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Oxford University Gazette, 23 March 2006: University Agenda

CONGREGATION 25 April 2 p.m.

Members of Congregation are reminded that written notice of any intention to vote against, or any proposed amendment to, the legislative proposals at item 1 below, or of any intention to vote against the resolutions at items 2 and 3 below, or to speak or to ask a question concerning the Annual Review of the University at item 4 below, signed in each case by at least two members of Congregation, must be given to the Registrar by noon on Monday, 17 April (see the note on the conduct of business in Congregation at the end of 'University Agenda').

1 Voting on Legislative Proposals

(1) Dissolution of the Life and Environmental Sciences Division

Explanatory note

In Hilary Term 2006 Congregation approved in principle the disbandment of the Life and Environmental Sciences Division and the transfer of its departments to the other divisions as follows: Anthropology, Archaeology, and Geography to the Social Sciences Division; Biochemistry and the Peter Medawar Building to the Medical Sciences Division; and Plant Sciences and Zoology to the Mathematical and Physical Sciences Division, which was to consider a new name to encompass its expanded role. At the same time, Congregation recognised that changes in the Statutes and Regulations were required to give full and formal effect to the proposed changes, and received a summary of amendments needed. It noted that the amendment of the Council Statute will require the approval of Her Majesty in Council but was Council's view that this and other changes in legislation are of a technical nature and that the moves should take place with effect from 1 April 2006 in order to ensure that work, such as that needed on the RAE, may be pursued as effectively as possible.

The new name for the Mathematical and Physical Sciences Division has yet to be agreed. When the new name is approved by Congregation, the individual references in the Statutes and Regulations will be changed automatically.

The following Legislative Proposal submitted by Council under Part 2 of Congregation Regulations 2 of 2002 (Supplement (1) to Gazette No. 4633, 9 October 2002, Vol. 133, p. 161 as amended on 12 October 2004, Gazette Vol. 135, p. 214) makes changes to the Statutes required to disband the Life and Environmental Sciences Division. The effects of and reasons for each clause are detailed below.

Clause 1, which is subject to the approval of Her Majesty in Council, amends the membership of Council by removing from its membership the Head of the Life and Environmental Sciences Division, and replacing the three members of Congregation elected by Congregation from amongst the faculties in the Divisions of Life and Environmental Sciences, Mathematical and Physical Sciences, and Medical Sciences, with four members of Congregation elected from the members of the faculties in the Medical Sciences and Mathematical and Physical Sciences Divisions. This parallels the arrangements for the Humanities and Social Sciences Divisions.

Clauses 2 and 3 remove the Life and Environmental Sciences Division from the Divisions of the University, and provide for consequential re–numbering of sections.

Clauses 4 to 8 make consequential amendments to the composition of boards and committees of a number of trust funds and other bodies the legislation for which is included in the Schedule to the Statutes and on which the Life and Environmental Sciences Division was represented. The individual clauses indicate the division which replaces the Life and Environmental Sciences Division as being represented on the board in each case, in line with the transfer of the departments formally in the Life and Environmental Sciences Division to the other divisions. Clause 7, on the John Wilfred Jenkinson Memorial Lecturership, is subject to the approval of Her Majesty in Council.

WHEREAS it is expedient to make amendments to the Statutes of the University in order to disband the Life and Environmental Sciences Division and to transfer its departments to other divisions, NOW THE UNIVERSITY OF OXFORD, in exercise of the powers in that behalf conferred upon it by the Universities of Oxford and Cambridge Act, 1923, and of all other powers enabling it, ENACTS, clauses 1 and 7 being subject to the approval of Her Majesty in Council, AS FOLLOWS.

1 In section 4 of Statute VI (Supplement (1) to the Gazette No. 4633, 9 October 2002, amended with effect from 8 May 2003, Gazette Vol. 133, p.1335, 29 May 2003), concerning the membership of Council, delete existing (11)–(18) and substitute:

'(11)–(14) the Heads of the Divisions of Humanities, Mathematical and Physical Sciences, 1 Medical Sciences, and Social Sciences;

(15)–(18) four members of Congregation elected by Congregation from members of the faculties in the Divisions of Mathematical and Physical Sciences 1 and of Medical Sciences'.

2 In section 1 of Statute VII (Supplement (1) to the Gazette No. 4633, 9 October 2002, amended with effect from 1 October 2005 and 11 October 2005, Gazette Vol. 136, p. 246, 27 October 2005, p.184, 13 October 2005) concerning Divisions, delete existing sections 1 and 2, and substitute:

'1. The academic activities of the University shall be grouped in the following four divisions:

(1) Humanities;

(2) Mathematical and Physical Sciences; 1

(3) Medical Sciences;

(4) Social Sciences.'

