• Thursday 9 February 2012
  • NO. 4978
  • VOL. 142

Consultative notices

Committee on Statutes before the Privy Council

St John's: revised statutes

The Committee on Statutes before the Privy Council, acting under authority delegated to it by Council, is minded to give consent on behalf of the University to the revised statutes of St John's College, approved by the Governing Body on 11 January, in so far as such consent is required by section 7 (2) of the Universities of Oxford and Cambridge Act, 1923. The consent of the committee to the amendments to the statutes will be effective eleven days after publication of this notice unless written notice of a resolution, signed by at least twenty members of Congregation and calling upon Council to withhold that consent, has been given to the Registrar by noon on 20 February.

The effect of the amendments is to (i) repeal existing age limits upon eligibility for and tenure of the presidency of the college and the introduction of provision for the tenure of the presidency for a term not exceeding ten years, with provision for review within the first five years; and (ii) repeal existing age limits upon tenure of fellowships and bursarships of the college.

General notices

Annual Report from the Clubs Committee,  2010–11

The Clubs Committee is pleased to present its annual report for 2010–11, in accordance with section 4.6 of its terms of reference as set out in Council Regulations 2 of 2004. This report was considered by Council’s General Purposes Committee on 30 January.

1. During the academic year 2010–11, under the chairmanship of the successive Assessors (Dr Eric Eve and The Revd Dr Teresa Morgan), the Clubs Committee continued to provide a variety of support for student clubs and societies registered with the Proctors under Rules Committee Regulations. This support was directed primarily towards non-sports clubs and publications, as sports clubs can look to the Sports Department for assistance.

2. Funding for the Committee’s activities was provided in the usual way, mainly from two sources: an allocation from PRAS (£9.1k, slightly reduced from the previous year’s level) and a share (£10.71k) of the proceeds of a per-capita levy paid by colleges to support both sports and non-sports clubs at University level.

3. The Committee continued to operate a Clubs Office (co-located within the Proctors’ Office in Wellington Square) staffed by a part-time Clubs Officer. In addition to being available to provide secretarial services on request to student organisations, the Clubs Officer advised on and assisted with registration procedures (including checking financial information submitted). During the year, 28 new clubs registered with the Proctors and the total number of non-sports clubs and publications re-registering through the Clubs Office each term was about 175.     

4. The Committee also continued its co-operation with the Sports Department over the Driver Assessment and Vehicle Hire Scheme (administered from the Sports Department but open to use by any club registered with the Proctors). This important scheme enables students to drive good-quality hired vehicles safely, insured by the University, when taking part in bona fide club activities such as travelling to sports fixtures or events outside Oxford. Some 670 vehicle bookings were made under the Scheme, and some 175 driver assessments were carried out.  There are more than 400 approved student drivers on the Scheme’s database. Fifteen reportable insurance incidents occurred during the year (down on the total of 23 the previous year).  These resulted in mainly minor damage to vehicles; most importantly, no personal injuries were sustained. Some administrative changes were made to streamline the operation of the Scheme (eg use of online booking for vehicles). The Committee is keeping under review the increased costs which are being incurred as a result of changes to the University’s insurance arrangements.

5. Financial support was provided direct to clubs in the form of grants and interest-free loans. During the year the Committee received some 14 applications, representing about 5% of non-sports clubs and publications on the Proctors’ Register. Of these, nine applications were supported. Start-up awards (up to £200) were made to organisations as diverse as the Oxford International Debating Society, the Oxford Czech and Slovak Society, the Oxford Lithuanian Society, the Oxford Morris Men and the Jean-Jacques Rousseau Society. Other recipients were the OU Wind Orchestra (£400) and the OU Brass Band (£400) which both needed support to enable them to participate in events taking place outside Oxford; the Oxford Poetry Society (£200); and the St Antony’s International Review (which received a loan of £500 for publication). The reports back to the Committee show that its funding, although often comparatively modest, makes a considerable difference to the viability of new clubs and to the success of the activities of those which have been in existence longer. The Committee was nevertheless somewhat disappointed about the number and quality of applications received, despite the steps previously taken (for example through publishing new information on its website) to publicise the availability of funds and provide guidance on preparing good-quality applications.

6. As always, the Committee benefited from the keen interest and lively contributions of its student members. The Committee believes that student clubs contribute hugely to the University’s sporting, social, cultural and charitable activities and is pleased to be able to help to promote and support them.

Oxford Learning Institute

Graduate Admissions

New online guidance for academic assessors and admissions staff is now available. The Graduate Admissions Committee is launching this new resource, primarily for academic assessors and admissions staff in departments and faculties. It may also interest those in colleges.

The new online resource is intended for those selecting graduate students for admission. It covers: good practice in admissions; selection processes; criteria and record keeping; where interviews fit in the selection process as a whole; and making and justifying decisions.

The Oxford Learning Institute is hosting the guidance materials on its website on behalf of the Graduate Admissions Committee which has been responsible for their development. Where there are overlaps with the Undergraduate Admissions Interviewing online course, these are signalled to enable those already familiar with that course to avoid unnecessary repetition but to briefly revisit any materials if they would like to remind themselves of the main points.

Access to these materials is by means of a self-registration process on the Learning Institute website (provided you have an Oxford University email address). Once you have created an account on the self-registration page you will be able to access the course directly, without the need for booking in advance. The Graduate Admissions Assessors and Admissions Staff Guidance is available at

Guidelines for Leave for Academic Staff

Academic staff are reminded of the guidelines for applying for and taking leave, which were published in full in the Gazette of 17 November 2011 (Vol. 142, p. 137) and are published on the Personnel Services website:


Pitt Rivers Museum  

Admission, exhibitions and events free. Further information:, 01865 270927.


3 Feb.–17 Mar.: 'Necessity is the mother of invention'

Gallery Talk

21 Apr., 2.30 pm: 'London, Oxford and Farnham: the Pitt-Rivers collections 18801900'

Family Friendly Activities

For children aged 5-plus. Please note: an adult must accompany children at all activities.

31 Mar.15 Apr.: 'Easter trail: eggstraordinary eggventure' (joint event with  Museum of Natural History)

1214 Apr., 14 pm: 'Easter holiday activities: planes, trains and automobiles'