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Oxford University Gazette, 2 November 2006: University Agenda

CONGREGATION 14 November 2 p.m.

¶ Members of Congregation are reminded that written notice of any proposed amendment to the legislative proposal below, signed by at least two members of Congregation, must be given to the Registrar by noon on Monday, 6 November

Voting on Legislative Proposal

Repeal and replacement of Statute VI, concerning Council

For explanatory note and form of Legislative Proposal see Supplement (2) to No. 4781 (PDF file).

¶ The following members of Congregation have given notice that they intend to vote against the legislative proposal:

R. Briggs, All Souls College

S. Cooper, St Catherine's College

The debate will be held in the Sheldonian Theatre and will include speeches by proposers and seconders as well as an open debate. Members of Congregation who wish to speak in the open debate are asked to inform Mr Vice-Chancellor, if possible by 10 a.m. on 13 November, and also to indicate whether they wish to support or oppose the legislative proposal, as this will help to determine the order in which speakers are called. As long as time permits, any member of Congregation will be free to speak, however, whether or not they have given notice in advance. It will not be necessary for those intending to vote against the proposal at the meeting to have given notice of their intention to do so in advance.

As it will not be possible, due to time constraints, to check the verbatim report of the proceedings with individual speakers before publishing, speakers are asked to provide their written texts to Miss Jennifer Noon on the day or e-mail them to the Vice-Chancellor's office (vcweb@admin.ox.ac.uk) as soon as possible thereafter. At the conclusion of the debate voting will take place by paper ballot. Members of Congregation will be required to identify themselves on their voting slips by name and signature and by college/department or faculty and to deposit their own voting slips in ballot boxes at the doors of the House. Slips will be sorted and counted by the Proctors, and will subsequently be kept in strict confidence by the Proctors for a period of six days after which they will be destroyed.

Information on procedures for business in Congregation, including on postal votes, will be posted on the University Web site. Please note that postal voting is not possible on the day of the debate.

The Vice-Chancellor has decided that on this occasion the wearing of gowns will be optional. For security purposes, all those attending are asked to bring their University Cards.

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