Council and Main Committees

  • Thursday 20 January 2011
  • No. 4940
  • Vol 141

Council of the University

Changes in Regulations

Council has made the following changes in regulations, to come into effect on 4 February.

(a) Attendance at Council

Explanatory Note

The following changes extend the coverage of rules governing Council attendance to ex officio members.

Text of Regulations

In Council Regulations 13 of 2002 (Supplement (2) to Gazette No. 4628, 26 June 2002, as amended on 8 May 2003, 14 and 21 January 2010, Gazette, Vol. 139, p. 1244, 11 June 2009; Vol. 140, pp. 405 and 444), delete regulations 1–2, substitute the following and renumber existing regulations 3–11 as 2–10:

'1. If a member of Council elected serving under the provisions of section 4 (6) or (15)–(25) of Statute VI, or co-opted under the provisions of section 6, has attended fewer meetings than eight less the number of any meetings which have been cancelled in the course of any academic year, his or her seat shall at the close of that year be declared by the Vice-Chancellor to be vacant and shall then immediately be vacated, subject to the following conditions:

(1) A person elected or co-opted to fill a casual vacancy shall only be required to attend the same proportion of meetings due to be held subsequent to the date of his or her election or co-optation as eight bears to the total number of meetings due to be held in the academic year, any fraction being reckoned to the nearest unit, and the resulting number then being reduced by the number of any meetings cancelled which were due to be held subsequent to the date of his or her election or co-optation. (a) A member shall only be required to attend the same proportion of meetings due to be held subsequent to the commencement date of his or her term as eight bears to the total number of meetings due to be held in the academic year, any fraction being reckoned to the nearest unit, and the resulting number then being reduced by the number of any meetings cancelled which were due to be held subsequent to that commencement date.

(b) The applicable commencement date is:

(i) the date of election or co-optation for a person elected or co-opted to fill a casual vacancy;

(ii) the date of the approval by Congregation of the nomination for a person nominated to fill a casual vacancy;

(iii) the date of appointment to the relevant office for a person serving ex officio.

(2) If a member of Council has been dispensed from his or her prescribed university or college duties for not less than one term in any year, he or she shall be deemed to have satisfied the requirements of this regulation if he or she has attended in that year at least six meetings less the number of any meetings which have been cancelled, or in the case of a person elected or co-opted to fill a casual vacancy joining Council after the beginning of an academic year, if he or she has attended such lesser number as shall have been calculated in proportion to six by the method (with any necessary substitutions) prescribed under paragraph (1) above.

(3) A member of Council whose minimum attendance requirement has not been reduced under paragraph (2) above may, at the discretion of the Vice-Chancellor, be deemed to have satisfied the requirements of this regulation if in any year he or she has attended, but for good reason has been prevented from attending more than, six meetings less the number of any meetings which have been cancelled, or in the case of a person elected or co-opted to fill a casual vacancy joining Council after the beginning of an academic year, if he or she has attended, but for good reason has been prevented from attending more than, such lesser number as shall have been calculated in proportion to six by the method (with any necessary substitutions) prescribed under paragraph (1) above.'

2. If a member of Council nominated under the provisions of section 4 (7)-(10) of Statute VI has attended fewer meetings than eight less the number of any meetings which have been cancelled in the course of any academic year, his or her seat shall at the close of that year be declared by the Vice-Chancellor to be vacant and shall then immediately be vacated, subject to the following conditions:

(1) A person nominated to fill a casual vacancy shall only be required to attend the same proportion of meetings due to be held subsequent to the date of the approval by Congregation of his or her nomination as eight bears to the total number of meetings due to be held in the academic year, any fraction being reckoned to the nearest unit, and the resulting number then being reduced by the number of any meetings cancelled which were due to be held subsequent to the date of such approval.

(2) Such a member may, at the discretion of the Vice-Chancellor, be deemed to have satisfied the requirements of this regulation if in any year he or she has attended, but for good reason has been prevented from attending more than, six meetings less the number of any meetings which have been cancelled, or in the case of a person nominated to fill a casual vacancy has attended, but for good reason has been prevented from attending more than, such lesser number as shall have been calculated in proportion to six by the method (with any necessary substitutions) prescribed under paragraph (1) above.

(b) Service on committees

Explanatory Note

The following changes (i) clarify the operation of provisions concerning membership of committees and Council as they apply to the Proctors and Assessor; and (ii) enable the Chairman of the Personnel Committee to exercise discretion in connection with appointments to the General Purposes Committee after retirement from a university or college post.

