Council and Main Committees

  • Thursday 15 March 2012
  • NO. 4983
  • VOL. 142

Council of the University

Changes in Regulations

Council has made the following changes in regulations, to come into effect on 30 March.

(a) College Accounts Committee

Explanatory Note

The following changes (i) revise the remit of the College Accounts Committee to include the provision of information to the General Purposes Committee of Council to assist with the University's planning; and (ii) reflect the adoption of a format for the college accounts laid down by the Charity Commission.

Text of Regulations

1 In Council Regulation 1 of 2003 concerning the accounts of the colleges (Gazette, Vol. 133, p. 612, 16 January 2003), delete existing regulation 1 and substitute (new text underlined, deleted text struck through):

'1.

(1) The financial statements prepared annually by the colleges under the provisions of Part B of Statute XV shall conform to the pro-forma accounts as laid down by the Charity Commission from time to time and detailed guidelines guidance which shall be circulated by the College Accounts Committee not later than the end of the financial year to which the financial statements will relate.

(2) Such extracts from the audited financial statements as are submitted annually by the colleges to permit combination of the accounts of all the colleges shall be submitted exactly in accordance with the format of the pro-forma accounts and guidance noted under (1) above provided.'

2 Ibid., delete existing regulation 5 and substitute:

'5. The report of the auditors, to be published with the financial statements, shall include their opinion as to whether the financial statements for the year give a true and fair view of:

(1) their opinion as to whether the financial statements for the year give a true and fair view of the state of affairs of the college, and of the college together with its subsidiaries and connected entities, at the end of the financial year; and

(2) a statement confirming that, in their opinion:

(a) the financial statements have been properly prepared in accordance with the provisions of Statute XV made by the University under the Universities of Oxford and Cambridge Act, 1923; and

(b) in all material respects public income received from the University of Oxford out of grants from HEFCE for the financial year in question has been applied for the purposes for which it was received.'

3 Ibid., delete regulations 2 and 6–9 and renumber existing regulations 3–5 as 2–4.

4 In Part 14 of Council Regulations 15 of 2002 concerning the College Accounts Committee (Supplement (2) to Gazette No. 4628, p. 1396, 26 June 2002), in regulation 14.3 insert new paragraphs (5) and (6) below and renumber existing (5) as (7):

'(5) provide data to the General Purposes Committee of Council drawn from the college financial information received as may be requested by that committee from time to time;

(6) refer to the General Purposes Committee of Council any relevant matter which the committee considers raises issues falling outside its terms of reference;'.

(b) College Contributions Committee

Explanatory Note

The following change in regulations enables the College Contributions Committee to co-opt up to two external members.

Text of Regulations

In Council Regulations 1 of 2009 (Gazette, Vol. 139, 23 April 2009, p. 904, as amended on 21 January 2010 and 20 January 2011 with effect from 1 January 2012, Vol. 140, p. 444; Vol. 141, p. 333; Vol. 142, p. 225), in regulation 2 insert new paragraph (3) below and renumber existing 2 (3)–(5) as 2 (4)–(6):

'(3) Subject to the approval of the Chairman of the Conference of Colleges and the Chairman of Council on each occasion, the committee may co-opt up to two external members for such periods as it sees fit, on condition that the committee shall be satisfied that those appointed have no financial interest in any college of the University.'

(c) Property Management Subcommittee of PRAC

Explanatory Note

The following change sets a higher quorum than the default for the Property Subcommittee of the Planning and Resource Allocation Committee (PRAC).

Text of Regulations

In Part 27 of Council Regulations 15 of 2002 concerning the Property Subcommittee of PRAC (made by Council on 18 November 2010, Gazette, Vol. 141, p. 220), after existing regulation 27.4 insert the following:

'27.5. Regulations 1.6 and 1.7 in Part 1 apply to this committee except that the quorum is one third plus one of those members eligible to vote upon the business of the committee (rounded to the nearest integer).'

General Purposes Committee of Council

Changes in Regulations

The General Purposes Committee of Council has made the following changes in regulations, to come into effect on 30 March.

(a) Establishment of the Mica and Ahmet Ertegun Graduate Scholarship Programme Endowment Fund, the Ertegun House Endowment Fund and the Ertegun Senior Scholar in Residence Endowment Fund

Explanatory Note

These regulations establish a new graduate scholarship programme based within the Humanities Division.

Text of Regulations

In Part 2 of Council Regulations 25 of 2002 concerning trusts (Statutes, 2000, p. 629, as redesignated as regulations by Decree (5) of 11 July 2002, Gazette, Vol. 132, p. 1461), insert new §§ 110–12 as follows, and renumber existing §§ 110–74 as §§ 113–77:

'§ 110. The Mica and Ahmet Ertegun Graduate Scholarship Programme Endowment Fund

1. All money or property paid or transferred to the University to be held on the trusts declared in these Regulations will be held by the University, on trust, in a trust fund known as The Mica and Ahmet Ertegun Graduate Scholarship Programme Endowment Fund ("the Fund").

2. The University shall retain the assets of the Fund as permanent endowment.

3. The University shall apply the income of the Fund exclusively toward the following objects, each of which shall be a "main object" of the Fund (collectively, "the main objects"):

(a) To support in perpetuity the Mission of The Mica and Ahmet Ertegun Graduate Scholarship Programme in the Humanities, which is to fund and otherwise encourage graduate study in the humanities by Ertegun Graduate Scholars, a group of highly qualified students from throughout the world who:

(i) have a plan to enlarge their knowledge,

(ii) have the desire to extend their vision, and

(iii) seek the opportunity to exchange their ideas.

