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Oxford University Gazette, 10 November 2005: University Agenda


CONGREGATION 15 November

Notice

The meeting of Congregation is cancelled. The sole business comprises questions to which no opposition has been notified and in respect of which no request for an adjournment has been received, and Mr Vice-Chancellor will accordingly declare the resolutions carried without a meeting under the provisions of Sect. 7 (1) of Statute IV (Supplement (1) to Gazette No. 4633, 9 October 2002, Vol. 133, p. 100).

Declaration of approval of Resolution concerning Oxford University Library Services Book Depository

Explanatory note

Following Council's acceptance in Trinity Term 2005 of Congregation Resolution 2 of 17 May asking for detailed reports from the Curators of the University Libraries on their plans for reorganisation of the University's libraries in the short, medium, and long term, the Curators have most recently published in the University Gazette of 22 September a report making the case for a new book depository at Osney Mead and setting the proposal in the context of a broader estate strategy for libraries (Supplement (1) to No. 4743). The following Resolution submitted by Council seeks Congregation's approval for the allocation of the site at Osney Mead for the purpose of developing an automated depository for Oxford University Library Services.

Members of Congregation are asked to note that presentation of the Resolution has been rescheduled to 15 November (from 18 October) to allow sufficient time for Congregation to study the full business case for the depository after it is published electronically (http://www.ouls.ox.ac.uk/news/buildings/ by 17 October.

The full business case was published at the above Web site address on 14 October. Paper copies can be obtained on request from the Assistant Secretary to the Curators of the University Libraries, University Offices, Wellington Square (e-mail: laurence.reynolds@admin.ox.ac.uk).

Text of Resolution

Recognising the importance of the proposed book depository for the future delivery of library services in the University, and noting that there will be further reports to Congregation as later stages of the libraries' estates strategy are planned in detail, Congregation approves the allocation of the site at Osney Mead for the purpose of developing an automated depository for Oxford University Library Services.

¶ The following amendment will be taken into consideration:

That the following words be inserted at the end of the resolution:

', provided that the University undertakes to make available to the Library Services should need arise the adjacent land presently owned by the University, and not to alienate or otherwise dispose of that land.'

Proposed by: M. Biddle, Hertford
Seconded by: M.S. Tite, Linacre

¶ Council has agreed that the above amendment is acceptable to it. The amended resolution will therefore be carried without question put under the provisions of Regulations 3.30 (3) of Congregation Regulations 2 of 2002 (made by Congregation on 5 March 2002 and amended on 12 October 2004).

Council at its meeting on 7 November agreed to ask its Audit Committee to undertake a retrospective review of the business case for the depository and the arrangements for the management of the project. The Audit Committee will decide on the membership of the review body, taking account of informal suggestions made to it on membership. The Audit Committee will submit the report of the review body to Council and the report will be published thereafter.

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CONGREGATION 29 November 2 p.m.

Presentation of Vice-Chancellor's Oration

The Oration delivered by the Vice-Chancellor on 4 October 2005 will be presented and may be discussed.

¶ The Oration has been published as Supplement (1) to Gazette No. 4744.

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