Council and Main Committees

  • Thursday 24 May 2012
  • NO. 4990
  • VOL. 142

Council of the University

Changes in Regulations

Council has made the following changes in regulations, to come into effect on 8 June.

(a) General Purposes Committee

Explanatory Note

Following the General Purposes Committee's review of its operations and effectiveness, these changes amend the committee's terms of reference to reflect more accurately the role of the committee. The principal changes are as follows: (i) the committee is now expressly responsible for considering matters that do not fall wholly within the remit of other committees and, in particular, for advising Council on matters of a reputational or ethical nature which are of material significance; and (ii) the committee may now co-opt up to two members, subject to the approval of Council on each occasion. Other amendments have been made for clarity.

Text of Regulations

In Part 3 of Council Regulations 15 of 2002 concerning the General Purposes Committee of Council (Supplement (1) to Gazette No 4634, 16 October 2002, p 228, as amended on 23 March 2006, 21 September 2006, 15 October 2009 and 6 May 2010 and with effect from 8 May 2003 and 7 February 2007), delete existing regulations 3.2–3.4 and substitute new regulations 3.2–3.6 below (new text underlined):

'3.2. Subject to the approval of Council on each occasion, the committee may co-opt up to two additional members for such periods as the committee shall deem appropriate.

3.3. In appointing the members at regulation 3.1 (10)–(12) and 3.2 above, Council shall always ensure that there is within the total membership of the committee an appropriate balance across the academic activities of the various divisions, and between the divisions and the non-divisional constituency as reasonably practicable.

3.4 The committee shall be responsible for considering matters of significance which do not fall wholly within the remits of the other committees of Council.

3.5 In particular, the committee shall:

(1) advise Council on matters of a reputational or ethical nature which are of material significance and do not fall wholly within the remits of the other committees of Council;

(2) keep under review:

(a) the University's compliance with legislation and regulatory requirements;

(b) policies in respect of issues or activities which are University-wide;

(c) procedures for identifying and managing risks across the University's activities;

(d) the governance and performance of the University's subsidiary companies;

(e) the University's relationships with external bodies;

(f) the public understanding of the aims and activities of the University;

(3) subject to regulation 3.6, advise Council and its other committees on the establishment of new University legislation and on amendments to existing legislation;

(4) make recommendations to Council on appointments by Council to University committees, bearing in mind the gender balance on such committees and in general having regard to the appropriate representation of the various interests within the collegiate University;

(5) allocate statutory posts to a college or society and approve changes to such allocations or associations, on behalf of Council.

3.6. The committee shall have power to make, amend and repeal regulations concerning any of the following matters, on condition that it shall bring forward to Council for decision any case which it considers to raise particular difficulties:

(1) the establishment of a new trust or other special fund for grants, lectures, prizes, the support of a statutory post, fellowships, scholarships, collections, or similar matters, and any changes in existing regulations governing such funds (in cases in which the making of such provisions by regulation is permissible in law);

(2) the removal of anomalies in existing regulations, and the making of consequential amendments to existing regulations which have been overlooked in earlier legislation;

(3) changes in the allocation of a statutory post to a college or society, in cases in which a regulation is necessary.'

(b) Student Number Planning Subcommittee of the Planning and Resource Allocation Committee and the Education Committee

Explanatory Note

The following change disbands the Student Number Planning Subcommittee. The subcommittee was established in 2008 with a remit to maintain an overview of the current and future size and shape of Oxford's student body. In Trinity term 2011, Council agreed the establishment of a full joint subcommittee of the Planning and Resource Allocation Committee, the Education Committee and the Conference of Colleges to consider student number planning. This was a recommendation arising from the Strategic Plan Review and Implementation Group's report on the size and shape of the collegiate University. Conference welcomed the proposal. The new subcommittee will take on the remit of the former Student Number Planning Subcommittee within its terms of reference.

Text of Regulations

Repeal Part 34 of Council Regulations 15 of 2002 concerning the Student Number Planning Subcommittee of the Planning and Resource Allocation Committee and the Education Committee (made by Council on 26 June 2008 with effect from 1 October 2008, Gazette, Vol 138, p 1294) and renumber existing Parts 35–37 as 34–36.

Council of the University

Register of Congregation

Mr Vice-Chancellor reports that the following names have been added to the Register of Congregation:

Abou-El-Fadl, R S E, St Edmund Hall

Adams, A E, Faculty of Clinical Medicine

Bennett, D L H, Green Templeton

Chapman, R, Faculty of Clinical Medicine

Gwenlan, C, Oriel

Kazmi, Z A, Faculty of History

Richards, J A, Faculty of Clinical Medicine

Sachse, G B, Department of Physiology, Anatomy and Genetics

Shaw, S C, Faculty of Clinical Medicine