Council and Main Committees

  • Thursday 19 July 2012
  • NO. 4997
  • VOL. 142

Council of the University

Changes in Regulations

Council has made the following changes in regulations, to come into effect on 3 August.

(a) Audit and Scrutiny Committee

Explanatory Note

The changes below restructure and rephrase the regulations (for clarity), deal with gaps in the existing legislation, and specify the Committee's role more precisely and accurately in respect of certain of its activities. The definition of scrutiny has been reframed, in part to remove the reference to inquiry or investigation into 'risks of failure', as the examination of activities that might be at risk of failure is one of the principal functions of internal audit. Congregation retains its ability to request both audit reviews and scrutiny reviews.

Text of Regulations

In Council Regulations 15 of 2002 (made by Council on 26 June 2002, as amended on 8 May 2003, 1 June 2006, 21 January 2010, 18 March 2010, 23 September 2010, 9 December 2010 (date of effect 1 January 2011) and 13 October 2011 (date of effect 1 January 2012)), delete existing Part 8 and substitute:

'8.1. The Audit and Scrutiny Committee shall consist of:

(1) an external member of Council appointed by Council who shall not be a member of any other body or hold any position, which in the view of Council involves executive authority within the University, who shall chair the committee;

(2)–(5) four external persons appointed by Council, at least two of whom shall have experience at a senior level in the non-public sector and all of whom shall bring relevant expertise to the working of the committee;

(6) a Head of House appointed by the Conference of Colleges;

(7) one member of Congregation elected by Congregation from among members of the faculties in the Divisions of Mathematical, Physical and Life Sciences and of Medical Sciences who shall not serve on Council or on any committee which in the view of Council has mainline executive authority within the University, or hold any office in the University or any college which involves executive authority;

(8) one member of Congregation elected by Congregation from among members of the faculties in the Divisions of Humanities and Social Sciences who shall not serve on Council or on any committee which in the view of Council has mainline executive authority within the University, or hold any office in the University or any college which involves executive authority;

(9) one member of Congregation, not necessarily being a member of any division and not in any case being nominated in a divisional capacity, who shall be elected by Congregation who shall not serve on Council or on any committee which in the view of Council has mainline executive authority within the University, or hold any office in the University or any college which involves executive authority.

8.2. The Director of Finance, the Registrar and the internal auditors shall normally be in attendance at the meetings of the committee; other individuals, including representatives from the external auditors, will be invited to attend as appropriate.

8.3. No member of the committee may at the same time also be a member of the Finance Committee or the Planning and Resource Allocation Committee.

8.4. All members of the committee shall serve for four years and shall be eligible for reappointment for one further and final period of four years.

8.5. The quorum for the committee shall be not less than four members of the committee, of whom at least one shall be a member appointed under 8.1(1)–(5) above.

8.6. The committee shall expect to receive full co-operation from all staff and students of the University in relation to all aspects of the committee's activity.

8.7. The committee shall provide independent assurance to assist Council in fulfilling Council's responsibilities for ensuring the adequacy and effectiveness of risk management; financial control; governance; economy, efficiency and effectiveness (value for money); and data quality assurance across the University's activities.  In particular, the committee shall:

(1) request to Council that any matter, which in the view of the committee merits special and immediate consideration, be brought to Congregation's attention at any time during the academic year;

(2) be entitled to place on the agenda of Council for discussion any matter which the committee deems it appropriate and necessary for Council to consider. The minute of any matter discussed by Council in this way shall be promptly reported to the committee;

(3) be entitled to discuss any matters its members may wish to raise, in the absence of University officers and/or the external and internal auditors;

(4) in respect of the University's external audit arrangements:

(a) consider and recommend to Council annually the appointment of the external auditors, the audit fee, the provision of non-audit services by the external auditors and any questions of resignation or dismissal of the external auditors;

(b) monitor annually the performance and effectiveness of external auditors, including any matters affecting their objectivity, and make recommendations to Council concerning their reappointment, where appropriate;

(c) agree with the external auditors, before the audit begins, the nature and scope of the audit;

(d) discuss with the external auditors problems and reservations arising from the interim and final audits, including a review of the management letter incorporating management responses;

(5) in respect of the University's internal audit arrangements:

