Notices

Contents of this section:

[Note. An asterisk denotes a reference to a previously published or recurrent entry.]

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GENERAL NOTICES

REGULATIONS RELATING TO THE USE OF IT FACILITIES

The following regulations relating to the use of the University's IT facilities are made by the ICT Committee with the approval of Council. They may also be found at http://www.admin.ox.ac.uk/statutes/regulations/196-052.shtml.

ICTC Regulations 1 of 2002

Made by the ICTC on 6 June 2002

Approved by Council on 24 July 2002, and as amended with effect from 17 October 2003

1. In these regulations, unless the context requires otherwise, `college' means any college, society, or Permanent Private Hall or any other institution designated by Council by regulation as being permitted to present candidates for matriculation.

2. University IT and network facilities are provided for use in accordance with the following policy set by Council:

(1) The University provides computer facilities and access to its computer networks only for purposes directly connected with the work of the University and the colleges and with the normal academic activities of their members.

(2) Individuals have no right to use university facilities for any other purpose.

(3) The University reserves the right to exercise control over all activities employing its computer facilities, including examining the content of users' data, such as e-mail, where that is necessary:

(a) for the proper regulation of the University's facilities;

(b) in connection with properly authorised investigations in relation to breaches or alleged breaches of provisions in the University's statutes and regulations, including these regulations; or

(c) to meet legal requirements.

(4) Such action will be undertaken only in accordance with these regulations.

3. These regulations govern all use of university IT and network facilities, whether accessed by university property or otherwise.

4. Use is subject at all times to such monitoring as may be necessary for the proper management of the network, or as may be specifically authorised in accordance with these regulations.

5. (1) Persons may make use of university facilities only with proper authorisation.

(2) `Proper authorisation' in this context means prior authorisation by the appropriate officer, who shall be the Director of Oxford University Computing Services (`OUCS') or his or her nominated deputy in the case of services under the supervision of OUCS, or the nominated college or departmental officer in the case of services provided by a college or department.

(3) Any authorisation is subject to compliance with the University's statutes and regulations, including these regulations, and will be considered to be terminated by any breach or attempted breach of these regulations.

6. (1) Authorisation will be specific to an individual.

(2) Any password, authorisation code, etc. given to a user will be for his or her use only, and must be kept secure and not disclosed to or used by any other person.

7. Users are not permitted to use university IT or network facilities for any of the following:

(1) any unlawful activity;

(2) the creation, transmission, storage, downloading, or display of any offensive, obscene, indecent, or menacing images, data, or other material, or any data capable of being resolved into such images or material, except in the case of the use of the facilities for properly supervised research purposes when that use is lawful and when the user has obtained prior written authority for the particular activity from the head of his or her department or the chairman of his or her faculty board (or, if the user is the head of a department or the chairman of a faculty board, from the head of his or her division);

(3) the creation, transmission, or display of material which is designed or likely to harass another person in breach of the University's Code of Practice on Harassment;

(4) the creation or transmission of defamatory material about any individual or organisation;

(5) the sending of any e-mail that does not correctly identify the sender of that e-mail or attempts to disguise the identity of the computer from which it was sent;

(6) the sending of any message appearing to originate from another person, or otherwise attempting to impersonate another person;

(7) the transmission, without proper authorisation, of e-mail to a large number of recipients, unless those recipients have indicated an interest in receiving such e-mail, or the sending or forwarding of e-mail which is intended to encourage the propagation of copies of itself;

(8) the creation or transmission of or access to material in such a way as to infringe a copyright, moral right, trade mark, or other intellectual property right;

(9) private profit, except to the extent authorised under the user's conditions of employment or other agreement with the University or a college; or commercial purposes without specific authorisation;

(10) gaining or attempting to gain unauthorised access to any facility or service within or outside the University, or making any attempt to disrupt or impair such a service;

(11) the deliberate or reckless undertaking of activities such as may result in any of the following:

(a) the waste of staff effort or network resources, including time on any system accessible via the university network;

(b) the corruption or disruption of other users' data;

(c) the violation of the privacy of other users;

(d) the disruption of the work of other users;

(e) the introduction or transmission of a virus into the network;

(12) activities not directly connected with employment, study, or research in the University or the colleges (excluding reasonable and limited use for social and recreational purposes where not in breach of these regulations or otherwise forbidden) without proper authorisation.

