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Oxford University Gazette, 22 September 2005: University Agenda


CONGREGATION 29 September 11 a.m.

Conferments of Honorary Degrees

The Degree of Doctor of Civil Law, honoris causa, approved by Resolution of Congregation on 2 November 2004, will be conferred upon THE MOST REVD AND RIGHT HON. ROWAN DOUGLAS WILLIAMS, DD (MA Cambridge), FBA, Honorary Student of Christ Church, Honorary Fellow of Wadham College, Lord Archbishop of Canterbury.

The Degree of Doctor of Letters, honoris causa, approved by Resolution of Congregation on 8 March 2005, will be conferred upon MR KEN LOACH, Film Director.

Note: The honorary degrees will be conferred at 11 a.m., not at 2.30 p.m. as previously announced.

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CONGREGATION 4 October 12 noon

1 Oration by the Vice-Chancellor

Mr Vice-Chancellor will address the House.


2 Admission of Pro-Vice-Chancellors

The following persons will be nominated by the Vice-Chancellor to be his deputies for the year 2005–6 and will be admitted to office:

DAME FIONA CALDICOTT, DBE, BM, B.CH., MA, Principal of Somerville College (Personnel and Equal Opportunities)

J. DELLANDREA (M.ED., ED.D. Toronto) (Development and External Affairs)

PROFESSOR E.A. FALLAIZE, MA (MA, PH.D. Exeter), Fellow of St John's College (Education)

W.D. MACMILLAN, MA (B.SC., PH.D. Bristol), Fellow of Hertford College (Planning and Resources)

PROFESSOR N.J. THRIFT, MA (PH.D., D.SC. Bristol), Student of Christ Church (Research)

PROFESSOR R.W. AINSWORTH, MA, D.PHIL., Master of St Catherine's College

SIR ALAN BUDD, MA, D.PHIL. (B.SC. London, PH.D. Cambridge), Provost of Queen's College

PROFESSOR A.M. CAMERON, CBE, MA (PH.D. London), Warden of Keble College

A.W. DILNOT, CBE, MA, Principal of St Hugh's

DAME JESSICA RAWSON, DBE, MA, D.LITT. (MA, LITT.D. Cambridge), Warden of Merton

SIR MICHAEL SCHOLAR, KCB, MA, D.PHIL. (MA, PH.D. Cambridge), President of St John's

PROFESSOR P.A. SLACK, MA, D.PHIL., Principal of Linacre College

R.G. SMETHURST, MA, Provost of Worcester College


3 Admission of Clerks of the Market

W. HAYES, MA, D.PHIL. (M.SC., PH.D. Dublin), Honorary Fellow of St John's College, nominated by the Chancellor, and M.H. KEEN, MA, D.PHIL., FBA, FSA, F.R.HIST.S., Emeritus Fellow of Balliol College, nominated by the Vice-Chancellor, will be admitted to office as Clerks of the Market for the year 2005–6.

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CONGREGATION 11 October 2 p.m.

¶ Members of Congregation are reminded that written notice of any intention to vote against, or any proposed amendment to, the three legislative proposals below, to the proposed changes in regulations below, or to the resolutions below, signed in each case by at least two members of Congregation, must be given to the Registrar by noon on Monday, 3 October (see the note on the conduct of business in Congregation at the end of 'University Agenda').

1 Voting on Resolutions

(1) Resolution concerning the University's Draft Corporate Plan

Explanatory note

The University was required to submit a Corporate Strategy to the Higher Education Funding Council for England by 27 July of this year, the last such plan having been submitted in 2001, (an interim Corporate Planning Statement was submitted to HEFCE in 2004 (and published in the Gazette) pending the production of the full plan). The plan takes account of the extensive consultation which took place on the Green Paper on Academic Strategy published in January of this year.

Council approved the draft plan at its meeting on 11 July 2005, subject to approval by Congregation. The document was submitted to the Funding Council at the end of July to meet that body's formal deadline but it was made clear to HEFCE that it had yet to receive the formal approval of Congregation. The following Resolution submitted by Council seeks Congregation's approval of the plan.

Text of Resolution

That this House approve the draft Corporate Plan for 2005–6 to 2009–10 published as supplement *1 to Gazette Vol. 136 (also available on the Web site at http://www.ox.ac.uk/gazette/2005-6/supps/corporate.pdf).


