musculoskeletal Sciences                             

  Appointed by
Professor N Rawlins  Mr Vice-Chancellor1
The Warden of Wadham ex officio
Professor Sir John Bell Medical Sciences Division 
Professor A Buchan Medical Sciences Division 
Professor A Carr Medical Sciences Division 
Professor A Cook Medical Sciences Division 
Dr T Berendt OUH NHS Trust
Professor Sir Alex Markham Royal College of Physicians
Professor Sir Ravinder Maini Council
Professor F Powrie Council
Dr S Goss Wadham

King John II Professorship of Portuguese                           

  Appointed by
The Dean of Christ Church Mr Vice-Chancellor1
Dr K Hilliard The Master of St Peter's
Professor A Feijó Council 
Professor D Jackson Council
Professor S West Humanities Division 
Professor D R Brookshaw Faculty of Medieval and Modern Languages 
Dr S Parkinson Faculty of Medieval and Modern Languages
Professor C Pazos Alonso Faculty of Medieval and Modern Languages
Dr C Williams St Peter's
1Appointed by Mr Vice-Chancellor under the provisions of Statute IX, Sect 10 and 11.

Musical Events

Harris Manchester

Organ recitals

17 Jan, 1.30pm: Robert Smith, Somerville

17 Jan, 8pm: David Todd, University College – Messiaen's La Nativité du Seigneur

24 Jan, 1.30pm: Nicholas Prozzillo, Harris Manchester

Admission free, with retiring collection.

Queen's

Organ Recitals are held on Wednesdays at 1.10pm during full term in the Chapel:

16 Jan: David Ponsford, Cardiff

23 Jan: Richard Dawson, Keble

30 Jan: Sarah Baldock, Chichester Cathedral

6 Feb: Alastair Ross

13 Feb: Paul Stubbings, St Mary's Music School, Edinburgh

20 Feb: Robert Woolley, Royal College of Music

27 Feb: Paul Manley, Queen's

6 Mar: James Johnstone

Eglesfield Musical Society Recitals are held on Saturdays at 1.30pm during full term in either the Chapel or the Shulman Auditorium.

Choral Services are held in the Chapel on Sunday, Wednesday and Friday at 6.15pm during full term.

Further details may be found on the college website: www.queens.ox.ac.uk.

St John's

Kendrew Chamber Music Recitals

The following events take place in St John's College Auditorium. Free admission and tickets/programmes available from main Lodge ten days before each performance.

25 Jan, 8.30pm

Colin Carr, cello, and Thomas Sauer, piano: Schubert's Sonata in A minor Arpeggione D821 (1824), Britten's Sonata in C (op 65) and Rachmaninov's Sonata in G minor

17 Feb, 3pm

Carducci String Quartet: Haydn's Rider Quartet, Debussy's Quartet and Dvorak's American Quartet

St Stephen's House

The following events will take place at S John the Evangelist church, 109A Iffley Road. Booking is recommended; see www.sje-oxford.org.

7.30pm, 30 Jan: 'Reflections of Spain' – Louise Bessette, piano. Tickets: £20/£15 (£5 students and under 18s) from www.oxfordplayhouse.com/ticketsoxford.

8pm, 7 Feb: Anda Union – Mongolian Band. Tickets: £14/£8 (£10 concessions) from www.oxfordplayhouse.com/ticketsoxford.

Exhibitions

Pitt Rivers Museum

Please note: the Pitt Rivers Museum will remain open throughout 2013, with access via the normal entrance of the Oxford University Museum of Natural History, during the building works. Admission, exhibitions and events free. Web: www.prm.ox.ac.uk.

Exhibitions

Until 14 Jan: The Story Makers

Until 27 Jan: Made for Trade

Saturday Spotlight

Programme of general interest gallery talks at 2.30pm on the third Saturday of the month. Suitable for adults and older children.       

19 Jan: Exhibition Talk: Made for Trade

16 Feb: Gallery Talk: Winifred Blackman

16 Mar: Miao Textiles of China

Still Sunday Mornings  

Every Sun 10–11.30am

Family Friendly Activities

Free drop-in activities for children aged 5+. An adult must accompany children at all activities.

10 Jan, 2–4pm: explore pairs of objects from around the world. Especially for under 5s

11–13 Feb, 1–4pm: February half-term activities: Pacific Island Adventure

14 Mar, 2–4pm: Under 5 events: Easter Eggcitement

Every Sun, 2–4pm: Activity backpacks, sorting boxes, trails, colouring sheets and craft activities

First Sat of the month, 1–4pm: Pitt Stops:

2 Feb: Here Be Dragons

2 Mar: Home Sweet Home