Contents of this section:

[Note. An asterisk denotes a reference to a previously published or recurrent entry.]

Return to Contents Page of this issue


Committee on Statutes before the Privy Council

Notice of proposed consent to the amendments to the Statutes of St John's College

The Committee on Statutes before the Privy Council, acting under authority delegated to it by Council, is minded to give consent on behalf of the University to the amendment to Statute IV of St John's College approved by the Governing Body on 18 February 2004, in so far as such consent is required by Section 7 (2) of the Universities of Oxford and Cambridge Act, 1923. The consent of the Committee to the amendment to the Statutes will be effective 11 days after publication of this notice unless written notice of a resolution, signed by at least twenty members of Congregation, calling upon Council to withhold that consent, has been given to the Registrar by noon on Monday, 3 May.

The effect of the amendment is to provide for an increase in the retiring age specified for the Principal Bursar.

Return to List of Contents of this section

Proposals for Honorary Degrees to be conferred at the Encaenia in 2005, and for Degrees by Diploma

Members of Congregation are encouraged to suggest to Council's Advisory Committee for Degrees by Diploma and Encaenia Honorary Degrees, chaired by the Warden of Keble, the names of people on whom such degrees might be conferred. Degrees by diploma are conferred on heads of state and royalty, and Encaenia honorary degrees are conferred at the University's annual ceremonial event on those who have made a significant and distinguished contribution to their field, such as the sciences, the humanities, literature, the performing/visual arts, and/or to public life in general. There is no restriction on field of activity or nationality, though at any one Encaenia honorands are drawn from a balanced range of fields.

The names of nominees should be sent, with a short biography, and reasons why the nominee should be considered for conferral of an honorary degree, to Dr E. Baigent, University Offices, Wellington Square (e-mail:, by Friday, 21 May, under `strictly confidential' cover.

While informal soundings within the University will often be desirable, every effort should be made to ensure that publicity is not at any stage given to any specific proposal for the conferral of an honorary degree. All nominations will be considered in confidence by the Advisory Committee, which submits its report to Council at the beginning of Michaelmas Term. After preliminary discussion, Council will refer the report to the Honorary Degrees Committee which will arrive at a list of honorands to put to Congregation.

The names of those on whom degrees by diploma and honorary degrees have been conferred in recent years may be found in the University Calendar, 2003-- 4, pp. 455--61.

This year's honorands are:

Sir Martin Wood
Lord Woolf
Professor J. Stiglitz
Dame Marilyn Strathern
Professor S. Cory
Sir Alec Jeffries
Professor A.H. Zewail

Return to List of Contents of this section

Review of Medieval and Modern European Languages and Literatures

On behalf of the Educational Policy and Standards Committee of Council, the Pro-Vice-Chancellor (Academic) will chair a committee to review the Faculty of Medieval and Modern European Languages and Literatures. The committee's terms of reference are:

(a) To review the educational policy and quality of learning and teaching in the Faculty of Medieval and Modern European Languages and Literatures by reference to international standards of excellence, taking into account, in the context of the University's mission statement and corporate plan, all factors relevant to the faculty's practice and achievement in respect of: access and admissions; curriculum design and course structure; teaching, learning, and assessment and, in particular, the relationship between teaching and research; academic and pastoral support and guidance; the provision and use of learning resources (including staff resources); specific arrangements for the pursuit of graduate studies (including research degrees and research training) and part-time study; and relationships with colleges.

(b) To report and make recommendations to the Educational Policy and Standards Committee (EPSC) and the Planning and Resource Allocation Committee (PRAC) for consideration in consultation with the Divisional Board. The report, or relevant sections of it, will be sent to the Academic Committee of the Conference of Colleges for information and comment to EPSC/PRAC.

The membership of the Review Committee is:

Pro-Vice-Chancellor (Academic)—(Dr W.D. Macmillan) (Chairman)

Professor Peter Bayley, University of Cambridge

Professor Catherine Davies, University of Nottingham

Professor Brian Richardson, University of Leeds

Professor Rodney Sampson, University of Bristol

Professor Hans-Jochen Schiewer, University of Freiburg

An internal member nominated by the Faculty of Medieval and Modern European Languages and Literatures

The review committee would welcome written comments on matters falling within its terms of reference. These should be sent to the joint secretary to the review committee, Mr R.O. Hughes, University Offices, Wellington Square, by Friday, 21 May.

Return to List of Contents of this section


Approval to hold outside appointments

Guidelines on the holding of outside appointments

These guidelines outline new procedures for obtaining approval to hold outside appointments. No changes have been made to the University's policy, nor to the individuals and types of appointment covered by the policy.