(2) Resolution approving the allocation of a site on the Old Road campus

Explanatory note

A building of approximately 9,000 sq.m. is proposed on the site of buildings 663 and 666 on the Old Road Campus. The building will provide accommodation for medically related research in the specialties of Cancer, Structural Genetics, and Bio-Medical Engineering. The project is being developed by the Medical Sciences Division and the Department of Engineering Science. The following Resolution submitted by Council seeks Congregation's approval for the allocation of the site.

Text of Resolution

That a site currently occupied by buildings 663 and 666 on the Old Road Campus be allocated to the Medical Sciences Division and the Department of Engineering Science for a building of approximately 9,000 sq.m. to house medically related research in the specialities of Cancer, Structural Genetics, and Bio-medical Engineering.


(3) Resolution approving the allocation of space in the Dyson Perrins Building

Explanatory note

Oxford University Library Services has agreed that the Geography library will not move into the Dyson Perrins Building. In the short term the library will remain in the current Geography Building in Mansfield Road.

The Life and Environmental Sciences Division has asked that this space, approximately 600 sq.m., be allocated to the Archaeology Research Laboratory (ARL). ARL is currently located in the Denys Wilkinson Building and in 5, 6 and 7 Keble Road. The allocation of the Dyson Perrins space to ARL will encourage collaboration between ARC and the Department of Geography. Laboratory space can also be shared. The following Resolution submitted by Council seeks Congregation's approval for the allocation of the space.

Text of Resolution

That approximately 600 sq.m. in the Dyson Perrins Building be allocated to the Archaeology Research Laboratory.

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2 Voting on Legislative Proposals

(1) Craven Scholarships and Dean Ireland's Scholarship

Explanatory note

The following Legislative Proposal submitted by Council under Part 2 of Congregation Regulations 2 of 2002 (Supplement (1) to Gazette No. 4633, 9 October 2002, Vol. 133, p. 161 as amended on 12 October 2004, Gazette, Vol. 135, p. 214), which is promoted on the recommendation of the Humanities Board, makes changes to the existing legislation governing the Craven Scholarships and Dean Ireland's Scholarship. The existing Statutes stipulate that 'the examiners for the scholarships shall be three in person'. However, in recent years there have been many fewer candidates, and papers set, than in the past. The Classics Faculty Board is of the opinion that the examinations could be run successfully by two examiners, and therefore agreed that the number of examiners should be reduced from three to two.

WHEREAS it is expedient to change the existing provisions governing the Craven Scholarships and Dean Ireland's Scholarship , THE UNIVERSITY ENACTS AS FOLLOWS.

1 In Section 10.7 (2) of Part 10 of the Schedule to the Statutes, concerning the Craven Fellowships and Scholarships (Supplement (1) to Gazette No. 4633, 9 October 2002, Vol. 133, p. 138), delete 'three persons' and substitute 'two persons'.

2 In Section 31.8 (1) of Part 31 of the Schedule to the Statutes, concerning the Dean Ireland's Scholarship (p. 146), delete 'three persons' and substitute 'two persons'.

3 In Section 31.10 of Part 31 of the Schedule to the Statutes, concerning the Dean Ireland's Scholarship (p. 146), delete 'three examiners' and substitute 'two examiners'.


(2) Establishment of degrees of Master of Computer Science, Master of Mathematics and Computer Science, Master of Mathematics and Philosophy, and Master of Physics and Philosophy

Explanatory note

The following legislative proposal establishes new degrees of Master of Computer Science, Master of Mathematics and Computer Science, Master of Mathematics and Philosophy, and Master of Physics and Philosophy. Regulations to establish these four degrees have already been made by the relevant boards, with the concurrence of the EPSC, but by oversight the necessary legislation to provide for these degrees in the Statutes was not put forward.

These degrees are on the model of existing four-year courses that lead to master's awards, such as the Master of Chemistry (M.Chem.), Master of Mathematics (M.Math.) and Master of Physics (M.Phys.).

In the case of the courses in Computer Science, and in Mathematics and Computer Science, which up to now have existed only as three-year undergraduate programmes leading to a BA, regulations to establish four-year programmes leading to masters degrees (M.Comp.Sci. and M.Math.Comp.Sci.) were approved in HT 2005 (Gazette, Vol. 135, No. 4733, 12 May 2005, pp. 989–93).