8. Software and computer-readable datasets made available on the university network may be used only subject to the relevant licensing conditions, and, where applicable, to the Code of Conduct published by the Combined Higher Education Software Team (`CHEST').

9. Users shall treat as confidential any information which may become available to them through the use of such facilities and which is not clearly intended for unrestricted dissemination; such information shall not be copied, modified, disseminated, or used either in whole or in part without the permission of the person or body entitled to give it.

10. (1) No user may use IT facilities to hold or process data relating to a living individual save in accordance with the provisions of current data protection legislation (which in most cases will require the prior consent of the individual or individuals whose data are to be processed).

(2) Any person wishing to use IT facilities for such processing is required to inform the University Data Protection Officer in advance and to comply with any guidance given concerning the manner in which the processing may be carried out. 11. Any person responsible for the administration of any university or college computer or network system, or otherwise having access to data on such a system, shall comply with the provisions of the `Statement of IT Security and Privacy Policy', as published by the ICT Committee from time to time. 12. Users shall at all times endeavour to comply with guidance issued from time to time by OUCS to assist with the management and efficient use of the network. 13. Connection of computers, whether college, departmental, or privately owned, to the university network is subject to the following additional conditions:

(1) (a) Computers connected to the university network may use only network identifiers which follow the University's naming convention, and are registered with OUCS.

(b) In particular all such names must be within the domain .ox.ac.uk.

(c) Any exception to this must be authorised by the Director of OUCS, and may be subject to payment of a licence fee.

(2) (a) The administrators of computers connected to the university network are responsible for ensuring their security against unauthorised access, participation in `denial of service' attacks, etc.

(b) The University may temporarily bar access to any computer or sub-network that appears to pose a danger to the security or integrity of any system or network, either within or outside Oxford, or which, through a security breach, may bring disrepute to the University.

(3) (a) Providers of any service must take all reasonable steps to ensure that that service does not cause an excessive amount of traffic on the University's internal network or its external network links.

(b) The University may bar access at any time to computers which appear to cause unreasonable consumption of network resources.

(4) (a) Hosting Web pages on computers connected to the university network is permitted subject to the knowledge and consent of the department or college responsible for the local resources, but providers of any such Web pages must endeavour to comply with guidelines published by OUCS or other relevant authorities.

(b) It is not permitted to offer commercial services through Web pages supported through the university network, or to provide `home-page' facilities for any commercial organisation, except with the permission of the Director of OUCS; this permission may require the payment of a licence fee.

(5) Participation in distributed file-sharing networks is not permitted, except in the case of the use of the facilities for properly authorised academic purposes when that use is lawful and when the user:

(a) in the case of services under the supervision of OUCS, has demonstrated to the satisfaction of the Director of OUCS or his or her nominated deputy that the user has obtained prior written authority for the particular activity from the head of his or her department or the chairman of his or her faculty board; or

(b) in the case of services provided by a college or department, has demonstrated to the satisfaction of the nominated college or departmental officer that the user has obtained prior written authority for the particular activity from the head of that college or department.

(6) (a) No computer connected to the university network may be used to give any person who is not a member or employee of the University or its colleges access to any network services outside the department or college where that computer is situated.

(b) Certain exceptions may be made, for example, for members of other UK universities, official visitors to a department or college, or those paying a licence fee.

(c) Areas of doubt should be discussed with the Registration Manager at OUCS. 14. (1) If a user is thought to be in breach of any of the University's statutes or regulations, including these regulations, he or she shall be reported to the appropriate officer who may recommend to the appropriate university or college authority that proceedings be instituted under either or both of university and college disciplinary procedures.

(2) Access to facilities may be withdrawn under section 46 of Statute XI pending a determination, or may be made subject to such conditions as the Proctors or the Registrar (as the case may be) shall think proper in the circumstances.

