Council and Main Committees

  • Thursday 9 December 2010
  • No. 4938
  • Vol 141

Council of the University

Changes in Regulations

Council has made the following changes in regulations, to come into effect on 24 December.

(a) Value for Money Committee

Explanatory Note

These changes, made on the recommendation of the General Purposes Committee of Council and supported by the Audit and Scrutiny Committee, establish the Value for Money Committee as a subcommittee of the Planning and Resource Allocation Committee so as to embed the pursuit of value for money more firmly within the University's processes and culture; and consequently revise the composition and terms of reference of the Value for Money Committee. There are also associated changes to the regulations of the Planning and Resource Allocation Committee and of the Audit and Scrutiny Committee.

Text of Regulations

1  In Council Regulations 15 of 2002, concerning committees reporting directly to Council (Supplement (2) to Gazette No. 4628, 26 June 2002, as amended), delete existing regulations 3.135-3.140, concerning the Value for Money Committee, and substitute:

'Value for Money Subcommittee of the Planning and Resource Allocation Committee

3.135. The Value for Money Subcommittee of the Planning and Resource Allocation Committee shall consist of:

(1) a person appointed by Council as chairman of the committee, who shall also be a member of the Planning and Resource Allocation Committee;

(2)–(5) a member of Congregation from each of the academic divisions with relevant expertise, appointed by the Planning and Resource Allocation Committee;

(6) a member of Congregation from within Academic Services and University Collections with relevant expertise, appointed by the Planning and Resource Allocation Committee;

(7) a member of Congregation from within the University Administration and Services with relevant expertise, appointed by the Planning and Resource Allocation Committee;

(8) the Chairman of the Domestic Bursars' Committee;

(9) one external person appointed by the Planning and Resource Allocation Committee who shall have relevant experience at a senior level within either the public or the private sector.

3.136. (1) The subcommittee may co-opt up to three additional members.

(2) The persons co-opted need not be members of the University.

3.137. (1) The initial period of office on the subcommittee shall be three years.

(2) No person shall serve on the subcommittee for more than six years in total.

3.138. In addition to subcommittee members, the Director of Purchasing shall normally attend all meetings.

3.139. The subcommittee shall meet at least once a term.

3.140. The subcommittee shall be responsible for:

(1) developing and maintaining strategy, policy and guidance setting out the University’s objectives in the pursuit of value for money as defined in regulation 2.17 (6) of Council Regulations 15 of 2002;

(2) developing and implementing strategies to promote and support the pursuit of value for money throughout the University, including within planning and decision-making processes at all levels, to ensure that value for money is embedded within the University’s operations and culture;

(3) adopting and disseminating value for money good practice;

(4) raising the profile of value for money across the University.'

2  In Part 2 of Council Regulations 15 of 2002, concerning the Planning and Resource Allocation Committee of Council (Supplement (1) to Gazette No. 4634, 16 October 2002, p. 226, as amended), add new regulation 2.14 (19) as follows and renumber existing regulation 2.14 (19) as 2.14 (20):

'2.14 (19) the Chairman of the Value for Money Subcommittee of the Planning and Resource Allocation Committee;'.

3  Ibid., add new regulation 2.17 (6) as follows and renumber existing regulations 2.17 (6)–(10) as 2.17 (7)–(11):

'2.17 (6) the embedding within the University's processes and culture of greater economy (minimising the cost of an activity), greater efficiency (the relationship between the output of goods and services and the resources used to produce them) or greater effectiveness (the extent to which objectives are met), collectively known as 'value for money';'.

4  In Council Regulations 15 of 2002 concerning the Audit and Scrutiny Committee (Supplement (2) to Gazette No. 4628, 26 June 2002, as amended on 8 May 2003, 1 June 2006, 21 January 2010, 18 March 2010 and 23 September 2010, Gazette, Vol. 133, p. 1212; Vol. 136, pp. 1152–3; Vol. 140, pp. 444, 746; Vol. 141, p.3), delete existing regulation 3.11 (3) and renumber existing regulations 3.11 (4)–(24) as 3.11 (3)–(23).

