University Gazette, 15 November 2007: Notices
Guidelines for leave for academic staff
1. Approval of applications for leave
All applications for leave from normal academic duties (sabbatical leave, leave to hold research awards, special leave etc.) must be accompanied by a recommendation from the individual's department or faculty board, as appropriate, and must also be approved by the divisional board which now has the authority to grant leave.
2. Sabbatical leave and dispensation from CUF lecturing obligations
The University's regulations in respect of sabbatical leave and dispensation from CUF lecturing duties are set out in Council Regulations 4 of 2004. Application forms and advice on individuals' entitlement may be obtained from:
Humanities and Social Sciences Divisions and Continuing Education—Ms Hales, 34 St Giles, tel.(2)70016, e-mail firstname.lastname@example.org
Mathematical, Physical and Life Sciences Divisions—Ms Sutcliffe, 9 Parks Road, tel (2)82588, e-mail email@example.com
Medical Sciences Division—Ms Armitage, Medical Sciences Office, The John Radcliffe, tel (553) 21681, e-mail firstname.lastname@example.org
Completed application forms (signed by the head of department where appropriate) should be returned to the head of the Mathematical, Physical and Life Sciences division or the divisional contact shown above, as appropriate, for processing and for faculty board/divisional board approval.
In some circumstances individuals may wish to take leave for purposes covered by the sabbatical leave scheme at a time when they do not have sufficient sabbatical entitlement. Such circumstances might include an unrepeatable opportunity to pursue academic interests, or a need to undertake fieldwork for a period exceeding one year. In such cases leave could be granted in whole or in part as sabbatical leave in advance of entitlement if a good academic case could be demonstrated.
Applications for leave to accept an appointment in the public service of national or international importance are normally granted by the divisional board, provided that:
Applications for leave to hold such offices should be made to the divisional secretary, faculty board secretary or other officer as notified locally.
Applications to national bodies of prestigious and competitive research awards (e.g. British Academy Research Readerships and Senior Research Fellowships, AHRC Research Leave awards, EPSRC Senior or Advanced Fellowships) are normally granted by the divisional board provided that the department or faculty (and the college in the case of joint appointments) supports the application and that appropriate arrangements can be made to cover the individual's duties, including examining and graduate supervision, should the application be successful.
Applications for research awards by members of the Humanities Division must be notified to the appropriate divisional research facilitator at least one month before the funder's deadline. The research facilitator will provide advice and support for the application, produce a budget and an OG (internal authorisation form required by Research Services) and will liaise with the Humanities Division and Research Services to obtain approval for the application. It is the responsibility of the applicant to obtain in advance the consent of the college (where appropriate) for any research leave application. Consent must be forwarded to the research facilitator and is required by Research Services as part of the internal checking and authorisation process. Note: all applications to outside bodies for research funding must be checked and authorised by Research Services. The AHRC will not accept applications directly from colleges: applications from CUF lecturers to that body can only be submitted via the relevant faculty.
Applications for leave other than those outlined above may be considered as applications for special unpaid leave. Applications may be considered if they meet one or both of the following criteria:
i) providing academic benefit to the University;
ii) providing a career development opportunity for the individual, hence aiding staff retention.
Activities under these criteria might include visiting another institution to study specialised laboratory techniques, taking up a visiting lecturership or visiting professorship at a prestigious department abroad, an extended period of fieldwork etc.
In all cases, it is essential that the consent of the college (where appropriate) and of the department/faculty board is obtained before an application is made to the divisional board. In considering applications, colleges and departments/faculty boards must be satisfied that the proposed leave fits with their overall plans and objectives, and it must be clear that the individual's duties for the college and for the department/faculty, including examining and graduate supervision, can be covered satisfactorily. Divisional boards will consider applications both on their own merits and in the context of overall operational needs, and will not approve applications which are prejudicial to the teaching and research of the department/faculty or which are not supported by the applicant's college.
Occasionally applications are made for leave to enable an individual to accept a fixed-term appointment in another academic institution (other than routine visiting appointments held during sabbatical leave). In such instances the college and the department/faculty board would need to be satisfied that the application was in line with their overall plans and objectives, as above, and that all operational requirements could be covered satisfactorily, before the application was put to the divisional board. Applicants would normally be expected to give a commitment to return to Oxford after the period of leave. It should be noted that the longer the appointment at the other institution, the less likely it is that leave will be granted.
Leave will not be granted, except in the most truly exceptional circumstances, to enable an individual to decide whether to accept a permanent post elsewhere.
It is recognised that some offers are made to individuals at short notice. Given the fact that all members of the academic staff have clear obligations to the University and to their college under the terms of their contracts, no such offer should be accepted without the support of the college and the department/faculty and the explicit approval of the divisional board. It is essential, therefore, that any prospect of such an offer is discussed, in confidence, with the college and with the divisional secretary or faculty board secretary at the earliest opportunity so as to avoid delays, and the possibility of refusal, if a firm offer is then made at very short notice.
All applications for special unpaid leave should be made to the divisional secretary, faculty board secretary or other officer as notified locally, who will also be able to advise on the likelihood of success of any application on the university side; the college's consent in appropriate cases must be obtained before an application is put to the divisional board.
Divisions may, if they wish, with the concurrence of the college in relevant cases, grant additional paid leave outside sabbatical entitlement, funded from their own resources, to enable staff to undertake projects of mutual benefit to the individual and the University. Examples might include asking a member of staff to concentrate for a term wholly on considering revised teaching patterns across a whole subject area; or permitting a member of staff to teach at another university for a term to foster inter-institutional links, possibly as part of an exchange arrangement.
