Council and Main Committees

  • Thursday 12 May 2011
  • NO. 4952
  • VOL. 141

Council of the University

Changes in Regulations

Council has made the following changes in regulations, to come into effect on 27 May.

(a) University Discipline

Explanatory Note

Following the report of the Working Group to Review University Disciplinary Procedures (for a fuller note, see p. 603), these changes amend the terminology used in the regulations concerning the University's disciplinary procedures and are part of a set of changes designed to make these procedures less daunting for students. In order to avoid confusion it has been agreed that the changes should not be introduced mid-year but instead take effect from 1 October 2011. The opportunity has also been taken to correct some cross-references and remove outdated information.

Text of Regulations

1 In Council Regulations 3 of 2006 concerning the Student Disciplinary Panel (Gazette, Vol. 136, p. 1153–1163, 1 June 2006, as amended on 1 May 2008, 15 January 2009 and 11 June 2009 with effect from 1 October 2009, Gazette, Vol. 138, p. 988; Vol. 139, pp. 506, 1244), delete existing regulation 1.1 and substitute (new text underlined, deleted text scored through):

'1.1. In these regulations, unless otherwise stated:

(1) references to sections are to sections of Statute XI unless otherwise stated;

(2) references to colleges shall include colleges, societies, Permanent Private Halls, and other institutions designated by Council by regulation as being permitted to present student members for matriculation; and

(3) 'the Panel' means the Student Disciplinary Panel;

(4) references to breaches or alleged breaches are to breaches or alleged breaches of the Disciplinary Code under sections 2 and 3;.

(5) 'student'means the student member or members of the University alleged to be in breach of the Disciplinary Code or making an appeal against a decision concerning such a breach.'

2 Ibid., delete Parts 2 and 3 and substitute:

'Part 2

Sittings

2.1. The Panel shall sit on at least three fixed occasions in each Full Term and once during the Long Vacation and on such other day or days as the Chairman or a Vice-Chairman in consultation with the Secretary deems to be necessary.

2.2. The Secretary shall be responsible for making such arrangements as are necessary for each sitting.

2.3. The Secretary shall invite three members of the Panel to constitute a sitting for the purpose of these regulations, which members shall include at least one of the Chairman or Vice-Chairmen.

2.4. If the Secretary has not received notification of any business for consideration by the Panel seven days before a listed hearing, then he or she shall notify the Panel and the Clerk to the Proctors that the date has been vacated.

2.54. All hearings shall normally be in private. The Panel shall have the power to determine that a hearing be held in public in the light of submissions from both parties.

2.65. All evidence or material submitted as part of the investigation shall be regarded as strictly confidential unless, following consideration of submissions, the Panel decides otherwise.

Part 3

Consideration of Charges alleged breaches referred by the Proctors under section 23

Preparation

3.1. On delivery to the Secretary of a summons notice alleging a breach or breaches by the Proctors under section 23, the Secretary shall notify the student charged concerned in writing that the matter has been referred to the Panel by the Proctors and shall send to him or her the summons the notice of hearing stating, by reference to the relevant provisions of Statute XI:

(1) the act or acts or omission or omissions alleged to constitute the offencebreach;

(2) the date or dates or approximate date or dates on which or between which each offence breach is alleged to have been committed;

(3) where relevant, the time and place at which each offence breach is alleged to have been committed;

(4) where relevant, the person or property alleged to have been affected by each offencebreach.

3.2. The Secretary shall annex to the summonsnotice of hearing:

(1) copies of all statements and any other evidence obtained in the course of the investigation on which the Proctors intend to rely;

(2) a copy of Statute XI and any regulations made under it which are relevant to the charge; and

(3) a copy of these regulations.

3.3. The Secretary shall set the date of the hearing and shall give interested parties at least seven clear days' notice in writing of the date, time and place appointed for the hearing.

3.4. Notice under regulation 3.1 above shall be addressed to the student charged and sent to the student's college or his or her last notified address (if different).

3.5. At least three clear days before the date set for the hearing, the student charged shall forward to the Secretary copies of the evidence (including, if appropriate, witness statements) on which he or she intends to rely at the hearing. The Secretary shall send a copy of this material to the Proctors.

3.6. The Proctors or the student charged may at any time apply in writing to the Secretary for an adjournment of the hearing and the Chairman or a Vice-Chairman may accede to or refuse an adjournment.

