Council and Main Committees

  • Thursday 27 October 2011
  • NO. 4967
  • VOL. 142

Council of the University

Changes in Regulations

Council has made the following changes in regulations, to come into effect on 11 November.

(a) Quorum of committees

Explanatory Note

Following approval by Her Majesty in Council of amendments to Statute VI (see p. 98), the changes below establish the quorum requirements for Council and for committees reporting directly to Council or one of its main committees.

Text of Regulations

1 In Council Regulations 13 of 2002 (Supplement (2) to Gazette No. 4628, 26 June 2002, as amended on 8 May 2003, 14 and 21 January 2010, Gazette, Vol. 139, p. 1244, 11 June 2009; Vol. 140, pp. 405 and 444), insert the heading and new regulations 1–2 below and renumber existing regulations 1–10 as 3–12:

'Quorum

1. (1) In accordance with section 19 of Statute VI, no business shall be transacted at any meeting of Council unless a quorum is present.

(2) A quorum is one third plus one of those members eligible to vote upon Council business (rounded to the nearest integer).

(3) A member who is participating in a meeting by telephone, video-conference or any other means of communication which permits all members simultaneously to hear one another, shall be considered present and therefore shall count towards the quorum.

2. If:

(1) a quorum is not present within half an hour from the time appointed for the meeting; or

(2) during a meeting a quorum ceases to be present

the business or remaining business of that meeting shall be deferred to another meeting, whether already scheduled or to be scheduled, or shall be dealt with by the Vice-Chancellor acting under delegated authority in accordance with Council's Standing Orders.'

2 In Part 1 of Council Regulations 15 of 2002 concerning committees reporting directly to Council or one of its main committees (Supplement (2) to Gazette No. 4628, 26 June 2002, as amended), after existing regulation 1.5 insert new regulations 1.6–1.7 as follows:

'1.6. (1) No business shall be transacted at any meeting of a committee reporting directly to Council or one of its main committees unless a quorum is present.

(2) In the absence of provision in these regulations for a larger quorum, a quorum is one third of those members eligible to vote upon the business of the committee in question (rounded to the nearest integer).

(3) A member who is participating in a meeting by telephone, video-conference or any other means of communication which permits all members simultaneously to hear one another, shall be considered present and therefore shall count towards the quorum.

1.7. If:

(1) a quorum is not present within half an hour from the time appointed for the meeting; or

(2) during a meeting a quorum ceases to be present


the business or remaining business of that meeting shall be deferred to another meeting, whether already scheduled or to be scheduled, or shall be dealt with by the chairman acting under delegated authority in accordance with the committee's standing orders.'

3 Ibid., in Part 19 concerning the Finance Committee, after existing regulation 19.4 insert new 19.5 below:

'19.5. Regulations 1.6 and 1.7 in Part 1 apply to this committee except that the quorum is one third plus one of those members eligible to vote upon the business of the committee (rounded to the nearest integer).'

4 Ibid., in Part 29 concerning the Socially Responsible Investment Review Committee, after existing regulation 29.5 insert new 29.6 below:

'29.6. Regulations 1.6 and 1.7 in Part 1 apply to this committee except that the quorum is one third plus one of those members eligible to vote upon the business of the committee (rounded to the nearest integer).'

5 Ibid., in Part 34 concerning the Joint Subcommittee of the Education Committee with Student Members, after existing regulation 34.7 insert new 34.8 below:

'34.8. Regulations 1.6 and 1.7 in Part 1 apply to this subcommittee except that the quorum is one third plus one of those members eligible to vote upon the business of the committee (rounded to the nearest integer).'

(b) Removal of Council members

Explanatory Note

Following approval by Her Majesty in Council of amendments to Statute VI concerning the removal of Council members (see p. 98), the changes below are consequential changes to the regulations.

Text of Regulations

1 In Council Regulations 14 of 2002  (Supplement (1) to Gazette No. 4634, 16 October 2002, Vol. 133, p. 225, as amended on 21 October 2004, 30 November 2006 and 20 January 2011, Gazette, Vol. 135, p. 245; Vol. 137, p. 458; Vol. 141, p. 332) delete regulation 1 and substitute (new text underlined and deleted text scored through):

'1. These regulations shall apply both to Council and to any 'committee' of the University as defined in section 6 (3) of Statute I.'

2 Ibid., delete existing regulation 6 and substitute:

'6. Existing membership of all committees including Council shall terminate automatically on taking office as Proctor or Assessor.'

3 In Council Regulations 21 of 2002 concerning University officers (Supplement (2) to Gazette No. 4628, 26 June 2002, Vol. 132, p. 1417, as amended on 24 February 2005, 23 March 2006, 19 March 2008 and 26 June 2009, Gazette, Vol. 135, pp. 686, 837; Vol. 138, pp. 837–8, Vol. 140, p. 1300) delete regulation 7 and substitute:

'7.  (1)    In the event of the incapacity or the initiation of the removal procedure under Part G of Statute XII or absence from Oxford of the Vice-Chancellor, or in the event of a vacancy in the Vice-Chancellorship, one of the Pro-Vice-Chancellors shall be appointed Acting Vice-Chancellor.

