Council and Main Committees

  • Thursday 16 February 2012
  • NO. 4979
  • VOL. 142

Council of the University

Changes in Regulations

Council has made the following changes in regulations, to come into effect on 2 March.

(a) Humanities Divisional Board

Explanatory Note

These changes, made on the recommendation of the Humanities Divisional Board, reduce the number of slots on the Board by three, and introduce ex officio membership of the Board for all Faculty Board Chairs and the Head of the Ruskin School of Drawing and Fine Art.

Text of Regulations

1 In Council Regulations Regulation 17 of 2002, concerning Divisional Boards, (Supplement (2) to Gazette No. 4628, 26 June 2002, as amended), delete existing regulation 8 and substitute:

'8. The Humanities Board shall consist of:

(1) the Head of the Humanities Division, who shall be chairman;

(2)–(11) the chair of faculty board for each of the nine constituent faculties of the Division and the Head of the Ruskin School of Drawing and Fine Art ex officio;

(12)  one person elected by and from among the members of the Faculty of Classics;

(13) one person elected by and from among the members of the Faculty of English Language and Literature;

(14) one person elected by and from among the members of the Faculty of Medieval and Modern Languages;

(15) one person elected by and from among the members of the Faculty of History;

(16) one person elected by and from among the members of the Faculty of Music;

(17) one person elected by and from among the members of the Faculty of Oriental Studies;

(18) one person elected by and from among the members of the Faculty of Philosophy;

(19) one person elected by and from among the members of the Faculty of Theology;

(20), (21) two persons appointed, for a three-year term, under the procedures of the Conference of Colleges. They shall have appropriate experience and understanding of academic policy and finance and be familiar with the subject areas concerned, but should not hold a salaried teaching or research post within the division.'

2 This change in regulations shall be effective from 1 October 2012.

(b) Faculty of Oriental Studies

Explanatory Note

The following changes amend the membership of the Board of the Faculty of Oriental Studies on the recommendation of that board and with the endorsement of the Humanities Divisional Board. The opportunity has also been taken to simplify the wording concerning the membership of faculty boards.

Text of Regulations

1 In Council Regulations 19 of 2002 concerning faculty boards (Supplement (2) to Gazette No. 4628, 26 June 2002, p. 1411, as amended on 5 May 2005, 16 March 2006, 15 May 2008, 14 October 2008, 28 May 2009, 26 June 2009, 22 July 2010 and 9 June 2011) in the Schedule of Professors and Readers following regulation 7 and the table in regulation 12, delete the headings and entries concerning Oriental Studies.

2 Ibid., after existing regulation 30 insert new regulations as follows:

'32. The Board of the Faculty of Oriental Studies shall consist of:

(1) the chairman of the Oriental Studies Faculty Board;

(2) the vice-chairman of the Oriental Studies Faculty Board;

(3) the chairman of the Sub-faculty of East Asian Studies;

(4) the chairman of the Sub-faculty of Inner and South Asian Studies;

(5) the chairman of the Sub-faculty of Near and Middle Eastern Studies;

(6) the chairman of the board's Research Committee;

(7) the board's Director of Graduate Studies;

(8) the board's Director of Undergraduate Studies;

(9)–(13) five persons elected by and from among the members of the Faculty of Oriental Studies.

33. The board may co-opt not more than four additional members in accordance with regulations 45–48 below.'

3 Ibid., delete existing regulation 7 and the heading above it and substitute the new heading and regulations 7 and 8 below (deleted text struck through, new text underlined):

'Membership of faculty boards with ordinary and official members

7. Regulations 8–16 shall apply to the Boards of the Faculties of Law and of Theology only.

78. The persons qualified to be official members of the boards of the faculties (other than the Boards of the Faculties of Classics, of English, of Linguistics, Philology, and Phonetics, of Management, of Medieval and Modern Languages, of History, of Music, of Oriental Studies and of Philosophy) listed in regulation 7 above shall be:

(1) the persons enumerated in the annexed schedule; and

(2) the holders of posts in the following categories:

(a) the single-tenure and fixed-term professorships (including personal professorships, but excluding titular professorships conferred by or on the recommendation of the Distinctions Committee and visiting professorships) which are on the establishment of the faculty board concerned;

(b) the readerships to which appointments are made by the relevant divisional board (but excluding titular readerships conferred by or on the recommendation of the Distinctions Committee) and which are on the establishment of the faculty board concerned; and

(c) the headships of the departments, and the directorships of the groups or units with the standing of full departments, which are under the aegis of the faculty board concerned.'

