University of Oxford


Note:
(i) Notices of awards are not included in the online Gazette -- please refer to the printed Gazette.
(ii) An asterisk against an entry in the Contents indicates a previously published notice.


Oxford University Gazette, 24 April 2008: Notices

CONSULTATIVE NOTICES

Medical Sciences Board/EPSC Review of the Departments of Obstetrics and Gynaecology, Orthopaedic Surgery, Paediatrics, and Surgery

The Medical Sciences Board is undertaking a review of the departments of Obstetrics and Gynaecology, Orthopaedic Surgery, Paediatrics, and Surgery jointly with the Educational Policy and Standards Committee of Council, as part of a programme of rolling reviews under joint aegis. The review will be chaired by the Deputy Head of Division, Dr Richard Boyd, and will take place on 16 and 17 June. The review committee's terms of reference are:

1. To review the quality of academic activities in the departments, by reference to international standards of excellence; action taken since the last review of the department (where appropriate); planning statements at department and divisional level, and in the context of the University's mission statement and corporate plan. In particular:

(a) the quality of the research of the departments, including their participation in interdepartmental, interdivisional, and interdisciplinary activities, their research profiles and strategies, and future challenges and opportunities;

(b) (i) the quality of graduate programmes and their delivery and related issues, including:

  • access and graduate recruitment;
  • progression and achievement;
  • curriculum design and programme structure (taught only);
  • teaching, learning and assessment;
  • the relationship between teaching and research;
  • academic and pastoral support and guidance;
  • the provision and use of learning resources (including staff resources);
  • specific arrangements for the pursuit of graduate studies (including research degrees and research training and provision for part-time study);
  • relationships with colleges;
  • quality assurance mechanisms;

(ii) the organisation of undergraduate teaching and its relationship with graduate provision and research;

(c) the organisation of the departments, their management structures and the relationship between the departments and the Division, the management of operational matters such as:

  • strategic planning (including relationship to the divisional five-year plans and the University's Corporate Plan);

    —academic and non-academic staff planning and recruitment;

    —student number planning;

  • terms of appointment for academic staff, including career development and equal opportunities issues;
  • accommodation and future space needs;
  • fundraising;

(d) the relationship (structural and operational) between units within the departments, and between the departments and cognate subject areas and colleges to which they are linked in teaching and research, and between the department and relevant external bodies.

2. To consider the current and long-term financial position of, and funding arrangements for, departments, and their financial strategies.

The review committee would welcome written comments on matters falling within its terms of reference. These should be sent to the Divisional Secretary and joint secretary to the review committee, Dr David Bryan (e- mail: david.bryan@medsci.ox.ac.uk), by Friday, 16 May.

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GENERAL NOTICES

Appointment of Additional Pro-proctor

The Senior Proctor has nominated JAMES FORDER, MA D.PHIL Oxf, Fellow of Balliol College, to serve as an additional Pro-Proctor during the Proctorial Year 2008–9. Dr Forder was admitted to office by the Provost of Worcester College, Pro-Vice-Chancellor, on 14 April 2008.


Introduction of Salary Exchange for Pension Contributions

A new scheme is being introduced by the University called Salary Exchange for Pension Contributions, which will benefit most staff and the University. It has been developed in consultation with staff representatives and has been approved by the Personnel Committee and Council.

Salary Exchange involves a change to the way in which pension contributions are made, resulting in a small increase in take-home pay for individuals and potential cost-savings of up to £1.5 million per annum for the University. These savings will be returned to departments. The scheme is being introduced in June 2008 for members of the Universities Superannuation Scheme (USS) and Oxford Staff Pension Scheme (OSPS), who are on the University payroll. USS and OSPS members will be enrolled automatically in Salary Exchange from 1 June 2008, unless they request to opt out.

Information packs are being sent to USS and OSPS members, via their payslip address, from mid-April. Further information is also available on the Pensions Web site, which features an online calculator to help USS and OSPS members work out their potential increase in take- home pay, together with details of roadshows, which are taking place in venues across the University from mid-April until the end of May. Details can be found at www.admin.ox.ac.uk/finance/pensions/ .


Musical Events

Balliol College

The Balliol Concerts

The following concerts will take place at 9 p.m. on Sundays in Balliol College. Admission is free, and open to all members of the University. Full programme information can be found at http://users.ox.ac.uk/~ballmsoc/.

