Council and Main Committees

  • Thursday 21 June 2012
  • NO. 4994
  • VOL. 142

Council of the University

Changes in Regulations

Council has made the following changes in regulations, to come into effect on 6 July.

(a) Appointments to committees: periods of office

Explanatory Note

These changes in regulations impose a limit on the number of times a chairman or other member of a committee may be reappointed, re-elected or co-opted where such a limit is not already imposed in the regulations. The default limit will be two consecutive periods of office, with the possibility of extension by one further period, as determined by the General Purposes Committee of Council in an individual case. The restriction shall not apply to casual terms of office.

Text of Regulations

1 In Council Regulations 15 of 2002 concerning committees reporting directly to Council or one of its main committees (made by Council on 24 July 2002, Gazette, Vol 132, p 1544, 5 July 2002), delete existing regulation 1.1 and substitute (deleted text scored through, new text underlined):

'1.1.

(1) Appointed, elected, and co-opted members of committees of Council, other than student members, shall, in the absence of provision in these regulations, or in the General Regulations of Council for Committees, to the contrary, serve for three years.

(2) Student members shall, in the absence of provision in these or those regulations to the contrary, serve for one year.

(3) Where it is a condition of an appointment that the person appointed is a member of Council or another committee, the period of appointment shall coincide with the appointee's known membership of the latter, provided that the period does not exceed the maximum term allowed.

(4) In the absence of provision in these regulations or in the General Regulations of Council for Committees to the contrary, appointed, elected, co-opted and student members shall be re-eligible for one further and final period of office. shall serve no more than two consecutive full terms of office. Casual terms of office shall not count towards this limit.

(5) Notwithstanding regulation (4) above, in the case of appointed, co-opted and student members, the General Purposes Committee of Council or, in cases falling within the Personnel Committee's delegated authority or cases concerning the membership of the General Purposes Committee, the Chairman of the Personnel Committee, may determine that one further consecutive period is permitted in an individual case.'

2 In Council Regulations 1 of 2009 concerning College Contributions (made by Council on 23 April 2009, as amended on 21 January 2010 and 20 January 2011 (date of effect 1 January 2012) and 15 March 2012) after existing regulation 2.3, insert new text (underlined) and renumber existing regulations 2.(4), 2.(5) and 2.(6) as 2.(6), 2.(7) and 2.(8):

'(4) Members shall serve no more than two consecutive full terms of office. Casual terms of office shall not count towards this limit.

(5) Notwithstanding regulation 2(4) above, the General Purposes Committee of Council may determine that one further consecutive period is permitted in an individual case.'

3 In Council Regulations 2 of 2004 concerning other University bodies (Supplement (2) to Gazette No 4702, 30 June 2004, p 1237, as amended) in Part 2 concerning the Clubs Committee, delete existing regulations 2.3–2.4 and substitute (deleted text scored through, new text underlined):

'2.3. Members appointed under regulation 2.1 (3)–(8) above shall be re-eligible for one further and final period of officeshall serve no more than two consecutive full terms of office. Casual terms of office shall not count towards this limit.

2.4. Notwithstanding regulation 2.3 above, the General Purposes Committee of Council may determine that one further consecutive period is permitted in an individual case.'

4 Ibid, in Part 3 concerning the Committee for the Language Centre, delete regulations 3.3–3.4 and substitute (deleted text scored through, new text underlined):

'3.3. Members appointed under regulation 3.1 (2)–(11) and 3.1 (13), (14) above shall be re-eligible for one further and final period of officeshall serve no more than two consecutive full terms of office. Casual terms of office shall not count towards this limit.

3.4. Notwithstanding regulation 3.3 above, the General Purposes Committee of Council may determine that one further consecutive period is permitted in an individual case.'

5 Ibid, in Part 4 concerning the Maison Française delete existing regulation 4.4 and substitute (deleted text scored through, new text underlined):

'4.4. This committee shall be composed as follows:

(1) The Vice-Chancellor;

(2) The Director of the Maison;

(3)–(5) Three members of Congregation appointed by Council, one of whom shall be the person appointed under clause 2 above;

(6)–(8) Three members appointed by the Board of the Faculty of Medieval and Modern Languages, one of whom shall be the Marshal Foch Professor of French Literature;

(9) One member appointed jointly by the Divisions of Humanities and Social Sciences.

The appointed members of the committee shall hold office for three years.

The committee shall have power to co-opt up to three additional members for periods not exceeding three years.

Appointed and co-opted members shall serve no more than two consecutive full terms of office. Casual terms of office shall not count towards this limit.be re-eligible for one further and final period of office. Notwithstanding this, the General Purposes Committee of Council may determine that one further consecutive period is permitted in an individual case.'

