University Gazette, 1 May 2008: University Acts
COUNCIL OF THE UNIVERSITY
Changes in Regulations
Council has made the following changes in regulations, to come into effect on 16 May.
Regulations for the Student Disciplinary Panel and for the Student Appeal Panel
1 In Council Regulations 3 of 2006, concerning the Student Disciplinary Panel (Gazette, Vol. 136, pp. 1156–9), in regulation 2.2 delete ', and for publishing the dates for each term'.
2 Ibid., in regulation 2.4 delete 'forty-eight hours' and substitute 'seven days'.
3 Ibid., in regulation 3.2 delete 'statement' and substitute 'summons'.
4 Ibid., in regulation 3.4 delete 'student's college and his or her last notified address (if different).' and substitute 'student's college or his or her last notified address (if different).'
5 Ibid., delete existing regulation 3.5 and substitute (new text underlined):
'At least three clear days before the date set for the hearing, the student charged shall forward to the Secretary copies of the evidence (including, if appropriate, witness statements) on which he or she intends to rely at the hearing. The Secretary shall send a copy of this material to the Proctors.'
6 Ibid., in regulations 3.19, 6.4 and 6.10 delete 'sentence' and substitute 'penalty'.
7 Ibid., insert new regulations 3.19 and 3.20:
'3.19.The written statements of the student charged and of any witness called shall stand as that individual's evidence in chief. The Panel may allow supplementary questions to be put at its discretion. 3.20. The Secretary shall keep a sufficient record of the proceedings.'
8 Ibid., delete existing regulation 3.24 and substitute (new text underlined):
'3.24. Where the case is found proved, the Panel shall announce its decision, and then
(1) invite the Proctors to make a submission as to the appropriate level of penalty;
(2) the student charged shall be entitled to call witnesses whose evidence is relevant to penalty and make a plea in mitigation of the offence;
(3) if the student charged calls witnesses, the Proctors may call evidence in reply; and
(4) the Panel shall adjourn to determine the appropriate penalty by reference to its powers under section 11 and announce the penalty at the hearing.'
9 Ibid., delete existing regulation 3.28 and substitute (new text underlined):
'3.28. Where a fine or compensation is ordered to be paid, it shall be paid to the Clerk to the Proctors within seven days of the date of the Panel's decision in writing unless the Panel permits payment by instalments at times and in amounts fixed by the Panel.'
10 Ibid., delete regulations 3.22, 3.25 and 3.26 and renumber existing regulations 3.19–3.31 as 3.21–3.30.
11 Ibid., delete existing regulations 4.4 and 4.5 and substitute (new text underlined):
'4.4. Within seven days of receiving notice of the appeal the Proctors shall deliver to the Secretary:
(1) all documents previously served on the student by the Proctors; and
(2) a written statement of their reasons for their decision. 4.5.The procedure for the conduct and hearing of the appeal shall be as set out in Part 3 of these regulations so far as applicable.'
12 Ibid., delete existing title to Part 5 and regulation 5.1 and substitute (new text underlined):
Appeals made under section 35 (2), 38 (2), 39 (2) or section 42 (5)
5.1. Any appeal made to the Panel under section 35 (2), 38 (2), 39(2) or section 42 (5) shall be made in writing to the Secretary setting out the reasons for the appeal.'
13 Ibid., in regulation 5.9. (1) delete 'three weeks' and substitute 'two weeks'.
14 Ibid., insert new regulations 5.2 and 5.3 below and renumber existing regulations 5.2–5.10 as 5.4–5.12:
'5.2. Within three days of receiving the appeal the Secretary shall deliver a copy of it to the Proctors. 5.3.Within seven days of receiving notice of the appeal the Proctors shall deliver to the Secretary their response to the appeal which shall include:
(1) all documents previously served on the student by the Proctors;
(2) where applicable, a written statement of the reasons for their action; and
(3) any other evidence on which the Proctors intend to rely in support of their response.'
15 Ibid., delete existing regulation 8.1 and substitute (new text underlined):
'8.1.Written notice of any appeal to the Student Appeal Panel against any decision of the Student Disciplinary Panel under the provisions of Statute XI shall clearly set out the grounds for appeal and (unless the Student Appeal Panel otherwise permits) be lodged with the Secretary of the Student Appeal Panel not later than fourteen days from the date of the Student Disciplinary Panel's written decision or reasons for its decision.'
16 In Council Regulations 4 of 2006, concerning the Student Appeal Panel (Gazette, Vol. 136, pp. 1159–61), delete existing regulation 1.8 and substitute (new text underlined):
'1.8. Any written application under regulation 1.7 above must be sent to the Secretary, and shall, in addition to setting out the grounds of appeal, explain the delay in submission.'
