Congregation

  • Thursday 26 April 2012
  • NO. 4986
  • VOL. 142

Congregation15 May

2 pm

¶ Members of Congregation are reminded that any two members may, not later than noon on 7 May, give notice in writing to the Registrar that they intend to oppose or amend any of the legislative proposals below (see the note on the conduct of business in Congregation below). If no such notice has been given, and unless Council has declared otherwise, the legislative proposals shall be carried, and the meeting may be cancelled.

(1) Voting on Legislative Proposal: deputy chairmen of Council

Explanatory Note

In 2010, Council established a Governance Working Group to make proposals on how to take forward the remaining recommendations of the Audit and Scrutiny Committee’s Governance Report (online at www.ox.ac.uk/governance), one of which proposed the appointment of an external chairman of Council. The Group reported to Council in June and recommended, inter alia, that rather than making changes to the chairmanship of Council, arrangements should be put in place for two deputy chairs of Council to be appointed for a defined period, being a Pro-Vice-Chancellor to chair Council should the Vice-Chancellor be unable to do so for reasons other than a conflict of interest, and an external member of Council to chair Council for those agenda items where the Vice-Chancellor had a conflict of interest. The following legislative proposal, approved by Council, implements that recommendation.

WHEREAS it is expedient to establish two deputy chairmen of Council, NOW THE UNIVERSITY OF OXFORD, in exercise of the powers in that behalf conferred upon it by the Universities of Oxford and Cambridge Act, 1923, and of all other powers enabling it, ENACTS, subject to the approval of Her Majesty in Council, AS FOLLOWS.

1 In Statute VI concerning Council (Supplement (1) to the Gazette No. 4633, 9 October 2002, as amended), delete sections 6 and 7 and substitute (new text underlined, deleted text scored through):

'6. Council may, but is not obliged to, co-opt up to three members of Congregation as additional members of Council, one of whom may serve as a deputy chairman of Council under section 7 (4)(a)(ii) below.

7.    

(1) The Vice-Chancellor, or, in his or her absence, a member of Council deputed by the Vice-Chancellor, a Pro-Vice-Chancellor appointed as chairman under section 10 (3) below, shall normally take the chair at all meetings of Council.

(2) In the event that the person under sub-section (1) above cannot or should not act as chairman, a member of Council serving as deputy chairman shall take the chair.

(3) The chairman shall and have a second or casting vote in the event of equality of voting.

(4)

(a) Council may appoint up to two deputy chairmen:

(i) an external member of Council, appointed under section 4 (7)–(10) above, who shall take the chair for the discussion of items of business in which the chairman of the Council meeting has a conflict of interest;

(ii) a Pro-Vice-Chancellor, appointed under regulation 9 of Council Regulations 21 of 2002, who shall take the chair when the chairman cannot or should not act as chairman for reasons other than a conflict of interest.

(b) In the absence of the appropriate deputy chairman appointed under (a) above at a meeting, the Vice-Chancellor or the Pro-Vice-Chancellor appointed as chairman of Council under section 10 (3) shall have discretion to appoint an alternate.

(5) The appointment of a deputy chairman under sub-section (4) above shall be made on the recommendation of the Vice-Chancellor or the Pro-Vice-Chancellor appointed as chairman of Council under section 10 (3).

(6) Where a person is appointed as deputy chairman under sub-section (4)(a)(ii) above who is not a member of Council when appointed, that person shall thereupon become a co-opted member of Council and shall remain a member of Council for as long as he or she remains a deputy chairman.

(7) Each deputy chairman shall hold office for a period of up to four years and shall be eligible for reappointment.

(8) Each deputy chairman may exercise all the functions of the chairman at any meeting when the chairman cannot or should not act.'

2 Ibid., delete section 8 (3) and substitute:

'(3)

(a) Members of Council co-opted under section 6 may serve for a period of up to four years and shall be eligible to serve for a second consecutive period of up four years.