(2) In the event that the Vice-Chancellor's membership of Council is terminated under section 9 (1) of Statute VI, one of the Pro-Vice-Chancellors shall be appointed chairman of Council.

(23) The appointment shall be made:

(a)    by the Vice-Chancellor in the event of incapacity or absence, if the incapacity or absence is unlikely to be longer than two months;

(b)    by the Chancellor if the incapacity or absence is likely to be for longer than two months, or the removal procedure under Part G of Statute XII has been initiated, or membership of Council has been terminated, or after an appointment under (a) has lasted for two months, or in the event of a vacancy in the Vice-Chancellorship;

(c)    by Council in default of an appointment under (a) or (b).'

General Purposes Committee of Council

Changes in Regulations

The General Purposes Committee of Council has made the following changes in regulations, to come into effect on 11 November.

Wood Professor of Forest Science

Explanatory Note

These revised regulations replace the existing regulations for the Wood Professor of Forest Science to clarify that the post is endowed and to provide for the possibility of future donations, which may be treated as permanent endowment depending on the wishes of the donor(s).

Text of Regulations

In Section III of Council Regulations 24 of 2002 concerning individual professorships (Statutes, 2000, p. 423, as redesignated as regulations by Decree (5) of 11 July 2002, Gazette, Vol. 132, p. 1461), delete existing § 95 and substitute:

'§ 95. Wood Professor of Forest Science

1. There shall be a Wood Professor of Forest Science, who will be a distinguished specialist in a branch of forest science and who has some understanding of the environmental, ecological and economic aspects of forestry. The Wood Professor of Forest Science shall undertake research in and shall lecture and give instruction in forestry and promote its study in the University ("the Professorship").

2. The University receives with gratitude the sum of £750,000 from Audrey and Martin Wood to be held on the trusts declared in this regulation. Further money or property may be paid or transferred to the University to be held on the same trusts. The assets so held will be known as the Professor of Forest Science Fund ("the Fund").

3. The University shall retain as permanent endowment those of the assets in the Fund which are contributed on the express understanding that they are to be treated as permanent endowment ("the Permanent Endowment").

4. The University shall (1) apply the income of the Permanent Endowment; and (2) apply the income and, in its discretion, the capital of the remainder of the Fund, towards the salary and expenses of the holder of the Professorship and associated overheads.

5. The administration of the Fund, and the application of its income and expendable capital, shall be the responsibility of the Department of Plant Sciences.

6. The professor shall be elected by an electoral board consisting of:

(1) the Vice-Chancellor, or, if the head of the college specified in (2) of this clause is Vice-Chancellor, a person appointed by Council;

(2) the head of the college to which the professorship shall be for the time being allocated by Council under any regulation in that behalf, or if the head is unable or unwilling to act, a person appointed by the governing body of the college;

(3) a person appointed by the governing body of the college specified in (2) of this clause;

(4)–(5) two persons appointed by Council; and

(6)–(9) four persons appointed by the Mathematical, Physical and Life Sciences Board.

7. The University may in its absolute discretion in the period ending 21 years from the date of this regulation, instead of applying the income of the Fund in any year, accumulate all or any part of such income by investing it, and holding it as part of the capital of the Fund. The University may apply the whole or any part of such accumulated income in any subsequent year as if it were income of the Fund arising in the then current year.

8. The University shall have power to pay out of the capital or the income of the Fund all costs of and incidental to the creation of the Fund, and the management and administration of the Fund and the Professorship.

9. The University may exercise any of its corporate powers in the management and administration of the Fund in so far as those powers are not inconsistent with these regulations.

10. Regulations 2–5 and 7–12 shall be deemed to be Trust Regulations under the provisions of Part D of Statute XVI.

11. Subject to regulation 12, Council may amend, repeal or add to these regulations but no amendment is valid if it would cause the Fund to:

(1) cease to be exclusively charitable according to the law of England and Wales; or

(2) be outside the objects of the University.

12. Any amendment to regulation 4 is an amendment to the main objects of the Fund and may only be made:

(1) by Council if more than 25 years have elapsed since the date of this regulation and the application of the Fund in accordance with regulation 4 has, in the University's reasonable opinion, ceased to provide a suitable and effective method of using the Fund, regard being had to the spirit of the original gift; or

(2) pursuant to Part D of Statute XVI with the approval of both Congregation of the University and subsequently Her Majesty in Council.

13. The professor shall be subject to the General Provisions of the regulations concerning the duties of professors and to those Particular Provisions of the same regulations which are applicable to this chair.'

Council of the University

Register of Congregation

Mr Vice-Chancellor reports that the following names have been added to the Register of Congregation:

Frith, C D, All Souls

Gerig, A N, Saïd Business School

Moss, G S, Faculty of Law

Moss, R E, Corpus Christi

Mullen, A L, All Souls

Rice, C, Finance Division

Ruf, J K D, Oxford–Man Institute of Quantitative Finance

Tang, C M, Exeter

Divisional and Faculty Boards

For changes in regulations for examinations see 'Examinations and Boards' below.