(a) consider and decide on the appointment and terms of engagement of the internal audit service (and the head of internal audit, if applicable), the audit fee, the provision of non-audit services by the internal auditors and any questions of resignation or dismissal of the internal auditors;

(b) monitor annually the performance and effectiveness of internal auditors, including any matters affecting their objectivity;

(c) review the internal auditors' audit risk assessment, strategy and audit plan;

(d) consider major findings of internal audit investigations and the management responses;

(e) ensure that the resources made available for internal audit are sufficient to meet the institution's needs;

(f) receive and consider requests for internal audit reviews submitted by twenty or more members of Congregation via the Proctors;

(g) save in respect of any report that the committee considers requires immediate reference to Council, publish on the Oxford intranet within one month of acceptance by the committee the executive summary of each internal audit report, including of those reports produced under regulation 8.7(5)(f) or alternatively a summary of why such a requested report was considered unnecessary;

(h) make available for consultation by any member of Congregation by arrangement with the secretary of the committee the full text of any internal audit report for which the executive summary has been published under regulation 8.7(5)(g);

(6) in respect of the University's external and internal audit arrangements:

(a) undertake audit reviews, including project reviews, at the request of Council;

(b) monitor the implementation of agreed audit-based recommendations;

(c) discuss within the committee any matters the external or internal auditors wish to raise, in the absence of University officers where necessary;

(d) satisfy itself that, where non-audit services are provided by the external or internal auditors at the request of the University, the objectivity of the external or internal audit service (as appropriate) has not been affected by the extent or nature of that additional work;

(e) promote co-ordination between the internal and external auditors;

(7) in the presence of the external auditors, review, and report to Council on, the draft annual financial statements from an audit perspective, including the external audit opinion, the statement of members' responsibilities, the statement of internal control and any relevant issue raised in the external auditors' management letter, in accordance with HEFCE's Accounts Directions;

(8) seek assurance from the colleges:

(a) as to the proper use and control of the public funds transferred from the University to the colleges; and

(b) that appropriate arrangements are in place concerning the delivery of value for money in relation to those funds;

and report annually on these matters to Council;

(9) oversee the adequacy of the University's arrangements to prevent and detect irregularities, fraud and corruption, to include being notified of any action taken under the University's policy in this area;

(10) satisfy itself as to the appropriateness of the audit processes of Oxford University Press and shall:

(a) receive an annual report from the Oxford University Press Audit Committee;

(b) receive any other written or verbal reports from the Oxford University Press Audit Committee as the committee shall determine;

(c) consider any matters arising out of the reports which are of concern to the committee and ask for further investigation and reporting as necessary;

(11) ensure that all significant losses have been properly investigated and that the internal and external auditors, and where appropriate the HEFCE accounting officer, have been informed;

(12) receive any relevant reports from the National Audit Office, HEFCE and other organisations.

8.8. In respect of its scrutiny function:

(1) the committee defines scrutiny as the process of structured inquiry or investigation into failures or alleged failures of the University's operations;

(2) the committee shall itself determine how and when to exercise this function;

(3) in exercising this function, the committee may call for any investigation that it considers necessary and may call any individual or for any document or documents it considers relevant to any such investigation;

(4) the committee shall receive and consider requests for scrutiny reviews submitted by any member of Congregation;

(5) the committee shall undertake scrutiny reviews at the request of Council;

(6) save in respect of any scrutiny review that the committee considers requires immediate reference to Council, the committee shall publish on the Oxford intranet within one month of acceptance by the committee a summary of any scrutiny review undertaken under regulation 8.8(4) or (5), or a summary of why such a requested review was considered unnecessary;

(7) save for those reports which the committee considers shall remain confidential (for example those concerning individuals) and for any report referred to Council, the committee shall make available for consultation by any member of Congregation by arrangement with the secretary of the committee the full text of any scrutiny report for which a summary has been published under regulation 8.8(6).  

8.9

(1) Each year, at the same meeting at which Council is asked to approve the University's financial statements, the committee shall report to Council and thereafter to Congregation and to HEFCE on its activity over the relevant financial year.

(2) When producing its annual report, the committee shall consider, inter alia:

(a) the external auditors' management letter;

(b) the internal auditors' annual report;

(c) work done in relation to value for money; and

(d) any relevant evaluations carried out by HEFCE or others.