5  These regulations shall be effective from 1 January 2011.

(b) Sports Strategy Committee

Explanatory Note

With the endorsement of the Conference of Colleges, the University has agreed new arrangements for the governance of sport in line with the relevant recommendation of the Report of the Committee to Review University Sport. The University has already instituted changes to the arrangements for the provision of student services and administration in the light of the formation of the Student Administration and Services section within the Academic Administration Division. Corresponding to this new management system, the Education Committee will exercise a broader range of responsibilities in relation to student-related matters and these will encompass oversight of the work of the Sports Strategy Subcommittee, which will report to the Education Committee. The membership and terms of reference for the Sports Strategy Committee have been amended to accommodate these changes.

Text of Regulations

In Council Regulations 15 of 2002, concerning committees reporting directly to Council (Supplement (2) to Gazette No. 4628, 26 June 2002, as amended), delete existing regulations 3.105–111, concerning the Sports Strategy Committee, and substitute:

'University Sports Strategic Subcommittee of the Education Committee

3.105.    The University Sports Strategic Subcommittee of the Education Committee shall consist of:

(1)  a chairman appointed by the Vice-Chancellor from amongst the members of Education Committee;
(2)  one of the Proctors or the Assessor as may be agreed between them;
(3), (4) two persons elected by the Conference of Colleges;
(5)  one person from amongst the four academic divisions as may be agreed between the divisions;
(6)  one person appointed by the Estates Directorate;
(7)  the President of the Men's Blues Committee;
(8)  the President of the Women's Blues Committee;
(9)  the President of the Sports Federation;
(10)  the Director of Sport;
(11)  the Head of Development - Sport;
(12)  the Director of Student Administration and Services ;
(13)  a staff representative1.

1This is an agreed appointment by the Joint Committee for University Support Staff (JCUSS) and Joint Committee with UCU (University and College Union).

3.106.    The subcommittee shall report to the Education Committee and shall meet not less than three times a year, normally at least once in each term.

3.107.    Elected or appointed members shall hold office for a period of three years and shall be eligible to serve for a total period of six years. With the approval of the Education Committee on each occasion, the subcommittee may co-opt up to two additional members, who are alumni of the University and who shall be chosen so as to bring to the committee high-level expertise in sport or well-being. Co-opted members will hold office for two years and shall be eligible to serve for a total period of four years.

3.108.    With the approval of the Education Committee, the subcommittee may establish such panels or groups in relation to operational matters as it deems necessary. It must establish a Sports Safety Panel meeting at least once a year.

3.109.    The subcommittee shall be responsible to the Education Committee for the following matters:

(1) to provide the strategic direction for University’s approach to sport;
(2) to be responsible for the promotion and management of sport and recreation within the University;
(3) operationally, to encourage closer sporting cooperation between the University and its colleges;
(4) to promote and encourage the active participation in sport and physical activity for both students and staff;
(5) to oversee the University’s management of sport, and to ensure its accountability to both its funders and its users;
(6) to be the forum for discussion and planning on existing and future sport provision.'

(c) Department of Social Policy and Social Work

Explanatory Note

These changes, made on the recommendation of the Social Sciences Board, change the name of the Department of Social Policy and Social Work to the Department of Social Policy and Intervention to reflect the full scope of the activities of the department.

Text of Regulations

1  In Council Regulations 16 of 2002, concerning divisions (Supplement (2) to Gazette No. 4628, 26 June 2002, as amended), in regulation 4, concerning the composition of the Social Sciences Division, delete existing paragraph (12) and substitute:

'(12) Social Policy and Intervention;'.

2  In Council Regulations 17 of 2002, concerning divisional boards (Supplement (2) to Gazette No. 4628, 26 June 2002, as amended), in regulation 15 delete existing paragraphs (15)–(19) and substitute (new text underlined):

'(15)–(17) three persons elected on a rotational basis by and from academic members of the following units of the division, with each person serving a two-year period:

(a) the Department of Economics;

(b) the Department of Education;

(c) the Faculty of Law;

(d) the Department of Politics and International Relations;

(e) the School of Geography and the Environment;

(f) the Saïd Business School;

(18)–(19) two persons elected on a rotational basis by and from academic members of the following units of the division, with each person serving a two-year period of office:

(a) the Department for International Development;

(b) the School for Interdisciplinary Area Studies;

(c) the Department of Sociology;

(d) the Oxford Internet Institute;

(e) the Department of Social Policy and Intervention;

(f) the School of Anthropology;

(g) the Institute of Archaeology and Research Laboratory for Archaeology and the History of Art;'.