3.7. The Chairman or a Vice-Chairman shall have power, if he or she judges it to be advisable, to cancel a proposed hearing at any time before it has begun and substitute alternative arrangements.

3.8. The Chairman or a Vice-Chairman shall have power to strike out proceedings on the grounds of non prosecution.

3.9. Any hearing shall take place within one month of the date of the summons notice of hearing referred to in regulation 3.1 above unless the Chairman or a Vice-Chairman is satisfied that there are reasonable grounds for further delay.

3.10. A party who intends to be represented by another person shall as soon as possible inform the Secretary of the name and contact details of the representative appointed. The Secretary shall then pass the information to all other interested parties.

3.11. (1) It shall be open to any party to apply in writing to the Chairman for directions on matters of procedure including:

(a) the provision by the Proctors of further information concerning the charge alleged breach;

(b) disclosure by the student charged of the evidence (including, if appropriate, witness statements) on which he or she intends to rely at the hearing; and

(c) amendment of the summons notice of hearing to add, omit, or vary a charge an alleged breach on such terms as are fair and reasonable in the circumstances.

(2) Any application shall be made in the first instance to the Secretary, and the party applying shall at the same time give notice of it to the other parties.

(3) If there is no objection from the other parties, the Chairman or a Vice-Chairman may make the required order without an oral hearing.

(4) If the application is contested, or if the Chairman or a Vice-Chairman believes that the circumstances justify a hearing, he or she may refer the application to a hearing by the Panel.

3.12. The Panel may direct that charges allegations against more than one person shall be heard together, due regard being given to the principles of justice and fairness. The students charged shall be invited to make observations which the Panel shall take into account before proceeding.

3.13. The case against the student or students charged shall be presented by one of the Proctors or another person as provided in section 24.

3.14. (1) If the Proctors are of the opinion that the case should be presented by a solicitor or barrister who is not a member of Congregation, they shall consult with the Legal Services Office.

(2) In making their decision, they shall take into account all relevant factors including:

(a) the nature and complexity of the case; and

(b) whether the student charged is represented and if so by whom.

3.15. References in these regulations to the Proctors shall include, where the context so requires, any other person appointed to present the case.

3.16. The student charged shall be entitled to be represented by another person, who need not be legally qualified, and in that case references to the student charged shall include, where the context so permits, the student's representative.

Hearing

3.17. (1) The onus of proof shall be on the Proctors.

(2) The standard of proof shall be the civil standard, namely the balance of probabilities.

3.18. The charge alleged breach or breaches of the Disciplinary Code shall be read by the Secretary, and the student charged shall be asked to state whether he or she admits the offence accepts that he or she has committed the breach or breaches.

3.19 The written statements of the student charged and of any witness called shall stand as that individual's evidence in chief. The Panel may allow supplementary questions to be put at its discretion.

3.20. The Secretary shall a keep sufficient record of the proceedings.

Admission of guilt

3.21. If the student charged accepts that he or she has committed admits the offence the breach of the Disciplinary Code, then

(1) the Proctors shall provide a brief summary of the case including their submission as to the appropriate level of penalty;

(2) the student charged shall be entitled to call witnesses whose evidence is relevant to penalty and the Proctors may call evidence in reply;

(3) the student charged shall be entitled to make a plea statement in mitigation of penalty and the Proctors shall be entitled to reply, following which the student charged shall have an opportunity to reply; and

(4) the Panel shall adjourn to determine the appropriate sentence penalty by reference to its powers under section 11 and announce the penalty at the hearing.

Denial of guilt

3.22. If the student charged does not admit the offence accept that he or she has committed the breach the procedure adopted shall be as follows.

3.23. (1) The parties to the proceedings shall be entitled to give evidence at the hearing, to make an opening speech, to call witnesses, and to question any person (including a party) who gives evidence.

(2) The case for the Proctors shall be presented first.

(3) Unless the Panel otherwise permits:

(a) the Proctors shall not be entitled to call any witness whose statement evidence has not been previously disclosed to the student charged; and

(b) if the Panel has made an order under regulation 3.11 (1) (b) above, the student charged may not present evidence beyond the scope of the evidence disclosed as a result of that order.