(b) To support in perpetuity the studies of the Ertegun Graduate Scholars only in (i) those fields of the humanities that are covered by the University of Oxford's faculties devoted to the study of Classics (including Classical Archaeology and the study of Latin and ancient Greek), English Language and Literature, Fine Art (excluding studio art) History (including the study of the history of art and the history of architecture), Linguistics, Philology and Phonetics, Medieval and Modern Languages (including the study of French, Spanish, Italian and German), Music, Oriental Studies (including Far Eastern and Middle Eastern Studies and the study of languages including Turkish, Persian, Arabic, and Chinese), Philosophy, and Theology; and (ii) any other fields in the arts and humanities that are covered by other faculties of the University of Oxford if the addition of those fields was approved by the Board of Ertegun Overseers in accordance with Section 4(b) of the Bequest Agreement (as hereinafter defined) prior to the death of the Benefactor (as hereinafter defined).

(c) To ensure in perpetuity that the Ertegun Graduate Scholars meet standards of excellence and are selected in a rigorous and competitive process developed and conducted by a specially designated body, known as the Ertegun Scholarship Selection Committee.

(d) To promote in perpetuity the growth, vitality and high standards of The Mica and Ahmet Ertegun Graduate Scholarship Programme in the Humanities through an actively functioning advisory board, known as the Board of Ertegun Overseers, on which former Ertegun Scholars and/or other persons who are independent of the University hold the majority of seats.

4. In furtherance of the main objects of the Fund set forth in Regulation 3, the University shall establish, maintain and operate The Mica and Ahmet Ertegun Graduate Scholarship Programme in the Humanities, in so far as funded from the income of the Fund, in accordance with the Incorporated Provisions (as hereinafter defined) of that certain contract by and between Ioana "Mica" Ertegun ("the Benefactor") and The Chancellor, Masters and Scholars of the University of Oxford, dated January 20, 2012 ("the Bequest Agreement").

5. Section 1(c), Sections 2 through 15, and the relevant provisions of Sections 1(d) and 30 of the Bequest Agreement ("the Incorporated Sections"), together with any definitions set out in other Sections of the Bequest Agreement and any cross-referenced Sections thereof which are necessary for the interpretation of the Incorporated Sections (together with the Incorporated Sections being "the Incorporated Provisions") are incorporated herein as if they were set forth in their entirety in the body of these Regulations. Every reference in these Regulations to "these Regulations" shall mean these Regulations together with the Incorporated Provisions and every reference in the Incorporated Provisions to "this Agreement" shall mean these Regulations.

6. The administration of the Fund and the application of its income in accordance with these Regulations shall be the responsibility of the Humanities Board of the University of Oxford.

7. The University shall have power to pay out of the income of the Fund all reasonable costs of and incidental to the management and administration of the Fund.

8. The University may exercise any of its corporate powers in the management and administration of the Fund in so far as those powers are not inconsistent with these Regulations.

9. These Regulations shall be deemed to be Trust Regulations under the provisions of Part D of Statute XVI of the University of Oxford.

10.  Subject to Regulations 11 and 12, Council may amend, repeal or add to these Regulations in accordance with Part D of Statute XVI of the University of Oxford, but no such amendment is valid if it would cause the Fund to:

(1) cease to be exclusively charitable according to the law of England and Wales; or

(2)  be outside the objects of the University of Oxford.

11. Any amendment to these Regulations which would amend or have the effect of amending Regulation 3 is an amendment to the main objects of the Fund for the purposes of Part D of Statute XVI of the University of Oxford and must be approved both by Congregation of the University of Oxford and subsequently by Her Majesty in Council.  No part of Regulation 3 shall be considered a procedure with respect to the administration of the Fund.

12. For so long as there shall be a Protector serving hereunder, no amendment to these Regulations which would amend or have the effect of amending Regulation 3, Regulation 4, this Regulation 12, or Regulations 13 through 26 or the Incorporated Provisions shall be valid unless first approved in writing by the Protector in the sole discretion of the Protector.  

13. The University recognises the intention of the Benefactor that no amendment to Regulation 3 should be sought from or approved by the Protector, Congregation, Her Majesty in Council or any other body having approval rights or powers of amendment of these Regulations unless (a) there shall have first been a cy-près event as specified in Section 62 of the Charities Act 2011, as amended, extended, or re-enacted, or any successor thereto ("the Charities Act") and (b) such amendment is consistent with the principles of cy-près as set forth in the Charities Act.

14. The University further recognises the intention of the Benefactor that no amendment to these Regulations be made unless (i) literal compliance with the provision(s) of these Regulations in respect of which amendment is proposed has become impossible or unlawful or jeopardises the accomplishment of the main objects of the Fund and (ii) such amendment is narrowly tailored to address the circumstances that warrant the amendment.

15. There shall be a Protector, appointed as set out in Regulation 18, and the function of the Protector shall be to procure that due regard is given to the intentions of the Benefactor as expressed in these Regulations. The Protector shall serve in a non-fiduciary capacity and without liability or responsibility for the use, management and disposition of the assets held pursuant to these Regulations or the exercise or non-exercise of the Protector's powers under these Regulations.  

16. The Protector shall have the non-exclusive right to seek judicial enforcement in the United Kingdom of the University's obligation to use, manage and dispose of the Fund as provided in these Regulations.  

17. The Protector shall be entitled to reimbursement, out of the assets of the Fund, for the expenses properly incurred in connection with the exercise or attempted exercise of the Protector's rights and powers under these Regulations and the Protector's rights and powers under the Bequest Agreement, without regard to the outcome of such exercise or attempted exercise, provided such exercise or attempted exercise was not arbitrary or capricious.  This right to reimbursement shall include without limitation reimbursement for reasonable legal fees and disbursements incurred in connection with obtaining legal advice concerning whether or how to exercise the Protector's rights and powers under these Regulations and the Bequest Agreement, even if there shall be no exercise or attempted exercise of such rights and powers.

18.    

