Council and Main Committees

  • Thursday 18 November 2010
  • No. 4935
  • Vol 141

Council of the University

Changes in Regulations

Council has made the following changes in regulations, to come into effect on 3 December.

(a) Property Management Subcommittee of the Planning and Resource Allocation Committee

Explanatory Note

In accordance with recommendations made in the Report of the Property Working Party, approved by Council in March 2010, the following changes in regulations establish a Property Management Subcommittee. The Subcommittee will report to PRAC and will have responsibility for the graduate accommodation, professorial and other residential accommodation, together with other parts of the Corporate Estate and let properties held in the Capital Fund not held for pure investment purposes, for which there may be a future functional use. A new Estates Committee, not established by regulation, will advise and report to the Investment Committee on the investment of rural and urban investments held by the University. An amendment to the Financial Regulations is also required to reflect the fact that the new subcommittee will have delegated authority in the context of the management of accommodation for sales and purchases involving amounts of up to £2m that are unrelated to capital projects.

Text of Regulations

1 In Part 3 of Council Regulations 15 of 2002 (Supplement (1) to Gazette No. 4634, 16 October 2002, p. 230), insert new regulations 3.97–3.100 below and renumber existing regulations 3.97–3.140 as 3.101–3.144:

'Property Management Subcommittee of the Planning and Resource Allocation Committee

3.97. The Property Management Subcommittee of the Planning and Resource Allocation Committee shall consist of:

(1) the Pro-Vice-Chancellor (Planning and Resources), who shall chair the committee;

(2) the Registrar;

(3) the Director of Finance.

3.98. The committee shall:

(1) supervise the management of accommodation held by the University, subject to a delegated authority level for sales and purchases involving amounts of up to £2m that are unrelated to capital projects1;

(2) establish and keep under review strategy, guidelines and policies concerning the matters under (1) above;

(3) review and approve budgets and end of year accounts;

(4) approve annual rent increases for graduate accommodation;

(5) report matters under (1)–(4) above as appropriate, and submit an annual report, to the Planning and Resource Allocation Committee of Council.

3.99. Accommodation held by the University shall be defined as graduate accommodation, professorial and other residential accommodation, and, where there may be a future functional use, the urban properties managed as an investment in the Corporate or Capital Funds.

3.100. The committee shall obtain external valuation advice concerning any purchase or sale transaction in excess of £750,000.'

2 In the Financial Regulations (Council Regulations 1 of 2010, Supplement (1) to Gazette No. 4923, 25 June 2010), amend regulation 5.3(1) as follows (new text underlined, deleted text scored through):

'5.3 Real Property Not Held as an Investment

(1) The purchase, leasing, or sale of all real property owned or leased by the University, which is not held as an investment, must be authorised by PRAC. In cases where the purchase, lease, or sale involves no more than £2 1,000,000 and is unrelated to a capital project, this authority has been delegated to the Property Management Subcommittee under Council Regulations 15 of 2002.'

1 Expenditure on capital projects requires approval in accordance with regulation 1.5(2) of the University’s Financial Regulations.

(b) Budget Subcommittee of the Planning and Resource Allocation Committee

Explanatory Note

The following amends the regulations concerning the membership of the Budget Subcommittee, removing the Registrar from the formal membership. The Registrar will continue to be present at meetings as an officer in attendance.

Text of Regulations

1 In Part 3 of Council Regulations 15 of 2002 (Supplement (1) to Gazette No. 4634, 16 October 2002, p. 230) concerning the Budget Subcommittee of the Planning and Resource Allocation Committee (Gazette Vol. 140, p. 944, 6 May 2010, as amended on 25 June 2010, Vol. 140, p. 1277), delete regulation 3.12 and substitute (deleted text scored through, inserted text underlined):

'3.12. The Budget Subcommittee of the Planning and Resource Allocation Committee shall consist of:

(1) the Pro-Vice-Chancellor (Planning and Resources) who shall chair the committee;

(2) the Registrar;

(32) one external person appointed by the Planning and Resource Allocation Committee;

(43)–(7) five members of Congregation appointed by the Planning and Resource Allocation Committee for their expertise in an area relevant to the remit of the committee, but ensuring cross-divisional membership;

(58) one person with expertise in Information and Communications Technology appointed by the Planning and Resource Allocation Committee, who does not have responsibility for Information and Communications Technology provision by service units in the University Administration and Services and the Academic Services and University Collections.'

2 This change in regulations shall be effective from 1 January 2011.

(c) Committee chairmen

Explanatory Note

The change below notes the process for the approval of allowances paid to committee chairmen, following a decision to create a separate scale for these payments.

Text of Regulations

In Council Regulations 3 of 2004 (Supplement (1) to Gazette No. 4703, 14 July 2004, p. 1269, as amended), after Table 6 insert the following:

'Particular provisions for committee chairmen

29. Any allowances payable in respect of the duties of committee chairmen shall be on a scale as determined from time to time by the General Purposes Committee, subject to the approval of the Planning and Resource Allocation Committee of Council as to the financial implications of any proposed amendments. The General Purposes Committee shall, on the recommendation of the Registrar, have discretion to determine in exceptional circumstances whether a chairman should be paid an allowance for a fixed term and the scale point to be paid in each case.'

Council of the University

Register of Congregation

Mr Vice-Chancellor reports that the following names have been added to the Register of Congregation:

Bano, M., Wolfson

Barker, K.L., Nuffield Department of Orthopaedics, Rheumatology and Musculoskeletal Sciences

Brain, K.L., Christ Church

Gardiner, K.E., Merton

Garner, H., Bodleian Law Library

Higgins, M.K., Somerville

Hinton, L.E., Kellogg

Hiscock, S.A., Christ Church

Robson, J.C., Botnar Research Centre

Saunders, K.E.A., Oriel

Congregation16 November

16 November 2 p.m.

Presentation of Vice-Chancellor's Oration

The Oration delivered by the Vice-Chancellor on 5 October was declared presented.

¶ The Oration has been published as Supplement (1) to Gazette No. 4929.