Examining Users' Data

15. All staff of an IT facility who are given privileged access to information available through that facility must respect the privacy and security of any information, not clearly intended for unrestricted dissemination, that becomes known to them by any means, deliberate or accidental. 16. (1) System Administrators (i.e. those responsible for the management, operation, or maintenance of computer systems) have the right to access users' files and examine network traffic, but only if necessary in pursuit of their role as System Administrators.

(2) They must endeavour to avoid specifically examining the contents of users' files without proper authorisation. 17. (1) If it is necessary for a System Administrator to inspect the contents of a user's files, the procedure set out in paragraphs (2)--(5) below must be followed.

(2) Normally, the user's permission should be sought.

(3) Should such access be necessary without seeking the user's permission, it should, wherever possible, be approved by an appropriate authority prior to inspection.

(4) If it has not been possible to obtain prior permission, any access should be reported to the user or to an appropriate authority as soon as possible.

(5) For the purposes of these regulations `appropriate authority' is defined as follows:

(a) in the case of any university-owned system, whether central or departmental: if the files belong to a student member, the Proctors; if the files belong to any member of the University other than a student member, the Registrar or his or her nominee; or, if the files belong to an employee who is not a member of the University, the head of the department, college, or other unit to which the employee is responsible, or the head's delegated representative;

(b) in the case of a departmental system, either those named in (a) above, or, in all circumstances, the head of department or his or her delegated representative;

(c) in the case of a college system, the head of the college or his or her delegated representative.

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CIRCULATION OF THE GAZETTE TO RETIRED SENIOR MEMBERS OF THE UNIVERSITY

It has been decided that any former member of Congregation over the age of seventy-five who is resident in Oxford may continue to receive the Gazette, if he or she so wishes, on application in writing to the Information Office, University Offices, Wellington Square, Oxford OX1 2JD. Such applications must be renewed at the beginning of each academic year.

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MUSICAL EVENTS

Faculty of Music

Friday, 6 February. THE OXFORD UNIVERSITY ORCHESTRA (conductor Jason Lai) performs John Adams, The Chairman Dances; Britten, The Young Person's Guide to the Orchestra; and Sibelius, Symphony No. 5 in E flat, Sheldonian, 8 p.m. (Ticket information to be published later.)

Saturday, 7 February. OXFORD PHILOMUSICA conducting masterclass, with Alan Hazeldine, Denis Arnold Hall, Music Faculty (admission free).

Sunday, 8 February. CANZONA, with Peter Harvey, baritone, perform works by Campra, de Brossard, Marais, and Couperin, the Auditorium, Magdalen, 8.15 p.m. (Admission at the door: £15 full price, £6 students, £2 Oxford music students. Open rehearsal, 2.30–4.30 p.m.)

Monday, 9 February. CANZONA and Peter Harvey: lunchtime workshop, the Auditorium, Magdalen, 12 noon–2 p.m. (open to students of the University; to participate, e-mail: david.skinner@magd.ox.ac.uk).

Thursday, 12 February. THE BAND OF INSTRUMENTS performs music by Charpentier and Purcell, Holywell Music Room, 8.30 p.m. (tickets £8/£5 available in advance from `In Oxford Shop', tel. 248774).

Friday, 13 February. THE BAND OF INSTRUMENTS (with Kate Semmens, soloist) performs music by Charpentier and Purcell, New College Ante-Chapel, 1.15 p.m. (tickets £2/£1 at the door).

Saturday, 14 February. THE BAND OF INSTRUMENTS performs music by Charpentier and Purcell, New College Chapel, 8.30 p.m. (tickets £8/£5 available in advance from `In Oxford Shop', tel. 248774).

Friday, 20 February. MARIE-BERNADETTE DUFOURCET: masterclass on the nineteenth- and twentieth-century French organ repertoire, the chapel, Exeter, 10 a.m–12 noon and 2–4 p.m. (free of charge and open to the public).

Tuesday, 24 February. THE OXFORD UNIVERSITY SINFONIETTA (conductor Benjamin Winters) performs works by Paul Patterson, James MacMillan, Boyce, and Alberto Ginastera, Holywell Music Room, 8 p.m. (Ticket information to be published later.)

Saturday, 28 February. BATE COLLECTION OF MUSICAL INSTRUMENTS: Hands On—an opportunity for visitors to try some of the instruments in the collection, 10 a.m.–2 p.m. (tel. for further information: (2)78139).