3 Renumber sections 3–15 as 2–14 respectively.

4 In the Schedule to the Statutes (Supplement (1) to Gazette No. 4633, 9 October 2002), in section 3.2 of Part 3 (p.134) concerning the Bagby Bequest, delete 'Life and Environmental' and substitute 'Social'.

5 Ibid., in sections 8.2 and 8.4 of Part 8, concerning the Burtt Davy Research Scholarship (p.137), delete 'Life and Environmental' and substitute 'Mathematical and Physical Sciences'. 1

6 Ibid., in sections 29.6 and 29.7(2) and (5) of Part 29 (concerning the Hope Fund) (p.145), delete 'Life and Environmental' and substitute 'Mathematical and Physical Sciences'. 1

7 Ibid., in section 32.3(7) of Part 32, concerning the John Wilfred Jenkinson Memorial Lecturership (p.147), delete 'Life and Environmental' and substitute 'Mathematical and Physical Sciences'. 1

8 Ibid., in section 53.3(6)–(9) of Part 53, concerning the Sibthorpian Professorship of Plant Science (p.154), delete 'Life and Environmental Sciences' and substitute 'Mathematical and Physical Sciences'. 1

9 Clauses 1 and 7 shall be effective from the date on which they are approved by Her Majesty in Council; clauses 2–6 and 8 shall have immediate effect.


1 The final form of the name of this division has yet to be agreed. When the new name is approved by Congregation, the individual references in the Statutes and Regulations will be changed automatically.

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(2) Glasstone Benefaction

Explanatory note

The following Legislative Proposal submitted by Council under Part 2 of Congregation Regulations 2 of 2002 (Supplement (1) to Gazette No. 4633, 9 October 2002, Vol. 133, p. 161 as amended on 12 October 2004, Gazette Vol. 135, p. 214), which is promoted on the recommendation of the Life and Environmental Sciences Board and the Mathematical and Physical Sciences Board, makes changes to the existing legislation governing the Glasstone Benefaction. The existing Statute stipulates that fellowships shall be awarded for a period of one year, but with the possibility of annual renewal for up to two further years. The wording of the statute dictates that fixed term one–year contracts are issued for each of the three years of a fellowship. The proposed change will enable three-year contracts to be issued and will give Glasstone Fellows the security of three-year contracts. It is possible that some applicants are deterred from applying by fellowships advertised as tenable for one year. Because contracts are issued for one year, Glasstone Fellows requiring work permits can only be issued with them for one year in the first instance and renewals must be applied for in each subsequent year. This creates travel difficulties for Fellows who have to surrender their passports during the renewal process, but often need to attend conferences abroad. It is also administratively time consuming, and it is expensive. It is proposed that the Statute be amended to allow the fellowships to be awarded for up to three years.

At the same time, provision is made whereby future changes to the administration of the fund may be made by Congregation, while preserving the main object of the benefaction.

WHEREAS it is expedient to change the existing provisions governing the Glasstone Benefaction, NOW THE UNIVERSITY OF OXFORD, in exercise of the powers in that behalf conferred upon it by the Universities of Oxford and Cambridge Act, 1923, and of all other powers enabling it, ENACTS, subject to the approval of Her Majesty in Council, AS FOLLOWS.

1 In Part 24 of the Schedule to the Statutes, concerning the Glasstone Benefaction (Supplement (1) to Gazette No. 4633, 9 October 2002, p. 144), delete existing section 24.5. (2) and substitute:

'24.5. (2) They shall be awarded for a period of up to three years at the absolute discretion of the body or persons responsible for the award of the fellowship or fellowships in question.'

2 Ibid., after 24.5. (2) insert the following new section:

'24.6. Congregation may from time to time amend this Part so long as the main object of the bequest, as defined in section 24.2 above, is always kept in view.'

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2 Voting on Resolution approving the conferment of Degree by Diploma

That the conferment of the Degree of Doctor of Civil Law by Diploma upon HIS MAJESTY THE KING HARALD V OF NORWAY, KG, GCVO, King of Norway, be approved.

¶ If the resolution is approved the degree will be conferred at a ceremony on a date to be announced.

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3 Voting on Resolution approving the conferment of Honorary Degree

That the conferment of the Degree of Master of Arts, honoris causa, upon MR NEIL BUTTERFIELD (BA, MA Birmingham), be approved.

¶ Mr Butterfield joined Oxford University Press in 1980 and was Publishing Director of English Language Teaching from 1998 until his retirement in 2005. He is widely recognised as being the editorial driving force behind the Press's remarkable success in the area of English Language Teaching, his commitment to excellence and quality having transformed the department into the highly professional and market leading department that it is today.

If the resolution is approved the degree will be conferred at a ceremony on 20 May.

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4 Presentation of the Annual Review of the University

The Annual Review of the University for 2004–5 (Supplement *4 to Vol. 136, February 2006) will be presented and may be discussed.

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