University of Oxford


Note:
(i) Degree by Resolution notices are not included in the online Gazette -- please refer to the printed Gazette.
(ii) An asterisk against an entry in the Contents indicates a previously published notice.


Oxford University Gazette, 12 November 2009: University Agenda

CONGREGATION 1 December 2 p.m.

¶ Members of Congregation are reminded that any two members may, not later than noon on Monday, 23 November, give notice in writing to the Registrar that they intend to oppose or amend either of the legislative proposals at 1 and 2 or any of the resolutions at 3 below (see the note on the conduct of business in Congregation below). If no such notice has been given, and unless Council has declared otherwise or the meeting has been adjourned, each legislative proposal and resolution shall be carried and the meeting may be cancelled.

1 Voting on Legislative Proposal: Trustees of the University of Oxford Staff Pension Scheme

Explanatory Note

The following Legislative Proposal submitted by Council under Part 2 of Congregation Regulations 2 of 2002 (Supplement (1) to Gazette No. 4633, 9 October 2002, Vol. 133, p. 161, as amended on 12 October 2004, 7 March 2006 and 14 October 2008, Gazette, Vol. 135, p. 214; Vol. 137, p. 669; Vol. 139, pp. 4–8), which is promoted on the recommendation of the Director of Finance and the Head of Pensions, amends the provisions of Statute XIV concerning the employment of academic and support staff by the University, to bring them into line with UK legislation and best practice of pension scheme management.

WHEREAS it is expedient to amend the provisions of Statute XIV concerning the University of Oxford Staff Pension Scheme, THE UNIVERSITY ENACTS AS FOLLOWS.

In Statute XIV (approved with effect from 1 October 2002, Supplement (1) to Gazette No. 4633, 9 October 2002; amended with effect from 28 June 2005, Gazette Vol. 135, p. 1250, 30 June 2005) delete existing section 12 and substitute:

'12. (1) All persons employed by the University shall be subject either to the Universities Superannuation Scheme, or (if they are not eligible to become members of that scheme) to either a pension scheme established by the University or a pension scheme in which the University has made arrangements for specified categories of staff to participate, and shall be entitled to the benefits of any arrangement for the supplementation of superannuation benefits that may be applicable to universities generally.

(2) Council shall determine in any cases of doubt, but having regard to the practice of universities generally, and the rules of the Universities Superannuation Scheme, the pension scheme to which a person shall belong.

(3) Council shall exempt from the need to be subject to a pension scheme any person who is excluded from membership of the appropriate pension scheme by virtue of age or who is already in receipt of pension from one of the pension schemes or who submits a written request for exemption.

(4) Council may exclude any person from membership of a pension scheme if he or she is subject to an alternative pension scheme approved by Council.'

Regulations to be made by Council if the statute is approved

Explanatory Note

These changes bring the regulations concerning the Trustees of the University of Oxford Staff Pension Scheme into line with UK legislation and best practice of pension scheme management.

Text of Regulations

1 In Council Regulations 2 of 2004 (Supplement (2) to Gazette No. 4702, 30 June 2004), insert new Part 15 as follows:

'Part 15: Trustees of the University of Oxford Staff Pension Scheme

15.1. The University of Oxford Staff Pension Scheme, established under Deed of Trust ('the Trust Deed and Rules of the Scheme'), shall be administered in accordance with the terms of the Trust Deed and Rules of the Scheme by Trustees appointed in accordance with the provisions of the Trust Deed and Rules of the Scheme as follows:

(1)–(5) five persons appointed by Council;

(6)–(9) four persons who are members of the scheme (three of whom must be active contributing members and one of whom may be a pensioner member) nominated and elected by the active contributing membership of the scheme;

(10) a person who is a pensioner member of the scheme nominated and elected by the pensioner membership of the scheme;

(11) a person appointed by the Vice-Chancellor to be chairman, after consultation with the Trustees appointed or elected under paragraphs (1)–(10) above;

15.2. Each Trustee shall be appointed or elected for a period not exceeding three years and, subject to regulation 15.3 below, shall be eligible for reappointment or re-election at the end of such a period.