Sabbatical leave and dispensation from CUF lecturing duties: leave will be granted with stipend (although it may be granted without stipend if taken for the purpose of holding a remunerated visiting appointment under 6 above).
Leave to hold a public office: leave will be granted without stipend.
Leave to hold a research award: the arrangements vary depending on the regulations governing the award, but it is normal for individuals holding such awards to continue to receive their usual university stipend, the awarding body either providing funds to make a replacement appointment or reimbursing the University for the individual's salary costs.
Special leave: leave will normally be granted without stipend, but see 7 above.
Special leave does not count as qualifying service for the purposes of calculating future entitlement to sabbatical leave or dispensation from CUF lecturing duties. However it does not count against an individual's future entitlement. When special leave has been granted for the purposes of holding a public office or a research award, sabbatical leave is not normally granted in the period immediately preceding or following the period of special leave, although some flexibility may be exercised at the divisional board's discretion in respect of periods of special leave not exceeding one year, especially in connection with the holding of research awards.
Corpus Christi Professorship of the Latin Language and Literature
Professor Denis Feeney, Giger Professor of Latin and Chairman, Department of Classics, Princeton University, who had been appointed to the professorship with effect from 1 August 2008, has now withdrawn his acceptance.
English for AcademicStudies: Academic
Writing—Key Issues in Academic Writing
This one-week/fifteen-hour intensive course is specially designed to enable those with heavy schedules to take the course in academic writing. The programme is similar to that covered in the Michaelmas term time course. Topics dealt with include: variations in academic writing, language patterns, linking ideas, signalling logical relations, taking an appropriate stance, expressing levels of certainty, tense and function and articles. Time: Monday–Friday, 10.15 a.m.–1.15 p.m. Course fee: £100.
Catch Up—Brush Up Courses in Week 9 (3–7 December)
The Language Centre will also be offering a series of sixteen-hour intensive courses in week 9 for those still on waiting lists and for those who wish to refresh their language skills. Course fee: £20 students, £40 staff, £65 academic visitors and visiting students, £100 non-members of the University.
French Writing Skills for Upper Intermediate and Advanced Levels in Week 9 (3–6 December)
Session 1: linking and ordering ideas; using discourse
connectives (expressing cause, consequence, aim,
Time: Monday–Thursday, 1–5 p.m. Course fee: £20 students, £40 staff, £65 academic visitors and visiting students, £100 non- members of the University.
Further details of all courses and activities may be obtained from the Language Centre, 12 Woodstock Road, Oxford OX2 6HT (telephone: Oxford (2)83360, e-mail: email@example.com, Web site: www.lang.ox.ac.uk).
Harris Manchester College
The following concerts will be given at 1.30 on Thursdays in the chapel, Harris Manchester College. Admission is free, with a retiring collection.
15 Nov.: THE GOULD, WHITTAKER AND LISTER TRIO performs Schumann's Piano trio in D minor, op. 63, and music by Bloch.
22 Nov.: MADELEINE RIDD (cello) and GUY NEWBURY (piano): Romantic music, including the Brahms First Sonata, op. 38.
29 Nov.: HARRIS MANCHESTER MUSICIANS and friends: music by Gershwin.
St John's College: Kendrew Chamber Music Series
Unless otherwise indicated the following recitals will be given at 8.30 p.m. in the Auditorium, St John's College. Admission is by free programme, which may be obtained from the Porters' Lodge, St John's, ten days before each recital. Enquiries may be directed to Daniel Parkes (e-mail: firstname.lastname@example.org).
Sun. 13 Jan., 3.30 p.m.: ANTHONY MARWOOD and SOLOISTS OF THE IRISH CHAMBER ORCHESTRA perform works by Shostakovich, Dvorák, and Mendelssohn.
Wed. 13 Feb. and Fri. 15 Feb.: THOMAS SAUER (piano) and COLIN CARR (cello) perform sonatas and variations by Beethoven.
Fri. 23 May: PHILIPPE GRAFFIN (violin), CAROLINE WOLFF (violin), ÁSDÍS VALDIMARSDDÓTTIR (viola), and COLIN CARR (cello) perform works by Rebecca Clark, Mozart, Ravel, and Debussy.
Conferments and Reconferment of the Title of Visiting Professor
On the recommendation of the Saïd Business School, the Social Sciences Board has conferred the title of Visiting Professor on PROFESSOR ROYSTON GREENWOOD, PH.D, for three years from 1 November 2007 in the first instance.
On the recommendation of the Oxford Internet Institute, the Social Sciences Board has conferred the title of Visiting Professor on PROFESSOR J. WAJCMAN, BA Monash, MA Sus, PH.D Camb, for Michaelmas Term 2007.
The Mathematical, Physical and Life Sciences Board has reconferred the title of Visiting Professor in Physics on PROFESSOR EDMUND WILSON, honorary staff member of the Accelerator and Beams Department, for one year from 1 January 2008.
The Humanities Board has conferred the title of Visiting Professor on PROFESSOR JAMES HIGGINBOTHAM, BS PH.D Columbia, MA Oxf, Professor of Philosophy and Linguistics, University of Southern California, for six months from 1 January 2009.
Note. The conferment of title is from 1 January 2009, not 1 January 2008, as stated in the Gazette of 1 November (p. 263).