(a) If these Regulations shall be adopted during the lifetime of the Benefactor, the initial Protector shall be the Benefactor, acting directly or by and through her duly authorised attorney (being her attorney-in-fact in the jurisdiction in which the Benefactor is domiciled) (her "duly authorised attorney").  Upon the death of the Benefactor or such earlier date as the Benefactor or her duly authorised attorney shall determine, or upon the adoption of these Regulations if such adoption shall occur after the death of the Benefactor, the Protector shall be the person or persons designated during her lifetime by the Benefactor or by her duly authorised attorney, not to exceed two in number ("the Designated Persons").

(b) The Designated Persons will serve in their capacity as Protector for life or until their earlier resignation or incapacity. Each of the Designated Persons may (whether or not accepting office) designate one person as his or her successor and one person as alternate successor if the first designee for any reason does not commence to serve or serves for a period of less than five (5) years.

(c) Successors designated by the Designated Persons shall on taking office serve for life or until their earlier resignation, removal under Regulation 18(d) or incapacity and shall be the last persons capable of serving as Protector.

(d) Designations under this Regulation 18 must be by written instrument acknowledged before or witnessed by a notary public in the United States or the United Kingdom, the last such unrevoked instrument to control.  Such designations must be delivered to the person so designated, with a copy to the University of Oxford's Registrar or the holder of the then-equivalent position within the University of Oxford ("the Registrar"), and will take effect on the effective date therein specified.  The revocation of a designation prior to its effective date will take effect either upon the delivery of written notice of revocation to the designee or upon the designation of a different person, with a copy to the Registrar in either event.  If any designation of a successor shall take effect prior to the death of the person making the designation, such person (or in the case of the Benefactor, her duly authorised attorney) may remove the successor and designate a different person as successor.

(e) So long as two persons constitute the Protector, such persons must act unanimously in order for the Protector to act.  The term "Protector" shall refer to the Protector serving from time to time.    

19. For so long as there shall be a Protector serving hereunder, the Protector shall be entitled to ninety (90) days' advance written notice by the University of (a) the submission to Council, Congregation or any other University body or committee of any proposal or request to approve any amendment of these Regulations which amendment requires the approval of the Protector and (b) the submission or application to Her Majesty in Council or any other organ or agency of government, any Court, or any public body with power of amendment of any proposal or request to approve any amendment of these Regulations which amendment requires the approval of the Protector.

20. The Protector may designate one or more persons resident in the United Kingdom and eligible to serve as trustee(s) of the Fund under the laws of the United Kingdom to be "the Standby Trustee(s)" for purposes of these Regulations, such designation(s) to be made by written instrument(s) delivered to the person(s) so designated, with a copy to the Registrar.  Each such designation shall become effective upon the designee's execution and delivery to the Protector, with a copy to the Registrar, of an instrument accepting such designation and agreeing to serve as trustee(s) of the Fund on the terms set forth in these Regulations.  Each Standby Trustee shall be entitled to a reasonable annual retainer fee, in such sum as the Protector, acting reasonably, may determine, out of the assets of the Fund, for agreeing to serve in his, her or its standby capacity.  The Protector may remove any Standby Trustee by the delivery to him, her or it of a written instrument of removal, with a copy to the Registrar.  

21. A "Termination Event" will arise if while there is a Protector:

(a) There shall be any application to any Court or other body seeking amendment or approval of an amendment of these Regulations without the Protector having first granted the approval required under Regulation 12, or

(b) The University takes any action that would modify or eliminate the rights and powers of the Protector under these Regulations, or

(c) There shall arise a Termination Event within the meaning of Regulations 20(a) or 20(b) of the Trust Regulations Governing The Ertegun House Endowment Fund or the Trust Regulations Governing The Ertegun Senior Scholar in Residence Endowment Fund.

22. If a Termination Event arises, the University shall immediately and automatically cease to be the trustee(s) of the Fund and shall be immediately and automatically divested of the rights and responsibilities as trustee(s) under these Regulations (other than the responsibilities under this Regulation 22).  Upon such Termination Event, the Standby Trustee(s) shall immediately and automatically become the trustee(s) of the Fund, all the property of the Fund shall vest in the Standby Trustee(s), and the University shall collect the property of the Fund, together with any property directed to be added to the Fund by reason of such Termination Event under the Trust Regulations Governing The Ertegun House Endowment Fund and The Ertegun Senior Scholar in Residence Endowment Fund, and promptly turn all such property over to the Standby Trustee(s). Regulations 9 through 11 shall cease to have effect and the Standby Trustee(s) shall hold the property on trust exclusively in furtherance of the main objects (subject to substitution, by mutual agreement of the Protector and the Standby Trustee(s), of some university in the United Kingdom other than the University of Oxford) and on other terms and conditions mutually agreeable to the Protector and the Standby Trustee(s) and consistent with the Fund's remaining exclusively charitable according to the law of England and Wales.  

23. Notwithstanding Regulation 22, the Protector, in the exercise of sole discretion, may consent ex post facto to the application or action which gave rise to the Termination Event, whereupon (a) the property of the Fund, The Ertegun House Endowment Fund, and The Ertegun Senior Scholar in Residence Endowment Fund, as the case may be, shall automatically and immediately vest again in the University, to be held and applied by the University as provided in the respective Regulations governing such funds, as if the Termination Event had not occurred, and (b) the Standby Trustee(s) shall automatically and immediately cease to be the trustee(s) of such Funds and shall promptly turn over to the University all property, if any, received by the Standby Trustee(s) on account of the Termination Event. If a Termination Event arises as a result of any inadvertent act or omission which is capable of remedy and which is remedied within ninety (90) days of the Termination Event, the Protector will exercise discretion in favour of giving consent under this Regulation 23. The Protector's consent, if granted, must be by written instrument delivered to the Registrar and the Standby Trustee(s).

24.