Planning and Resource Allocation Committee of Council

Changes in Regulations

The Planning and Resource Allocation Committee of Council has made the following changes in regulations, to come into effect on 24 December.

Buchan Reader in International Relations

Explanatory Note

These changes, made on the recommendation of the Social Sciences Board and the Planning and Resource Allocation Committee of Council with the endorsement of the Board of Management for the Alastair Buchan Appeal Fund, propose the establishment of a permanent Alastair Buchan Professorship of International Relations, replacing the Buchan Readership in the same subject. The opportunity has also been taken to remove outdated references.

Text of Regulations

1 In Council Regulations 24 of 2002 concerning academic and other posts (Statutes, 2000, p. 442, as redesignated as regulations by Decree (5) of 11 July 2002, Gazette, Vol. 132, p. 1461) delete § 143 and substitute (new text underlined, deleted text scored through):

'§ 143.    Alastair Buchan Reader Professor ofin International Relations

1. The University accepts with deep gratitude the covenanted and other moneys known as the Alastair Buchan Appeal Fund and held on behalf of the Oxford Committee for the appeal, together with any moneys subscribed to the fund in future, to be applied to the support of study, teaching, and research in International Relations in the University in memory of the Hon. Alastair Francis Buchan, C.B.E., M.A., sometime Montague Burton Professor of International Relations.

2. There shall be an Alastair Buchan Professorship of International Relations. To this end the fund shall be employed to establish an Alastair Buchan Readership in International Relations; provided that tThe income derived from £5,000 of the fund shall be placed at the discretion of the Board of the Faculty of Social StudiesDepartment of Politics and International Relations for expenditure on the subsidiary purposes of the appeal, as defined in cl. regulation 5 below, and the Cyril Foster and Related Funds Committee shall administer and have oversight of this expenditure.

3. The reader professor shall engage in advanced study or research and shall lecture and give instruction in International Relations on such conditions and with such duties as the General BoardCouncil shall from time to time determine.

4. The reader professor shall be elected by an electoral board consisting of:

(1) the Vice-Chancellor, or, if the head of the college specified in (2) of this regulation is Vice-Chancellor, a person appointed by Council;

(2) a person appointed by Councilthe head of the college with which the professorship shall be for the time being associated by Council, or, if the head is unable or unwilling to act, a person appointed by the governing body of the college;

(3) a person appointed by the General Boardgoverning body of the college specified in (2) of this regulation;

(4)-(56) three two persons appointed by the Board of the Faculty of Social StudiesCouncil;

(6) a person appointed by the Social Sciences Board;

(7)-(9) three persons appointed by the Department of Politics and International Relations.

(7) a person appointed by the Board of the Faculty of Modern History.

5. The subsidiary purposes of the fund are: to finance short term visits by outstanding exponents and practitioners in the field of International Relations and to facilitate longer visits; to provide facilities for research in the subject (including travel) and to attract research projects; to provide graduate scholarships in the subject; to advance the study of International Relations generally.

6. This decree These regulations may at any time be altered by Council provided always that the main purpose of the appeal, the support of study, teaching, and research in International Relations in the University in memory of Professor Buchan shall be observed.'

2 In Schedule A of Council Regulations 3 of 2004, concerning statutory professorships, before 'Montague Burton Professor of International Relations' insert:

'Alastair Buchan Professor of International Relations'.

Council of the University

Register of Congregation

Mr Vice-Chancellor reports that the following names have been added to the Register of Congregation:

Baker, A.H.R., Kellogg

Ball, E.A., Magdalen

Edwards, C.M., St Edmund Hall

Farias, M.H.G., Jesus

Farrington, S.M., Brasenose

Kriaucionis, S., Oxford Branch of the Ludwig Insititue for Cancer Research

Louis, A.A., Rudolf Peierls Centre for Theoretical Physics

Moore, G.P., Wadham

Pellagatti, A., Nuffield Department of Clinical Laboratory Sciences

Sinha, A., Faculty of Clinical Medicine

Stanton, A.E., Faculty of Clinical Medicine

Ussher, J.E., Faculty of Physiological Sciences

Vine, S.A., St Anne's

Congregation2 December

For results of Council election, see 'Elections' section below.

Divisional and Faculty Boards

For changes in regulations for examinations see 'Examinations and Boards' below.