All university employees, with the exception of CUF lecturers, are required to obtain approval for the holding of any outside appointment. The following do not count as outside appointments for this purpose (see Council Regulations 24 of 2002, Sect. I, § 5.A, cll. 10--11):

* the holding of the office of Proctor or Assessor;

* the holding of the office of examiner in any examination which is part of a degree course at any university;

* the holding of a commemorative lecturership or similar post in any university with the duty to give not more than eight lectures in any year of office;

* activities or responsibilities normally associated with, or arising from, scholarly work which do not involve a formal and continuing contract.

The University permits its employees to hold outside appointments without deduction of stipend subject to the following conditions:

* the total commitment to such outside appointments must not exceed thirty days per year [1] ;

* any contractual terms proposed to cover the outside appointment must be scrutinised by Research Services on behalf of the University, and must not be amended without the prior written approval of Research Services;

* the employee's head of department [2] must approve the application.

Outside appointments can take a number of different forms, such as consultancy, private professional practice, expert witness and non-executive directorships. (Approval will not be given for the holding of executive directorships.) These are activities carried out outside the University and are contracted for from the individual's personal address. University letterhead, facilities, and premises should not be used without the University's express permission.

Certain types of activity involving consultancy/services to industry may be carried out within the University and may be included, where appropriate, within projects funded by externally-funded research grants and contacts. These are described below.

Return to List of Contents of this section

Procedures for applying for approval to hold outside appointments

(a) Applicants must complete an application form (form OA1, available on the University's Web site at, or in hard copy from departmental administrators/faculty board secretaries).

(b) Applicants whose salaries are funded from externally-funded research grants or contracts, or who are Principal Investigators or Co-Investigators on outside-sponsored projects, must adhere to the terms and conditions stipulated by or agreed with the sponsor and, if necessary, seek written approval from the sponsor. [3] Research Services is able to provide advice on the terms and conditions of externally-funded research grants and contracts held by the University (telephone: (2)70143).

(c) Where it is appropriate for the outside appointment to be covered by a contract or letter of agreement, and particularly when the external organisation requires a written agreement to cover a consultancy, applicants must arrange for the terms governing the outside appointment to be scrutinised by Research Services in advance of signature. (All applicants are, in fact, advised to stipulate in writing the terms which will govern their outside activities for an external organisation, not least to limit their personal liability.) The University's legal advisers have drafted a standard personal consultancy document which serves as a useful starting point for discussions around the terms of a consultancy appointment. This is available from Research Services (telephone: (2)70143) or on the Research Services Web site at

(d) Research Services scrutinise the terms of an agreement in order to consider their compatibility with the University's interests as employer. The office cannot advise the employee on the terms from the employee's standpoint; and the employee should take his or her own advice unless he or she makes use of the Business Innovation and Consulting Group (see paragraph 8 below).

(e) Applicants must obtain the approval of their direct line manager where relevant.

(f) When Research Services has confirmed in writing that the terms proposed to govern the outside appointment meet the University's minimum requirements and the necessary approvals have been obtained from the relevant line manager or sponsor (as appropriate), applicants should submit the completed form to their head of department, who will be asked to sign to confirm that he/she is content to approve the outside appointment in the context of the applicant's university duties. Heads of department who themselves wish to hold outside appointments must submit their application forms to their head of division for approval. Heads of Division should submit applications to the Vice-Chancellor.

(g) If the above procedures are followed and the relevant approvals obtained, applicants will be granted insurance cover for the outside appointment in question under the University's professional indemnity insurance policy, subject to the limitations of that policy. Details may be obtained from the Insurance Officer, Mr G.C. Waite (telephone: (2)80307).

Return to List of Contents of this section

Consultancies within research grant applications and contracts

The holding of a consultancy may be included where appropriate within research grant applications and contracts. Where consultancies are included in this way and provision is made through the payroll to pay staff for such work, the Outside Grants (OG) form should itemise, among the costs of the project, the costs of the consultancy payment (including employers' on-costs). Indirect costs should also be calculated on the total cost of the project, including the fee for the consultancy. Research Services (telephone: (2)70143) will be able to advise on the most appropriate form of agreement to cover consultancies attached to research grants or contracts. Time spent on such consultancies will count towards the thirty-day limit.

Return to List of Contents of this section

Other services to industry and outside bodies

Not all work for outside bodies is governed by a contract with an external sponsor under the University's research grants and contracts procedures. Some is likely to be `service' work, i.e. the provision of a service to an external organisation which is not of academic benefit but which makes use of spare capacity in a department in return for payment. Such arrangements should nevertheless be covered by an agreement approved by the head of department which is drawn up in consultation with the departmental administrator and (for tax reasons) with the Finance Division. If the service agreement proposed by the outside body includes terms and conditions relating to intellectual property or confidentiality of information, or does not incorporate the University's standard disclaimer of liability, this will require an authorised signature on behalf of the University. In such cases, the agreement should be forwarded to Research Services which is required to ensure that appropriate disclaimers of liability have been issued in connection with the provision of services to industry and other outside bodies.