(3) The report shall be based on information presented to the committee.

(4) In addition to drawing attention to significant issues that have arisen out of the committee's work over the year in question, the report shall include the committee's opinion on the adequacy and effectiveness of the University's arrangements for:

(a) risk management, to include the accuracy of the statement of internal control included with the annual statement of accounts;

(b) control;

(c) governance;

(d) value for money; and

(e) the management and quality assurance of data submitted to HESA and to HEFCE and other funding bodies.

(5) The committee's annual report is additional to any other reports the committee considers it appropriate to submit to Council during the year.'

(b) ICT Subcommittee of the Planning and Resource Allocation Committee

Explanatory Note

The purpose of the changes below is to establish a new overarching Information Technology (IT) committee, to replace the existing arrangements for governance of the central IT functions in Oxford.

Text of Regulations

In Council Regulations 15 of 2002 concerning committees reporting directly to Council, delete existing Part 22 regarding the ICT Subcommittee of the Planning and Resource Allocation Committee (made by Council on 11 October 2007, as amended on 29 May 2008 (date of effect 1 October 2008) and 15 January 2009) and substitute:

'Part 22: Information Technology (IT) Committee

22.1. The IT Committee shall consist of:

(1) a Chair, appointed by Council;

(2)–(5) one person appointed by each of the divisional boards;

(6) one person nominated by the ASUC Strategy Group;

(7) the Registrar, or his or her nominee;

(8) one person appointed by the Conference of Colleges;

(9)–(10) two external members, who shall have significant expertise in IT, appointed by Council;

(11) one member of the Council of the Oxford University Student Union elected by that Council;

(12) one of the Proctors or the Assessor, as may be agreed between them.

22.2. The committee may co-opt up to two additional members.

22.3. Members shall be appointed for four years and are eligible for reappointment. Co-opted members shall be appointed for one year but shall be eligible for reappointment.

22.4. The committee shall be responsible for:

(1) all matters relating to the management, including maintenance, of the University's central IT policies, facilities and services;

(2) overseeing all capital projects insofar as they relate to the University's central IT and in accordance with the approvals given by PRAC and Council;

(3) the development and implementation of the University's strategy relating to IT;

(4) overseeing the development of key performance indicators, including the delivery of value for money;

(5) identifying and leading the management of strategic risk in relation to IT;

(6) developing and maintaining policies and regulations regarding the University's IT operations; and

(7) all other IT-related matters of an operational or strategic nature.'

(c) Regulations relating to the use of Information Technology Facilities

Explanatory Note

The changes below reflect the fact that Business Services Provision (BSP), Information and Communications Technology Committee (ICTC) and Oxford University Computing Services (OUCS) have been brought together in a single organisation entitled IT Services.

Text of Regulations

1 In ICTC Regulations 1 of 2002 (made by the ICTC on 6 June 2002, approved by Council on 24 July 2002, and as amended on 2 October 2003, 23 October 2003, 16 February 2006, 1 June 2006 and 3 June 2010) delete existing regulation 5 and substitute (deleted text scored through, new text underlined):

'5. (1) Persons may make use of university facilities only with proper authorisation.

(2) 'Proper authorisation' in this context means prior authorisation by the appropriate officer, who shall be the Director, Computing Systems and Services (OUCS)Chief Information Officer or his or her nominated deputy in the case of services under the supervision of OUCSIT Services (ITS), or the nominated college or departmental officer in the case of services provided by a college or department.

(3) Any authorisation is subject to compliance with the University's statutes and regulations, including these regulations, and will be considered to be terminated by any breach or attempted breach of these regulations.'

2 Ibid, delete existing regulations 11–12 and substitute:

'11. Any person responsible for the administration of any university or college computer or network system, or otherwise having access to data on such a system, shall comply with the provisions of the 'Statement of IT Security and Privacy Policy', as published by the ICT Subcommittee of the Planning and Resource Allocation Committee.

12. Users shall at all times endeavour to comply with policies and guidance issued from time to time by OUCSITS by the ICT Subcommittee of the Planning and Resource Allocation Committee to assist with the management and efficient use of the University's ICT facilities.'