(b) The term of a person whose co-optation is made expressly subject to an appointment under section 7 (4)(a)(ii) will expire on the appointment of a deputy chairman who is not when appointed a member of Council,'

(2) Voting on Legislative Proposals: Scatcherd Scholarships

(i) Scatcherd Science Scholarships, for the support of graduate study in science

Explanatory Note

The following legislative proposal amends the name and the board of management of the Scatcherd Scholarships for the support of graduate study in science and brings the restriction on candidates in line with the Equality Act 2010 by targeting persons who are ordinarily resident in (rather than those from, which implies and has historically be construed as citizens of) a number of European countries. In addition, it is proposed to update the mechanics for amending the trust to reflect the University's current practice and the trust's new status as a scheduled trust.

WHEREAS it is expedient to change the existing provisions governing the Scatcherd Scholarships, NOW THE UNIVERSITY OF OXFORD, in exercise of the powers in that behalf conferred upon it by the Universities of Oxford and Cambridge Act, 1923, and of all other powers enabling it, ENACTS, subject to the approval of Her Majesty in Council, AS FOLLOWS.

In the Schedule to the Statutes (Supplement (1) to Gazette No. 4633, 9 October 2002, pp. 133–59), after Part 71 insert the following new Part 721 (new text underlined, deleted text scored through):

'§ 318. Part 72: Scatcherd Science Scholarships

72.1. The University accepts from the Trustee of the Campaign for Oxford Trust Fund the sum of £621,000, made possible by an extremely generous benefaction from Mrs Jane Ledig-Rowohlt, to establish a fund, the net income of which shall be applied in the funding of Scatcherd Science Scholarships for the support of graduate study in science.

72.2. The fund shall be administered by the International Committee. The administration of the Fund, and the application of its income, shall be the responsibility of the board of management of the Oxford Graduate Scholarship Fund.

72.3. The scholarships shall be awarded to persons from ordinarily resident in any European country (other than the UK or Turkey but including Russia and all other countries to the west of the Urals) to enable them to study for a graduate degree of the University in a science subject (including mathematics and medicine). The committee board of management shall endeavour to ensure that at any one time one of the scholarships shall be held by a person from ordinarily resident in a country outside the European Union.

72.4. Any income not spent in any year shall be carried forward for expenditure in subsequent years.

72.5. Congregation Council shall have power to alter this decree Part from time to time, provided that other than the main object of the fund, as defined in clause 1 section 72.1 above, is always kept in view.'

Regulations to be made by Council if the Statute is approved by Her Majesty in Council

1 In Part 2 of Council Regulations 25 of 2002, concerning trusts (Statutes, 2000, p. 720, as redesignated as regulations by Decree (5) of 11 July 2002, Gazette, Vol. 132, p. 1461), delete § 318 and renumber existing §§ 319–95 as §§ 318–94.

2 This regulation shall be effective from the date on which the Statute approved by Congregation on [date] is approved by Her Majesty in Council.

(ii) Scatcherd Scholarships, for students undertaking any course of study at Oxford, and Oxford students studying in other countries

Explanatory Note

The following legislative proposal, concerning the Scatcherd Scholarships for students undertaking any course of study at Oxford, and Oxford students studying in other countries, brings the restriction on candidates in line with the Equality Act 2010 by targeting persons who are ordinarily resident in (rather than citizens of) a number of European countries.

WHEREAS it is expedient to change the existing provisions governing the Scatcherd Scholarships, NOW THE UNIVERSITY OF OXFORD, in exercise of the powers in that behalf conferred upon it by the Universities of Oxford and Cambridge Act, 1923, and of all other powers enabling it, ENACTS, subject to the approval of Her Majesty in Council, AS FOLLOWS.

In the Schedule to the Statutes (Supplement (1) to Gazette No. 4633, 9 October 2002, pp. 133–59), after Part 72 insert the following new Part 731 (new text underlined, deleted text scored through):

'§319. Part 73: Scatcherd Scholarships

73.1. The University has received with gratitude a legacy from Mrs Jane Ledig-Rowohlt to be held as expendable endowment on the trusts declared in this regulation. Further money or property may be paid or transferred to the University to be held on the same trusts. The assets so held will be known as the Scatcherd Scholarship Fund ("the Fund").

