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Oxford University Gazette, 16 February 2006: University Agenda

CONGREGATION 21 February

Notice

The meeting of Congregation is cancelled. The sole business comprises a question to which no opposition has been notified and in respect of which no request for an adjournment has been received, and Mr Vice-Chancellor will accordingly declare the resolution carried without a meeting under the provisions of Sect. 7 (1) of Statute IV (Supplement (1) to Gazette No. 4633, 9 October 2002, Vol. 133, p. 100).

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CONGREGATION 7 March 2 p.m.

Members of Congregation are reminded that written notice of any intention to vote against any of the resolutions at item 1 below, or of any proposed amendment to, or of any intention to vote against, any of the proposed changes in regulations at item 2 below, signed in each case by at least two members of Congregation, must be given to the Registrar (or, in the case of proposal (8) in item 1, to the Senior Proctor) by noon on Monday, 27 February (see the note on the conduct of business in Congregation at the end of 'University Agenda').

2 Voting on Changes in Congregation Regulations: Elections

Explanatory note

The following changes to Part 8 of Congregation Regulations 2 of 2002 (Supplement (1) to Gazette No. 4633, 9 October 2002, p. 160, as amended on 12 October 2004, Gazette, Vol. 135, p. 214) aim to simplify the procedures for elections by Congregation to Council and to committees, and by other constituencies to divisional and faculty boards; provide for more notice of elections and more time between the issuing of ballot papers and the date of elections; and through these and other possible changes, such as the development of an elections website, to encourage greater awareness of and participation in elections. In particular, it should be noted that the present arrangements for two or six member nominations, with different deadlines, are being replaced by a single four-member nomination and a single deadline; and that the length of time between the issue of ballot papers and the date of the election should be extended from the present minimum of four days to fourteen.

Text of Changes in Regulations

1 In Congregation Regulations 2 of 2002, concerning the Conduct of Business in Congregation, in Part 8, delete existing regulation 8.1. (2) and substitute:

'8.1. (2) The Registrar shall publish in the University Gazette forty-nine days' notice of every election and shall at the same time give notice of the latest days on which nominations of candidates must be received.'

2 Ibid., delete existing regulation 8.2. (1) and substitute:

'8.2. (1) No candidate shall have votes reckoned to him or her at any election unless he or she has been nominated in writing, not later than 4 p.m. on the twenty-eighth day before that fixed for the election, by four members other than the candidate.'

3 Ibid., delete existing regulation 8.2. (3) and substitute:

'8.2. (3) If at the close of the time laid down for the nomination of candidates the number of candidates who have been nominated, or being nominated have not withdrawn, is no more than is sufficient to fill the vacancies, the candidates so nominated shall be deemed to be duly elected; and the result of the election shall be published in the University Gazette.'

4 Ibid., delete existing regulation 8.2. (5)(a) and substitute:

'8.2. (5)(a) The Registrar shall dispatch to every member of Congregation, not later than fourteen days before the day fixed by the Vice-Chancellor for the election, a voting paper on which shall be specified the latest time by which it must be delivered to the Registrar.'

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