The undergraduate courses in Mathematics and Philosophy, and in Physics and Philosophy were previously four-year programmes leading to a BA; some two years ago regulations were approved to provide that candidates following Mathematics only, or Physics only, respectively, in the fourth year would be eligible for the degree of M.Math. or M.Phys.; subsequently, in September 2004, regulations were made to provide that all candidates shall be eligible for the degree of Master of Mathematics and Philosophy (M.Math.Phil.) or Master of Physics and Philosophy (M.Phys.Phil.) (Gazette, Vol. 135, No. 4707, 30 September 2004, pp. 91–95).

WHEREAS it is expedient to establish the degrees of Master of Computer Science, Master of Mathematics and Computer Science, Master of Mathematics and Philosophy, and Master of Physics and Philosophy , THE UNIVERSITY ENACTS AS FOLLOWS.

1 In section 1 of Statute X (Supplement (1) to Gazette No. 4633, 9 October 2002, Vol. 133, p. 110), after 'Master of Chemistry' insert:

'Master of Computer Science'.

2 Ibid., after 'Master of Mathematics' insert:

'Master of Mathematics and Computer Science'.

3 Ibid., after 'Master of Mathematics and Computer Science' insert:

'Master of Mathematics and Philosophy'.

4 Ibid., after 'Master of Physics' insert:

'Master of Physics and Philosophy'.


(3) Mathematical and Physical Sciences Faculty Structure

Explanatory note

The following Legislative Proposal, submitted by Council under Part II of Congregation Regulations 2 of 2002 (Supplement (1) to Gazette No. 4633, 9 October 2002, Vol. 133, p. 161 as amended on 12 October 2004, Gazette, Vol. 135, p. 214), expands the number of faculties included in the existing statute from eighteen to twenty-four, reflecting the recommendation of the Mathematical and Physical Sciences Board to replace the Faculties of Mathematical Sciences and Physical Sciences and constituent sub- faculties with eight separate faculties that correspond to the eight departments in the Mathematical and Physical Sciences Division.

WHEREAS it is expedient to allow divisions to substitute faculties for sub-faculties , THE UNIVERSITY ENACTS AS FOLLOWS.

1 In Statute VII (Supplement (1) to Gazette No. 4633, 9 October 2002, p. 104), delete existing section 6 and substitute:

6. There shall be twenty-four faculties:

(1) the Faculty of Anthropology and Geography;

(2) the Faculty of Biological Sciences;

(3) the Faculty of Chemistry;

(4) the Faculty of Classics;

(5) the Faculty of Clinical Medicine;

(6) the Faculty of Computer Science;

(7) the Faculty of Earth Sciences;

(8) the Faculty of Engineering Science;

(9) the Faculty of English Language and Literature;

(10) the Faculty of History;

(11) the Faculty of Law;

(12) the Faculty of Management;

(13) the Faculty of Materials;

(14) the Faculty of Mathematics;

(15) the Faculty of Medieval and Modern European Languages and Literatures other than English (elsewhere in the statutes and regulations referred to as the Faculty of Medieval and Modern Languages);

(16) the Faculty of Music;

(17) the Faculty of Oriental Studies;

(18) the Faculty of Philosophy;

(19) the Faculty of Physics;

(20) the Faculty of Physiological Sciences;

(21) the Faculty of Psychological Studies;

(22) the Faculty of Social Studies;

(23) the Faculty of Statistics;

(24) the Faculty of Theology.


Regulations to be made by Council if the Legislative Proposal is approved

(a) Reconfiguration of Faculties in Mathematical and Physical Sciences

In Council Regulations 16 of 2002, concerning Divisions (Supplement (2) to Gazette No. 4628, 26 June 2002, p. 1405, as amended on 14 October 2004 and 24 February 2005, Gazette, Vol. 135, pp. 212, 686), delete existing regulation 2 and substitute:

'2. The Mathematical and Physical Sciences Division shall comprise the following faculties:

(1) Chemistry;

(2) Computer Science;

(3) Earth Sciences;

(4) Engineering Science;

(5) Materials;

(6) Mathematics;

(7) Physics;

(8) Statistics.'