(a) No failure or delay by a person to exercise any right or remedy provided under these Regulations or by law shall constitute a waiver of that or any other right or remedy, nor shall it preclude or restrict the further exercise of that or any other right or remedy. No single or partial exercise of such right or remedy shall preclude or restrict the further exercise of that or any other right or remedy.

(b) No consent given under Regulation 23 in respect of an application or act giving rise to one Termination Event shall imply any consent in respect of any other application or act giving rise to any other Termination Event.

25. In these Regulations the term "the University", save where specified as "the University of Oxford", means the University of Oxford as the first trustee and any future trustee or trustees of this settlement.

26. These Regulations and any dispute or claim arising out of or in connection with them shall be governed by and construed in accordance with the law of England and Wales.

§ 111. The Ertegun House Endowment Fund

1.    All money or property paid or transferred to the University to be held on the trusts declared in these Regulations will be held by the University, on trust, in a trust fund known as The Ertegun House Endowment Fund ("the Fund") in one of two separate designated sub-funds to be known as The Ertegun House Endowment Sub-Fund for Facilities ("the Facilities Sub-Fund") and The Ertegun House Endowment Sub-Fund for Programming (the "Programming Sub-Fund").

2.    The University shall retain the assets of the Fund as permanent endowment.

3.    

(a) The University shall apply the income of the Facilities Sub-Fund exclusively toward the following objects, each of which shall be a "main object" of the Fund:

(i) To advance education by helping to defray in perpetuity the costs of operating and maintaining (and updating when needed) a well-designed, well-equipped and well-managed non-residential facility at 37A St Giles' in the City of Oxford, United Kingdom, named in perpetuity "The Mica and Ahmet Ertegun House for the Study of the Humanities" and dedicated in perpetuity exclusively for the academic studies and fellowship of those graduate students at the University of Oxford who are in receipt of scholarships through The Mica and Ahmet Ertegun Graduate Scholarship Programme.

(ii) If the building at 37A St Giles' in the City of Oxford, United Kingdom or any successor to it is at any time destroyed or becomes unusable for the objects specified in Regulation 3(a)(i), to accomplish such objects instead by helping to defray the costs of operating and maintaining a facility of comparable size and quality, in the same location or, if such location is no longer usable for this purpose on account of a long-term environmental, political or legal condition that is not within the University's power to alter, in as close a location within the University of Oxford complex as circumstances allow.

(iii) If the objects specified in Regulations 3(a)(i) and 3(a)(ii) cannot be fulfilled, then for the same objects as specified in Regulation 3 of the Trust Regulations Governing The Mica and Ahmet Ertegun Graduate Scholarship Programme Endowment Fund, as if the Facilities Sub-Fund were part of The Mica and Ahmet Ertegun Graduate Scholarship Programme Endowment Fund.

(b) The University shall apply the income of the Programming Sub-Fund exclusively toward the following objects, each of which shall be a "main object" of the Fund (collectively, together with the objects set forth in Regulation 3(a), "the main objects"):

(i) To advance education by helping to defray in perpetuity the costs of presenting at The Mica and Ahmet Ertegun House for the Study of the Humanities lectures, seminars, screenings, concerts and other educational programmes developed specifically for students at the University of Oxford who are in receipt of scholarships through The Mica and Ahmet Ertegun Graduate Scholarship Programme, and

(ii) If the objects specified in Regulation 3(b)(i) cannot be fulfilled, then for the same objects as specified in Regulation 3 of the Trust Regulations Governing The Mica and Ahmet Ertegun Graduate Scholarship Programme Endowment Fund, as if the Programming Sub-Fund were part of The Mica and Ahmet Ertegun Graduate Scholarship Programme Endowment Fund.

4. In furtherance of the main objects of the Fund set forth in Regulation 3, the University shall with respect to Ertegun House, in so far as its operations and maintenance, the updating of it, and the programming for it are funded from the income of the Fund, act in accordance with the Incorporated Provisions (as hereinafter defined) of that certain contract by and between Ioana "Mica" Ertegun ("the Benefactor") and The Chancellor, Masters and Scholars of the University of Oxford, dated January 20, 2012 ("the Bequest Agreement").

5. Section 16, Section 18, Section 29(a), and the relevant provisions of Sections 1(d) and 30 of the Bequest Agreement ("the Incorporated Sections"), together with any definitions set out in other Sections of the Bequest Agreement and any cross-referenced Sections thereof which are necessary for the interpretation of the Incorporated Sections (together with the Incorporated Sections being "the Incorporated Provisions") are incorporated herein as if they were set forth in their entirety in the body of these Regulations. Every reference in these Regulations to "these Regulations" shall mean these Regulations together with the Incorporated Provisions and every reference in the Incorporated Provisions to "this Agreement" shall mean these Regulations.

6. The administration of the Fund and the application of its income in accordance with these Regulations shall be the responsibility of the Humanities Board of the University of Oxford.

7. The University shall have power to pay out of the income of the Fund all reasonable costs of and incidental to the management and administration of the Fund.

8. The University may exercise any of its corporate powers in the management and administration of the Fund in so far as those powers are not inconsistent with these Regulations.

9. These Regulations shall be deemed to be Trust Regulations under the provisions of Part D of Statute XVI of the University of Oxford.

10. Subject to Regulations 11 and 12, Council may amend, repeal or add to these Regulations in accordance with Part D of Statute XVI of the University of Oxford, but no such amendment is valid if it would cause the Fund to:

(1) cease to be exclusively charitable according to the law of England and Wales; or

(2) be outside the objects of the University of Oxford.

11. Any amendment to these Regulations which would amend or have the effect of amending Regulation 3 is an amendment to the main objects of the Fund for the purposes of Part D of Statute XVI of the University of Oxford and must be approved both by Congregation of the University of Oxford and subsequently by Her Majesty in Council.  No part of Regulation 3 shall be considered a procedure with respect to the administration of the Fund.