3 Ibid, delete existing regulation 13 and substitute:

'13. Connection of any computer, whether college, departmental or privately owned, to the university network is subject to the following additional conditions:

(1)

(a) Computers connected to the university network may use only network identifiers which follow the University's naming convention, and are registered with OUCSITS.

(b) The University's Trade Mark and Domain Name Policy specifies, inter alia, that all university activities (other than those within OUP's remit) should be presented within the ox.ac.uk domain. Any exception to this requires authorisation as defined in that Policy.

(2)

(a) Owners and administrators of computers connected to the university network are responsible for ensuring their security against unauthorised access, participation in 'denial of service' attacks, etc. In particular they are responsible for ensuring that anti-virus software is installed and regularly updated, and that rules and guidelines on security and anti-virus policy, as issued from time to time by the ICT Subcommittee of the Planning and Resource Allocation CommitteeITS, are followed.

(b) The University may temporarily bar access to any computer or sub-network that appears to pose a danger to the security or integrity of any system or network, either within or outside Oxford, or which, through a security breach, may bring disrepute to the University.

(3)

(a) Providers of any service must take all reasonable steps to ensure that that service does not cause an excessive amount of traffic on the University's internal network or its external network links.

(b) The University may bar access at any time to computers which appear to cause unreasonable consumption of network resources.

(4)

(a) Hosting Web pages on computers connected to the university network is permitted subject to the knowledge and consent of the department or college responsible for the local resources, but providers of any such Web pages must endeavour to comply with guidelines published by OUCSITS or other relevant authorities.

(b) It is not permitted to offer commercial services through Web pages supported through the university network, or to provide 'home-page' facilities for any commercial organisation, except with the permission of the Director, Computing Systems and Services (OUCS)Chief Information Officer (ITS); this permission may require the payment of a licence fee.

(5) Use of file-sharing technology and participation in distributed file-sharing networks may be subject to additional regulation and restriction in order to prevent excessive use of university network resources, or the use of those resources for purposes unconnected with the University. If a user has any reason to suppose that an application employs peer-to-peer (p2p) or other file-sharing technology, they should seek the advice of the IT officer responsible for the college or departmental network on which they propose to use the software.

(6)

(a) No computer connected to the university network may be used to give any person who is not a member or employee of the University or its colleges access to any network services outside the department or college where that computer is situated.

(b) Certain exceptions may be made, for example, for members of other UK universities, official visitors to a department or college, or those paying a licence fee.

(c) Areas of doubt should be discussed with the Head of Networks and Telecommunications at OUCSITS.

(7) Providing external access to University network resources for use as part of any shared activity or project is permitted only if authorised by the ICT Subcommittee of the Planning and Resource Allocation CommitteeIT Committee (ITC), and will be subject to any conditions that it may specify.

(8) If any computer connected to the network or a sub-network does not comply with the requirements of this section, it may be disconnected immediately by the Network Administrator or any other member of staff duly authorised by the head of the college, section or department concerned.'

4 In Rules Committee Regulations 1 of 2011 (published on 17 March 2011), delete existing regulation 1.8 and substitute:

'1.8. Each club, society or organisation which registers with the Proctors shall be entitled to apply to Oxford University Computing Services ('OUCS')IT Services (ITS) to use Information Technology ('IT') facilities (eg email and Web publication) in the name of the club, society or organisation. Where relevant facilities are allocated by OUCSITS, it shall be the responsibility of the club, society or organisation concerned to:

(1) designate not more than one person entitled to a university email account (as defined by OUCSITS rules) to act as its IT Officer, whose duties shall include liaising with OUCSITS about the use of facilities allocated and passing on to his or her successor in office all records (in whatever format held) relating to the use of the facilities allocated;

(2) designate one of its members (who shall be either a student member or, exceptionally, a member of Congregation: and who may be, but need not necessarily be, the same as its IT Officer) as its principal Web-master, whose duties shall include maintaining an awareness of the University Guidelines for Web Information Providers and coordinating and regulating access to the web facilities used by the club, society or organisation;

(3) comply with regulations relating to the use of IT facilities provided by OUCSITS and with the guidelines published from time to time by OUCSITS for the use of IT facilities by student clubs, societies and organisations (including those guidelines relating to the operation of electronic mailing lists);

(4) ensure that all designated persons responsible for the IT resources of the club, society or organisation are competent to deal with the requirements of this section, and where necessary undertake training under the guidance of OUCSITS.'