[These changes reflect the decision to replace the Faculties of Mathematical Sciences and Physical Sciences and their constituent sub-faculties with eight separate faculties, corresponding to the eight departments in the Mathematical and Physical Sciences Division. ]


(b) Membership of the Mathematical and Physical Sciences Divisional Board

In Council Regulations 17 of 2002, concerning Divisional Boards (Supplement (2) to Gazette No. 4628, 26 June 2002, p. 1409), delete existing regulations 10 and 11 and substitute:

'10. The Mathematical and Physical Sciences Board shall consist of:

(1) the Head of the Mathematical and Physical Sciences Division, who shall be chairman;

(2)–(9) the Heads of the Departments of Chemistry, Computer Science, Earth Sciences, Engineering Science, Materials, Mathematics, Physics and Statistics;

(10), (11) two persons elected by and from among the members of the Faculty of Chemistry;

(12), (13) two persons elected by and from among the members of the Faculty of Engineering Science;

(14), (15) two persons elected by and from among the members of the Faculty of Physics;

(16), (17) two persons elected by and from among the members of the Faculty of Mathematics;

(18) a person elected by and from among the members of the Faculty of Earth Sciences;

(19) a person elected by and from among the members of the Faculty of Materials;

(20) a person elected by and from among the members of the Faculty of Computer Science;

(21) a person elected by and from among the members of the Faculty of Statistics;

(22) a person elected by the Conference of Colleges normally from among the members of the faculties in the Mathematical and Physical Sciences Division. 11. The board may co-opt up to four additional members, on condition that the board shall always ensure by the use of its powers of co-optation that the overall range of activities and concerns in the division is as fully represented within the total membership of the board as is reasonably practicable.'

[These changes reflect the decision that heads of department should be ex officio members of the Mathematical and Physical Sciences Board, that the Department of Statistics should have the same number of representatives on the Board as those departments of similar size in the Mathematical and Physical Sciences Division, that is, two, and that up to four additional members may be co-opted. ]

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3 Voting on Changes in Congregation Regulations: Religious Services and Sermons

Explanatory note

The following changes to Part 6 of Congregation Regulations 3 of 2002 (Supplement (1) to Gazette No. 4612, 13 February 2002, Vol. 132, p. 776) reduce the number of University sermons to eighteen per year, with two or three sermons per term held at St Mary's (and the remainder in colleges). They also allow sermons to take place either during the morning or the evening. It is hoped that these changes will result in increased attendance at the sermons and improvements in the hospitality offered to invited preachers. The changes also simplify and clarify the existing arrangements for the nomination and invitation of preachers.

1 In Congregation Regulations 3 of 2002, concerning the Conduct of Ceremonies in Congregation, and certain other Ceremonies, delete existing Part 6, and substitute:

'Part 6: Religious Services and Sermons

Committee for the Nomination of Select Preachers

6.1 Select Preachers shall be nominated by a committee consisting of:

(1) a person appointed by the Vice-Chancellor, who shall be chairman of the committee;

(2) one of the Proctors or the Assessor, as may be agreed between them;

(3), (4) two professors in the Faculty of Theology elected by the professors in that faculty;

(5), (6) two members of Congregation elected by Congregation;

(7) the Vicar of St Mary's Church.

6.2 The elected members of the committee shall hold office for four years and shall be re- eligible.

6.3 The committee shall nominate Select Preachers in each Michaelmas Term; and the consent of four members of the committee, one of whom must be the chairman, shall be required for a nomination. The committee shall also nominate the preachers of the Court Sermon, the Sermon on the Sin of Pride, the Macbride Sermon, the Sermon on the Grace of Humility, and the Ramsden Sermon.

6.4 The names of the preachers shall be published in the University Gazette.

The summons of preachers

6.5 A person shall be appointed by the Vice-Chancellor to summon those who are to preach.

6.6 The summoner of preachers shall act as secretary to the Committee for the Nomination of Select Preachers.

6.7 If a person who has undertaken to preach is prevented by sudden illness or other urgent cause from preaching, the Vice-Chancellor shall appoint some other qualified person to replace that preacher.