6 Ibid, in Part 5 concerning the Delegacy for Military Instruction delete existing regulations 5.1–5.3 and substitute (deleted text scored through, new text underlined):

'5.1. There shall be a Delegacy for Military Instruction consisting of:

(1) the Vice-Chancellor;

(2), (3)  the Proctors;

(4) the Assessor;

(5) the Commanding Officer of the Oxford University Officers Training Corps (or his or her representative);

(6) an officer nominated by the Commanding Officer of the Oxford University Officers Training Corps;

(7) the Officer commanding the University Air Squadron (or his or her representative);

(8) the Officer in Charge of the University Royal Naval Unit (or his or her representative);

(9) an officer nominated by the Officer in Charge of the University Royal Naval Unit;

(10) the Chichele Professor of the History of War;

(11) a person appointed by the Admiralty Board of the Defence Council;

(12) a person appointed by the Army Board of the Defence Council;

(13) a person appointed by the Air Force Board of the Defence Council;

(14)–(19) six members of Convocation elected as provided in regulation 5.3. below;

(20) a person appointed by the Vice-Chancellor of Oxford Brookes University;

(21) a person appointed by the Vice-Chancellor of the University of Reading.

5.2. The delegacy shall have power to co-opt up to five persons as additional members of the delegacy, whose period of office shall be two years, renewable for one further and final period of office and who may serve no more than two consecutive full terms of office. Casual terms of office shall not count towards this limit.

5.3.

(1) Of the six elected members of Convocation one shall be elected by Congregation, one by Council and one each by the Boards of the Humanities, Mathematical, Physical and Life Sciences, Medical Sciences, and Social Sciences Divisions.

(2) Their period of office shall be four years, and they shall be re-eligible for one further and final period of officeshall serve no more than two consecutive full terms of office. Casual terms of office shall not count towards this limit. One or two shall vacate office every year.

(3) The period of office for the members under regulation 5.1 (6), (9), (11)-(13), (20) and (21) above shall be four years and they shall be re-eligible for one further and final period of officeserve no more than two consecutive full terms of office. Casual terms of office shall not count towards this limit.

(4) Notwithstanding regulations 5.2 and 5.3 (3) above, in the case of appointed and co-opted members, the General Purposes Committee of Council may determine that one further consecutive period is permitted in an individual case.'

7 Ibid, in Part 6 concerning the Committee for the Proctors' Office delete existing regulation 6.1 and substitute (deleted text scored through, new text underlined):

'6.1 There shall be a Committee for the Proctors' Office consisting of:

(1) the Vice-Chancellor or his or her nominee, who shall chair the committee;

(2), (3)  the Proctors;

(4) the Assessor;

(5) the Director of Estates;

(6), (7)  two members appointed by Council, at least one of whom shall be a former Proctor.

Those elected under (6), (7) shall hold office for five years and shall be re-eligible for one further and final period of office serve no more than two consecutive full terms of office. Casual terms of office shall not count towards this limit. Notwithstanding this, the General Purposes Committee of Council may determine that one further consecutive period is permitted in an individual case.'

8 Ibid, in Part 7 concerning the Committee for the Ruskin School of Drawing and Fine Art delete existing regulation 7.2 and substitute (deleted text scored through, new text underlined):

'7.2.

(1) The committee may co-opt not more than five persons as additional members.

(2) The period of office for appointed, elected, and co-opted members shall be three years, renewable for one further and final period of office and no appointed, elected or co-opted member shall serve more than two consecutive full terms of office. Casual terms of office shall not count towards this limit.

(3) Notwithstanding regulation (2) above, in the case of appointed and co-opted members, the General Purposes Committee of Council may determine that one further consecutive period is permitted in an individual case.'

9 Ibid, in Part 8 concerning the Sheldonian Theatre delete existing regulation 8.1.(5)–(7) and substitute (deleted text scored through, new text underlined):

'(5)–(7) three members of Congregation elected by Congregation, whose period of office shall be six years, renewable for one further and final period of officeand serve no more than two consecutive full terms of office. Casual terms of office shall not count towards this limit.'

10 Ibid, in Part 9 concerning the University Club delete existing regulation 9.3(2) and substitute (deleted text scored through, new text underlined):

'(2) The period of office for Committee members shall be three years and they shall serve no more than two consecutive full terms of office. Casual terms of office shall not count towards this limit they shall be eligible for re-appointment for one further and final period of office. Notwithstanding this, the General Purposes Committee of Council may determine that one further consecutive period is permitted in an individual case.'

11 Ibid, in Part 10 concerning the Curators of the University Parks delete existing regulation 10.2.(1) and substitute (deleted text scored through, new text underlined):

'10.2.