27 Apr.: HARRIET GOODWIN (mezzo-soprano) and JONATHAN FRENCH (piano) perform works by Carissimi, Handel, Bach, Mozart, Schubert, Quilter, Gershwin, and traditional English songs.

11 May: VINCENT COQ (piano), JEAN-MARC PHILLIPS-VRAJABEDIAN (violin), and RAPHAEL PIDOUX (cello) perform works by Schubert, Liszt, and Mendelssohn.

25 May: THE BARBERSHOP QUARTET, OWAIN WILLIAMS, CHRISTINA SCHÖNBACH, THE HARROW ORIENTAL TRIO, CHRISTOPH DENOTH, BALLIOL A CAPELLA, RAHUL SATIJA, and JESSICA LEIGHT: the Balliol College Members' Concert.

Harris Manchester College

Recital and concert

The following recital and concert will take place in the chapel, Harris Manchester College. Admission is free, with a retiring collection. Enquiries may be directed to Myles Hartley (e-mail: myles.hartley@hmc.ox.ac.uk).

Thur. 24 Apr., 1.30 p.m.: JULIAN BANK performs piano works by Chopin, Debussy, and Grieg.

Sat. 26 Apr., 7.30 p.m.: THE PERGOLESI ENSEMBLE, with HELEN MAXEY and SALLY MEARS, sopranos, perform duets by Monteverdi, Pergolesi, and Rovetta.


Error in Gazette supplement

Communication from the Audit and Scrutiny Committee: Invitation of submissions concerning the University's Governance Arrangements

The ASC's invitation of submissions concerning the University's Governance Arrangements, as republished with the Gazette of 17 April (Supplement (3) to No. 4840), erroneously contains this statement (p. 879, heading):

'Copies of the responses to this consultation exercise may be found on the Audit and Scrutiny Committee's Web site at www.ox.ac.uk/gazette/'.

The Audit and Scrutiny Committee intends to publish submissions after the closing date (23 May), when they will be posted on the committee's intranet (www.admin.ox.ac.uk/councilsec/oxonly/audit/consult/consult.shtml).

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Rules Committee

Regulations for the Activities and Conduct of Student Members

The Rules Committee has conducted the annual review of its Regulations and decided to introduce a number of changes to the current Regulations. In particular, the provisions relating to clubs, societies and publications are being amended so that the position of a registered student organisation's IT Officer may no longer be held by more than one person jointly. The provisions relating to the parking of motor vehicles on university land are being withdrawn because parking arrangements are now adequately covered by local regulations made by the various responsible bodies. The provisions relating to student behaviour after examinations are being augmented by a requirement for student members to familiarise themselves with the Proctors' guidance on Statute XI published on their Web site.

Rules Committee Regulations 1 of 2008

In accordance with Statute XI (Part A, section 4) and Council Regulations 42 of 2002, the Rules Committee has agreed that the following regulations shall be in force for the year beginning on 1 October 2008.

Part 1

Clubs, Societies, and Publications

1.1. Student members of the University who form a club or society, or an organisation for whatever purpose (including one for the publication of a journal, newspaper, or magazine, whether in hard copy or electronic format), and who wish to use the name and/or Arms of the University in its title or the word 'oxford' in the title of a journal, newspaper, or magazine, shall:

(1) register with the Proctors;

(2) obtain the consent of the Vice-Chancellor; and

(3) sign the University's standard form of trademark licence.

1.2. The Vice-Chancellor will not consider applications for consent until the club, society, or organisation has been registered with the Proctors for two consecutive terms, and consent may be withdrawn as he or she thinks fit. Any consent granted by the Vice-Chancellor shall be withheld or withdrawn if the registration of the club, society, or organisation concerned lapses or is withdrawn or withheld by the Proctors.

1.3. A club, society, or organisation which does not wish to use the name of the University in its title may also register with the Proctors if it conforms with regulations 1.9–1.11 below.

1.4. The Proctors may not unreasonably withhold or withdraw registration.

1.5. (1) Failure to comply with these regulations may result in the club, society, or organisation being deregistered and/or fined an amount not exceeding £500 by the Proctors.