73.2. The University shall retain as permanent endowment those of the assets (if any) in the Fund which are contributed on the express understanding that they are to be treated as permanent endowment ("the Permanent Endowment").

73.3. The University shall (a) apply the income of the Permanent Endowment (if any); and (b) apply the income and, in its discretion, the capital of the remainder of the Fund, towards: (i) awarding scholarships to students of Oxford University of British citizenship allowing them to engage in study or research in other countries; and (ii) awarding scholarships to citizens of students ordinarily resident in a nation of continental Europe from the Atlantic to the Urals with the exception of Turkey.

73.4. The administration of the Fund, and the application of its income and capital, shall be the responsibility of the board of management of the Oxford Graduate Scholarship Fund.

73.5. The University may in its absolute discretion in the period ending on 27 February 2033 21 years from the date of this regulation, instead of applying the income of the Fund in any year, accumulate all or any part of such income by investing it, and holding it as part of the capital of the Fund. The University may apply the whole or any part of such accumulated income in any subsequent year as if it were income of the Fund arising in the then current year.

73.6. The University shall have power to pay out of the capital or the income of the Fund all costs of and incidental to the creation of the Fund, and the management and administration of the Fund and the Scholarship.

73.7. The University may exercise any of its corporate powers in the management and administration of the Fund in so far as those powers are not inconsistent with these regulations.

73.8. Regulations Sections 73.1–73.10 shall be deemed to be trust Regulations provisions under the provisions of Part D of Statute XVI.

73.9. Subject to regulation section 73.10, Council may amend, repeal or add to these regulations provisions in accordance with Part D of Statute XVI, but no amendment is valid if it would cause the Fund to:

(1) cease to be exclusively charitable according to the law of England and Wales; or

(2) be outside the objects of the University.

73.10. Any amendment to regulation section 73.3 is an amendment to the main objects of the Fund for the purposes of Part D of Statute XVI and must be approved both by Congregation of the University and subsequently by Her Majesty in Council.'

Regulations to be made by Council if the Statute is approved by Her Majesty in Council

1 In Part 2 of Council Regulations 25 of 2002, concerning trusts (Statutes, 2000, p 720, as redesignated as regulations by Decree (5) of 11 July 2002, Gazette, Vol 132, p 1461), delete § 319 and renumber existing §§ 320–395 as §§ 319–394.

2 This regulation shall be effective from the date on which the Statute approved by Congregation on [date] is approved by Her Majesty in Council.


1The number is subject to the approval of other legislative proposals and may therefore change.

Congregation7 June

Elections

Council

Other Committees Reporting to Council

Continuing Education Board

Curators of the University Libraries

Buildings and Estates Subcommittee

Other Committees and University Bodies

Delegacy for the Nomination of Candidates for Ecclesiastical Benefices

Visitors of the Botanic Garden

Committee for the Ruskin School of Drawing and Fine Art

Committee for the Nomination of Select Preachers

Curators of the Sheldonian Theatre

Visitatorial Board Panel

Divisional Boards

Humanities

Mathematical, Physical and Life Sciences

Social Sciences

Faculty Boards

Board of the Faculty of Classics

Board of the Faculty of English Language and Literature

Board of the Faculty of History

Board of the Faculty of Law

Board of the Faculty of Linguistics, Philology and Phonetics

Board of the Faculty of Oriental Studies

Board of the Faculty of Philosophy

Board of the Faculty of Theology

Details are in 'Elections' section below.

Note on procedures in Congregation

¶ Business in Congregation is conducted in accordance with Congregation Regulations 2 of 2002 (www.admin.ox.ac.uk/statutes/regulations/529-122.shtml). A printout of these regulations, or of any statute or other regulations, is available from the Council Secretariat on request. A member of Congregation seeking advice on questions relating to its procedures, other than elections, should contact Mrs C Benton at the University Offices, Wellington Square (telephone: (2)80107; email: ceri.benton@admin.ox.ac.uk); questions relating to elections should be directed to the Elections Officer, Ms S L Stacey (telephone: (2)80463, email: elections.office@ox.ac.uk).