Saturday, 28 February. THE OXFORD CHAMBER ORCHESTRA (conductor John Beswick) performs music by Tchaikovsky, Nielsen, and Hindemith, Sheldonian, 8.30 p.m. (Ticket information to be published later.)

Monday, 1 March. THE OXFORD UNIVERSITY WIND ORCHESTRA (conductor James Hooson): programme to include Stravinsky's Symphonies of Wind Instruments. Sheldonian, 8 p.m.

Tuesday, 2 March. THE ALLEGRI STRING QUARTET performs works by Haydn, Janacek, and Mozart, Jacqueline du Pré Music Building, St Hilda's, 7.30 p.m. (tickets £12/£6 available in advance from `In Oxford Shop', tel. 248774).

Wednesday, 3 March. THE ALLEGRI STRING QUARTET—celebrity concert, with Bruno Schrecker, cello: works by Haydn, Britten, and Schubert, Holywell Music Room, 7.30 p.m. (tickets £12/£6 available in advance from `In Oxford Shop', tel. 248774).

Friday, 5 March. THE ALLEGRI STRING QUARTET, with student performers, performs Mozart, Oboe quintet in C minor (K.406), and a new student composition, Holywell Music Room, 1 p.m. (tickets £6/£4 available in advance from `In Oxford Shop', tel. 248774).

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Balliol College

The Balliol Concerts

Concerts will be held at 9 p.m. on the following days in the Hall, Balliol College. The doors will be opened at 8.45 p.m. Admission is free.

25 Jan.: ALEXANDRA BUCKLE (flute) and CHRISTIAN WILSON (piano) perform flute sonatas by Poulenc and Hindemith. (1726th concert.)

8 Feb.: CHISATO KUSUNOKI (piano) performs Schumann, Symphonic Etude (variation), op. 13, and Medtner, Forgotten Melodies, op. 39 (complete). (1727th concert.)

22 Feb.: JILL CROSSLAND (piano) performs Handel, Suite no. 5 in E (`The Harmonious Blacksmith'), and Chaconne in G (HWV 435), and Mozart, Piano Sonata in F (K.332). (1728th concert.)

7 Mar.—Stephen Temple Memorial Concert: KATHRYN WHITNEY (soprano) and PHILIP BULLOCK (piano): recital of songs by Fauré, Ravel, Debussy, Haydn, Strauss, Brahms, and Copland. (1729th concert.)

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Magdalen College

Organ recitals

The following organ recitals will be given at 5.25 p.m. on Saturdays in the chapel, Magdalen College. Admission is free.

24 Jan.: Peter Buisseret, Organ Scholar, St John's College.

31 Jan.: Christian Wilson, formerly Organ Scholar, Christ Church.

7 Feb.: David Leigh, Assistant Organist, St Patrick's Cathedral, Dublin.

14 Feb.: David Davies, Assistant Organist, Guildford Cathedral.

21 Feb.: Jonathan Hardy, Organ Scholar, Magdalen College.

28 Feb.: Christopher Eastwood, Assistant Organist, Portsmouth Cathedral.

6 Mar.: Henry Fairs, Tutor, St Giles' Organ School, London.

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BATE COLLECTION OF MUSICAL INSTRUMENTS

The following events will be held this term at the Bate Collection of Musical Instruments, the Faculty of Music.

Tuesday, 3 February, 1 p.m., Lunchtime Gallery Talk: Michaela Schmidt, `Historic keyboards': highlighting the different sounds and dynamics of the varied harpsichords, spinets, virginals and clavichords in the Bate Collection. No booking necessary.

Saturday and Sunday, 14 and 15 February. Violin Bow Rehairing—a short course with Andrew Bellis. Demonstration and practice session for people wishing to develop new skills. To book contact the Bate Collection (telephone: Oxford (2)76139).

Saturday, 28 February, 10 a.m.–2 p.m. `Hands on': a unique opportunity for visitors to try out some of the instruments in the Bate Education Handling Collection. This will be a chance to try out tubas, serpents, recorders, crumhorns, viols and many other types of historical instruments. A family event, suitable for all ages. No booking necessary.