12. For so long as there shall be a Protector serving hereunder, no amendment to these Regulations which would amend or have the effect of amending Regulation 3, Regulation 4, this Regulation 12, or Regulations 13 through 25 or the Incorporated Provisions shall be valid unless first approved in writing by the Protector in the sole discretion of the Protector.  

13. The University recognises the intention of the Benefactor that no amendment to Regulation 3 should be sought from or approved by the Protector, Congregation, Her Majesty in Council or any other body having approval rights or powers of amendment of these Regulations unless (a) there shall have first been a cy-près event as specified in Section 62 of the Charities Act 2011, as amended, extended, or re-enacted, or any successor thereto ("the Charities Act") and (b) such amendment is consistent with the principles of cy-près as set forth in the Charities Act.

14. The University further recognises the intention of the Benefactor that no amendment to these Regulations be made unless (i) literal compliance with the provision(s) of these Regulations in respect of which amendment is proposed has become impossible or unlawful or jeopardises the accomplishment of the main objects of the Fund and (ii) such amendment is narrowly tailored to address the circumstances that warrant the amendment.

15. There shall be a Protector, appointed as set out in Regulation 18, and the function of the Protector shall be to procure that due regard is given to the intentions of the Benefactor as expressed in these Regulations. The Protector shall serve in a non-fiduciary capacity and without liability or responsibility for the use, management and disposition of the assets held pursuant to these Regulations or the exercise or non-exercise of the Protector's powers under these Regulations.  

16. The Protector shall have the non-exclusive right to seek judicial enforcement in the United Kingdom of the University's obligation to use, manage and dispose of the Fund as provided in these Regulations.  

17. The Protector shall be entitled to reimbursement, out of the assets of the Fund, for the expenses properly incurred in connection with the exercise or attempted exercise of the Protector's rights and powers under these Regulations and the Protector's rights and powers under the Bequest Agreement, without regard to the outcome of such exercise or attempted exercise, provided such exercise or attempted exercise was not arbitrary or capricious.  This right to reimbursement shall include without limitation reimbursement for reasonable legal fees and disbursements incurred in connection with obtaining legal advice concerning whether or how to exercise the Protector's rights and powers under these Regulations and the Bequest Agreement, even if there shall be no exercise or attempted exercise of such rights and powers.

18.    

(a) If these Regulations shall be adopted during the lifetime of the Benefactor, the initial Protector shall be the Benefactor, acting directly or by and through her duly authorised attorney (being her attorney-in-fact in the jurisdiction in which the Benefactor is domiciled) (her "duly authorised attorney").  Upon the death of the Benefactor or such earlier date as the Benefactor or her duly authorised attorney shall determine, or upon the adoption of these Regulations if such adoption shall occur after the death of the Benefactor, the Protector shall be the person or persons designated during her lifetime by the Benefactor or by her duly authorised attorney, not to exceed two in number ("the Designated Persons").

(b) The Designated Persons will serve in their capacity as Protector for life or until their earlier resignation or incapacity. Each of the Designated Persons may (whether or not accepting office) designate one person as his or her successor and one person as alternate successor if the first designee for any reason does not commence to serve or serves for a period of less than five (5) years.

(c) Successors designated by the Designated Persons shall on taking office serve for life or until their earlier resignation, removal under Regulation 18(d) or incapacity and shall be the last persons capable of serving as Protector.

(d) Designations under this Regulation 18 must be by written instrument acknowledged before or witnessed by a notary public in the United States or the United Kingdom, the last such unrevoked instrument to control.  Such designations must be delivered to the person so designated, with a copy to the University of Oxford's Registrar or the holder of the then-equivalent position within the University of Oxford ("the Registrar"), and will take effect on the effective date therein specified.  The revocation of a designation prior to its effective date will take effect either upon the delivery of written notice of revocation to the designee or upon the designation of a different person, with a copy to the Registrar in either event.  If any designation of a successor shall take effect prior to the death of the person making the designation, such person (or in the case of the Benefactor, her duly authorised attorney) may remove the successor and designate a different person as successor.

(e) So long as two persons constitute the Protector, such persons must act unanimously in order for the Protector to act.  The term "Protector" shall refer to the Protector serving from time to time.    

19. For so long as there shall be a Protector serving hereunder, the Protector shall be entitled to ninety (90) days' advance written notice by the University of (a) the submission to Council, Congregation or any other University body or committee of any proposal or request to approve any amendment of these Regulations which amendment requires the approval of the Protector and (b) the submission or application to Her Majesty in Council or any other organ or agency of government, any Court, or any public body with power of amendment of any proposal or request to approve any amendment of these Regulations which amendment requires the approval of the Protector.

20. A "Termination Event" will arise if while there is a Protector:

(a) There shall be any application to any Court or other body seeking amendment or approval of an amendment of these Regulations without the Protector having first granted the approval required under Regulation 12, or

(b) The University takes any action that would modify or eliminate the rights and powers of the Protector under these Regulations, or

(c) There shall occur a Termination Event within the meaning of the Trust Regulations Governing The Mica and Ahmet Ertegun Graduate Scholarship Programme Endowment Fund or the Trust Regulations Governing The Ertegun Senior Scholar in Residence Endowment Fund.

21. If a Termination Event arises, the University shall immediately and automatically cease to be the trustee(s) of the Fund and shall be immediately and automatically divested of the rights and responsibilities as trustee(s) under these Regulations (other than the responsibilities under this Regulation 21).  Upon such Termination Event the University shall collect the property of the Fund and promptly turn it over to the trustee(s) of the trusts governed by the Trust Regulations Governing The Mica and Ahmet Ertegun Graduate Scholarship Programme Endowment Fund ("the Scholarship Trusts"), to be added to and applied as a part of the property held pursuant to the Scholarship Trusts.

