University Gazette, 1 May 2008: University Agenda
Notice on behalf of Council
Colleagues will recall that in November 2007 a resolution was put forward by some members of Congregation, concerning a number of proposals regarding the period of service of external Council members; the use of the postal vote when the nomination of an external member is opposed; the requirement that substantive Congregation debates should be held in full term; an increase in the length of time for return of postal ballot papers; and two proposals concerning the confidentiality of ballots. Council accepted the resolution and there has been subsequent discussion in attempting to frame the draft legislation with those members of Council most conversant with the preparation of the resolution.
The resolution had asked Council to publish proposals by third week of Trinity Term to address the matters. At its meeting in first week of Trinity Term Council discussed the draft legislation that had been prepared with the help of external counsel. Although the legislation had at one stage appeared to require changes in regulation only, the external counsel now advises that the changes relating to the membership of Council will require the approval of the Privy Council. Council agreed that further discussions, to include the members of Council mentioned above, should take place in order that the University might arrive at draft legislation that can then be considered by the Committee on the University Statutes and Regulations. Council regrets very much that some delay in putting forward proposals to Congregation is unavoidable. In the meantime, those practical arrangements addressed by the resolution will be treated by the University in accordance with the spirit of the resolution. Further information on progress will be available after the next meeting of Council.
CONGREGATION 27 May 2 p.m.
¶ Members of Congregation are reminded that written notice of any intention to vote against the legislative proposal below, signed in each case by at least two members of Congregation, must be given to the Registrar by noon on Monday, 19 May (see the note on the conduct of business in Congregation at the end of 'University Agenda').
Voting on Legislative Proposal: Amendment to Statute VI (Council)
In April 2007 Council established a Project Group on Operations and Delegations to review, inter alia, Council's delegations to its major committees. Changes to the name, remit and membership of the Educational Policy and Standards Committee were considered and approved by the Group, the Educational Policy and Standards Committee and Council.
The following amendment to Statute VI, promoted by Council on the recommendation of the Educational Policy and Standards Committee, changes the name of that committee to the Education Committee, as a more accurate reflection of its work. Changes in regulations below revise the remit of the committee to make more explicit reference to the range of tasks which it undertakes and amend its membership. Council will continue to appoint four members of the committee: however, two will come from amongst its own membership; two from amongst the divisions. The further changes proposed will strengthen the committee's links with the divisions and the colleges.
WHEREAS it is expedient to amend Statute VI concerning Council, to change the name of the Educational Policy and Standards Committee to the Education Committee, THE UNIVERSITY ENACTS AS FOLLOWS.
In Statute VI concerning Council (Supplement (1) to Gazette No. 4633, 9 October 2002) delete existing paragraph 20. (1) (a) and substitute:
'(a) Education Committee;'.
Regulations to be made by Council if the Statute is approved
1 In Council Regulations 15 of 2002, concerning the Educational Policy and Standards Committee (Supplement (1) to Gazette No. 4634, 16 October 2002, pp. 226–8) as amended on 8 May 2003, 23 March 2006, 19 October 2006, 7 February and 1 November 2007 (Gazette Vol. 133, p. 1335, 29 May 2003; Vol. 136, pp. 250, 836; Vol. 137, p. 788, 22 February 2007; Vol. 138, p. 260), delete existing regulations 2.1–2.3 and substitute (new text underlined):
2.1. The Education Committee shall consist of:
(1) the Pro-Vice-Chancellor (Education) who shall chair the committee;
(2)–(4) the Proctors and the Assessor;
(5), (6) two persons appointed by Council from among the members of Council;
(7), (8) two persons appointed by Council from the divisions to ensure appropriate disciplinary balance (one normally to be a Director of Graduate Studies);
(9) the Chairman or Vice-Chairman of the Conference of Colleges;
(10) the Chairman of the Senior Tutors' Committee of the Conference of Colleges;
(11) the Chairman of the Graduate Committee of the Conference of Colleges;
(12) the Chairman of the Admissions Committee of the Conference of Colleges;
(13)–(16) the chairmen of the Education Committees (or their equivalent) of each division;
(17) the Director of the Department for Continuing Education;
(18), (19)the Vice-President (Access and Academic Affairs) and the Vice-President (Graduates) of the Oxford University Student Union.