(2) These regulations shall also apply to any club, society, or organisation not currently registered with the Proctors but which has been so registered during any of the preceding three terms.

1.6. No member of the governing committee of a club, society, or organisation shall in organising an event or function, or otherwise, encourage or incite a breach of Statute XI or any regulation made under it.

1.7. (1) Each club, society, or organisation which registers with the Proctors shall be designated, as the Proctors see fit, to be:

(a) a non-sports club, society, or organisation ('non-sports club'); or

(b) a club, society, or organisation for sport ('sports club'); or

(c) an organisation for the publication of a journal, newspaper, or magazine, whether in hard copy or electronic format ('publication').

(2) Each such non-sports club and publication shall register with the Proctors through the Clerk to the Proctors, and each such sports club shall register with the Proctors through the Head of the Sports Department.

(3) In this regulation, 'non-sports club', 'sports club', and 'publication' mean the members of the club, society, or organisation concerned.

1.8. Each club, society or organisation which registers with the Proctors shall be entitled to apply to Oxford University Computing Services ('OUCS') to use Information Technology ('IT') facilities (e.g. e-mail and Web publication) in the name of the club, society or organisation. Where relevant facilities are allocated by OUCS it shall be the responsibility of the club, society or organisation concerned to:

(1) designate not more than one person entitled to a university e-mail account (as defined by OUCS rules) to act as its IT Officer, whose duties shall include liaising with OUCS about the use of facilities allocated and passing on to his or her successor in office all records (in whatever format held) relating to the use of the facilities allocated;

(2) designate one of its members (who shall be either a student member or, exceptionally, a member of Congregation: and who may be but need not necessarily be, the same as its IT Officer) as its principal Web- master, whose duties shall include maintaining an awareness of the University Guidelines for Web Information Providers and co-ordinating and regulating access to the web facilities used by the club, society or organisation;

(3) comply with regulations relating to the use of IT facilities provided by OUCS and with the guidelines published from time to time by OUCS for the use of IT facilities by student clubs, societies and organisations (including those guidelines relating to the operation of electronic mailing lists);

(4) ensure that all designated persons responsible for the IT resources of the club, society or organisation are competent to deal with the requirements of this section, and where necessary undertake training under the guidance of OUCS.

Non-sports clubs

1.9. (1) Each non-sports club which registers with the Proctors shall:

(a) establish a constitution and deposit a copy of it with the Proctors: the Proctors may require that the constitution take a form prescribed by the Proctors in order to ensure that the administration of the club applies with applicable law;

(b) act in accordance with the constitution established under (a) above;

(c) advise the Proctors promptly of any changes in the constitution established under (a) above;

(d) notify to the Proctors not later than the end of the second week of every Full Term the programme of meetings and speakers which has been arranged for that term (e.g. by sending them a copy of its term-card);

(e) appoint a president (or similar principal officer) who shall be a student member or a member of one of the other institutions listed in (l) below attending the institution for the purpose of undertaking a course of study (subject in the latter case to the member's signing, on election to office, an undertaking to abide by the provisions of these regulations and to accept the authority of the Proctors on club matters);

(f) appoint a secretary who shall be a student member or a member of one of the other institutions listed in (l) below attending the institution for the purpose of undertaking a course of study (subject in the latter case to a member's signing, on election to office, an undertaking to abide by the provisions of these regulations and to accept the authority of the Proctors on club matters) and who shall keep a proper record of its activities;

(g) appoint a treasurer who shall be a student member or a member of one of the other institutions listed in (l) below attending the institution for the purpose of undertaking a course of study (subject in the latter case to the member's signing, on election to office, an undertaking to abide by the provisions of these regulations and to accept the authority of the Proctors on club matters) and who shall keep a proper record of its financial transactions which shall be available for inspection at the request of the Senior Member appointed under (i) below or the Proctors; and shall forward to the Proctors by the end of the second week of each Full Term a copy of the accounts for the preceding term (the format of which the Proctors may prescribe) signed by the Senior Member for retention on the Proctors' files;

(h) not appoint several individuals jointly to hold any of the offices specified in (e), (f), and (g) nor allow any individual to hold more than one of these offices at a time;

(i) appoint a member of Congregation as Senior Member who shall, by virtue of holding that office, be a member of the non-sports club's committee;

