Council and Main Committees

  • Thursday 21 October 2010
  • No. 4931
  • Vol 141

Council of the University

Changes in Regulations

Council has made the following changes in regulations, to come into effect on 29 October.

(a) Kellogg College

Explanatory Note

This change in regulations widens the scope of those whom the college may present for admission as members of the University but, for those students not undertaking a degree course or the Postgraduate Certificate in Education, limits the number of students who may be presented in any one year.

Text of Regulations

In Council Regulations 10 of 2002, concerning Kellogg College (Supplement (2) to Gazette No. 4628, 26 June 2002, p. 1386, as amended on 25 July 2002, 29 May 2003 and 15 February 2007), delete existing regulation 1(1) and substitute:

'(1) (a) Kellogg College may present for admission as members of the University the President and any Fellow of Kellogg College, if not a member of any college, society, Permanent Private Hall, or other institution designated by Council by regulation as being permitted to present candidates for matriculation, together with any person admitted to Kellogg College for the purpose of working for (i) a graduate degree course; (ii) the Postgraduate Certificate in Education; (iii) any other graduate university qualification; or (iv) other persons at the discretion of the Governing Body.

(b) In any one year, the college may present no more than six persons in total in categories (iii) and (iv) combined, as defined in paragraph (a) above.'

(b) Appointments to committees

Explanatory Note

Currently, when a member of Council is appointed to serve in his or her capacity as a member of Council on a University committee, the regulations concerning the term are sometimes suspended to allow the Council member to serve on the committee in question for the remainder of his or her term on Council, instead of a full term or remainder of term, where the terms do not match. The change in regulations below provides an exception to the general rules concerning the filling of vacancies in those circumstances.

Text of Regulations

In regulation 1.1 of Council Regulations 15 of 2002 concerning committees reporting directly to Council or one of its main committees (made by Council on 24 July 2002, Gazette, Vol. 132, p. 1544, 5 July 2002), insert new paragraph (3) below:

'(3) Where it is a condition of an appointment that the person appointed is a member of Council or another committee, the period of appointment shall coincide with the appointee’s known membership of the latter, provided that the period does not exceed the maximum term allowed.'

Corrigenda: The holding of outside appointments and the conduct of outside work

The following changes to Council Regulations 5 of 2004, published on 22 July (Gazette, Vol. 140, p. 1340), are being republished to correct some errors and to include a change to the Financial Regulations.

1 In Council Regulations 5 of 2004 concerning the holding of outside appointments and the conduct of outside work (Supplement (1) to Gazette No. 4703, 14 July 2004) delete regulations 1–8 and substitute (new text underlined, deleted text scored through):

'1. (1) All university employees, with the exception of CUF lecturers, shall obtain approval from their head of department, faculty board chairman, or head of division as appropriate for the holding of any outside appointment (including directorships), and for undertaking other outside activities (including the holding of consultancies and directorships).

(2) CUF lecturers shall be subject to regulations 6-8 below in relation to the holding by them of executive directorships.

2. The following shall not count as outside appointments for this purpose:Such approval is not required for:

(1) the holding of the office of Proctor or Assessor;

(2) the holding of the office of examiner in any examination which is part of a degree course at any university;

(3) the holding of a commemorative lecturership or similar post in any university with the duty to give not more than eight lectures in any year of office; clinical work, where this is already set out in the terms and conditions of employment of staff with clinical responsibilities;

(4) activities or responsibilities normally associated with, or arising from, scholarly work which do not involve a formal and continuing contract. (including, for example, serving as a grant reviewer, or as a member of an editorial board, research advisory body, or government sponsored committee, or giving occasional guest lectures);

(5) activities or responsibilities which are neither paid nor require the commitment of time that might otherwise reasonably be expected to be devoted to university duties.

3. For the purpose of the regulations which follow, an executive directorship is one involving an active management role, whether or not including research, in the company concerned.