(4) Closing statements may be made, with the student charged being given the opportunity to speak last.

(5) The Panel may proceed with a hearing in the absence of the Proctors or the student charged except where, in the case of the student charged, it considers that his or her absence is due to circumstances beyond his or her control.

(6) The Panel may at any stage during the hearing, if it is just to do so, permit the Proctors to amend the summons notice of hearing by adding, omitting, or varying a charge the terms of an alleged breach on such terms as it considers to be fair and reasonable.

3.24. At the conclusion of the hearing the Panel or the parties shall withdraw while the Panel considers its findings.

3.25. Where the case is found proved, the Panel shall announce its decision and then

(1) invite the Proctors to make a submission as to the appropriate level of penalty;

(2) the student charged shall be entitled to call witnesses whose evidence is relevant to penalty and make a plea  statement in mitigation of penalty;

(3) if the student charged calls witnesses, the Proctors may call evidence in reply; and

(4) the Panel shall adjourn to determine the appropriate penalty by reference to its powers under section 11 and announce the penalty at the hearing.

Adjournments

3.26. The Panel may adjourn any proceedings from time to time, if it is just to do so, on such terms as it thinks fit.

Payment of fines and compensation

3.27. Where a fine or compensation is ordered to be paid, it shall be paid to the Clerk to the Proctors within seven calendar days of the date of the Panel's decision in writing unless the Panel permits payment by instalments at times and in amounts fixed by the Panel.

Costs

3.28. (1) Where the student is charged with an offence for which he or she is found not guiltythe Panel finds that the student has not committed the alleged breach or breaches of which he or she has been accused, the Panel shall have a discretionary power to order the University to pay his or herthe student's costs or part of them.

(2) In the absence of such an order, the student charged shall be responsible for any costs incurred in preparing and presenting his or her case.

Decision

3.29. (1) The Panel shall supply a reasoned decision in writing, normally within two weeks of the conclusion of the hearing.

(2) The Secretary shall provide copies of the decision to the Proctors and to the student charged.

3.30. The Chairman may, by an appropriate certificate in writing, correct any accidental errors in documents recording decisions of the Panel.'

3 Ibid., in the heading to Part 5 delete 'Appeals made under section 34 (2), 36 (2), 38 (2) or section 41 (5)' and substitute 'Appeals made under section 34 (2), 36 (2) or section 41 (5)'.

4 Ibid., in regulations 5.2 (2) and 5.3 delete 'section 35 (2)'and substitute 'section 34 (2)'and in regulation 5.1 delete ', 38 (2)'.

5 Ibid., delete Parts 6 and 7 and substitute:

'Part 6

Ancillary Powers

Non-payment of fines and compensation

6.1. If a student who is ordered to pay a fine or compensation by the Proctors, the Disciplinary Panel, or the Appeal Panel under the provisions of Statute XI or any regulations made under it fails to do so within the time for making payment, the Proctors shall prepare and deliver to the Secretary a summons a notice of hearing stating:

(1) the date on which the order for payment was made;

(2) the amount of the payment;

(3) the date or dates by which payment should have been made;

(4) the amounts (if any) which have been paid and the date of payment; and

(5) the amount due.

6.2. The Secretary shall send to the student the summonsnotice of hearing, and the procedure for disposal of the summons considering the matter shall be the procedure set out in Part 3 of these regulations so far as applicable.

6.3. If the Panel is satisfied that any amount due has not been paid within time, it may, if it is just and reasonable in the circumstances to do so, rusticate the student who is in default.

6.4. A penalty of rustication shall take immediate effect or may be postponed or suspended on such terms as the Panel thinks fit.

Students convicted of serious criminal offences

6.5. If the Proctors receive information that a student member has been convicted in a court of law in any jurisdiction of a serious criminal offence, they may prepare and deliver to the Secretary a summons notice stating:

(1) the date of the conviction;

(2) the offence for which the student was convicted;

(3) the court by which the student was convicted; and

(4) the sentence imposed.

6.6. The summons notice shall have annexed to it a certificate of conviction or other official document confirming the accuracy of the particulars referred to in regulation 6.5 above.

6.7. The Secretary shall send to the student the summons notice and the document annexed to it under regulation 6.6 above, and the procedure for disposal of the summons considering the matter shall be the procedure set out in Part 3 of these regulations so far as applicable.