(j) notify to the Proctors by the end of the second week of each Full Term the names of the members of its committee;

(k) notify the Proctors immediately of any changes in holders of the offices specified in (e), (f), and (g);

(l) admit to membership only members of the University, those whose names are on the Register of Visiting Students, and, at the discretion of its committee, students registered to read for diplomas and certificates in the University, student members of Permanent Private Halls who are not student members of the University, members of Ruskin college, of Ripon College, Cuddesdon, and of the Oxford Institute of Legal Practice, and members of the Westminster Institute of Oxford Brookes University who are registered to read for degrees or other qualifications validated by the University of Oxford;

(m) admit to membership, if it so wishes, other persons not being members of the University, or one of the institutions listed in (l) above, on condition that non-university members shall not constitute more than one-fifth of the total membership;

(n) if having a turnover in excess of £15,000 in the preceding year, or if owing to a change in the nature or scale of its activities confidently expecting to have such a turnover in the current year, submit its accounts (the format of which the Proctors may be prescribe) for independent professional inspection and report by a properly qualified person approved in advance by the Proctors; accounts shall be ready for independent professional inspection and report within four months of the end of its financial year and the costs of the inspection and report shall be borne by the non-sports club; if requested by the person approved by the Proctors the non- sports club shall submit accounts and related material as a basis for a review of accounting procedures, the cost likewise to be borne by the non-sports club;

(o) maintain a register of members as specified by the club's constitution who shall elect or appoint the officers (including those specified in (e), (f), and (g)) and who shall have ultimate responsibility for the activities of the non-sports club; this register must be made available for inspection by the Proctors on request;

(p) notify the Proctors if the non-sports club ceases to operate or is to be disbanded, and at the same time submit a final statement of accounts (the format of which the Proctors may prescribe).

(2) Each officer of a non-sports club must, on relinquishing his or her appointment, promptly hand to his or her successor in office (or to another member of the club nominated by its committee) all official documents and records belonging to the club, together with (on request from the club's committee) any other property of the club which may be in his or her possession, and must complete any requirements to transfer authority relating to control of the club's bank account, building society account, or other financial affairs.

(3) In exceptional circumstances, at the request of a non-sports club, the Proctors shall have discretion to dispense from any of the requirements in (e)–(j) and (l)–(n) of paragraph (1) above, subject to such terms and conditions as they may from time to time see fit to impose.

Sports clubs

1.10. (1) Each sports club which registers with the Proctors shall:

(a) establish a constitution and deposit a copy of it with the Director of Sport; this constitution must include provisions approved by the Proctors on advice from the Area Safety Officer (Sport) relating to safety and insurance matters and must provide for the sports club to appoint a president (or similar principal officer), a secretary, and a treasurer as required by regulation 1.9 (1) (e), (f), (g), and (h) above; must provide for the club to admit members as in regulation 1.9 (1) (l) and (m) above; must maintain a register of members as specified by the club's constitution; must notify the Proctors, through the Director of Sport, if the club ceases to operate or is to be disbanded, and at the same time submit a final statement of accounts (the format of which the Proctors may prescribe); and must provide for the club to be run by a committee on which members of the University, both student and other, are in a majority: the Proctors may require that the constitution take a form prescribed by the Proctors in order to ensure that the administration of the club applies with applicable law;

(b) act in accordance with the constitution established under (a) above;

(c) advise the Proctors promptly, through the Director of Sport, of any changes in the constitution established under (a) above;

(d) be designated or redesignated by the Proctors, as they see fit after consulting the Sports Strategy Committee, to be a 'foundation sport', 'development sport', 'established sport', or 'recognised sport';

(e) appoint to its committee a Senior Member (who shall be a person who is a member of Congregation) through whom the club is accountable to the Proctors; in exceptional circumstances (e.g. if no suitable member of Congregation can be found), a recognised sports club may request that the Director of Sport be appointed as its Senior Member ex officio;

(f) present to the Proctors, through the Director of Sport, annual accounts together with a copy of the club's current constitution and list of officers (such accounts to be submitted not later than one month after the end of the financial year to which they relate), subject to the following conditions:

(i) during the first year of registration, a club may be required by the Proctors to submit termly accounts;