(d) Regulations relating to Academic Dress

Explanatory Note

The following changes have been agreed by Council. They remove any reference to gender from the regulations, in response to concerns from Oxford University Student Union that the existing regulations did not serve the interests of transgender students.

Text of Regulations

In the Vice-Chancellor's Regulations 1 of 2002 (made by the Vice-Chancellor on 20 March 2002, as amended on 24 January 2008), delete existing regulation 5 and substitute (new text underlined, deleted text struck through):

'5. All members of the University are required to wear academic dress with subfusc clothing (and candidates who are not members of the University are required to wear formal clothing) when attending any university examination, ie a dark suit with dark socks, or a dark skirt with black stockings or trousers with dark socks and an optional dark coat; black shoes; plain white collared shirt; a black tie or white bow tie.

Men. A dark suit and socks, black shoes, a white bow tie, and plain white shirt and collar.

Women. A dark skirt or trousers, a white blouse, black tie, black stockings and shoes, and, if desired, a dark coat.

Dress for each sex should be such as might be appropriate for formal occasions.

Candidates serving in HM Forces are permitted to wear uniform together with a gown. (The uniform cap is worn in the street and carried when indoors.)'

(e) Income grants from the College Contributions Fund

Explanatory Note

This regulation authorises the income grants which Council, on the recommendation of the College Contributions Committee, has decided to make out of the accumulated balance of the College Contributions Fund. The sums listed are maxima; the payment of the grant, and the precise sum payable, in each subsequent year are dependent on the success with which each college has met certain conditions laid down by Council on the recommendation of the College Contributions Committee.

Text of Regulations

The following amounts shall be paid as income grants to the college named in each case under the provisions of section 6 of Statute XV (approved with effect from 8 April 2009, Gazette, p 932, 23 April 2009), for application in the year shown:

  £000s
    2012–13  2013–14 2014–15  2015–16  2016–17 
Kellogg            
  Maintenance  165        
   
165
       
Lady Margaret Hall            
  Scholarships  75  75  75 75   75
   
 75

 75

 75

75

 75
Linacre            
  Library  5  5  5    
  Professional fees  10        
  Maintenance  100        
   
115

 5

 5
   
Mansfield            
   Housing allowances  13  33  33  33  33
   
13

33

33

33

33
St Edmund Hall            
   Scholarships  20  20  20    
   Maintenance  72        
   
92

20

20
   
             
TOTAL  
460

133

133

108

108

(f) Planning and Resource Allocation Committee

Explanatory Note

The following changes increase the external membership of the Planning and Resource Allocation Committee from one to two members, and enable the appointment of members who may, but need not be, external members of Council, to give greater flexibility in the making of these appointments.

Text of Regulations

In Part 5 of Council Regulations 15 of 2002 (made by Council on 26 June 2002, as amended on 29 May 2003 with effect from 8 May 2003, 14 July 2005, 23 March 2006, 22 February 2007 with effect from 7 February 2007, 21 February 2008, 22 May 2008 with effect from 1 October 2008, 6 May 2010, 25 June 2010 and 9 December 2010 with effect from 1 January 2011) delete existing regulation 1 and substitute (new text underlined, deleted text scored through):

'5.1. The Planning and Resource Allocation Committee shall consist of:

(1) the Vice-Chancellor;

(2) the Pro-Vice-Chancellor (Planning and Resources), who shall be vice-chairman of the committee;

(3)–(5) the Proctors and the Assessor;

(6) the Chairman or Vice-Chairman of the Conference of Colleges;

(7) the Chairman of the Committee of Estate Bursars;

(8)–(11) the heads of each of the divisions;

(12)–(16) five persons appointed by Council from among the members of Council specified in section 4 (15)–(25) of Statute VI;

(17), (18) a persontwo external persons appointed by Council, either or both of whom may be appointed from among the members of Council specified in section 4 (7)–(10) of Statute VI;

(1819) the Chairman of the Building and Estates Subcommittee of the Planning and Resource Allocation Committee;

(1920) the Chairman of the Value for Money Subcommittee of the Planning and Resource Allocation Committee;

(2021) one student member representative, from among the student member representatives on Council.'