[These changes, made on the recommendation of the Proctors and the Chairman of the Student Disciplinary Panel, remove the requirement to publish the dates of hearings, shorten the period within which the Panel must inform a student member of its decision from three to two weeks, and, in the interests of expediency, establish that the written statements of the student charged and of the witnesses called will be that student's evidence in chief. They also include other amendments to reflect current practice.]
GENERAL PURPOSES COMMITTEE OF COUNCIL
The regulations establishing the Hodcroft Prize contained some errors (Gazette, 7 February 2008, p. 636); the corrected regulations are set out below (new text underlined).
Establishment of the Fred Hodcroft Prize
In Part 2 of Council Regulations 25 of 2002, concerning trusts (Statutes, 2000, p. 638, as redesignated as regulations by Decree (5) of 11 July 2002, Gazette, Vol. 132, p. 1461), insert new § 123 as follows and renumber existing §§ 123–38 as §§ 124–39:
'§ 123. The Fred Hodcroft Prize
1. The donation which comprises £1,500, together with any further donations for this purpose, shall be known as the Fred Hodcroft Prize and shall be used to support and encourage study and research in Spanish Philology.
2. The University shall apply the net income of the Fund towards the awarding of a Prize Essay in Spanish Philology Final Examination. The prize shall be awarded annually, if candidates of sufficient merit present themselves.
3. The administration of the Fund, and the application of its capital and income, shall be the responsibility of the Board of the Faculty of Medieval and Modern Languages.
4. Regulations 2 and 3 above may be amended by Council.'
[This change, made on the recommendation of the Humanities Divisional Board, establishes the Fred Hodcroft Prize to support and encourage study and research in Spanish Philology. The donation is given in honour of the donor's tutor, Mr Fred Hodroft, St Cross, 1953–2000.]
Changes in Regulations
The General Purposes Committee of Council has made the following changes in regulations, to come into effect on 16 May.
(a) Oxford University Society
1 In Council Regulations 2 of 2004, concerning Other University Bodies (Supplement (2) to Gazette No. 4702, 30 June 2004, p. 1237, as amended on 21 October 2004, 28 April 2005, 17 November 2005, 12 January 2006, 4 May 2006, 21 September 2006, 11 January 2007, 8 March 2007, 22 March 2007 and 7 June 2007), in regulation 14.8. (7) of Part 14, concerning the Oxford University Society, delete ', in consultation with the Registrar'.
2 Ibid., delete existing regulation 14.10.(2) and renumber existing paragraphs (3)–(5) as (2)–(4).
3 Ibid., in regulation 14.11.(2) delete 'present at the Annual General Meeting;' and substitute 'at the annual Open Meeting in accordance with the Society's Standing Orders;'.
4 Ibid., in regulation 14.12 delete paragraph (1) and substitute:
'(1) shall convene an Open Meeting of Members once in each year in accordance with the Society's Standing Orders and may do so at such other times as the Board shall determine;'.
[These changes, made on the recommendation of the Oxford University Society Board, replace references to an Annual General Meeting of the Society with an annual Open Meeting of members (to reflect this meeting's informal but still participatory nature). The opportunity has also been taken to remove outdated references to the Registrar's oversight of the Standing Orders and receipt of an annual report, now that the Secretary of the Society sends quarterly reports to the Pro-Vice-Chancellor (Development and External Affairs).]
(b) Establishment of Meakins McClaran Medal
In Part 2 of Council Regulations 25 of 2002 (Statutes, 2000, p.679, as redesignated as regulations by Decree (5) of 11 July 2002, Gazette, Vol. 132, p. 1461), insert new § 234 as follows and renumber existing §§ 234–84 as §§ 235–85:
'§ 234. The Meakins McClaran Medal
1. The benefaction from Professor Jonathan L. Meakins and Dr Jacqueline McClaran which comprises £11,000, together with any further donations for this purpose, shall be known as the Meakins McClaran Medal Fund ('the Medal Fund').
2. The University shall retain all of the Medal Fund as permanent endowment and shall apply the net income of the Medal Fund towards the awarding of an annual prize for outstanding overall academic performance by a student of the Medical School of the University ('the Objects'). The prize will consist of a medal, and may include a cash sum, the value of which shall be determined annually by the Board of Management.
3. The prize shall be open to medical students admitted to the Second Examination for the Degree of Bachelor of Medicine, and shall be awarded annually for outstanding overall performance in the First BM (or equivalent awarded at a university in the United Kingdom on a GMC-approved course of study in the medical sciences), the Preliminary Examination in Medicine (if applicable) and the Second BM. The Medal Fund shall take into account both examination performance and general aptitude. The method of evaluation shall be determined by the Board of Management.