The qualification of preachers

6.8 The Vice-Chancellor and the committee may use such liberty in nominating preachers as may be exercised by a Diocesan Bishop in accordance with resolutions of the Convocations of the Church of England.

6.9 At least three sermons each year shall be preached by members of Congregation.

The payment of preachers

6.10 Council shall determine the payments to be made to preachers nominated under these regulations, including travelling expenses if any preacher is not resident in Oxford, except those nominated under regulations 6.17 (1) and 6.17 (2) below.

Holy Communion

6.11 In the week before each Full Term, the Holy Communion according to the Liturgy of the Church of England shall be celebrated in the Church of St Mary the Virgin, by a person appointed by the Vice-Chancellor.

Sermons to be preached in Full Term in St Mary's Church

6.12 Sermons shall be preached before the University in St Mary's Church on certain days, namely:

(1) on two Sundays during Michaelmas Full Term, to be determined by the Committee for the Nomination of Select Preachers;

(2) on two Sundays during Hilary Full Term, excepting the first day of Hilary Full Term, to be determined by the Committee for the Nomination of Select Preachers;

(3) on the first day of Hilary Full Term, the Latin Sermon (to be preached in accordance with Regulations 6.13 and 6.14 below);

(4) on one Sunday during Trinity Full Term, to be determined by the Committee for the Nomination of Select Preachers;

(5) on the Sunday before Encaenia, the Commemoration Day sermon.

Latin Sermon

6.13 On the first day of Hilary Full Term a Latin Sermon (to be preceded by the Litany read by one of the Proctors or by another member of Convocation appointed by them) shall be preached in the Church of St Mary the Virgin by persons nominated in turn by the heads of the colleges and societies, in the customary order of seniority.

6.14 If the head of a college or society to whose turn it falls to nominate the preacher should fail to do so, or if the preacher nominated should be prevented by sudden illness or other urgent cause from preaching, the Vice-Chancellor shall appoint some other qualified person to replace that preacher.

Sermons on the Grace of Humility and the Sin of Pride

6.15 The Sermons on the Grace of Humility and on the Sin of Pride, for which a benefaction was given to the University in 1684 by The Revd William Master, Vicar of Preston, near Cirencester, shall be preached on Quinquagesima Sunday and the last Sunday before Advent respectively, on one of a selection of texts specified by the benefactor.

The Ramsden Sermon

6.16 The Ramsden Sermon, for which a benefaction (now known as the Ramsden Benefaction) was given to the University by Mr J.H. Markland in 1847, shall be preached upon 'Church Extension within the British Commonwealth'.

Sermons to be preached elsewhere than in St Mary's Church

6.17 Sermons shall be preached before the University in certain colleges, on certain days, namely:

(1) in the Cathedral Church of Christ on the first Sunday in Advent and on Whitsunday;

(2) in Magdalen College, on the Sunday in Full Term nearest St Mark's Day, and on the Sunday nearest St John Baptists' Day, unless that is the Sunday before Encaenia, when the sermon shall be preached on the following Sunday;

(3) in Oriel College, on the eighth Sunday of Hilary Full Term;

(4) in Hertford College, the Macbride Sermon (preached in accordance with Part 40 of the Schedule to the Statutes) on the second Sunday in Hilary Term;

(5) in the Cathedral Church of Christ, when a Court Sermon is required;

(6) in Queen's College, on Trinity Sunday;

(7) in rotation, in one of those colleges and societies which have so agreed with the Committee for the Nomination of Select Preachers, the Ramsden Sermon (preached in accordance with Regulation 6.16 above), on the fourth Sunday of Michaelmas Full Term;

(8) in rotation, in one of those colleges and societies which have so agreed with the Committee for the Nomination of Select Preachers, the Sermon on the Sin of Pride (preached in accordance with Regulation 6.15 above), on the last Sunday before Advent;

(9) in rotation, in one of those colleges and societies which have so agreed with the Committee for the Nomination of Select Preachers, the Sermon on the Grace of Humility (preached in accordance with Regulation 6.15 above), on Quinquagesima Sunday.

6.18 In each instance, except those detailed in 6.17 (4), 6.17 (5), 6.17 (7), 6.17 (8) and 6.17 (9) above, the preacher shall be appointed by the college.