2.2. The committee may co-opt up to two additional members.
2.3. The committee shall be responsible for the following matters, in liaison with the divisions, colleges, societies, and Permanent Private Halls as appropriate:
(1) defining and keeping under review in the context of the University's Mission Statement and Strategic Plan the educational philosophy, policy, and standards of the collegiate University including:
(a) undergraduate and graduate admissions;
(b) student funding and access;
(c) undergraduate and taught postgraduate course structure and curriculum design;
(d) structure of doctoral programmes, and arrangements for the assessment of progression and examination of doctoral students;
(e) teaching, learning, and assessment (including all aspects of the practical arrangements for examination, in consultation with the Proctors, and the oversight of the standards of the degrees awarded across the University);
(f) approval of new courses;
(g) academic and pastoral support and guidance;
( h) provision and use of learning resources;
(i) collaborative provision;
(j) the arrangements for part-time study and the oversight of programmes delivered in the name of the University of Oxford other than at degree level;
(2) the establishment and keeping under review of structures and mechanisms for assuring the implementation of these policies, the management of learning opportunities, the maintenance of standards, and the enhancement of good practice;
(3) the administration of a programme for the regular review of divisions (in this context, including the Continuing Education Department) in conjunction with the Planning and Resource Allocation Committee and on behalf of Council and its Committees;
(4) in conjunction with divisions, the administration and oversight of a programme of regular review of the divisions' faculties and departments by reference to international standards of excellence;
(5) the oversight and co-ordination of activities necessary to meet the requirements of external agencies involved in educational standards;
(6) in the light of all the above and on the basis of divisional five-year plans, the consideration of the overall balance of activity and provision of resources between graduate studies, undergraduate studies, and continuing education respectively, and the making of recommendations to Council through its Planning and Resource Allocation Committee.'
2 In Council Regulations 6 of 2003 concerning procedures for handling complaints submitted to the Proctors (Gazette No. 4674, 30 October 2003, p. 234), as amended on 14 July 2005, 4 May 2006 and 26 July 2007 (Gazette, Vol. 135, p. 1270; Vol. 136, p. 990; Vol. 137, p. 1422), in sections 9, 46 and 55 delete 'Educational Policy and Standards Committee' and substitute 'Education Committee'.
3 In Council Regulations 17 of 2002 concerning Divisional Boards (Supplement (2) to Gazette No. 4628, 26 June 2002, p. 1408), as amended on 5 May 2005, 14 July 2005, 13 October 2005, 16 March 2006, 4 May 2006, 27 July 2006, 7 June 2007, 12 July 2007 and 18 October 2007 (Gazette, Vol. 135, pp. 926, 1270; Vol. 136, pp. 182, 786, 988, 1390; Vol. 137, pp. 1254, 1358; Vol. 138, p. 216), in regulation 12 (12)–(14) delete 'Educational Policy and Standards Committee' and substitute 'Education Committee'.
4 In Council Regulations 15 of 2002 concerning the ICT Subcommittee of the Planning and Resource Allocation Committee (Supplement (1) to Gazette No. 4634, 16 October 2002, p. 226), as amended on 11 October 2007 (Gazette, Vol. 138, p. 188), in regulation 3.48 (7) delete 'Educational Policy and Standards Committee' and substitute 'Education Committee'.
5 These regulations shall be effective from 1 October 2008.
[These changes in regulations, made on the recommendation of the Educational Policy and Standards Committee of Council and approved by Council, amend the membership and the remit of the committee to enable it to conduct its business more effectively. Council will continue to appoint four members of the committee: however, two will come from amongst its own membership; two from amongst the divisions. In addition, the chairmen of divisional Education Committees or their equivalent will be members of the committee, and there will be further senior representation of the Conference of Colleges to reflect the importance of teaching and learning as a major concern of the Conference. The Director of the Department for Continuing Education will also be a member of the committee.]