(g) Research Committee

Explanatory Note

The following change adds a further co-opted position to the Research Committee's current membership.

Text of Regulations

In Part 6 of Council Regulations 15 of 2002 concerning the Research Committee (made by Council on 10 July 2008, as amended on 6 May 2010), delete existing regulation 6.2 and substitute (new text underlined, deleted text scored through):

'6.2. The committee may co-opt up to twothree additional members for such periods as the committee shall deem appropriate.'

(h) Central University Research Ethics Committee

Explanatory Note

The following change enables greater flexibility in the appointment of the chair and vice-chair of CUREC's subcommittees.

Text of Regulations

In Part 13 of Council Regulations 15 of 2002 concerning the Central University Research Ethics Committee (made by Council on 31 October 2002, as amended on 19 March 2008, 18 March 2010, 22 April 2010 and 16 February 2012), delete existing paragraph (1), (2) of regulation 13.8 and substitute (new text underlined):

'(1), (2) Two persons appointed as chair and vice-chair of the committee by the General Purposes Committee of Council, ideally one of whom shall not currently be involved in research involving human participants or personal data;'.

(i) Estates Directorate

Explanatory Note

These changes make consequential changes following the renaming of the Estates Directorate as Estates Services and confirm that the Director of Estates makes the appointment to the University Sports Strategic Subcommittee on behalf of Estates Services.

Text of Regulations

1 In Part 30 of Council Regulations 15 of 2002 concerning the University Sports Strategic Subcommittee of the Education Committee (made by Council on 26 June 2002, as amended on 9 December 2010), delete existing regulation 30.1(6) and substitute (new text underlined, deleted text scored through):

'(6) one person appointed by the Director of EstatesEstates Directorate;'.

2 In the Financial Regulations (Council Regulations 1 of 2010, made by Council on 21 June 2010, as amended on 22 July 2010, 18 November 2010 and 12 May 2011), delete existing regulation 3.1(4) and substitute:

'(4) All contracts for the purchase of goods must incorporate the University's standard conditions of purchase, and all contracts for the procurement of services must be in the form of the University's standard contracts for services, unless (in either case) other terms are negotiated through the Purchasing Office or (for construction-related contracts) Estates ServicesEstates Directorate.'

3 These changes in regulations shall be effective from 1 October 2012.

(j) Faculty of Theology

Explanatory Note

Congregation approved a legislative proposal and change to Congregation Regulations 3 of 2002 amending the name of the Faculty of Theology to the Faculty of Theology and Religion on 6 March (p 362, 8 March 2012). The following are consequential changes to the regulations.

Text of Regulations

1 In Council Regulations 16 of 2002 concerning divisions (Supplement (2) to Gazette No 4628, 26 June 2002, p 1405, as amended on 14 October 2004, 24 February 2005, 5 May 2005, 13 October 2005, 4 May 2006, 7 June 2007, 18 October 2007 and with effect from 1 August 2008, 15 January 2009 and 9 December 2010), delete regulation 1 (12) and substitute:

'(12) Theology and Religion.'

2 In Council Regulations 17 of 2002 concerning divisional boards (Supplement (2) to Gazette No 4628, 26 June 2002, p 1406, as amended on 5 May 2005, 14 July 2005, 13 October 2005, 16 March 2006, 4 May 2006, 27 July 2006, 7 June 2007, 12 July 2007, 18 October 2007, 21 February 2008 and with effect from 1 August 2008), delete regulation 8 (21), (22) and substitute:

'(21), (22) two persons elected by and from among the members of the Faculty of Theology and Religion;'.

3 In Council Regulations 19 of 2002 concerning faculty boards (Supplement (2) to Gazette No 4628, 26 June 2002, p 1411, as amended on 5 May 2005, 16 March 2006, 15 May 2008, 14 October 2008, 28 May 2009, 26 June 2009, 22 July 2010 and 9 June 2011), delete regulation 1 (11) and substitute:

'(11) Theology and Religion.'

4 Ibid, in the Schedule of Professors and Readers following regulation 7, delete the heading 'THEOLOGY' and substitute 'THEOLOGY AND RELIGION'.

