Prizes, Grants, and Funding

Contents of this section:

[Note. An asterisk denotes a reference to a previously published or recurrent entry.]

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Oxford University Research Services is based in the University Offices, Wellington Square (with satellite offices in the Medical School Offices of the John Radcliffe Hospital and at 9 Parks Road). Research Services is part of the Finance Division of the University's central administration.

In connection with the acceptance of research awards and signature of research-related contracts, the University's Statutes, section 14 of Statute XVI (Supplement (1) to Gazette No. 4633, 9 October 2002, pp. 131--2), provide that `(1) officer of the University, or any other person employed by the University or working in or in connection with any department or body within or under the control of the University, shall have authority to make any representations on behalf of the University or to enter into any contract on behalf of the University, except with the express consent of Council. (2) No such consent given by Council shall be operative until a copy of the resolution of Council, certified by the Registrar, has been delivered to such officer or other person.'

Research Services is authorised to process all applications to outside bodies for research grants and to sign research-related agreements on behalf of the University. It can also provide advice for those seeking external research funding or requiring information about specific initiatives (e.g. LINK, EU research programmes, etc.).

Research-related contracts with industry and other external sponsors are negotiated through Research Services. Such contracts include agreements covering the sponsorship of research, collaborative research, clinical trials, services to industry, intellectual property issues, confidentiality issues, material transfer, and consultancy.

Information about Research Services, their publications and administrative processes is available at:

Research Funding and Research-related Information

Research Services produces a weekly Web-based bulletin of funding opportunities with forthcoming deadlines for applications, electronic Research Funding News (eRFN), which is available to members of the University via the internet at:

Non-funding research-related information is publicised via the web-based Bulletin Board. To receive regular e-mails summarising the contents of both these publications, please contact Ellen McAteer (see contact details below).

The University also has access to various online research funding databases and other sources of research-related information, available from the Web site at:

If you would like to receive a weekly e-mail reminder summarising the contents of electronic Research Funding News, and also those of the Bulletin Board, please e-mail with the subject line `join eRFN mailing list'. Please note that this service is only available to members of the University with an `' e-mail account. Ellen McAteer (telephone: (2)70082) is also the first point of contact for all research funding information queries.

Research Grant Applications

All applications for external research funding must be endorsed by the University before they are despatched to the sponsor, whether or not this is required by the funding body. In order to do this, the University requires all applications made to funding bodies (such as the research councils, government departments, UK and overseas charities and foundations, and industry) to be checked and endorsed by Research Services on behalf of the University. The reasons for this are to ensure that:

—the funds requested are sufficient to cover the research being undertaken (e.g. that correct and up-to-date salary scales have been used);

—the costing rules of the University have been applied correctly (e.g. that the appropriate level of indirect costs have been applied);

—the guidelines of the funding body have been followed correctly (e.g. that the funds requested may be used for the purpose proposed); and that

—the University would be in a position to accept the grant should the application be successful (e.g. that appropriate facilities are available to house the project, or that the proposed research does not contravene University policy).

In addition, Research Services can:

—advise on the factors which should be taken into consideration when costing research projects;

—provide information on funding body guidelines; and

—advise on the completion of the necessary application and internal forms prior to submission to the Research Grants Office (RGO).

The administrative arrangements for submitting research funding applications are available from the Research Services Web site at:

In summary, these are as follows: applicants should submit the original plus one copy of their application, together with a completed copy of the University's Outside Grants (OG) form, to Research Services, or, in the case of certain clinical departments, to the Research Services Medical satellite office at Level 3 of the John Radcliffe Hospital, leaving three clear working days for it to be processed.

Application administration

Enquiries relating to the day-to-day processing of research grant applications should be addressed to the Research Grants staff of the main Research Services office at Wellington Square (telephone: (2)70146), or, in the case of certain clinical departments, to the Research Services Medical satellite office, Level 3, John Radcliffe Hospital, Headington (telephone: (2)22544). A list of grants administrators for each department is available on the web at:

Research Contracts

The Research Contracts section is responsible for negotiating and approving the terms on behalf of the University of all research-related agreements, including those governing:

—sponsored or commissioned research;

—collaborative research;

—clinical trials;

—confidentiality and non-disclosure of information;

—transfer of materials;

—research-related services to industry;

—personal consultancy.

In addition, the contracts team takes lead responsibility within Research Services for:

—checking intellectual property rights and preparing the assignment of new technologies to Isis Innovation for exploitation, through licences or spin-out companies;

—authorising royalty payments to inventors;

—advice on matters connected with research-related contracts.