15.3. In accordance with the Trust Deed and Rules of the Scheme, a Trustee's term of office under regulation 15.2 above shall end before its appointed expiry date if the Trustee dies or upon the occurrence of any of the following events:

(a) in the case of any Trustee, if the Trustee serves one month's written notice on the University and the other Trustees that he or she wishes to resign or retire as a Trustee, in which case his or her term of office shall end upon the expiry of such notice (or such shorter period as the Trustees and the University may from time to time agree with the Trustee);

(b) in the case of a Trustee who has been appointed under paragraphs (1)-(5) of regulation 15.1 above, his or her removal by the University pursuant to its power under the Trust Deed and Rules of the Scheme;

(c) in the case of a Trustee who has been appointed under paragraphs (6)-(10) of regulation 15.1 above, his or her removal by the University pursuant to its power under the Trust Deed and Rules of the Scheme with the agreement of all the other Trustees;

(d) in the case of the chairman appointed under paragraph (11) of regulation 15.1 above, his or her removal by the decision of the Vice-Chancellor of the University notified in writing to the Trustees or his or her removal by the University pursuant to its power under the Trust Deed and Rules of the Scheme;

(e) in the case of a Trustee who was an active member at the time of his or her appointment under paragraphs (6)–(9) of regulation 15.1 above, if he or she ceases to be an active member (and does not immediately become a pensioner upon such cessation) in which case his or her term of office shall expire immediately upon his or her ceasing to be an active member unless the Trustees and the University agree otherwise; and

(f) in the case of a Trustee who was an active member at the time of his or her appointment under paragraphs (6)–(9) of regulation 15.1 above, if he or she ceases to be an active member and immediately becomes a pensioner at a time when there are already two pensioners who are Trustees, in which case his or her term of office shall expire immediately upon his or her ceasing to be an active member unless the Trustees and the University agree otherwise.

15.4. The conditions of the scheme, including qualifications for eligibility, rates of contributions and of benefits, and powers and duties of the Trustees and participating employers are laid down in the Trust Deed and Rules of the Scheme which may be amended only with the agreement of the Trustees and the approval of Council.'

2 In Council Regulations 15 of 2002 concerning committees reporting directly to Council (Supplement (2) to Gazette No. 4628, 26 June 2002), delete existing regulations 3.107–3.110 concerning the Managing Trustees of the Staff Pension Scheme and renumber 3.111–3.136 as 3.107–3.132.


2 Voting on Legislative Proposal: Statute VIII: Libraries, museums and scientific collections, and the University Press

Explanatory Note

The following Legislative Proposal submitted by Council under Part 2 of Congregation Regulations 2 of 2002 (Supplement (1) to Gazette No. 4633, 9 October 2002, Vol. 133, p. 161 as amended on 12 October 2004, 7 March 2006 and 14 October 2008, Gazette Vol. 135, p. 214; Vol. 136, p. 752, 9 March 2006; Vol. 139, pp. 4–8), promoted by Council on the recommendation of the Curators of the University Libraries, revises Statute VIII in order to change the name of Oxford University Library Services to 'the Bodleian Libraries'.

If the changes to Statute VIII are approved, the following consequential change to the Schedule to the Statutes will be notified to Her Majesty in Council. In the Schedule to the Statutes (Supplement (1) to Gazette No. 4633, 9 October 2002) at Part 11.2 concerning the Michael Daly Memorial Fund, delete 'the Director of University Library Services and'.

WHEREAS it is expedient to amend Statute VIII concerning libraries, museums and scientific collections, and the University Press, THE UNIVERSITY ENACTS AS FOLLOWS.

1 In Statute VIII concerning university libraries, and museums and scientific collections, (approved with effect from 1 October 2002, Supplement (1) to Gazette No. 4633, 9 October 2002, as amended with effect from 15 October 2002, 5 December 2002, 1 October 2003 and 13 November 2003, Gazette Vol. 133, p. 250, 17 October 2002; Vol. 137, p. 850, 8 March 2007; Vol. 134, p. 91, 9 October 2003; Vol. 134, p. 351, 27 November 2003) repeal sections 1–5 and substitute:

'University Libraries, and Museums and Scientific Collections

1. The Bodleian Libraries and the major museums and scientific collections of the University constitute a national and international scholarly resource, and the bodies responsible to Council for these institutions shall ensure that they are maintained as such and shall advise Council as necessary on the University's care and management of them.

University Libraries 2. The libraries and information services provided by the University and administered as provided by sections 3 and 4 shall collectively be called the Bodleian Libraries.