4 Ibid., delete existing regulation 9 and substitute:

'9. The electors to the board of each faculty (except those except those of Classics, of English, of Linguistics, Philology, and Phonetics, of Management, of Medieval and Modern Languages, of History, of Music, and of Philosophy) listed in regulation 7 above shall be:

(1) in the election of an official member, all the members of the faculty;

(2) in the election of an ordinary member, the members of the faculty, exclusive of the persons qualified to be official members.'

5 Ibid., delete existing regulation 11 and substitute:

'11. The number of official and ordinary members of boards of each faculty faculties (except those except those of Classics, of English, of Linguistics, Philology, and Phonetics, of Management, of Medieval and Modern Languages, of History, of Music, and of Philosophy) listed in regulation 7 above shall be as follows:

  Official members 
Ordinary members
Law 8 171
Oriental Studies 8 12
Theology 6 10

save that, if in the case of any board the number of persons qualified under regulation 78 above to be official members of the board is less than the number specified in this regulation 11, then the number of official members of the board shall be that smaller number.'

6 Ibid., insert the following heading above existing regulation 16:

'Membership of other faculty boards'.

7 Ibid., renumber existing regulations 8–30 as 9–31 and 31–45 as 34–48 and amend the cross-references in existing regulations 17, 19, 21, 24, 28 and 30 accordingly.

8 These regulations shall be effective from 1 October 2012.

(c) Regulations for Council

Explanatory Note

Council Regulations 13 of 2002 set out matters concerning Council, including quorum, attendance rules and the definition of reserved business. The following change amends the regulations so that they refer to the chairman of Council as the person who makes certain decisions on those matters, instead of the Vice-Chancellor.

Text of Regulations

In Council Regulations 13 of 2002 concerning Council (Supplement (2) to Gazette No. 4628, 26 June 2002, as amended on 8 May 2003, 14 and 21 January 2010, 20 January 2011 and 27 October 2011), delete 'Vice-Chancellor' and substitute 'chairman of Council' in regulations 2, 3, 3 (3), 8 (2)(e) and 8 (3).

(d) Appointments to committees: periods of office

Explanatory Note

These changes in regulations impose a limit on the number of times a chairman or other member of a committee may be reappointed, re-elected or co-opted where such a limit is not already imposed in the regulations.  The default limit will be two consecutive periods of office, with the possibility of extension by one further period, as determined by the General Purposes Committee of Council in an individual case.

Text of Regulations

1 In Council Regulations 2 of 2004 concerning other University bodies (Supplement (2) to Gazette No. 4702, 30 June 2004, p. 1237, as amended) in Part 2 concerning the Clubs Committee insert new regulations 2.3–2.4 as follows and renumber existing regulations 2.3–2.6 as 2.5–2.8:

'2.3. Members appointed under regulation 2.1 (3)–(8) above shall be re-eligible for one further and final period of office.

2.4. Notwithstanding regulation 2.3 above, the General Purposes Committee of Council may determine that one further period is permitted in an individual case.'

2 Ibid., in Part 3 concerning the Committee for the Language Centre insert new regulations 3.3–3.4 as follows and renumber existing regulations 3.3–3.6 as 3.5–3.8:

'3.3. Members appointed under regulation 3.1 (2)–(11) and 3.1 (13), (14) above shall be re-eligible for one further and final period of office.

3.4. Notwithstanding regulation 3.3 above, the General Purposes Committee of Council may determine that one further period is permitted in an individual case.'

3 Ibid., in Part 4 concerning the Maison Française delete existing regulation 4.4 and substitute (deleted text scored through, new text underlined):

'4.4. This committee shall be composed as follows:

(1) the Vice-Chancellor;

(2) the Director of the Maison;

(3)–(5) three members of Congregation appointed by Council, one of whom shall be the person appointed under clause 2 above;

(6)–(8) three members appointed by the Board of the Faculty of Medieval and Modern Languages, one of whom shall be the Marshal Foch Professor of French Literature;

(9) one member appointed jointly by the Divisions of Humanities and Social Sciences.

The appointed members of the committee shall hold office for three years, and shall be re-eligible.

The committee shall have power to co-opt up to three additional members for periods not exceeding three years renewable.

Appointed and co-opted members shall be re-eligible for one further and final period of office. Notwithstanding this, the General Purposes Committee of Council may determine that one further period is permitted in an individual case.'