The administrative arrangements for University research-related agreements are available from the Research Services Web site at:

Research-related contracts

Enquiries relating to research-related contracts should be addressed to the Research Contracts Administrator (telephone: (2)70039).

General enquiries

General enquiries to Research Services may be addressed, in the first instance, to Ms Sarah-Jayne Beedall, (telephone: (2)70143, e-mail:, who will be pleased to direct queries to the appropriate member of staff.

Information on Research Funding

Oxford University's Research Services offers the following web-based resources for those looking for external research funding:

electronic Research Funding News (eRFN) (

This is a web-based bulletin, updated weekly, of current research funding opportunities across all subject areas with forthcoming deadlines for applications. It includes an at-a-glance guide to deadlines and a searchable archive of previous issues.

If you would like to receive a weekly e-mail reminder summarising the contents of the bulletin, please e-mail with the subject line `join eRFN mailing list'. This service is only available to members of the university with an `' e-mail account.

Subscribers also receive monthly updates about the contents of the RSO Bulletin Board ( which lists non-funding research- related information, such as details of conferences, training opportunities and changes in the policy of major research funding bodies.

Community of Science (

The University subscribes to the `Funding Opportunities' service offered by the Community of Science (COS). This is a fully searchable database of grant-making organisations world-wide, providing information about research funding across all subject areas. Despite the misleading title, this source of information about funding opportunities also covers the social sciences and humanities.

This service may be accessed by any member of the university from within the University computer network.

Online research funding and information resources (

This page on the Research Services Web site collects together links to COS and other online databases and information services to which the University has access. These services provide information about current research funding opportunities and sponsors.

If you would like more information about these or any other services provided via Research Services, please visit its Web site at or contact: Ellen McAteer, Research Funding Information Officer (telephone: (2)70082, e- mail:

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Applications are invited for up to two scholarships of Can$12,000 per annum plus full tuition fees to provide two years of postgraduate study at a Canadian university. The scholarships are financed by private donations from Canadian Rhodes Scholars in recognition of the advantages they have enjoyed through the scholarships established by Cecil Rhodes.

Applicants must be unmarried Oxford graduates who took Finals in June 2003 or Oxford undergraduates taking Finals in June 2004, who are United Kingdom nationals. They are required to present written evidence of their suitability for advanced work in Canada. The successful applicants must undertake to arrive in Canada by 1 September 2004; they will be expected to meet their own transportation costs to and from Canada but there is a $1,000 grant for travel within Canada.

As in the case of Rhodes Scholars, Foundation Scholars will be selected on criteria of personality and extra-curricular interests in addition to academic excellence. They are expected to return home upon completion of their studies in Canada.

The scholarships are tenable at any Canadian university. Intending applicants are strongly advised to approach the university of their choice concerning admission in advance of the selection procedure.

There are no application forms. Enquiries and applications should be addressed to the Warden, Rhodes House, Oxford OX1 3RG, and should be submitted before 15 November 2003.

Applications should be accompanied by: a brief curriculum vitae; a typewritten statement covering academic and other interests, desired field of study in Canada and estimated time required, intended career, etc.; a letter of recommendation from the head of the applicant's college, together with two references from tutors or supervisors stating the applicant's qualifications for advanced work in his/her particular field at a Canadian university.

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Applications are invited for the Varley-Gradwell Travelling Fellowship in Insect Ecology. A travelling fellowship, which may be of up to £2,000 in value, will be awarded for the support of fieldwork, travel, and other activity in the field of insect ecology. Applications are judged on their practicality and on their potential to make a contribution to insect ecology. Preference will be given to those in their early postdoctoral years. The fellowship will be tenable for one year commencing on a date to be agreed. It will not be renewable.

Applications, including a curriculum vitae and a research proposal, should be sent to Mrs Judith Brown, Secretary to the Board of Management for the Varley-Gradwell Travelling Fellowship in Insect Ecology, Life and Environmental Sciences Divisional Office, 2 South Parks Road, Oxford OX1 3UB (telephone: Oxford (2)82464, e-mail:, by 31 March 2004. The research proposal should include a budget and should not exceed two sides of A4 in length.

Applicants should give the names and addresses of two referees. In the case of graduate students, one of the referees should be the supervisor.

Applicants are asked to note that, if large numbers of specimens would result from the work, the cost of follow-up work should be shown in the budget, and details given of how, and by whom, they would be identified.

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