Where appropriate, as with consultancies within research grant applications and contracts, a payment may be made through the payroll to individuals for the additional work undertaken in performing the services. It is expected that the head of department will decide on an appropriate fee to be paid to the individual based on the time spent (which again will count towards the thirty-day per year limit). The instructions to the Finance Division to make such payments are processed through Research Services. In such cases, where an agreement has been made with University in respect of the service, it is not expected that a further personal consultancy agreement with the academic concerned will be necessary.

Return to List of Contents of this section

Financial arrangements

The University does not generally seek details of remuneration which applicants are to receive under arrangements for outside appointments, but reserves the right to request to be provided with such details in certain circumstances e.g. in the light of any potential conflict of interest with the outside appointment. Applicants wishing exceptionally to make a case to spend a total of more than thirty days in any one year on outside appointments will be required to provide details of remuneration.

Return to List of Contents of this section

Use of computing facilities

University IT and network facilities, including software, are provided for use for educational purposes only, in accordance with the `University Rules for Computer Use', which may be found on the University Web site at

Return to List of Contents of this section

Monitoring and reporting

(a) Heads of department are responsible, through their departmental administration, for keeping records of the number of days spent on outside appointments by all staff (regardless of staff group) in their departments.

(b) Heads of department will report their approvals of outside appointments, and the basic details of the outside appointments, to their divisions on an annual basis, by the end of July each year.

(c) Divisions are responsible, through their divisional administration, for monitoring and coordinating information relating to all approvals for outside appointments submitted by departments within their remit, and for making an annual return to the Personnel Committee by the end of September each year.

Return to List of Contents of this section

Business Innovation and Consulting Group

The Business Innovation and Consulting Group (BIC) is part of Isis Innovation Limited, a wholly owned subsidiary of the University of Oxford. BIC was formed in April 2002, following the merger between Oxford University Consulting Limited and Isis Innovation Limited.

BIC can help academic staff and departments market their expertise and services to outside bodies. It can also negotiate commercial terms and payment on behalf of individuals and manage the administration associated with consultancy. BIC offers a professional service for academics and departments throughout the University, which will identify consultancy and related opportunities with local, national and international companies and organisations.

Details of this service can be obtained from the BIC Web site at To contact a member of the Business Innovation and Consulting team, telephone (2)80829 or e-mail

Members of the University choosing to use the services of BIC must still follow the internal procedures for University approval of their outside appointments as outlined in these guidelines; BIC will, however, assist the process on behalf of the individuals concerned.


[1] Approval for cases where the proposed commitment exceeds thirty days may still be sought; in such cases the department will refer the request to the divisional board and if it is approved a deduction in university stipend will be made. Partial or full secondment may be more appropriate for particularly time-consuming outside appointments.
Return to text

[2] Faculty board chairman in non-departmentally organised subjects, head of division in the case of heads of departments.
Return to text

[3] The Wellcome Trust's grant conditions, for example, include stringent conditions relating to the holding of consultancies and these apply equally to individuals who are in receipt of Wellcome Trust research grants, as well as to those whose salaries are paid from Wellcome Trust grants.
Return to text

Return to List of Contents of this section

Language Centre

Intensive weekend language courses in Trinity Term

The Language Centre will be running four weekend language courses in Trinity Term. Each course will consist of eight hours' tuition and last from 9 a.m. to 1.30 p.m., with a half-hour break on both Saturday and Sunday. The emphasis will be on speaking and listening.

The courses are as follows:

22–3 May: Italian (Beginners and Lower Intermediate)

22–3 May: German (Beginners and Intermediate)

5–6 June: French (Beginners, Lower Intermediate, and Upper Intermediate)

5–6 June: Spanish (Beginners and Lower Intermediate)

The fee will be £35 for student members of the University and other full-time students, £45 for members of Congregation and members of staff, and £55 to non-members.

Further details and booking information for these courses and all other Language Centre courses and activities may be obtained from the Information Officer, Angela Pinkney, at the Language Centre, 12 Woodstock Road, Oxford OX2 6HT (telephone: Oxford (2)83360, e-mail:, Web pages:

The Language Centre is open 9.30 a.m–6.30 p.m., Monday–Friday, during noughth week, and 9.30 a.m.-8 p.m. (6.30 p.m. on Friday) in full term; also open 10 a.m.- -1 p.m. on Saturday in full term.