Commemoration of Benefactors

6.19 The preacher, in a prayer before the first University sermon after the beginning of term and in the sermon on the morning of the Sunday before Encaenia, shall make a grateful commemoration of the benefactors of the University, recalling by name those whom Council has decreed shall be commemorated in this way. The list of names shall be divided into three sections, one of which shall be read out in turn at each successive commemoration. The list shall be held by the Committee for the Nomination of Select Preachers and shall be presented to the committee at its meeting in each Michaelmas Term.'

2 These regulations shall be effective from 1 April 2006.


4 Presentation of the Annual Review of the University

The Annual Review of the University for 2003–4 (Supplement *4 to Vol. 135, July 2005) will be presented and may be discussed.

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CONGREGATION 18 October

[See explanatory note under Congregation 15 November, below.]

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CONGREGATION 1 November 2 p.m.

Proposals for changes in governance: topic for discussion

Council agreed in Trinity Term 2005 that the discussion on the governance proposals should take place in Congregation on 1 November 2005 rather than on 28 June (see Gazette, Vol. 135, p. 976). Under the regulation governing topics for discussion, no vote is taken but it is the duty of Council to give consideration to the remarks made.

This discussion is part of the continuing process of consultation on possible changes to the University's governance arrangements. The review of the governance system was initiated in Michaelmas Term 2004 with the appointment of a working party consisting of the following: the Vice-Chancellor, the Principal of Somerville, Professor K. Burnett, Mr B.J. Taylor, Dr J.F. Wheater, and Professor D.J. Womersley.

After an initial consultative exercise in which comments were invited on the operation of the governance arrangements established in 2000, the working party produced, in the course of Hilary Term 2005, a Green Paper which was the subject of extensive discussion in colleges and university bodies at the end of Hilary Term, over the Easter Vacation and into Trinity Term. Most comments made during this process will be published on the web at http://www.admin.ox.ac.uk/vc/gov /responses.html. The Governance Working Party has continued its discussions in the light of those comments and its next report will be published as a supplement to the Gazette on 29 September 2005. It is intended that the discussion in Congregation on 1 November will focus on this paper and in particular on the proposals made for changes. These are significantly different from the original proposals made in the Green Paper.

In the light of the discussion, Council and the working party will consider any necessary further arrangements for consultation and what detailed proposals to put forward formally.

Members of Congregation who wish to speak in the discussion of this topic are asked to inform Mr Vice-Chancellor, if possible by 27 October, and also to indicate what particular issues they wish to address, as this will help to determine the order in which speakers are called. As long as time permits, any member of Congregation will be free to speak, however, whether or not they have given notice in advance.

The regulation governing topics for discussion is Part 6 of Regulations for the Conduct of Business in Congregation (Congregation Regulations 2 of 2002).

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CONGREGATION 15 November 2 p.m.

¶ Members of Congregation are reminded that written notice of any intention to vote against, or any proposed amendment to, the resolution below, signed in each case by at least two members of Congregation, must be given to the Registrar by noon on Monday, 7 November (see the note on the conduct of business in Congregation at the end of 'University Agenda').

Voting on Resolution concerning Oxford University Library Services Book Depository

Explanatory note

Following Council's acceptance in Trinity Term 2005 of Congregation Resolution 2 of 17 May asking for detailed reports from the Curators of the University Libraries on their plans for reorganisation of the University's libraries in the short, medium, and long term, the Curators have most recently published in the University Gazette of 22 September a report making the case for a new book depository at Osney Mead and setting the proposal in the context of a broader estate strategy for libraries (Supplement (1) to No. 4743). The following Resolution submitted by Council seeks Congregation's approval for the allocation of the site at Osney Mead for the purpose of developing an automated depository for Oxford University Library Services.

Members of Congregation are asked to note that presentation of the Resolution has been rescheduled to 15 November (from 18 October) to allow sufficient time for Congregation to study the full business case for the depository after it is published electronically (http://www.ouls.ox.ac.uk/news/buildings/ ) by 17 October.

Text of Resolution

Recognising the importance of the proposed book depository for the future delivery of library services in the University, and noting that there will be further reports to Congregation as later stages of the libraries' estates strategy are planned in detail, Congregation approves the allocation of the site at Osney Mead for the purpose of developing an automated depository for Oxford University Library Services.

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