Text of Regulations

1 In Council Regulations 14 of 2002 (Supplement (1) to Gazette No. 4634, 16 October 2002, Vol. 133, p. 225, as amended on 21 October 2004 and 30 November 2006, Gazette, Vol. 135, p. 245; Vol. 137, p. 458) delete regulation 6 and substitute (inserted text underlined, deleted text struck through):

'6. Existing membership of all committees including Council shall terminate automatically on taking office as Proctor or Assessor. 6. (1) A person who becomes Proctor or Assessor shall (unless he or she resigns) remain a member of all the committees of which he or she was formerly a member, and his or her place on each of those committees shall remain vacant until he or she resumes it on laying down office, or until his or her normal period of office as a member of the committee comes to an end, whichever is the earlier.

(2) A Proctor or Assessor whose normal period of office on a committee comes to an end during his or her tenure of the Proctorship or Assessorship may, subject to any restriction on eligibility, be reappointed or re-elected.'

2 Ibid., delete regulation 2 and substitute:

'2. (1) No person appointed, elected, or serving as a member of a committee while holding any academic post of the University or any other of the university or college posts specified in section 3 (6)–(9) of Statute IV shall continue to serve on that committee after having retired from that post (or, in the case of a person retiring at different dates from those university and college posts previously held by him or her, after the date of the later of those retirements), unless the General Purposes Committee of Council or, in cases falling within the Personnel Committee's delegated authority or cases concerning the membership of the General Purposes Committee, the Chairman of the Personnel Committee, shall otherwise determine in an individual case.

(2) No person who has previously retired from any of the university or college posts specified in section 3 (6)–(9) of Statute IV, and who does not continue to hold another such post, shall be appointed or elected a member of a committee, unless the General Purposes Committee of Council or, in cases falling within the Personnel Committee's delegated authority or cases concerning the membership of the General Purposes Committee, the Chairman of the Personnel Committee, shall otherwise determine in an individual case.

(3) No other person appointed, elected, or serving as a member of a committee while not holding such a university or college post shall continue to serve on that committee, and no such person shall be appointed or elected a member of a committee, after the 30 September immediately preceding his or her 66th birthday, unless the General Purposes Committee of Council or, in cases falling within the Personnel Committee's delegated authority or cases concerning the membership of the General Purposes Committee, the Chairman of the Personnel Committee, shall otherwise determine in an individual case.'

(c) College contributions

Explanatory Note

The following changes, made on the recommendation of the College Contributions Committee after consultation with the Oxford colleges, (i) confirm that the tax regime to be applied to the accounts for the 2009/10 financial year, under which contributions will be payable in March 2011, will be the same as for the previous year; and (ii) raise the tax threshold from £30m to £35m in respect of the accounts for 2010/11 and the contributions payable in March 2012. The change to the tax threshold is being made to reflect inflation. The College Contributions Committee will continue to review taxation annually but has undertaken to conduct a review of the tax regime in 2013, for report to Council in January 2014.

Text of Regulations

1 In Council Regulations 1 of 2009 concerning college contributions (Gazette, Vol. 139, 23 April 2009, p. 904, as amended on 21 January 2010, Vol. 140, p. 444), delete regulation 3(4) and substitute (new text underlined, deleted text struck through):

'(4) The bands and rates for the contributions payable in 2009/102010/11 based on the 2008/92009/10 accounts shall be as follows:

On the first £30m of taxable assets NIL
On the next £3m 0.10 per cent
On the next £3m 0.20 per cent
On the next £3m
0.30 per cent
On taxable assets over £39m 0.36 per cent

At the same time as submitting its annual financial statements under section 8, each college shall also submit a statement in the form set out in the Schedule to these regulations.'

2 The change in regulations in paragraph 1 above shall have immediate effect.

3 Ibid., delete regulation 3(4) and substitute (new text underlined):

'(4) The bands and rates for the contributions payable in 2010/112011/12 based on the 2009/102010/11 accounts shall be as follows:   

On the first £30m£35m of taxable assets NIL
On the next £3m 0.10 per cent
On the next £3m 0.20 per cent
On the next £3m 0.30 per cent
On taxable assets over £39m£44m 0.36 per cent

At the same time as submitting its annual financial statements under section 8, each college shall also submit a statement in the form set out in the Schedule to these regulations.'

4 The change in regulations in paragraph 3 above shall come into effect on 1 January 2012.

[NB - the table in 3 above was corrected on 3 January 2012 - see Corrections page for Vol. 141.]