6.8. The Panel shall be entitled to take into account any credible written or oral evidence in determining whether the facts alleged in the summons notice are true.

6.9. If the Panel is satisfied that the student has been convicted of an offence as alleged, it may, if it is just and reasonable to do so, expel the student from membership of the University or impose such lesser penalty or other conditions as it thinks fit.

6.10. A penalty of expulsion shall take immediate effect unless there are special circumstances justifying the postponement of the expulsion.

Part 7

Disruption of Panel Proceedings

7.1. If during the course of proceedings before the Panel the conduct of any member of the University, whether as a party, as a witness, or otherwise, is disorderly or is otherwise in breach of section 2 or section 3, the Panel shall direct the Secretary forthwith to record the conduct complained of, with full particulars.

7.2. If the member whose conduct is complained of is a student member, the Secretary shall send the record to the Proctors who shall prepare a summons notice giving details of the alleged breach or breaches to be sent by the Secretary to the student charged.

7.3. Part 3 of these Regulations shall apply so far as appropriate to the disposal of the summons The procedure for considering the matter shall be the procedure set out in Part 3 of these regulations so far as applicable and, if the Panel finds the complaint proved, it shall have the powers referred to in section 39(2).

7.4. If the member whose conduct is complained of is not a student member, the Secretary shall refer the complaint to the Registrar who shall investigate it under Statute XII or otherwise as he or she thinks fit.'

6 In Council Regulations 4 of 2006 concerning the Student Appeal Panel (Gazette, Vol. 136, p. 1153–1163, 1 June 2006, as amended on 1 May 2008 and 11 June 2009 with effect from 1 October 2009, Gazette, Vol. 138, p. 988; Vol. 139, p. 1244), delete regulations 7.2–7.4 and substitute:

'7.2. The Secretary shall send the record to the Proctors who shall prepare a summons notice giving details of the alleged breach or breaches to be sent by the Secretary to the student charged.

7.3. Part 3 of the regulations for the Student Disciplinary Panel shall apply so far as appropriate to the disposal of the summons The procedure for considering the matter shall be the procedure set out in Part 3 of these regulations so far as applicable and, if the Panel finds the complaint proved, it shall have the powers referred to in section 39(2) of Statute XI.

7.4. No member of the Panel before whom the conduct alleged in the summons notice took place shall sit at the hearing of the complaint made in the summonsnotice.'

7 In Council Regulations 2 of 2006 concerning disciplinary investigations by the Proctors under Statute XI (Gazette, Vol. 136, p. 1153–1163, 1 June 2006, as amended on 11 June 2009 with effect from 1 October 2009, Gazette, Vol. 139, p. 1244, 18 June 2009), delete regulation 1 and substitute:

'1. In these regulations, unless otherwise stated:

(1) references to sections are to sections of Statute XI unless otherwise stated;

(2) references to colleges shall include colleges, societies, Permanent Private Halls, and other institutions designated by Council by regulation as being permitted to present candidates for matriculation;

(3) references to breaches or alleged breaches are to breaches or alleged breaches of the Disciplinary Code under sections 2 and 3;

(34) 'student' or 'students' means a the student member or members of the University alleged to be in breach of the Disciplinary Code;

(45) where notice has to be given a specified number of 'clear days' before an interview or hearing, the day of receipt of the notice and the day of the interview or hearing shall be excluded from the calculation;

(56) any notice sent by the Proctors shall be deemed to arrive on the day after dispatch, unless the contrary is proved.'

8 Ibid., delete regulations 9–11 and substitute:

'9. Where the Proctors intend to interview a student who is suspected of committing an offence a breach they shall, except in urgent cases, send a notice to the student at least two clear days before the date of the interview stating the date, time, and place and sufficient other particulars to identify the alleged offence breach.

10. At the start of the interview the student shall be advised:

(1) that he or she does not have to answer any questions, but that anything that he or she does say may be used by the Proctors in evidence against him or her;

(2) that any refusal to answer a question may be taken into account in determining his or her guilt or innocence of the offence of the breach alleged.

11. If, in the course of an interview, a student who was not a suspect discloses evidence that he or she might have committed the offence breach in question or any other offencebreach, the Proctors shall adjourn to consider whether that is indeed the case, and if so shall caution the student as in regulation 10 above before proceeding further.'