3. There shall be a body of Curators of the University Libraries which shall be responsible, under Council, for the safe keeping, preservation, orderly administration, finance, and general policy of the libraries within, and the services provided by, the Bodleian Libraries.

4. The membership, functions, and powers of the Curators of the University Libraries shall be laid down by Council by regulation.'

2 Renumber existing sections 6–16 as 5–15 respectively.

3 This statute shall be effective from 2 March 2010.

Regulations to be made by Council if the Statute is approved

Explanatory Note

These revisions make consequential changes to the regulations following the amendment of Statute VIII to change the name of Oxford University Library Services to 'the Bodleian Libraries', approved by Congregation on [1 December 2009].

Text of Regulations

1 In regulation 3.73 of Council Regulations 15 of 2002 concerning the Curators of the University Libraries (made by Council on 26 June 2002, Supplement (1) to Gazette No. 4634, 16 October 2002, as amended on 22 May 2003, 17 November 2005, 23 March 2006, 22 March 2007 and 15 January 2009, Gazette Vol. 133, p. 1288; Vol. 136, pp. 342, 836; Vol. 137, p. 926; Vol. 138, p. 507), delete 'The Director of University Library Services and Bodley's Librarian' and substitute 'Bodley's Librarian'.

2 Ibid., in regulation 3.75 delete 'Oxford University Library Services' and substitute 'Bodleian Libraries' and delete 'section 4' and substitute 'section 3'.

3 Ibid., in regulation 3.75(3) delete ', including the Bodleian Library, the Sackler Library, and the Library of the Taylor Institution,'.

4 Ibid., in regulations 3.75(5)–(6), 3.76(1)–(4) and 3.77 delete 'Oxford University Library Services' and substitute 'Bodleian Libraries'.

5 Ibid., in regulation 3.77 delete 'grade 6' and substitute 'grade ALC6' and delete 'the Director of University Library Services and'.

6 In Council Regulations 44 of 2002 concerning the Oxford University Library Services (made by Council on 24 July 2002, Gazette, Vol. 132, p. 1544, 5 July 2002, as amended on 7 June 2007, Vol. 137, p. 1254), delete 'Part 1: Oxford University Library Services' and substitute 'Part 1: The Bodleian Libraries'.

7 Ibid., in regulation 1.1 delete 'Oxford University Library Services' and substitute 'Bodleian Libraries'.

8 Ibid., delete regulation 1.2 and substitute:

'1.2 The Bodleian Libraries shall comprise the organisational units allocated to it by Council as determined by the Planning and Resource Allocation Section, a list of which shall be published by the Curators.'

9 Ibid., delete 'Part 2: Director of Oxford University Library Services and Bodley's Librarian' and substitute 'Part 2: Bodley's Librarian'.

10 Ibid., in regulation 2.1 delete 'Oxford University Library Services' and substitute 'Bodleian Libraries'.

11 Ibid., in regulations 2.1, 2.2 and 2.3 delete 'Director of University Library Services and'.

12 Ibid., in regulation 2.3 delete 'curators' and substitute 'Curators of the University Libraries'.

13 In the Libraries Curators Regulations 1 of 2006 concerning regulations relating to the use of the facilities of the Oxford University Library Services (made by Council on 10 July 2006, Gazette, Vol. 136, p. 1391, as amended on 12 July 2007, Vol. 137, p. 1359–60), delete 'Oxford University Library Services' and substitute 'the Bodleian Libraries'.

14 Ibid., in Application 1. delete 'Oxford University Library Services' and substitute 'Bodleian Libraries'.

15 In Council Regulation 25 concerning University Trust Funds (redesignated as regulations by Council on 11 July 2002, Gazette, Vol. 132, p. 1461), delete in all instances 'Oxford University Library Services' and substitute 'Bodleian Libraries'.

16 Ibid., delete in all instances 'Director of University Library Services and Bodley's Librarian' and substitute 'Bodley's Librarian'.