22. Notwithstanding Regulation 21, the Protector, in the exercise of sole discretion, may consent ex post facto to the application or action which gave rise to the Termination Event, whereupon the property of the Fund shall automatically and immediately vest again in the University, to be held and applied by the University as provided in these Regulations as if the Termination Event had not occurred. If a Termination Event arises as a result of any inadvertent act or omission which is capable of remedy and which is remedied within ninety (90) days of the Termination Event, the Protector will exercise discretion in favour of giving consent under this Regulation 22. The Protector's consent, if granted, must be by written instrument delivered to the Registrar and the Standby Trustee(s).

23.    

(a) No failure or delay by a person to exercise any right or remedy provided under these Regulations or by law shall constitute a waiver of that or any other right or remedy, nor shall it preclude or restrict the further exercise of that or any other right or remedy. No single or partial exercise of such right or remedy shall preclude or restrict the further exercise of that or any other right or remedy.

(b) No consent given under Regulation 22 in respect of an application or act giving rise to one Termination Event shall imply any consent in respect of any other application or act giving rise to any other Termination Event.

24. In these Regulations the term "the University", save where specified as "the University of Oxford", means the University of Oxford as the first trustee and any future trustee or trustees of this settlement.

25. These Regulations and any dispute or claim arising out of or in connection with them shall be governed by and construed in accordance with the law of England and Wales.

§ 112. The Ertegun Senior Scholar in Residence Endowment Fund

1. All money or property paid or transferred to the University to be held on the trusts declared in these Regulations will be held by the University, on trust, in a trust fund known as The Ertegun Senior Scholar in Residence Endowment Fund ("the Fund").

2. The University shall retain the assets of the Fund as permanent endowment.

3. The University shall apply the income of the Fund exclusively toward the following objects, each of which shall be a "main object" of the Fund (collectively, "the main objects"):

(a) To advance education by helping defray in perpetuity the costs of compensating and otherwise maintaining a full-time Ertegun Senior Scholar in Residence whose function shall be to foster the academic studies and fellowship of the graduate students at the University of Oxford who are in receipt of scholarships through The Mica and Ahmet Ertegun Graduate Scholarship Programme, which Senior Scholar in Residence:

(i) will be selected by a majority of the members of the Board of Ertegun Overseers, after having conferred with the Head of the Division of Humanities,

(ii) will have his or her primary office in Ertegun House, and

(iii) will be charged with:

A. Providing mentorship, academic counselling and other support for those students who receive scholarships through the Programme  (the "Ertegun Graduate Scholars");

B. Overseeing the day-to-day operation of the Programme, including the operation and maintenance of Ertegun House;

C. Developing, implementing and overseeing an engaging, relevant, and intellectually challenging programme of lectures, seminars, screenings, concerts and other educational programmes in Ertegun House specifically for the Ertegun Graduate Scholars;

D. Ensuring that Ertegun House operates effectively and efficiently to support the Ertegun Graduate Scholars in the pursuit of their studies.

(b) To advance education by helping defray in perpetuity the costs of compensating and otherwise maintaining a full-time Administrative Assistant for the Ertegun Senior Scholar in Residence, which individual shall also function as the Building Manager for Ertegun House.

(c) If the objects specified in Regulations 3(a) and 3(b) cannot be fulfilled, then for the same objects as specified in Regulation 3 of the Trust Regulations Governing The Mica and Ahmet Ertegun Graduate Scholarship Programme Endowment Fund, as if the Fund were part of The Mica and Ahmet Ertegun Graduate Scholarship Programme Endowment Fund.

4. In furtherance of the main objects of the Fund set forth in Regulation 3, the University shall with respect to the Ertegun Senior Scholar in Residence and the Administrative Assistant/Building Manager, in so far as funded from the income of the Fund, act and cause the Ertegun Senior Scholar in Residence to act in accordance with the Incorporated Provisions (as hereinafter defined) of that certain contract by and between Ioana "Mica" Ertegun ("the Benefactor") and The Chancellor, Masters and Scholars of the University of Oxford, dated January 20, 2012 ("the Bequest Agreement").

5. Sections 20 through 27, Section 29(b), and the relevant provisions of Sections 1(d) and 30 of the Bequest Agreement ("the Incorporated Sections"), together with any definitions set out in other Sections of the Bequest Agreement and any cross-referenced Sections thereof which are necessary for the interpretation of the Incorporated Sections (together with the Incorporated Sections being "the Incorporated Provisions") are incorporated herein as if they were set forth in their entirety in the body of these Regulations. Every reference in these Regulations to "these Regulations" shall mean these Regulations together with the Incorporated Provisions and every reference in the Incorporated Provisions to "this Agreement" shall mean these Regulations.

6. The administration of the Fund and the application of its income in accordance with these Regulations shall be the responsibility of the Humanities Board of the University of Oxford.

7. The University shall have power to pay out of the income of the Fund all reasonable costs of and incidental to the management and administration of the Fund.

8. The University may exercise any of its corporate powers in the management and administration of the Fund in so far as those powers are not inconsistent with these Regulations.

9. These Regulations shall be deemed to be Trust Regulations under the provisions of Part D of Statute XVI of the University of Oxford.

10. Subject to Regulations 11 and 12, Council may amend, repeal or add to these Regulations in accordance with Part D of Statute XVI of the University of Oxford, but no such amendment is valid if it would cause the Fund to:

(1) cease to be exclusively charitable according to the law of England and Wales; or

(2) be outside the objects of the University of Oxford.

11. Any amendment to these Regulations which would amend or have the effect of amending Regulation 3 is an amendment to the main objects of the Fund for the purposes of Part D of Statute XVI of the University of Oxford and must be approved both by Congregation of the University of Oxford and subsequently by Her Majesty in Council.  No part of Regulation 3 shall be considered a procedure with respect to the administration of the Fund.