(ii) if having a turnover in excess of £40,000 in the preceding year, or if owing to a change in the nature or scale of its activities confidently expecting to have such a turnover in the current year, a sports club must submit its accounts (the format of which the Proctors may prescribe) for independent professional inspection and report by a properly qualified person approved in advance by the Proctors;

(iii) accounts shall be ready for audit within one month of the end of its financial year and the costs of the inspection and report shall be borne by the sports club; if requested by the person approved by the Proctors, the sports club shall submit accounts and related material as the basis for a review of accounting procedures, the costs likewise to be borne by the sports club;

(g) ensure that all paid and unpaid club administrative and coaching appointments are ratified by the Sports Strategy Committee and that all coaches are accredited where appropriate by the relevant national governing body;

( h) operate and keep updated a suitable club Web page displaying (as a minimum) current club contacts, constitution and approved Code of Conduct on Safety Matters and Risk Assessment.

(2) The organisers of any event or competition that is approved or advertised by a sports club as being an official event of the club concerned (other than such events already included in the club's approved code of conduct on safety matters and risk assessment) must submit to the Proctors not less than twenty-one days before the date of the proposed event an event plan and risk assessment, together with documentary evidence of appropriate insurance cover. The organisers shall observe such conditions relating to the running of the event as may be specified by the Proctors (who shall take advice from the University Marshal and the Area Safety Office (Sport)).

(3) Each officer of a sports club must, on relinquishing his or her appointment, promptly hand to his or her successor in office (or to another member of the club nominated by its committee) all official documents and records belonging to the club, together with (on request from the club's committee) any other property of the club which may be in his or her possession, and must complete any requirements to transfer authority relating to control of the club's bank account, building society account, or any other financial affairs.

(4) Any registered sports club may apply to the Proctors, through the Sports Strategy Committee, for permission to co-operate in the establishment of a federal structure or representative team.

(5) There shall be only one registered club for each sport, with the possibility of the club being federal in nature.

(6) In exceptional circumstances, at the request of a sports club submitted through the Director of Sport, the Proctors shall have discretion to dispense from the requirements of any of (a)–(g) of paragraph (1) above, subject to such terms and conditions as they may from time to time see fit to impose.

Publications

1.11. (1) a publication which registers with the Proctors shall:

(a) notify to the Proctors by the end of the second week of each Full Term the names of its editor or editors and the names of any other persons who have agreed to assume financial responsibility, and shall promptly notify to the Proctors any changes in its editor or editors;

(b) appoint a member of Congregation as its Senior Member who shall be kept informed of the activities of the publication;

(c) keep a proper record of its financial transactions which shall be available for inspection at the request of the Senior Member or the Proctors; and forward to the Proctors by the end of the second week of each Full Term a copy of the accounts (the format of which the Proctors may prescribe) for the preceding term signed by the Senior Member for retention on the Proctors' files;

(d) inform the Proctors when publication ceases and in doing so present a financial statement; and

(e) in the event of having a turnover in excess of £15,000 in the preceding year, or if owing to a change in the nature or scale of its activities confidently expecting to have such a turnover in the current year, shall submit its accounts (the format of which the Proctors may prescribe) for independent professional inspection and report by a properly qualified person approved in advance by the Proctors; accounts shall be ready for independent professional inspection and report within four months of the end of the financial year of the publication; if requested by the person approved by the Proctors the publication shall submit accounts and related materials as a basis for accounting procedures, the cost likewise to be borne by the publication.

(2) In exceptional circumstances, at the request of a publication, the Proctors shall have discretion to dispense from the requirements of (b) and (c) of paragraph (1) above, subject to such terms and conditions as they may from time to time see fit to impose.

Part 2

Defacement of Property and Unauthorised Advertisements

2.1. No student member shall intentionally or recklessly and without lawful authority, within six miles of Carfax:

(1) deface any building, wall, fence, or other structure by inscribing on it any writing or posting on or attaching to it any bill;

(2) display any advertising material in a public place.

Part 3

Behaviour after Examinations

3.1. Student members must familiarise themselves with the Proctors' guidance on Statute Xi published on the Proctors' Office Web site.