17 Ibid., delete in all instances 'Bodleian Library' and substitute 'Bodleian Libraries'.


3 Voting on Resolutions authorising the use of space at the Radcliffe Observatory Quarter

Explanatory Note

GIBSON BUILDING

In recent years, the Mathematical Institute has outgrown its main premises in St Giles' and Little Clarendon Street. In time, this growth will be accommodated within the new Mathematical Institute to be constructed at the Radcliffe Observatory Quarter (ROQ). The immediate space need of the Mathematical Institute is being met through the allocation of space in the Gibson Building at the ROQ and in 3 Worcester Street. The allocation within the Gibson Building is due to expire on 31 December 2009. The Ashmolean Museum will vacate space in the Gibson Building on 31 December 2009. In light of this, the Buildings and Estates Subcommittee has reviewed all of the space allocations to the Mathematical Institute and has recommended that the temporary space need of the Mathematical Institute be met through an extended allocation in the Gibson Building.

In endorsing this recommendation, Council and its Planning and Resource Allocation Committee have noted that although the demolition of the Gibson Building will be required to enable the further development of the ROQ, the deferral of this demolition until a date after the completion of the new Mathematical Institute should not delay other developments on the site.

HARKNESS BUILDING

The temporary allocation of space in the Harkness Building to the Ashmolean Museum is proposed to enable the storage of artefacts moved out of the Museum in connection with its redevelopment prior to their transfer to the Joint Museums Store.

The development of the Radcliffe Observatory Quarter will, at some stage, require the demolition of the Harkness Building. For this reason, Council proposes that the allocation should be for a period of one year only. However, Council further proposes that, in the event that the Joint Museums Store is not completed by 31 December 2010, the allocation may be reviewed and extended.

PROPOSED PRIMARY CARE TRUST BUILDING

The Oxford Local Plan includes a requirement for the relocation of the Jericho Health Centre and, under the terms on which the University purchased the site of the former Radcliffe Infirmary, the Radcliffe Observatory Quarter Masterplan (which is available to download from www.ox.ac.uk/roq/the_masterplan.html) must include a new Health Centre on a site proximate to the existing centre. The University therefore proposes to construct a three-storey building at the north-west corner of the ROQ, a portion of which will be leased by the Primary Care Trust (PCT) as accommodation for GP practices and related services. Confirmation of the PCT's detailed space requirement is awaited. However, it is expected that at least one floor (approximately 1,000 sq.m. net usable space) will remain available for University uses. It is proposed to allocate this space to the Department of Primary Health Care for use as its departmental base.

The Department of Primary Health Care is of strategic importance to the Medical Sciences Division: it provides community-based clinical teaching in all years of the undergraduate medical course, which is essential for the course's General Medical Council accreditation. Furthermore, its applied clinical research on common diseases managed in general practice facilitates community-based research carried out by other clinical departments (particularly in diabetes, stroke, and infectious disease), and its close relationship with the PCT has strategic importance for the University.

The proposed PCT building will enable the relocation of the departmental base from the Rosemary Rue Building on the Old Road Campus. This base will accommodate the core teaching and research staff of the department (about fifty to sixty people). The department's total complement of staff is approximately 150, the remaining staff being community-based teaching staff, including a number of practising GPs. All of the GP practices to be housed in the proposed PCT building are University-linked teaching practices and two of the GP partners hold stipendiary University posts. Co-location of the department with clinical colleagues will enhance their ability to work jointly together in the pursuit of excellence in teaching, research, and clinical care.

This opportunity to relocate the department is timely, as it will be necessary to replace the Rosemary Rue Building, which is no longer cost-efficient to maintain, in the near future to enable redevelopment of the Old Road Campus.

Text of Resolutions authorising the use of space at the Radcliffe Observatory Quarter

(i) That approximately 1,950 sq.m. of net usable space in the Gibson Building at the Radcliffe Observatory Quarter be temporarily allocated to the Mathematical Institute until the completion of the new Mathematical Institute.

(ii) That approximately 838 sq.m. of net usable space in the Harkness Building be temporarily allocated to the Ashmolean Museum until 31 December 2010.

(iii) That, in the event that the Joint Museums Store is not completed by 31 December 2010, Council may, on the recommendation of the Planning and Resources Allocation Committee of Council, review and extend the allocation under resolution (ii) above until the Store is completed or until 31 December 2011, whichever is the earlier date, without further recourse to Congregation.

(iv) That approximately 1,000 sq.m. of net usable space in the proposed Primary Care Trust Building on the Radcliffe Observatory Quarter be allocated to the Department of Primary Health Care.

^ Return to Contents of this section