9 Ibid., delete regulations 13–15 and substitute:

'Exercise of Summary Jurisdiction under section 25

13. In any case in which the Proctors consider that it may be appropriate to exercise their powers under section 25, they shall send a notice to the student:

(1) informing him or her of the alleged breach charge against him or her, identifying by reference to the relevant provision in Statute XI the act or omission alleged to constitute the offencebreach;

(2) giving full particulars of the chargealleged breach or breaches, including the date or dates or approximate date or dates on which or between which each offence breach is alleged to have been committed and the place at which the offence breach is alleged to have taken place;

(3) explaining to him or her the powers of the Proctors under section 26, including the penalties sanctions available, and the right of appeal;

(4) explaining to him or her the alternative procedures of referral to the Student Disciplinary Panel, the penalties sanctions available, and the rights of appeal;

(5) asking the student whether he or she wishes the matter to be disposed of dealt with by the Proctors under section 26 instead of being referred to the Student Disciplinary Panel;

(6) asking the student to reply to the Proctors in writing within seven days of the sending of the letter;

and the Proctors shall annex to the notice a copy of these regulations unless previously provided by the Proctors.

14. Where a student has agreed in writing to the matter being disposed dealt with of under section 25, the procedure shall be as follows:

(1) the Proctors shall notify the student in writing of the date of the hearing, giving at least two clear days' notice;

(2) the student shall be entitled to be accompanied or represented by a member of Congregation;

(3) the student may apply for an adjournment of the hearing, which the Proctors may grant if they consider it reasonable to do so;

(4) the Proctors may proceed with a hearing in the absence of the student charged except where they consider that his or her absence is due to circumstances beyond his or control;

(5) the Clerk to the Proctors shall read out the chargedetails of the alleged breach;

(6) the Proctors shall ask the student whether he or she understands the charge breach he or she is alleged to have committed;

(7) if the student confirms that he or she understands the charge, the Proctors or a person appointed by them shall provide a brief summary of the case and ask the student whether he or she admits the offence accepts that he or she has committed the breach;

(8) if the student admits the offence accepts that he or she has committed the breach,

(a) he or she shall be invited to make a plea statement in mitigation of the offence breach and may call witnesses relevant to any findings and penalty sentence;

(b) if the student charged calls witnesses, the Proctors may call evidence in reply;

(9) if the student does not admit the offence accept that he or she has committed the breach,

(a) the Proctors or a person appointed by them and the student charged shall be entitled to give evidence at the hearing, to make an opening speech, to call witnesses, and to question any person (including a party) who gives evidence;

(b) the Proctors shall present their case first;

(c) closing statements may be made, with the student charged being given the opportunity to speak last;

(10) the student shall be asked to withdraw while the Proctors consider their findings and any penalty;

(11) the Proctors shall announce their findings and any penalty;

(12) where a fine and/or compensation is to be imposed, it shall be paid within seven calendar days to the Clerk to the Proctors;

(13) if the student appeals to the Student Disciplinary Panel, he or she may apply to the Proctors or to that Panel under section 40(1) for an order suspending or deferring postponing the payment of such a fine;

(14) the Proctors shall be responsible for ensuring that a written record of the proceedings is made;

(15) the Proctors shall send to the student and the Dean of the student's college a written record of their findings and any penalty imposed.

Referral of Charges for Consideration by the Student Disciplinary Panel under section 23

15. In any other case, proceedings shall be instituted by the Proctors by delivery to the Secretary to the Student Disciplinary Panel of a summons notice giving details of the alleged breach or breaches which shall include, by reference to the relevant offence or offences breach of the Disciplinary Code specified in sections 2 or 3:

(1) the act or acts or omission or omissions alleged to constitute the offencebreach;

(2) the date or dates or approximate date or dates on which or between which each offence breach is alleged to have been committed;

(3) where relevant, the time and place at which each offence breach is alleged to have been committed;

(4) where relevant, the person or property alleged to have been affected by each offencebreach;

(5) copies of all statements and any other evidence obtained in the course of their investigation.'