5 Ibid, in regulations 11 and 12 delete 'Theology' and substitute 'Theology and Religion'.

6 In Council Regulations 1 of 2011 concerning Permanent Private Halls, delete regulation 38.6 (7) and substitute:

'(7) the admission arrangements for the MTh and the BTh (and in particular the links with the Theology Faculty of Theology and Religion);'.

7 These changes in regulations shall be effective from 1 October 2012.

Corrigendum: Regulations for the Pitt Rivers Museum

When consequential changes were made to the regulations following the disbanding of the Life and Environmental Sciences Board (Gazette, Vol 136, 4 May 2006), a change to the regulations concerning the Pitt Rivers Museum was overlooked.

In Council Regulations 49 of 2002 concerning the Pitt Rivers Museum, delete existing regulation 13 and substitute (new text underlined, deleted text struck through):

'13. The appointment or reappointment of university lecturers who are also Curators at the museums shall be made under arrangements to be agreed between the Life and EnvironmentalSocial Sciences Board and the Visitors.'

General Purposes Committee of Council

Changes in Regulations

The General Purposes Committee of Council has made the following changes in regulations, to come into effect on 3 August.

Establishment of Fund for Research in Old Age Psychiatry

Explanatory Note

These regulations establish the 'Fund for Research in Old Age Psychiatry'.

Text of Regulations

In Part 2 of Council Regulations 25 of 2002 concerning trusts, insert new § 289 as follows and renumber existing §§ 289–396 as §§ 290–397:

'§ 289. Fund for Research in Old Age Psychiatry

1. The University receives with gratitude the sum of £500,000 from the H D H Wills 1965 Charitable Trust to be held as expendable endowment on the trusts declared in this regulation. Further money or property may be paid or transferred to the University as either expendable or permanent endowment to be held on the same trusts. The assets so held will be known as the Fund For Research In Old Age Psychiatry ("the Fund").

2. The University shall retain as permanent endowment those of the assets in the Fund (if any) which are contributed on the express understanding that they are to be treated as permanent endowment ("the Permanent Endowment").

3. The University shall (1) apply the income of the Permanent Endowment (if any); and (2) apply the income and, in its discretion, the capital of the remainder of the Fund, towards research in old age psychiatry.

4. The administration of the Fund, and the application of its income, shall be the responsibility of the Medical Sciences Divisional Board.

5. The University may in its absolute discretion in the period ending 21 years from the date of this regulation, instead of applying the income of the Fund in any year, accumulate all or any part of such income by investing it, and holding it as part of the capital of the Fund. The University may apply the whole or any part of such accumulated income in any subsequent year as if it were income of the Fund arising in the then current year.

6. The University shall have power to pay out of the capital or the income of the Fund all costs of and incidental to the creation of the Fund, and the management and administration of the Fund.

7. The University may exercise any of its corporate powers in the management and administration of the Fund in so far as those powers are not inconsistent with these regulations.

8. Regulations 1–10 shall be deemed to be Trust Regulations under the provisions of Part D of Statute XVI.

9. Subject to regulation 10, Council may amend, repeal or add to these regulations in accordance with Part D of Statute XVI, but no amendment is valid if it would cause the Fund to:

(1) cease to be exclusively charitable according to the law of England and Wales; or

(2) be outside the objects of the University.

10. Any amendment to regulation 3 is an amendment to the main objects of the Fund for the purposes of Part D of Statute XVI and must be approved both by Congregation of the University and subsequently by Her Majesty in Council.'

Council of the University

Register of Congregation

Mr Vice-Chancellor reports that the following names have been added to the Register of Congregation:

Baldwin, R E, Faculty of Social Studies

Barbera-Martin, L, Faculty of Clinical Medicine

Beatson, J, Merton

Boardman, T E P, Department of Primary Care Health Sciences

Goulder, P J R, Brasenose

Kelly, D F, Faculty of Clinical Medicine

Kitchener, E A, Estates Directorate

Papworth, A J, Faculty of Materials

Roadknight, J G, Balliol

Rossi, M, University Offices

Seamone, L E, Kellogg

Straebler, S, Department of Psychiatry

Wilson, J M, St Catherine's

Divisional and Faculty Boards

For changes in regulations for examinations see 'Examinations and Boards' below.