Tuesday, 2 March, 1 p.m., Lunchtime Gallery Talk: Karl Huber, `The boxwood clarinet': limitations and opportunities within the repertoire of the early nineteenth- century clarinet. No booking necessary.

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OXFORD UNIVERSITY CAREERS SERVICE

Careers Advice Service for Contract Research Staff

This service, provided by the University Careers Service at 56 Banbury Road, aims to encourage and enable academic-related research staff, employed directly by the University on fixed-term contracts (contract research staff), to make and implement well-informed decisions about their careers by:

* providing impartial, professional, careers advice

* supporting them in recognising and developing the attributes necessary for successful career development

* enabling them to appreciate and explore the range of opportunities available

* assisting them to clarify their values, interests, abilities and skills and to relate these to possible career options

* providing access to a wide variety of careers information and resources to facilitate the formulation and implementation of career plans

The service operates flexibly in an attempt to cater for individual personal needs, whether researchers are:

* generally uncertain about the career options open to them

* considering reviewing or changing their career direction

* thinking about finding a new job in academia, commerce, industry, the public sector, or becoming self-employed, etc.

* requiring practical advice on CV design, job search, or interview/selection techniques

Following registration with the Service (which is free) individual researchers have access to up to four, confidential, one-to-one meetings with a careers adviser to help clarify personal and career objectives and to identify the main career options open to them. They may also drop-in to see the Duty Adviser at the Careers Service to help resolve brief queries and make use of the wide range of careers resources in the well resourced Information Room, including the Prospects Planner computerised careers guidance system. Psychometric ability testing and personality type profiling for career development purposes (using the Myers-Briggs Type Indicator) can also be arranged on an ad hoc basis. In addition, two one-day career development workshops, designed specifically for contract research staff who are looking to review their career options or to brush up on their job search and interview skills, are run at various times throughout the year, and researchers also have access to activities in the student `What's On' term programme of careers talks, short skills sessions and other events.

Full details of the service (including how to register and book confidential career discussions) can be found on www.careers.ox.ac.uk. To reserve a place on any of the career development workshops or seminars/briefings below (which are run in conjunction with the Institute for the Advancement of University Learning), contact the IAUL (telephone: Oxford (2)86808, e-mail: services@learning.ox.ac.uk).

Career Development Workshops

The following workshops, provided as part of the Careers Advice Service for Contract Research Staff, supplement the individual careers guidance and information provisions available.

Career Review and Planning for Contract Research Staff

Friday, 23 January 2004, 9.30 a.m.--4 p.m. (Week 1, HT) 
Tuesday, 9 March 2004, 9.30 a.m.--4 p.m. (Week 8, HT) 
Friday, 23 April 2004, 9.30 a.m.--4 p.m. (Week 0, TT) 
Tuesday, 15 June 2004, 9.30 a.m.--4 p.m. (Week 8, TT)
This workshop has been designed specifically for academic-related contract research staff employed by the University. It is particularly suitable for researchers, at any stage in their career, who are starting to consider what their future options might be. It will provide participants with the opportunity to step back and reflect on their careers in the context of their personal experience and factors in the academic research and wider employment environment. Through a combination of short individual exercises and small (informal) group discussions participants will be encouraged to explore the key aspects of effective career decision making. This will include reviewing motivations and transferable skills and considering factors affecting job mobility. By the end of the day each participant should be in a position to further their career objectives by beginning development of a realistic personal career plan. Previous participants have often built on this workshop by using one-to-one career discussions to develop and focus their ideas and to access further resources regarding particular career options. There will usually also be the opportunity to explore the wide range of careers resources available for use by contract research staff at the Careers Service.

Job Search and Interview Skills for Contract Research Staff

 
Friday, 6 February 2004, 9.30 a.m.--5 p.m. (Week 3, HT) 
Wednesday, 17 March 2004, 9.30 a.m.--5 p.m. (Week 9, HT) 
Tuesday, 18 May 2004, 9.30 a.m.--5 p.m. (Week 4, TT) 
Friday, 2 July 2004, 9.30 a.m.--5 p.m. (Vacation)
This workshop has been designed specifically for academic-related contract research staff employed by the University and is particularly suitable for those who are considering, or seeking, alternative employment and wish to brush up on the practicalities involved. While more emphasis is given to finding employment outside academic research, those intending to apply for posts in academia may also find the programme useful.