4 Ibid., in Part 5 concerning the Delegacy for Military Instruction delete existing regulations 5.1–5.3 and substitute (deleted text scored through, new text underlined):

'5.1. There shall be a Delegacy for Military Instruction consisting of:

(1) the Vice-Chancellor;

(2), (3)  the Proctors;

(4) the Assessor;

(5), (6) the Commanding Officer of the Oxford University Officers Training Corps (or his or her representative), and one other officer nominated by him or her;

(6) an officer nominated by the Commanding Officer of the Oxford University Officers Training Corps;

(7) the Officer Commanding the University Air Squadron (or his or her representative);

(8), (9) the Officer in Charge of the University Royal Naval Unit (or his or her representative) and one other officer nominated by him or her;

(9) an officer nominated by the Officer in Charge of the University Royal Naval Unit;

(10) the Chichele Professor of the History of War;

(11) a person appointed by the Admiralty Board of the Defence Council;

(12) a person appointed by the Army Board of the Defence Council;

(13) a person appointed by the Air Force Board of the Defence Council;

(14)–(19) six members of Convocation elected as provided in regulation 75.3. below;

(20) a person appointed by the Vice-Chancellor of Oxford Brookes University;

(21) a person appointed by the Vice-Chancellor of the University of Reading.

5.2. The delegacy shall have power to co-opt up to five persons as additional members of the delegacy, whose period of office shall be two years, renewable for one further and final period of office.

5.3.

(1) Of the six elected members of Convocation one shall be elected by Congregation, one by Council and one each by the Boards of the Humanities, Mathematical, Physical and Life Sciences, Medical Sciences and Social Sciences Divisions.

(2) Their period of office shall be four years, and they shall be re-eligible for one further and final period of office. and oOne or two shall vacate office every year.

(3) The period of office for the members under regulation 5.1 (6), (9), (11)–(13), (20) and (21) above shall be four years and they shall be re-eligible for one further and final period of office.

(4) Notwithstanding regulations 5.2 and 5.3 (3) above, in the case of appointed and co-opted members the General Purposes Committee of Council may determine that one further period is permitted in an individual case.'

5 Ibid., in Part 6 concerning the Committee for the Proctors' Office delete existing regulation 6.1 and substitute (deleted text scored through, new text underlined):

'6.1 There shall be a Committee for the Proctors' Office consisting of:

(1) the Vice-Chancellor or his or her nominee, who shall chair the committee;

(2), (3)  the Proctors;

(4) the Assessor;

(5) the Director of Estates;

(6), (7)  two members appointed by Council, at least one of whom shall be a former Proctor.

Those elected under (6), (7) shall hold office for five years and shall be re-eligible for one further and final period of office. Notwithstanding this, the General Purposes Committee of Council may determine that one further period is permitted in an individual case.'

6 Ibid., in Part 7 concerning the Committee for the Ruskin School of Drawing and Fine Art delete existing regulation 7.2 and substitute (deleted text scored through, new text underlined):

'7.2.

(1) The committee may co-opt not more than five persons as additional members.

(2) The period of office for appointed, elected and co-opted members shall be three years, renewable for one further and final period of office.

(3) Notwithstanding regulation (2) above, in the case of appointed  and co-opted members the General Purposes Committee of Council may determine that one further period is permitted in an individual case.'

7 Ibid., in Part 8 concerning the Sheldonian Theatre delete existing regulation 8.1.(5)–(7) and substitute (deleted text scored through, new text underlined):

'(5)–(7) three members of Congregation elected by Congregation, whose period of office shall be six years, renewable for one further and final period of office.'

8  Ibid., in Part 9 concerning the University Club delete existing regulation 9.3(2) and substitute (deleted text scored through, new text underlined):

'(2) The period of office for Committee members shall be three years; they shall be eligible for re-appointment for one further and final period of office. Notwithstanding this, the General Purposes Committee of Council may determine that one further period is permitted in an individual case.'

9 Ibid., in Part 10 concerning the Curators of the University Parks delete existing regulation 10.2. (1) and substitute (deleted text scored through, new text underlined):

'10.2. (1) The period of office for the members under regulation 10.1 (6)–(9) above shall be six years, renewable for one further and final period of office. Notwithstanding this, in the case of those appointed  under regulation 10.1 (8),(9), the General Purposes Committee of Council may determine that one further period is permitted in an individual case.'

10 Ibid., in Part 12 concerning the Joint Committee for the Recognised Independent Centres delete existing regulation 12.2 and substitute (deleted text scored through, new text underlined):

'12.2. Members appointed under regulation 12.1.(1)–(3) shall be appointed for a period of three years, and shall be eligible for reappointment for one further and final period of office. Notwithstanding this, the General Purposes Committee of Council may determine that one further period is permitted in an individual case.'

11 In Council Regulations 2 of 2003 concerning the Botanic Garden delete existing regulation 3 and substitute (deleted text scored through, new text underlined):

'3.

(1) The Visitors may co-opt up to three additional members, who need not be members of Congregation.