43. Approval may be granted for outside work and the holding of outside appointments, without any deduction from salary, subject to the following conditions:

(1) the application shall be made on the appropriate form (available, together with a guidance note which includes information about the role which Oxford University Consulting can play in support of staff who wish to make their expertise available to outside bodies, on the university website);

(2) the employee's line manager where relevant and head of department (or faculty board chairman in non-departmentally organised subjects) must sanction the application: where the employee is a head of department (or faculty board chairman), the head of division shall be responsible for granting this sanction;

(3) the employee must make a conflict of interest declaration on the application form;

(4) the total commitment to such outside work and appointments must not exceed thirty days in any calendar year (subject to regulation 54 below): where, exceptionally, consent is given under regulation 65 below for the holding of an executive directorship, the employee shall have an ongoing obligation to consult both the head of the department (or faculty board chairman in non-departmentally organised subjects) and the head of the division concerned if there is any indication that the thirty-day period may need to be extended in order that the employee might perform his or her statutory and common law duties as an executive director;

(5) terms and conditions which are proposed to govern an outside appointment must be scrutinised and endorsed by Research Services on behalf of the University, and must not be amended without the prior written approval of Research Services;

(6) Research Services must be satisfied that there will be no conflict with the terms governing any external funding for the employee’s salary (or for any externally funded project for which the employee is Principal Investigator or Co-investigator), and that any necessary consents have been obtained from the funding body;

(7) the employee shall not carry out any commercial activities on University premises;

(85) the employee shall comply with the Regulations relating to the Use of Information Technology Facilities;

(96) the employee shall not use university facilities, including e-mail or mailing addresses, in connection with the outside appointment without the permission of the head of department or faculty board chairman (who should consider any VAT implications and who may levy a charge at the appropriate economic rate);

(107) the employee shall consult the Conflict of Interest Committee if in the ongoing performance of the outside work or appointment he or she at any time perceives a conflict or potential conflict with his or her duties to the University, or with the wider interests of the University.

54. Approval for cases where the proposed commitment exceeds thirty days may still be sought: in such cases the department or faculty board shall refer the request to the divisional board, and if it is approved a deduction from salary shall be made. (Partial or full secondment may be more appropriate for particularly time-consuming outside appointments.)

65. No employee of the University shall hold any executive directorship without the express consent of the Committee on Conflict of Interest, as well as of his or her head of department, faculty board chairman, or head of division as appropriate.

7. Consent to the holding of executive directorships may be given in the following circumstances:

(1) where the employee has satisfied the Committee on Conflict of Interest that the holding of an executive directorship is or will be necessary in order to satisfy the requirements of a recognised stock exchange for the listing of scientific, research-based companies; and/or

(2) where the Committee on Conflict of Interest is satisfied that consent will be justified on other grounds, although it should be noted that such consent will only be given in exceptional cases.

8. If the Committee on Conflict of Interest gives consent under regulation 6 above, the employee may proceed with an application for approval under regulations 4-5 above.'

2 In the Financial Regulations (Council Regulations 1 of 2010, Supplement (1) to Gazette No. 4923, 25 June 2010), delete existing 8.6 and substitute:

'8.6 Outside Appointments

Apart from CUF lecturers, all University employees must obtain approval for the holding of any outside appointment, and for conducting remunerated outside work on a self-employed basis, following the University's Regulations for the Holding of Outside Appointments and the Conduct of Outside Work (Council Regulations 5 of 2004). Those regulations explain the circumstances in which the University's insurances will provide cover for such appointments and work.'

General Purposes Committee of Council

Changes in Regulations

The General Purposes Committee of Council has made the following changes in regulations to come into effect on 29 October.

Saïd Business School and Business Advisory Council

Explanatory Note

These changes, made on the recommendation of the Social Sciences Board, amend the regulations concerning the Saïd Business School, to streamline the School’s governance structures and make clear the role to be played in these structures by the various external stakeholders. The existing Business Advisory Board, the Development Board and the School’s Executive Board will be replaced by a new School Board comprising nine University members and four external members, chaired by a member of the Board with no executive authority.

Text of Regulations

In Part 2 of Council Regulations 25 of 2002, concerning trusts (Statutes, 2000, p. 719, as redesignated as regulations by Decree (5) of 11 July 2002, Gazette, Vol. 132, p. 1461), delete existing § 312 and substitute:

'§ 312. Saïd Business School and Business Advisory Council

1. (1) In the light of the munificent benefaction of £20m by Mr Wafic Rida Saïd (‘the Benefactor’) for the University’s School of Management Studies, the school shall be named the Saïd Business School.

