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Oxford University Gazette, 22 September 2005: University Acts

CONGREGATION 28 June

Legislative Proposal: Renaming the University's Non-Academic Staff (corrigendum )

When changes to section 1 of Statute XIV were proposed and declared approved on 30 June (Gazette, Vol. 135, p. 1250) the title of Statute XIV should also have been amended accordingly to read:

'Statute XIV: Employment of Academic and Support Staff by the University'.

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COUNCIL OF THE UNIVERSITY

Changes in Regulations

Council has made the following changes in regulations, to come into effect on 7 October.

(a) Committee on Value for Money

In Council Regulations 15 of 2002, concerning committees reporting directly to Council (Supplement (1) to Gazette No. 4634, 16 October 2002, p. 240), delete existing regulations 3.113–3.116 and substitute:

'3.113. The Committee on Value for Money (VFM), shall consist of:

(1) a person appointed by the Vice-Chancellor as chairman of the committee;

(2)–(3) two Heads of House appointed by Council;

(4)–(6) three persons appointed by Council, who shall have relevant experience, of whom at least one shall be a member of Council;

(7) the Head of the Humanities Division (or his or her nominee) or the Head of the Social Sciences Division (or his or her nominee), as may be agreed between them from time to time;

(8) the Head of the Mathematical and Physical Sciences Division (or his or her nominee), or the Head of the Life and Environmental Sciences Division (or his or her nominee), or the Head of the Medical Sciences Division (or his or her nominee), as may be agreed between them from time to time;

(9) the Chairman of the Domestic Bursars' Committee;

(10) one person appointed by Council who shall not be the holder of a teaching or administrative post in the University, or in any college, society, or Permanent Private Hall and who shall have relevant experience at a senior level in the non-public sector.

3.114. (1) The committee may co-opt up to three additional members.

(2) The persons co-opted need not be members of the University.

3.115. (1) The initial period of office on the committee shall be three years.

(2) No person shall serve on the committee for more than six years in total.

3.116. In addition to committee members, the Registrar, the Director of Finance, and the Purchasing Officer shall normally attend all meetings.

3.117. The committee shall meet at least once a term.

3.118. The committee shall be responsible for:

(1) developing a VFM policy detailing the University's objectives in the pursuit of VFM and those bodies responsible for its delivery;

(2) developing plans to support the pursuit of VFM throughout the University, whether achieved through greater economy (minimising the cost of an activity), greater efficiency (the relationship between the output of goods and services and the resources used to produce them) or greater effectiveness (the extent to which objectives are met);

(3) monitoring the delivery of VFM concerning public funds transferred from the University to the colleges;

(4) promoting the integration of the pursuit of VFM within planning and decision- making processes and encouraging the raising of awareness that responsibility for VFM rests with all staff, and not just those with financial duties;

(5) monitoring the implementation of measures to achieve VFM and keeping an overview of work on VFM initiatives;

(6) commissioning VFM reviews of activities identified by the committee as requiring such review;

(7) making recommendations for the dissemination of good practice, where appropriate; and

(8) reporting annually to Council and also to the Audit Committee, the remit of which includes advising Council on whether satisfactory arrangements are in place to promote VFM within the University.'

[These changes, made on the recommendation of the General Purposes Committee, amend the membership and terms of reference of the Committee on Value for Money. ]


(b) Joint Committee of Council with Student Members

In Council Regulations 15 of 2002, concerning committees reporting directly to Council (Supplement (1) to Gazette No. 4634, 16 October 2002, p. 240), in regulation 3.109 insert new (10)–(12) and renumber existing (10)–(14) as (13)–(17):

'(10) the Vice-President (Women) of the Oxford University Student Union;

(11) the Vice-President (Welfare and Equal Opportunities) of the Oxford University Student Union;

(12) the Vice-President (Access and Academic Affairs) of the Oxford University Student Union;'.

[These changes amend the membership of the committee, to allow the three OUSU sabbatical officers who sit on other major University committees to become ex officio members. ]


(c) Regulations for Fines Imposed under Statute XI

In Council Regulations 33 of 2002, concerning fines imposed under Statute XI (Supplement (2) to Gazette No. 4630, 24 July 2002, Vol. p. 1516) delete existing regulation 3 and substitute:

'3. The maxima laid down in regulations 1 and 2 above shall apply until 30 September 2006.'

[These changes mean that the maximum fines which may be imposed by the Court of Summary Jurisdiction and the Proctors under Statute XI remain at the same level for a further year. ]

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THE PROCTORS

Changes in Regulations

The Proctors have made the following changes in regulations, to come into effect on 1 October 2005.