10 In Council Regulations 5 of 2006 concerning appeals to the Appeal Court, delete regulations 6.2–6.3 and substitute:

'6.2. If the member whose conduct is complained of is a student member, the Secretary shall send the record to the Proctors who shall prepare a summons notice giving details of the alleged breach or breaches to be issued in the Student Disciplinary Panel and sent by the Secretary of that Panel to the student charged.

6.3. Part 3 of the Regulations for the Student Disciplinary Panel shall apply so far as appropriate to the disposal of the summons The procedure for considering the matter shall be the procedure set out in Part 3 of these regulations so far as applicable and, if the Student Disciplinary Panel finds the complaint proved, it shall have the powers referred to in section 39(2) of Statute XI.'

11 These regulations shall be effective from 1 October 2011.

(b) Investment Committee and Financial Regulations

Explanatory Note

The following changes clarify the extent of the Investment Committee's responsibility for University investments. Specifically, changes are required: (a) to ensure that the Investment Committee's responsibility extends beyond endowed funds (to cover, for example, the University's Capital Fund); (b) to clarify that the Investment Committee's responsibility does not extend to all University funds; (c) to clarify that the Investment Committee's remit does not extend to decisions as to whether University funds are placed within (i) the Oxford Endowment Fund; (ii) the Oxford Capital Fund; (iii) another University collective investment scheme; or (iv) the Deposit Pool.

Consequential changes to the Financial Regulations are also required to clarify the responsibilities of various bodies in relation to investments. The opportunity has also been taken to amend the Financial Regulations to reflect the establishment of the Property Management Subcommittee of the Planning and Resource Allocation Committee (PRAC).

Text of Regulations

1 In Council Regulations 15 of 2002, concerning committees reporting directly to Council or one of its main committees (Supplement (1) to Gazette No. 4634, 16 October 2002, p. 226), delete existing regulation 3.71 and substitute:

'3.71 The committee shall be responsible for the strategic oversight and supervision of all funds invested by, or for the benefit of, the University (including any funds placed with the University by external bodies), except:

(1) those investments which Council determines to be the responsibility of the Finance Committee or other bodies;

(2) those held by Societies or the Press.'

2 Ibid, amend regulation 3.72 as follows (new text underlined, deleted text scored through):

'3.72 In particular, the committee shall be responsible for:

(1) defining and agreeing investment objectives for the investments covered by 3.71 abovewith Council;

(2) setting, and monitoring performance against, guidelines and a will benchmark(s) in order to meet thosee objectives;

(3) the effective management and control of investment risks;

(3)(4) recruiting, supporting, and appraising and monitoring of the Chief Investment Officer and monitoring his or her performance;

(4) recommending (individually and as a committee) managers; and

(5) advising on matters relating to asset allocation and manager selection.

(5) reporting to Council.'

3 In the Financial Regulations (Council Regulations 1 of 2010, Supplement (1) to Gazette No. 4923, 25 June 2010), add new regulation 6.2(1), concerning Bank accounts, and renumber existing 6.2 as 6.2(2):

'(1) The Finance Committee is responsible for the approval of the University's banking and treasury arrangements.'

4 Ibid, amend regulations 6.3 and 6.4 as follows (new text underlined, deleted text scored through):

'6.3 Investment

(1) The Investment Committee is responsible to Council for the strategic oversight and supervision of all funds invested by, or for the benefit of, investment of all funds and endowments of the University as set out in Council Regulations 15 of 2002. except those held by societies or the Press; and for the effective management and control of investment risks. No budgetary unit or trust fund of the University may invest independently in any securities or other investments.

(2) The Investment Committee has delegated to the Property Subcommittee management of real property that is held by the University as an investment where the acquisition, disposal, or expenditure involves no more than £1,000,000.

(23) A cash investment vehicle – the Deposit Pool – is used for

(a) the investment of benefactions and endowments before the making of trust regulations;

(b) surplus cash in trust funds; and

(c) University cash flow balances.

(34) Management of the Deposit Pool is the responsibility of the Director of Finance, under delegated authority from the Finance Committee. Investments in the Deposit Pool are made in line with the Treasury Management Code of Practice and the Treasury Policies and Procedures Manual.

(45) Management of the University's shareholdings in spin-out companies is the responsibility of the Director of Finance.