(2) The school shall promote study and research within the field of Management Studies.

2. The academic direction and day-to-day management of the school shall be entirely and exclusively the responsibility of the University.

3. (1) The office of Dean of the School, who shall be called the Peter Moores Dean, shall be held for a period of five years, or such other period as Council may determine from time to time, and may be renewed for such periods thereafter.

(2) The appointment of the Dean shall be made by Council, on the recommendation of the Social Sciences Board, after consultation with the Peter Moores Foundation and with the approval of the Saïd Business School Foundation, such approval not to be unreasonably withheld.

4. (1) There shall be a School Board consisting of:

(a) a representative of the University appointed by the Vice-Chancellor;

(b) a representative of the Social Sciences Division appointed by the Head of the Social Sciences Division;

(c) the Chairman of the Business Advisory Council;

(d) the Peter Moores Dean (or the Head of Department, where appointed in lieu of the Peter Moores Dean);

(e) the Associate Dean of Executive Education;

(f) the Faculty Dean;

(g) the Chief Operating Officer;

(h)–(i) two members appointed by the Head of the Social Sciences Division, following consultation with the Chair of the Business Advisory Council, as representatives of the business and SBS alumni communities;

(j) a person appointed by the Benefactor or his successor in title;

(k)–(m) three members elected by the Faculty Forum from among its members.

(2) The first chairman shall be appointed for an initial period of two years from amongst the members of the board by the Head of the Social Sciences Division, upon the recommendation of the board following its inaugural meeting. Thereafter, the board shall elect its own chairman for a period of three years. In no case shall the chairman be the Peter Moores Dean.

(3) The period of office for appointed and elected members shall be three years. Appointed and elected members may be re-appointed or re-elected for one further term of office.

(4) The board may co-opt up to two additional members, on condition that the board shall always ensure by the use of its power of co-optation that the overall range of activities and concerns is as fully represented within the total membership of the board as is reasonably practicable.

(5) The broad functions of the board shall be to oversee, manage and regulate the School and OSBS Limited’s strategy, budgets and senior appointments, and make such recommendations to the University as appropriate.

(6) The board shall delegate the day-to-day running of the School to the Peter Moores Dean.

5. (1) There shall be a Business Advisory Council consisting of:

(a) the Vice-Chancellor;

(b) a person appointed by the Benefactor or his successor in title;

(c) the Peter Moores Dean of the Saïd Business School;

(d) the Associate Dean of Executive Education;

(e) the Faculty Dean;

(f) the Chief Operating Officer;

and not fewer than fifteen persons drawn from the international business community, appointed by Council after consultation with the Dean.

(2) The Business Advisory Council shall appoint a chairman from among its members.

(3) The period of office for appointed members shall be three years. Appointed members may be re-appointed for one further term of office.

(4) The functions of the Business Advisory Council shall be to advise the School Board on the needs of the business community in respect of business education, research, and training, corporate engagement and careers. The members of the Advisory Council will individually and collectively leverage their own knowledge and expertise to inform, challenge, and debate the School's strategy, as articulated by the School Board.

6. These regulations may be modified or replaced in whole or in part by further regulations or statutes, so long as the Trustees of the Saïd Business School Foundation shall first have approved the modification or replacement

(1) in the case of regulations 1–3 and 5-6 by a four-fifths majority; and

(2) in the case of regulation 4 by a simple majority.'

Council of the University

Register of Congregation

Mr Vice-Chancellor reports that the following names have been added to the Register of Congregation:

Allen, G F, Pembroke

Campbell, R B, Merton

Cartwright, J, Corpus Christi

Douglas, C L, Keble

Douglas, T M, Balliol

Dudas, O P, Magdalen

Everill, B E, St Cross

Goodwin-White, J M, Department of International Development

Grey, D J R, Wolfson

Hays, C M, Keble

Janssen, G H, Corpus Christi

Johnston, A C, University College

McGerty, K R, Christ Church

Melia, J W, New College

Paparinskis, M, Merton

Penner, S, Merton

Roussillon, M, Worcester

Wadeson, L V R, Keble