Proctors' Regulations 1 of 2005

Proctors' Administrative Regulations for Candidates in Examinations

Made by the Proctors on 1 October 2005

Explanatory note

In exercise of their powers under Section 20 of Statute IX, the Proctors have withdrawn their regulations 1 of 2004 (made on 19 November 2004) and have replaced them with the following. Sections 1–4 of these regulations are the same as before. Former section 5 (relating to arrangements for the typing of illegible scripts) has been removed because Council's Educational Policy and Standards Committee has made alternative provision within its General Regulations for the Conduct of University Examinations. The new section 5 clarifies the circumstances under which a candidate may resume a paper if he or she is taken ill. Section 6 defines the final point at which a candidate may withdraw from an examination (not covered by EPSC regulations) and section 7 reintroduces provisions from earlier Proctors' Regulations intended to prevent inappropriate contact with examiners.

Text of regulations

1 These regulations shall apply to all university examinations, including any examination described in any regulation as a qualifying examination.

2 In these regulations 'college' means any college, society, or Permanent Private Hall or any other institution designated by Council by regulation as being permitted to present candidates for matriculation.

3 It is the responsibility of each candidate to ensure that he or she hands in all the material that he or she wishes to be considered by the examiners and to comply with regulations relating to the submission of written work such as dissertations, essays, and project reports.

4 During every written paper, each candidate shall display his or her University Card face up on the desk at which he or she is writing.

5 A candidate who is taken ill while sitting a written paper may (with an invigilator's permission) leave the room and return while the examination is in progress, to resume the paper on one occasion only (and no extra time shall be allowed). If the candidate is unable to complete the paper concerned because he or she has been taken ill a second time, he or she should inform an invigilator so that the incomplete script can be handed in. It is the candidate's responsibility to obtain a medical certificate, in accordance with the relevant provisions of the General Regulations for the Conduct of University Examinations, explaining how his or her performance in the paper concerned may have been affected by illness.

6 A candidate may not withdraw from an examination after the written part of the examination is complete. The point of completion shall be deemed to be the conclusion of the last paper for which the candidate has entered, or the time by which a dissertation or other written material is due to be submitted, whichever is the later.

7 Concerns about the conduct of an examination must not be raised directly with Examiners. A candidate on a taught course may communicate with Examiners about such matters only through the Senior Tutor or equivalent officer of his or her college. If such a candidate wishes to raise a query or make a complaint about the conduct of his or her examination, such query or complaint must be notified to the Senior Tutor or equivalent officer of his or her college not later than three months after the notification of the results of the examination concerned (when the matter will be dealt with in accordance with the Council Regulations governing the handling of complaints submitted to the Proctors). A candidate for a research degree or higher doctorate may communicate a query or complaint about the conduct of his or her examination direct to the Proctors: this must be done not later than three months after the notification of the results of the examination concerned (in accordance with the procedures set out in the Council Regulations governing the handling of complaints submitted to the Proctors).

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COUNCIL OF THE UNIVERSITY

Register of Congregation

Mr Vice-Chancellor reports that the following names have been added to the Register of Congregation:

Chatfield, A.F., Wycliffe Hall

Dudhia, A., D.Phil., St Catherine's

Fazel, S.B., Faculty of Physiological Sciences

Gilbert, S.C., The Wellcome Trust Centre for Human Genetics

Goodbody, D., Department of Online and Distance Learning

Gronbech, P.D., Sub-Department of Particle Physics

Hattiangadi, A., St Hilda's

Healey, S., Kellogg College

Hillyer, A.E.C., Computing Services

Hurst, W.J., Faculty of Oriental Studies

Ivarsflaten, E., Nuffield

Kandiah, K.R., Wycliffe Hall

Kennedy, J.J., Exeter

Kidd, C.C., MA, D.Phil., All Souls

Le Bas, A., Nuffield

Legood, R., Green College

Lewis, B.A., D.Phil., Jesus

Lips, A.M.B.M., Oxford Internet Institute

Loader, I.S., All Souls

Luzzi, G.A., BM, B.Ch., MA, DM, Christ Church

Macdonald, J.B., Faculty of Clinical Medicine

Mahone, S.C., M.Sc., St Cross

Marchini, J.L., D.Phil., Mansfield

McKenna, W.G., Wolfson

Molloy, E.M., Green College

Newman, P.M., M.Eng., Brasenose

Newton, P.N., BM, B.Ch., D.Phil., Wolfson

Paseau, A.C., B.Phil., Wadham

Pellicano, E.A., University

Rolfe, M., Nuffield

Rutter, H.R., Faculty of Clinical Medicine

Simon, J., St Cross

Strulovici, B., Nuffield

Turner, G.D.H., BM, B.Ch., MA, D.Phil., St John's

Williams, J.R., BA, Wycliffe Hall

Zittrain, J., Keble



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DIVISIONAL BOARDS AND BOARDS OF FACULTIES

For changes in regulations for examinations, to come into effect on 7 October, see 'Examinations and Boards' below.

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