(d) Committee for the Council Departments

Explanatory Note

Following rationalisation of the departments within the Council Departments sector over a number of years, and developments in the University's organisational structure and funding mechanisms, it has been agreed that the Council Departments sector is no longer required. This change therefore disbands the Committee for the Council Departments, the primary purpose of which was to distribute funding to the Council Departments and to monitor the application of that funding.

Text of Regulations

In Council Regulations 15 of 2002, concerning committees reporting directly to Council (Supplement (2) to Gazette No. 4628, 26 June 2002, as amended), delete existing regulations 3.47–3.49, concerning the Committee for the Council Departments and renumber existing regulations 3.50–3.142 as 3.47–3.139.

(e) Joint Committee with Student Members

Explanatory Note

Following changes to the membership of the Joint Committee and recent developments in the status of OUSU, these changes amend the composition and terms of reference of the Joint Committee of Council with Student Members, and establish it as a subcommittee of the Education Committee.

Text of Regulations

1 In Council Regulations 15 of 2002, concerning committees reporting directly to Council (Supplement (2) to Gazette No. 4628, 26 June 2002, as amended), delete existing regulations 3.130–3.133, concerning the Joint Committee with Student Members, and substitute:

'Joint Subcommittee of the Education Committee with Student Members

3.130. The Joint Subcommittee with Student Members shall be a subcommittee of the Education Committee.

3.131. The Joint Subcommittee with Student Members shall consist of:

(1) a chairman (who shall be the Pro-Vice-Chancellor (Education) or a member of Education Committee appointed by the Pro-Vice-Chancellor);

(2) one of the Proctors or the Assessor as may be agreed between them;

(3)–(5) three members of Congregation appointed by Education Committee, of whom at least two shall be members of Education Committee;

(6), (7) two members appointed by the Conference of Colleges;

(8) the President of the Oxford University Student Union;

(9) the Vice-President (Graduates) of the Oxford University Student Union;

(10) the Vice-President (Access and Academic Affairs) of the Oxford University Student Union;

(11) one student member appointed by the Executive of the Oxford University Student Union from among their own number;

(12), (13) two student members elected by the Council of the Oxford University Student Union, of whom one shall be a student member who is a graduate.

3.132. With the approval of the Education Committee on each occasion, the subcommittee may co-opt up to two additional senior members who shall hold office for one year and shall be eligible to serve for a total period of four years.

3.133. The subcommittee shall receive on behalf of Council (through its Education Committee) all reports, budget estimates, constitutional amendments, and other business under Part A of Statute XIII and shall make recommendations to Council, save that only those members appointed under regulation 3.131 (1)–(7) and 3.132 above may vote on business under Part A of Statute XIII.

3.134. The subcommittee shall receive all proposed variations to the terms of the University's annual grant to OUSU and make recommendations to the Budget Subcommittee.

3.135. The subcommittee shall consider and advise Council through its Education Committee on any University matter which affects student members other than matters which fall within the scope of the joint committees of any of the University bodies set up under Statute VII or of the Curators of the University Libraries, or of the Rules Committee.

3.136. The subcommittee shall have power to consider matters which fall within the terms of reference of any joint committee other than those specified in regulation 3.135 above or of any committee which contains representatives of student members, but only if they have first been considered by that committee.'

2 Ibid., renumber existing regulations 3.134–42 as 3.137–45.

3 In Council Regulations 13 of 2002, concerning Council (Supplement (2) to Gazette No. 4628, 26 June 2002, amended on 8 May 2003, Gazette, Vol. 139, p. 1244, 11 June 2009, 14 January 2010 and 21 January 2010) in regulation 10 delete 'Joint Committee of Council with Student Members' and insert 'Joint Subcommittee of the Education Committee with Student Members'.

Council of the University

Register of Congregation

Mr Vice-Chancellor reports that the following names have been added to the Register of Congregation:

Bergman, N.M., Faculty of Anthropology and Geography

Brown, J., Department of Cardiovascular Medicine

Coad, L., Faculty of Anthropology and Geography

Collins, G.P., Green College

De Luca, G.C., St Hugh's

Hollowell, J.A., St Anne's

Ingram, J.S.I., Faculty of Anthropology and Geography

Liang, G., St Anne's

Mann, P.A.G., Wolfson

Miles, S.L., Doctoral Training Centre

Newell, E.J., Christ Church

Painter, J.E., Corpus Christi

Phalippou, L.L.A., Queen's

Schumacher, L.A., St Stephen's House

Talbot, N., St Peter's

Divisional and Faculty Boards

For changes in regulations for examinations see 'Examinations and Boards' below.