12. For so long as there shall be a Protector serving hereunder, no amendment to these Regulations which would amend or have the effect of amending Regulation 3, Regulation 4, this Regulation 12, or Regulations 13 through 25 or the Incorporated Provisions shall be valid unless first approved in writing by the Protector in the sole discretion of the Protector.  

13. The University recognises the intention of the Benefactor that no amendment to Regulation 3 should be sought from or approved by the Protector, Congregation, Her Majesty in Council or any other body having approval rights or powers of amendment of these Regulations unless (a) there shall have first been a cy-près event as specified in Section 62 of the Charities Act 2011, as amended, extended, or re-enacted, or any successor thereto ("the Charities Act") and (b) such amendment is consistent with the principles of cy-près as set forth in the Charities Act.

14. The University further recognises the intention of the Benefactor that no amendment to these Regulations be made unless (i) literal compliance with the provision(s) of these Regulations in respect of which amendment is proposed has become impossible or unlawful or jeopardises the accomplishment of the main objects of the Fund and (ii) such amendment is narrowly tailored to address the circumstances that warrant the amendment.

15. There shall be a Protector, appointed as set out in Regulation 18, and the function of the Protector shall be to procure that due regard is given to the intentions of the Benefactor as expressed in these Regulations. The Protector shall serve in a non-fiduciary capacity and without liability or responsibility for the use, management and disposition of the assets held pursuant to these Regulations or the exercise or non-exercise of the Protector's powers under these Regulations.  

16. The Protector shall have the non-exclusive right to seek judicial enforcement in the United Kingdom of the University's obligation to use, manage and dispose of the Fund as provided in these Regulations.  

17. The Protector shall be entitled to reimbursement, out of the assets of the Fund, for the expenses properly incurred in connection with the exercise or attempted exercise of the Protector's rights and powers under these Regulations and the Protector's rights and powers under the Bequest Agreement, without regard to the outcome of such exercise or attempted exercise, provided such exercise or attempted exercise was not arbitrary or capricious.  This right to reimbursement shall include without limitation reimbursement for reasonable legal fees and disbursements incurred in connection with obtaining legal advice concerning whether or how to exercise the Protector's rights and powers under these Regulations and the Bequest Agreement, even if there shall be no exercise or attempted exercise of such rights and powers.

18.    

(a) If these Regulations shall be adopted during the lifetime of the Benefactor, the initial Protector shall be the Benefactor, acting directly or by and through her duly authorised attorney (being her attorney-in-fact in the jurisdiction in which the Benefactor is domiciled) (her "duly authorised attorney").  Upon the death of the Benefactor or such earlier date as the Benefactor or her duly authorised attorney shall determine, or upon the adoption of these Regulations if such adoption shall occur after the death of the Benefactor, the Protector shall be the person or persons designated during her lifetime by the Benefactor or by her duly authorised attorney, not to exceed two in number ("the Designated Persons").

(b) The Designated Persons will serve in their capacity as Protector for life or until their earlier resignation or incapacity. Each of the Designated Persons may (whether or not accepting office) designate one person as his or her successor and one person as alternate successor if the first designee for any reason does not commence to serve or serves for a period of less than five (5) years.

(c) Successors designated by the Designated Persons shall on taking office serve for life or until their earlier resignation, removal under Regulation 18(d) or incapacity and shall be the last persons capable of serving as Protector.

(d) Designations under this Regulation 18 must be by written instrument acknowledged before or witnessed by a notary public in the United States or the United Kingdom, the last such unrevoked instrument to control.  Such designations must be delivered to the person so designated, with a copy to the University of Oxford's Registrar or the holder of the then-equivalent position within the University of Oxford ("the Registrar"), and will take effect on the effective date therein specified.  The revocation of a designation prior to its effective date will take effect either upon the delivery of written notice of revocation to the designee or upon the designation of a different person, with a copy to the Registrar in either event.  If any designation of a successor shall take effect prior to the death of the person making the designation, such person (or in the case of the Benefactor, her duly authorised attorney) may remove the successor and designate a different person as successor.

(e) So long as two persons constitute the Protector, such persons must act unanimously in order for the Protector to act.  The term "Protector" shall refer to the Protector serving from time to time.    

19. For so long as there shall be a Protector serving hereunder, the Protector shall be entitled to ninety (90) days' advance written notice by the University of (a) the submission to Council, Congregation or any other University body or committee of any proposal or request to approve any amendment of these Regulations which amendment requires the approval of the Protector and (b) the submission or application to Her Majesty in Council or any other organ or agency of government, any Court, or any public body with power of amendment of any proposal or request to approve any amendment of these Regulations which amendment requires the approval of the Protector.

20. A "Termination Event" will arise if while there is a Protector:

(a) There shall be any application to any Court or other body seeking amendment or approval of an amendment of these Regulations without the Protector having first granted the approval required under Regulation 12, or

(b) The University takes any action that would modify or eliminate the rights and powers of the Protector under these Regulations, or

(c) There shall arise a Termination Event within the meaning of the Trust Regulations Governing The Mica and Ahmet Ertegun Graduate Scholarship Programme Endowment Fund or the Trust Regulations governing The Ertegun House Endowment Fund.

21. If a Termination Event arises, the University shall immediately and automatically cease to be the trustee(s) of the Fund and shall be immediately and automatically divested of the rights and responsibilities as trustee(s) under these Regulations (other than the responsibilities under this Regulation 21).  Upon such Termination Event the University shall collect the property of the Fund and promptly turn it over to the trustee(s) of the trusts governed by the Trust Regulations Governing The Mica and Ahmet Ertegun Graduate Scholarship Programme Endowment Fund ("the Scholarship Trusts"), to be added to and applied as a part of the property held pursuant to the Scholarship Trusts.