(1) The period of office for the members under regulation 10.1(6)–(9) above shall be six years, renewable for one further and final period of office and they shall serve no more than two consecutive full terms of office. Casual terms of office shall not count towards this limit. Notwithstanding this, in the case of those appointed  under regulation 10.1 (8), (9), the General Purposes Committee of Council may determine that one further consecutive  period is permitted in an individual case.'

12 Ibid, in Part 12 concerning the Joint Committee for the Recognised Independent Centres delete existing regulation 12.2 and substitute (deleted text scored through, new text underlined):

'12.2. Members appointed under regulation 12.1.(1)–(3) shall be appointed for a period of three years, and they shall serve no more than two consecutive full terms of office. Casual terms of office shall not count towards this limit shall be eligible for reappointment for one further and final period of office. Notwithstanding this, the General Purposes Committee of Council may determine that one further consecutive  period is permitted in an individual case.'

13 In Council Regulations 2 of 2003 concerning the Botanic Garden delete existing regulation 3 and substitute (deleted text scored through, new text underlined):

'3.

(1) The Visitors may co-opt up to three additional members, who need not be members of Congregation.

(2) The period of office for appointed, elected, and co-opted members shall be three years, and no appointed, elected, or co-opted member shall serve more than two consecutive full terms of office. Casual terms of office shall not count towards this limit renewable for one further and final period of office.

(3) Notwithstanding regulation (2) above, in the case of appointed  and co-opted members, the General Purposes Committee of Council may determine that one further consecutive period is permitted in an individual case.'

14 In Council Regulations 48 of 2002 concerning the Oxford University Museum of Natural History delete existing regulation 3 and substitute (deleted text scored through, new text underlined):

'3.

(1) The Visitors may co-opt up to three additional members, who need not be members of Congregation.

(2) The period of office for appointed and co-opted members shall be three years, and no appointed, elected, or co-opted member shall serve more than two consecutive full terms of office. Casual terms of office shall not count towards this limit.

(3) Notwithstanding regulation (2) above, in the case of appointed  and co-opted members, the General Purposes Committee of Council may determine that one further consecutive period is permitted in an individual case.'

15 In Council Regulations 49 of 2002 concerning the Pitt Rivers Museum delete existing regulation 4 and substitute (deleted text scored through, new text underlined):

'4.

(1) The Visitors may co-opt up to four additional members, who need not be members of Congregation.

(2) The period of office for appointed, elected, and co-opted members shall be three years, and no appointed, elected, or co-opted member shall serve more than two consecutive full terms of office. Casual terms of office shall not count towards this limit.

(3) Notwithstanding regulation (2) above, in the case of appointed and co-opted members, the General Purposes Committee of Council may determine that one further consecutive period is permitted in an individual case.'

16 In Council Regulations 5 of 2003 concerning the Museum of the History of Science delete existing regulation 3 and substitute (deleted text scored through, new text underlined):

'3.

(1) The Visitors may co-opt up to four additional members, who need not be members of Congregation.

(2) The period of office for appointed and co-opted members shall be three years, and no appointed, elected, or co-opted member shall serve more than two consecutive full terms of office. Casual terms of office shall not count towards this limit.

(3) Notwithstanding regulation (2) above, in the case of appointed  and co-opted members, the General Purposes Committee of Council may determine that one further consecutive period is permitted in an individual case.'

(b) Property Management Subcommittee of the Planning and Resource Allocation Committee

Explanatory Note

The following change adds the Vice-President (Graduates) of the Oxford University Student Union to the membership of the Property Management Subcommittee of the Planning and Resource Allocation Committee (PRAC), to enable representation of student views during discussions on graduate accommodation and the rents set by the committee.

Text of Regulations

In Part 27 of Council Regulations 15 of 2002 concerning the Property Subcommittee of PRAC (made by Council on 18 November 2010, as amended on 15 March 2012, Gazette, Vol 141, p 220; Vol 142, p 374), delete existing regulation 27.1 and substitute (new text underlined, deleted text scored through):

'27.1. The Property Management Subcommittee of the Planning and Resource Allocation Committee shall consist of:

(1) the Pro-Vice-Chancellor (Planning and Resources), who shall chair the committee;

(2) the Registrar;

(3) the Director of Finance.;

(4) the Vice-President (Graduates) of the Oxford University Student Union.'

Council of the University

Register of Congregation

Mr Vice-Chancellor reports that the following names have been added to the Register of Congregation:

Hill, N R, Harris Manchester
Hindley, N J,
Christ Church
Wild, J C,
Department of Experimental Psychology

Divisional and Faculty Boards

For changes in regulations for examinations see 'Examinations and Boards' below.