4. The administration of the Medal Fund, and the application of its income, shall be the responsibility of a Board of Management comprising:
(1) the Head of the Medical Sciences Division or his or her nominee (Chair);
(2) the Director of Clinical Studies;
(3) the Tutor in Medicine;
(4) the Tutor in Surgery;
(5) the Tutor in Laboratory Medicine;
(6) the Principal Examiner in Medicine;
(7) the Principal Examiner in Surgery.
5. Regulations 3 and 4 above may be amended by Council.'
[This change, made on the recommendation of the Medical Sciences Board, establishes the Meakins McClaran Medal for outstanding performance in the First BM (or equivalent), the Preliminary Examination in Medicine (if applicable) and the Second BM.]
(c) Establishment of Realising Potential Fund
In Part 2 of Council Regulations 25 of 2002 (Statutes, 2000, p. 714, as redesignated as regulations by Decree (5) of 11 July 2002, Gazette, Vol. 132, p. 1461), insert new § 296 and renumber existing §§ 296–308 as §§ 297–309.
'§ 296. Realising Potential Fund
1. The University has received a benefaction from a donor who wishes to remain anonymous, provided in recognition of the work of Dr Jane Mellanby. This benefaction which comprises £627,000, together with any further donations for this purpose, shall be known as the Realising Potential Fund.
2. The University shall apply the Fund to support the application of psychological knowledge to realise educational potential or more generally to promote human welfare.
3. Preference will be given in the use of the Fund, for as long as suitable opportunities are available for carrying out this purpose, to work on psychological approaches to facilitate access to higher education for talented pupils who would otherwise, for reasons of background or schooling, be unlikely to apply to University.
4. The administration of the Fund shall be the responsibility of a Board of Management comprising:
(1) Head of the Department of Experimental Psychology (who shall act as chairman);
(2) A statutory professor in the Department of Experimental Psychology (appointed by the Head of Department);
(3) Dr Jane Mellanby (for as long as she is a member of the Faculty of Psychological Studies; thereafter the Medical Sciences Board shall appoint a member of the Faculty);
(4) Director of Admissions of the Department of Experimental Psychology;
(5) Head of the Medical Sciences Board or his or her nominee;
(6) Administrator of the Department of Experimental Psychology.
4. Regulations 3 and 4 above may be amended by Council provided that any amendment be agreed with the donor during his or her lifetime.'
[This change establishes the Realising Potential Fund.]
PLANNING AND RESOURCE ALLOCATION COMMITTEE OF COUNCIL
Changes in Regulations
The Planning and Resource Allocation Committee of Council has made the following changes in regulations, to come into effect on 16 May.
Reuters Professorship of Intellectual Property and Information Technology Law
1 In SCHEDULE A of Council Regulations 3 of 2004, concerning statutory professorships, delete 'Reuters Professor of Intellectual Property and Information Technology Law' and substitute: 'Professor of Intellectual Property and Information Technology Law'.
2 In Sect. iii of Council Regulations 24 of 2002, concerning individual professorships (Statutes, 2000, p. 453, as redesignated as regulations by Decree (5) of 11 July 2002, Gazette, Vol.132, p. 1461), in § 181 delete 'Reuters' in title and in regulation 1.
3 Ibid., in paragraphs (4) and (5) of regulation 2 delete ', one of whom shall be appointed after consultation with the Reuter Foundation'.
4 Ibid., in paragraph (6) of regulation 2 delete 'General Board' and substitute 'Social Sciences Board'.
5 Ibid., in regulation 4 delete 'decree' and substitute 'regulation'.
6 Ibid., delete regulation 3 and renumber existing regulation 4 as 3.
[These changes, approved by the Faculty of Law, Social Sciences Board and St Peter's College, removes the tie between the Chair and the Directorship of the Oxford Intellectual Property Research Centre (OIPRC). This brings the OIPRC into line with the faculty's existing centres, where the directorships are not connected to academic posts. The opportunity is also taken to remove reference to 'Reuters' and the 'Reuter Foundation' (since the post is now funded wholly by the Faculty of Law) and to decrees, and to update the legislation for the electoral board (removing reference to the General Board).]
COUNCIL OF THE UNIVERSITY
Register of Congregation
Mr Vice-Chancellor reports that the following names have been added to the Register of Congregation:
How, L. Accounts, Library Services
McNeil, T.R., University Development Office
For changes in regulations for examinations, to come into effect on 16 May, see 'Examinations and Boards' below.