3.2. (1) No student member, other than a candidate presenting himself or herself for examination, shall, at any time between the hours of 12.15 and 1 p.m. or 5.15 and 6 p.m., or between fifteen minutes before and thirty minutes after the scheduled time for the completion of a Public Examination of the University for ten or more candidates, in the company of one or more other persons either:

(a) gather without the prior permission of the Proctors in a public thoroughfare within 300 metres of any place where such an examination is being, or has just been, held; or

(b) having gathered in a public thoroughfare within one mile of any such place, fail to disperse after having been requested to do so by one or more of the Proctors, the Marshal, or their staff.

(2) For the purpose of this regulation, persons shall be regarded as having gathered if they assemble, or form part of an assembly, in such a way as to cause, or to be likely to cause, obstruction of a public thoroughfare. 3.3. (1) No student member shall, in any place or thoroughfare to which members of the general public have access within six miles of Carfax, throw, pour, spray, apply, or use any thing or substance in a way which is intended, or is likely, (a) to cause injury to any person, or (b) to cause damage to, or defacement or destruction of, any property, or (c) to cause litter.

(2) No student member shall be in possession of any thing or substance with intention to commit an offence under paragraph (1) above.

Part 4

Overseas Activities

4.1. (1) No student member shall participate in any sports tours which involve overseas travel during Full Term or the Thursday and Friday immediately preceding Full Term without the prior permission of:

(a) the Senior Tutor of that member's college, society, Permanent Private Hall, or other designated institution; and

(b) the Proctors.

(2) The written permission of the Senior Tutor shall accompany any request to the Proctors.

4.2. No student member shall participate in any activity overseas organised by a club, society, or organisation registered with the Proctors, whether during term-time or vacation, unless the plans for that activity have been notified at least one calendar month in advance of the date of departure from the United Kingdom to (in the case of sports clubs) the Director of Sport or (in the case of non-sports clubs and publications) the University Marshal.

4.3. Each student member participating in such activities overseas shall observe any conditions imposed by the Proctors on the recommendation as the case may be of the Director of Sport or the University Marshal, e.g. relating to the deposit of contact addresses, fulfilment of health, safety, and insurance requirements, and stipulation of coaches, trainers, or Senior Members to accompany the trip.

Part 5

Rowing on the River

5.1. No student member (other than a student member currently in residence at All Souls College, Kellogg College, Linacre College, Nuffield College, St Antony's College, St Cross College, Templeton College,1 or Wolfson College) shall participate in rowing on the river except in a single scull between the hours of 8.30 a.m. and 1 p.m. from Monday to Friday inclusive during Full Term without the prior permission of the Proctors.

5.2. No student member shall knowingly breach any regulation or instruction made by or on the authority of the Director of Sport or the Area Safety Officer (sport), by Oxford University Rowing Clubs with the consent of the Proctors, or by a responsible external body such as the Environment Agency or Amateur Rowing Association, relating to safety on the river.

5.3. the organisers of any rowing competition for any college, society, Permanent Private Hall, or other designated institution (or between a number of such foundations) which is to be held within six miles of Carfax shall submit to the Proctors not less than twenty-one days before the date of the proposed competition an Event Plan and Risk Assessment, together with documentary evidence of appropriate insurance cover, and shall observe such conditions relating to the running of the competition as may be specified by the Proctors (who shall take advice from the University Marshal and the Area Safety Officer (sport)).

Footnote

1 The exemption applies to graduate students at the combined Green Templeton College from October 2008. Return to text

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APPOINTMENTS

Conferments of the Title of Visiting Professor

The Medical Sciences Board has conferred the title of Visiting Professor on the following:

Surgical Education: R. CANTER, PH.D, FRCS, currently Head and Associate Dean, Severn Postgraduate School of Surgery, Royal United Hospital, Bath, for five years from 2 October 2007.

Neurology and Radiology: E.H. LO, MA PH.D, currently Professor of Radiology, Harvard Medical School, for five years from 1 July 2008.

Cancer Screening: J. PATNICK, CBE, currently Director of NHS Cancer Screening Programmes, for five years from 3 April 2008.


Appointment of Head of Council Secretariat

MS EMMA RAMPTON, currently Head of Administration in the Faculty of Law, has been appointed as Head of the Council Secretariat, in succession to Ms Jennifer Noon.

Ms Rampton will take up her post on Monday, 30 June.

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