(2) The period of office for appointed, elected, and co-opted members shall be three years, renewable for one further and final period of office.

(3) Notwithstanding regulation (2) above, in the case of appointed  and co-opted members, the General Purposes Committee of Council may determine that one further period is permitted in an individual case.'

12 In Council Regulations 48 of 2002 concerning the Oxford University Museum of Natural History delete existing regulation 3 and substitute (deleted text scored through, new text underlined):

'3.

(1) The Visitors may co-opt up to three additional members, who need not be members of Congregation.

(2) The period of office for appointed and co-opted members shall be three years.

(3) Notwithstanding regulation (2) above, in the case of appointed  and co-opted members the General Purposes Committee of Council may determine that one further period is permitted in an individual case.'

13 In Council Regulations 49 of 2002 concerning the Pitt Rivers Museum delete existing regulation 4 and substitute (deleted text scored through, new text underlined):

'4.

(1) The Visitors may co-opt up to four additional members, who need not be members of Congregation.

(2) The period of office for appointed, elected and co-opted members shall be three years.

(3) Notwithstanding regulation (2) above, in the case of appointed  and co-opted members the General Purposes Committee of Council may determine that one further period is permitted in an individual case.'

14 In Council Regulations 5 of 2003 concerning the Museum of the History of Science delete existing regulation 3 and substitute (deleted text scored through, new text underlined):

3.

(1) The Visitors may co-opt up to four additional members, who need not be members of Congregation.

(2) The period of office for appointed and co-opted members shall be three years.

(3) Notwithstanding regulation (2) above, in the case of appointed  and co-opted members, the General Purposes Committee of Council may determine that one further period is permitted in an individual case.'

(e) Budget Subcommittee of PRAC

Explanatory Note

The following amends the regulations concerning the membership of the Budget Subcommittee, increasing the number of external members from one to two.

Text of Regulations

1 In Part 9 of Council Regulations 15 of 2002 concerning the Budget Subcommittee of the Planning and Resource Allocation Committee (Gazette Vol. 140, p. 944, 6 May 2010, as amended on 25 June 2010 and 18 November 2010, Vol. 140, p. 1277; Vol. 141, p. 220), delete regulation 9.1 and substitute (deleted text scored through, new text underlined):

'9.1. The Budget Subcommittee of the Planning and Resource Allocation Committee shall consist of:

(1) the Pro-Vice-Chancellor (Planning and Resources) who shall chair the committee;

(2), (3) one two external persons appointed by the Planning and Resource Allocation Committee;

(3)–(7) (4)–(8) five members of Congregation appointed by the Planning and Resource Allocation Committee for their expertise in an area relevant to the remit of the committee, but ensuring cross-divisional membership;

(8) (9) one person with expertise in Information and Communications Technology appointed by the Planning and Resource Allocation Committee, who does not have responsibility for Information and Communications Technology provision by service units in the University Administration and Services and the Academic Services and University Collections.'

(f) Central University Research Ethics Committee

Explanatory Note

The following change removes the ability of the Central University Research Ethics Committee (CUREC) to decide on applications for University ethical approval, so that appeals against decisions made on those applications cannot be referred to CUREC and can instead be heard by a separately constituted appeal panel.

Text of Regulations

In Part 13 of Council Regulations 15 of 2002 concerning the Central University Research Ethics Committee (made by Council on 31 October 2002, as amended on 19 March 2008, 18 March 2010 and 22 April 2010), delete regulation 13.4 and substitute (deleted text scored through, new text underlined):

'13.4. The committee shall:

(1) establish, promote, implement and keep under review policies and procedures for the consideration, approval and monitoring of research projects involving human participants or personal data in order to meet the University's requirement that all such research shall be the subject of ethical review;

(2) consider and decide on any applications for any matter of policy concerning the ethical approval of research involving human participants or personal data referred to the committee by the bodies set out in regulation 13.7 (1)–(3) below or any other relevant body;

(3) consider and advise on training provision for those involved in considering applications under this machinery and for those undertaking research involving human participants or personal data;

(4) consider any issues concerning the ethics of research referred to the committee by any other University body.'

Council of the University

Register of Congregation

Mr Vice-Chancellor reports that the following names have been added to the Register of Congregation:

Baker, A R, Wadham

Bollig, B A F, St Catherine's

Bond, P B, Regent's Park

Cornelius, C L, Research Services

Cotter, G, St Peter’s

Crook, D W M, Faculty of Clinical Medicine

Goddard, P A, Pembroke

Green, C A, Department of Paediatrics

Khan, Z, Business Services and Projects

Roxanis, I, Wolfson

Smith, S C, Balliol