6.4 Oxford University Endowment Management Limited

(1) All other University investments other than those specified in 6.2 and 6.3 above are managed by Oxford University Endowment Management Limited (“OUEM”), a subsidiary company, is responsible for the management of certain investments of the University. in accordance with a strategy determined from time to time by the Investment Committee. These investments are managed within the University Endowment Fund, and the Oxford Capital Fund. OUEM may delegate its authority to identified fund managers. The financial limits applicable are shown in Table D above.'

5 Ibid., in regulation 1.5(2) amend Table C as follows (new text underlined, deleted text scored through)
'Table C                    Capital expenditure2

Limit £000

Requiring University Capital Funding

Not requiring University Capital Funding

Over 4,000 CSG recommends to PRAC CSG recommends to PRAC
  PRAC recommends to Council PRAC recommends to Council
  Council approves Council approves
1,000–4,0003 CSG recommends to PRAC CSG recommends to PRAC
  PRAC approves and reports to Council PRAC approves and reports to Council
100–1,000 CSG recommends to PRAC Sponsoring unit may approve up to £500k1
  PRAC approves
  Formal business case is required Sponsoring division may approve up to £1,000k1
Below 100 CSG recommends to PRAC Sponsoring unit may approve1
  Formal business case not needed

1 Delegated authority given to divisional boards and heads of unit is subject to the overall budgetary limits approved by PRAC (see regulation 1.4 (1) above).

2 For UAS capital projects, the Budget Subcommittee of PRAC is required to receive all proposals for review. In addition, for information technology proposals, the Information and Communications Technology Subcommittee of PRAC is also required to receive and review such projects. University capital funding is defined as those funds set out in the University's Capital Plan submitted to PRAC and includes funds from the Press and HEFCE as well as the University Capital Fund.

3 The Property Management Subcommittee of PRAC has a delegated authority level for sales and purchases involving amounts of up to £2m that are for property not held as an investment and are unrelated to capital projects.'

(c) Oriel and Laing Professor of the Interpretation of Holy Scripture

Explanatory Note

These changes, approved by the Humanities Divisional Board, amend the regulations to reflect the research focus of the Professorship, and to enable the chief benefactor to the Professorship, the Kirby Laing Foundation, to suggest the names of suitably qualified scholars for the consideration of the electoral board of the Professorship. The opportunity has also been taken to amend outdated references and to include representation on the electoral board by two persons appointed by the divisional board.

Text of Regulations

In Section III of Council Regulations 24 of 2002 (Statutes, 2000, p. 441, as redesignated as regulations by Decree (5) of 11 July 2002, Gazette Vol. 132, p. 1461), delete existing § 141 and substitute (new text underlined, deleted text scored through):

'§ 141. Oriel and Laing Professor of the Interpretation of Holy Scripture

1. The Oriel and Laing Professor of the Interpretation of Holy Scripture shall undertake research, lecture and give instruction in the Interpretation of the Old Testament Scriptures.

2. The professor shall be elected by an electoral board consisting of:

(1) the Vice-Chancellor, or, if the Provost of Oriel is Vice-Chancellor, a person appointed by Council on the occurrence of a vacancy to act as an elector on that occasion;

(2) the Provost of Oriel College, or, if the Provost is unable or unwilling to act, a person appointed by the Governing Body of Oriel College on the occurrence of a vacancy to act as an elector on that occasion;

(3) a person appointed by the Governing Body of Oriel College;

(4), (5) a two persons appointed by Council, where, in relation to those appointments, the Kirby Laing Foundation may suggest names of suitably qualified scholars for consideration by Council;

(65) a person appointed by the General Board the Head of the Humanities Division, or his or her representative;

(6), (7)-(9) two three persons elected by the Board of the Faculty of Theology.

3. The professor shall be subject to the General Provisions of the decree regulations concerning the duties of professors and to those Particular Provisions of the same decree regulations which are applicable to this chair.'

General Purposes Committee Of Council

Changes in Regulations

The General Purposes Committee of Council has made the following changes in regulations, to come into effect on 27 May.

(a) Establishment of Catherine Oppenheimer Prize

Explanatory Note

These regulations establish the Catherine Oppenheimer Prize for outstanding performances in Psychiatry during the Second BM.