An interactive day, it will explore the skills and techniques used in searching for jobs effectively, finding sources of job information, utilising networking techniques, writing appropriate CVs, and covering letters. Emphasis will be given to understanding the processes which UK employers are increasingly using to select staff and the importance of tailoring applications and approaches accordingly. Participants will also explore the skills and attributes required for effective performance at interview: preparation, self-presentation and how to deal with typical interview questions, etc. Where possible, supportive practice in applying interview techniques will normally form part of the day and there will usually be the opportunity to explore the wide range of careers resources available for use by contract research staff at the Careers Service. Previous participants have often built on this workshop by using one-to-one career discussions, to review intended applications and to practice for interviews.

Note: the content of the above workshops may be varied in the light of feedback and other workshops may be added in due course.

Induction Seminars for New Contract Researchers

 
Monday, 10 May 2004, 12.30--2 p.m. (Week 3, TT) 
Friday, 14 May 2004, 12.30--2 p.m. (Week 3, TT)
This seminar for researchers, in their first year or so of employment with the University, will provide an introduction to the career and professional development opportunities available for contract research staff at the University. It will also give an overview of the developing national and local context of research work and clarify contractual issues related to being a contract researcher, including the Fixed Term Employees (Prevention of Less Favourable Treatment) Regulations 2002 and the University's expiry of fixed term contracts procedures. Staff from Oxford University Careers Service and the Institute for the Advancement of University Learning will facilitate the session and it is hoped that it will assist researchers in considering and planning, from an early stage in their careers, what professional and career development resources they might wish to access. The seminar will be held on the dates shown above (venues will vary).

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Briefings for research supervisors, group leaders and administrators

 
Thursday, 29 April 2004, 12.30--2 p.m. (Week 1, TT) 
Friday, 7 May 2004, 12.30--2 p.m. (Week 2, TT)
This short briefing session is designed to enable those with supervisory or managerial responsibility for University employed contract research staff to become up to date with developments relating to contract research staff and how best to support their professional and career development. It will provide an overview of the key issues arising from recent reports and initiatives at both national and local level, such as SET for Success (Sir Gareth Roberts' report), as well as clarification of the implications of the Fixed Term Employees (Prevention of Less Favourable Treatment) Regulations 2002. Information about the professional development opportunities provided by the Institute for the Advancement of University Learning for researchers and the careers advice service offered by Oxford University Careers Service will also be given.

The briefing will be held on the dates shown above (venues will be varied).

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APPOINTMENT

CONFERMENT OF THE TITLE OF VISITING PROFESSOR

The Life and Environmental Sciences Board has conferred the title of Visiting Professor on PAUL WENTWORTH, JR. (PH.D.), The Scripps Research Institute, La Jolla, California, from 1 January 2004 for a period of three years in the first instance.

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ELECTORAL BOARDS

The composition of the electoral boards to the posts below, proceedings to fill which are currently in progress, is as follows.

BODEN PROFESSORSHIP OF SANSKRIT

                                                            Appointed by

Mr Vice-Chancellor                                          ex officio
The Master of Balliol                                       ex officio
Professor A.G.J.S. Sanderson                                Council
Professor H. Bakker                                         Council
Dr R.C.S. Walker                                            Humanities   Board
Professor S.Subrahmanyam                                    Oriental  Studies Board
Professor J.P. Olivelle                                     Oriental  Studies Board
Professor A. Morpurgo Davies                                Classics Board
Professor J. Griffin                                        Balliol College

L'OREAL PROFESSORSHIP OF MARKETING


Mr Vice-Chancellor                                          ex officio
The Provost of Worcester                                    ex officio
Professor C. Mayer                                          Council
Professor L.-G. Matsson                                     Council
Mr D.A. Hay                                                 Social  Sciences Board
Professor A. Hopwood                                        Saïd Business    School
Dr J. Reynolds                                              Saïd Business    School
Professor S.E. Llewellyn                                    Saïd Business    School
Dr N. Vulkan                                                Worcester   College

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