Return to List of Contents of this section

Musical events

Magdalen College

Organ recitals

Organ recitals will be given at 5.25 p.m. on Saturdays in the chapel, Magdalen College. Admission is free.

8 May: DANIEL COLLINS, Academical Clerk, Magdalen College

15 May: PHILIP SCRIVEN, organist, Lichfield Cathedral

22 May: STEPHEN FARR, organist, Guildford Cathedral

29 May: MALCOLM PEARCE, Director of Music, Magdalen College School

5 June: MARK SWINTON, organist, Clifton College, Bristol

12 June: PASCAL REBER, organist, Strasbourg Cathedral

19 June: RICHARD PINEL, Organ Scholar, Magdalen College

Return to List of Contents of this section

Mansfield College

THE ESTONIAN TRIO will perform music by Pärt, Bach, Erkki-Sven Tüür, Meder, Eespere, and Mägi, at 6 p.m. on Wednesday, 26 May, in the chapel, Mansfield College. Admission is free.

The members of the Estonian Trio are Arvo Leibur (violin), Terje Terasmaa (vibraphone), and Heiki Mätlik (classical and electric guitar).

Return to List of Contents of this section

St John's College and Colin Carr


ANTHONY MARWOOD (violin), CAROLINE WOLFF (violin), TOBY APPEL (viola), and COLIN CARR (cello) will perform Mozart's Divertimento for string trio, K.563, and Beethoven's Quartet in A minor, op. 132, at 8.30 p.m. on Thursday, 29 April, in the Auditorium, St John's College.

Admission is free and can be reserved by obtaining a programme from the porters' lodge, St John's. Each programme will be valid as an admission ticket until 8.20 p.m. Any remaining vacant seats will be filled from the door during the last ten minutes before the concert starts.

The concert is supported by the Kendrew Bequest.

Return to List of Contents of this section



Isaiah Berlin Visiting Professorship in the History of Ideas

PROFESSOR DANIEL GARBER, Princeton University, has been appointed to the Isaiah Berlin Visiting Professorship in the History of Ideas, and to a Visiting Fellowship at Corpus Christi College, for Michaelmas Term 2004. Professor Garber will deliver six lectures in Michaelmas Term 2004, the details of which will be announced in due course.

Return to List of Contents of this section


ANDREAS WILLI, D.PHIL (LIC.PHIL. Basel, LIC.PHIL. Fribourg), Oberassistent, University of Basel, has been appointed to the professorship with effect from 1 January 2005.

Dr Willi will be a fellow of Worcester College.

Return to List of Contents of this section


DAVID STEPHEN GARFIELD THOMAS, MA, D.PHIL., Professor, Department of Geography, University of Sheffield, has been appointed to the professorship with effect from 1 September 2004.

Professor Thomas will be a fellow of Hertford College.

Return to List of Contents of this section


HELEN MARGETTS (B.SC. Bristol, M.SC., PH.D. London), Professor in Political Science and Director, School of Public Policy, University College London, has been appointed to the professorship with effect from 1 October 2004.

Professor Margetts will be a fellow of Mansfield College.

Return to List of Contents of this section


On the recommendation of the Medical Sciences Board, Council has assigned the Department of Clinical Neurology to P.M. MATTHEWS, MA. D.PHIL. (MD Stanford), Fellow of St Edmund Hall and Professor of Neurology, for a period of five years from 1 July 2004.

Return to List of Contents of this section


The Mathematical and Physical Sciences Board has conferred the Headship of the Department of Engineering Science upon PROFESSOR R.C. DARTON. F.R.ENG., Fellow of Keble College and Reader in Chemical Engineering, for a period of five years from 1 July 2004.

Return to List of Contents of this section


The composition of the electoral board to the post below, proceedings to fill which are currently in progress, is as follows.

Nuffield Professorship of Comparative Politics

                                                         Appointed by

The Provost of Worcester                                 Mr Vice-Chancellor [1]
The Warden of Nuffield                                   ex officio
Professor E. Meehan                                      Council
Professor D. King                                        Council
Professor V. Shue                                        Social Sciences Board
Professor G. Evans                                       Department of Politics and International
Professor W.L. Miller                                    Department of Politics and International
Professor C. Hood                                        Department of Politics and International
Dr M. Philp                                              Department of Politics and International
Dr A. Stone Sweet                                        Nuffield College
[1] Appointed by Mr Vice-Chancellor under the provisions of Sects. 10 and 11 of Stat. IX (Supplement (1) to Gazette No. 4633, 9 October 2002, Vol. 133, p. 108).

Return to List of Contents of this section