Text of Regulations

In Part 2 of Council Regulations 25 of 2002, concerning trusts (Statutes, 2000, p. 608, as redesignated as regulations by Decree (5) of 11 July 2002, Gazette, Vol. 132, p. 1461), insert new § 266 as follows, and renumber existing §§ 266–392 as §§ 267–393:

'§ 266. Catherine Oppenheimer Prize

1. The University receives with gratitude the sum of £16,000 from Dr Catherine Oppenheimer to be held on the trusts declared in this regulation. Further money or property may be paid or transferred to the University to be held on the same trusts. The assets so held will be known as the Catherine Oppenheimer Prize in Old Age Psychiatry Fund ("the Fund").

2. The University shall retain the assets in the Fund as permanent endowment.

3. The University shall apply the income of the Fund towards an essay prize in Old Age Psychiatry (the "Prize").

4. The administration of the Fund, and the application of its income, shall be the responsibility of a Management Board comprising:

(1) the Head of the Department of Psychiatry;

(2) the Clinical Tutor in Psychiatry; and

(3) one member of the Psychiatry Undergraduate Teaching Committee, selected by the Committee.

5. The Prize shall be open to all medical students of the University in years 4, 5 or 6 of the undergraduate entry course or years 2, 3 or 4 of the graduate entry course.

6. The value of the Prize in each year shall be determined by the University on the basis of the available income of the Fund.

7. A Prize will be made available by the University in any academic year where sufficient funds are available. If the income of the Fund is sufficient, the University may award more than one Prize in any given year.

8. The selection of candidates for a Prize will be the responsibility of the Clinical Tutor in Psychiatry and two persons appointed by the Management Board, at least one of whom shall normally be a specialist in Old Age Psychiatry (the "Judges").

9. The University may pay out of the income of the Fund the costs of a meal for the Judges on the day that they make their decision(s), not to exceed £100.

10. The University may exercise any of its corporate powers in the management and administration of the Fund in so far as those powers are not inconsistent with these regulations.

11. Regulations 1-13 shall be deemed to be Trust Regulations under the provisions of Part D of Statute XVI.

12. Subject to regulation 13, Council may amend, repeal or add to these regulations in accordance with Part D of Statute XVI, but no amendment is valid if it would cause the Fund to:

(1) cease to be exclusively charitable according to the law of England and Wales; or

(2) be outside the objects of the University.

13. Any amendment to regulation 3 is an amendment to the main objects of the Fund for the purposes of Part D of Statute XVI and must be approved both by Congregation of the University and subsequently by Her Majesty in Council.'

(b) Man Professor in Quantitative Finance

Explanatory Note

These changes, recommended by the Social Sciences Division and the University's Trusts Management Board, allow the Fund that maintains the Man Professor in Quantitative Finance to accumulate both unspent income and future income flows, to build up its trust fund capital.

Text of Regulations

In Section III of Council Regulations 24 of 2002 (Statutes, 2000, p. 425, as redesignated as regulations by Decree (5) of 11 July 2002, Gazette Vol. 132, p. 1461), in § 93 delete existing regulation 6 and substitute (new text underlined, deleted text scored through):

'6. The University shall retain the sums paid into the Fund pursuant to Regulation 1 as permanent endowment and shall apply the net income towards the salary and expenses of the holder of the Professorship, and associated overheads. The University may in its absolute discretion, instead of applying the income of the Fund in any year, accumulate all or part of such income by investing it, and holding it as part of the capital of the Fund. Unless the donor agrees otherwise, the University shall retain any further benefactions to the Fund as permanent endowments and shall apply the net income in accordance with the special trust or trusts prescribed pursuant to Regulation 4 or 5 (as appropriate) above.'

Congregation10 May

The further consideration of issues arising from the new funding and support arrangements for home/EU undergraduates from 2012/13: Topic for Discussion

A Congregation Discussion was held at 2 p.m. on Tuesday, 10 May, in the Sheldonian Theatre on the topic of issues arising from the new funding and support arrangements for home/EU undergraduates from 2012/13, in light of the decisions taken by Council on 14 March (see Gazette No. 4948, 17 March 2011, p. 515 for more information).

A transcript of the Discussion1 will be published in the Gazette on 19 May and available on the Congregation website before then.

1The transcript may be edited for legal reasons.

Council of the University

Register of Congregation

Mr Vice-Chancellor reports that the following names have been added to the Register of Congregation:

Foster, A.C., Jesus

Hicks, J.E.,  Lincoln