22. Notwithstanding Regulation 21, the Protector, in the exercise of sole discretion, may consent ex post facto to the application or action which gave rise to the Termination Event, whereupon the property of the Fund shall automatically and immediately vest again in the University, to be held and applied by the University as provided in these Regulations as if the Termination Event had not occurred.  If a Termination Event arises as a result of any inadvertent act or omission which is capable of remedy and which is remedied within ninety (90) days of the Termination Event, the Protector will exercise discretion in favour of giving consent under this Regulation 22. The Protector's consent, if granted, must be by written instrument delivered to the Registrar and the Standby Trustee(s).

23.    

(a) No failure or delay by a person to exercise any right or remedy provided under these Regulations or by law shall constitute a waiver of that or any other right or remedy, nor shall it preclude or restrict the further exercise of that or any other right or remedy. No single or partial exercise of such right or remedy shall preclude or restrict the further exercise of that or any other right or remedy.

(b) No consent given under Regulation 22 in respect of an application or act giving rise to one Termination Event shall imply any consent in respect of any other application or act giving rise to any other Termination Event.

24. In these Regulations the term "the University", save where specified as "the University of Oxford", means the University of Oxford as the first trustee and any future trustee or trustees of this settlement.

25. These Regulations and any dispute or claim arising out of or in connection with them shall be governed by and construed in accordance with the law of England and Wales.'

(b) Establishment of the Scatcherd Scholarships

Explanatory Note

These regulations establish the 'Scatcherd Scholarships' for the purpose of providing scholarships to students from Europe to study at the University, and for students at the University to study abroad.

Text of Regulations

In Part 2 of Council Regulations 25 of 2002, concerning trusts (Statutes, 2000, p. 720, as redesignated as regulations by Decree (5) of 11 July 2002, Gazette, Vol. 132, p. 1461), insert new § 318 as follows, and renumber existing §§ 318–95 as §§ 319–96:

'§318. Scatcherd Scholarships

1. The University has received with gratitude a legacy from Mrs Jane Ledig-Rowohlt to be held as expendable endowment on the trusts declared in this regulation. Further money or property may be paid or transferred to the University to be held on the same trusts. The assets so held will be known as the Scatcherd Scholarships Fund (“the Fund”).

2. The University shall retain as permanent endowment those of the assets (if any) in the Fund which are contributed on the express understanding that they are to be treated as permanent endowment (“the Permanent Endowment”).

3. The University shall (1) apply the income of the Permanent Endowment (if any); and (2) apply the income and, in its discretion, the capital of the remainder of the Fund, towards: (a) awarding scholarships to students of British citizenship allowing them to engage in study or research in other countries; and (b) awarding scholarships to citizens of continental Europe from the Atlantic to the Urals with the exception of Turkey.

4. The administration of the Fund, and the application of its income and capital, shall be the responsibility of the board of management of the Oxford Graduate Scholarship Fund.

5. The University may in its absolute discretion in the period ending 21 years from the date of this regulation, instead of applying the income of the Fund in any year, accumulate all or any part of such income by investing it, and holding it as part of the capital of the Fund. The University may apply the whole or any part of such accumulated income in any subsequent year as if it were income of the Fund arising in the then current year.

6. The University shall have power to pay out of the capital or the income of the Fund all costs of and incidental to the creation of the Fund, and the management and administration of the Fund and the Scholarship.

7. The University may exercise any of its corporate powers in the management and administration of the Fund in so far as those powers are not inconsistent with these regulations.

8. Regulations 1–10 shall be deemed to be Trust Regulations under the provisions of Part D of Statute XVI.  

9. Subject to regulation 10, Council may amend, repeal or add to these regulations in accordance with Part D of Statute XVI, but no amendment is valid if it would cause the Fund to:

(1) cease to be exclusively charitable according to the law of England and Wales; or

(2) be outside the objects of the University.

10. Any amendment to regulation 3 is an amendment to the main objects of the Fund for the purposes of Part D of Statute XVI and must be approved both by Congregation of the University and subsequently by Her Majesty in Council.'

Congregation14 March

(1) Admission of Proctors (2012–13)

Dr Huw Richard Dorkins, BM BCh MA Oxf, MSc Lond, Fellow of St Peter's, and Dr Amy Beth Zavatsky, BSc Penn, MA DPhil Oxf, Fellow of St Edmund Hall, were presented to the Vice-Chancellor and admitted to office, the former as Senior Proctor and the latter as Junior Proctor for the ensuing year.

(2) Admission of Assessor (2012–13)

Dr Helen Leith Spencer, BA Newc, MA DPhil Oxf, Fellow of Exeter, was presented to the Vice-Chancellor and admitted to office as Assessor for the ensuing year.

(3) Admission of Pro-Proctors (2012–13)

The Senior Proctor nominated Dr Roger Allen, BA BMus Liv, MA DPhil Oxf, Fellow of St Peter's, and Professor Mark Gerard Moloney, BSc PhD Sydney, MA Dip LATHE Oxf, Fellow of St Peter's, to be his Deputies.

The Junior Proctor nominated Professor Rose Mary Anne Martin, BSc Newc, MA DPhil Oxf, Fellow of St Edmund Hall, and Dr Robert James Wilkins, MA DPhil Oxf, Fellow of St Edmund Hall, to be her Deputies.

The Deputies were presented to the Vice-Chancellor and admitted to office.

Council of the University

Register of Congregation

Mr Vice-Chancellor reports that the following names have been added to the Register of Congregation:

Jones, I G, Blavatnik School of Government

Norton, R N, Nuffield of Clinical Medicine

Sharma, R A, Harris Manchester

Divisional and Faculty Boards

For changes in regulations for examinations see 'Examinations and Boards' below.