University Acts

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[Note. An asterisk denotes a reference to a previously published or recurrent entry.]

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COUNCIL OF THE UNIVERSITY

Change in Regulations

Council has made the following change in regulations, to come into effect on 7 February. Management of complaints made under section 46 of Statute XI against persons other than student members The following regulations shall constitute Council Regulations 2 of 2003.

Council Regulations 2 of 2003

REGULATIONS FOR THE MANAGEMENT OF COMPLAINTS MADE UNDER SECTION 46 OF STATUTE XI AGAINST PERSONS OTHER THAN STUDENT MEMBERS

Made by Council on 23 January 2003

1. References in these regulations to sections are references to sections of Statute XI unless otherwise stated.

2. These regulations apply to the investigation and consideration of all complaints made to the Registrar under section 46 (4) and to the making of all banning orders under section 46 (5) except those which concern student members of the University.

Non-urgent complaints

3. (1) If a complaint is made to the Registrar under section 46 (4), he or she shall consider whether to investigate the complaint personally or appoint another suitable person to do so.

(2) The person appointed under paragraph (1) above shall (unless the Registrar otherwise directs) have the same power in the name of and on behalf of the Registrar to do all things which the Registrar is entitled to do under section 46 and these regulations.

4. (1) The Registrar shall on receiving a complaint make full enquiries into the circumstances of it.

(2) In the light of the details disclosed in the initial complaint and any further enquiries the Registrar may interview any person, including the person who is the subject of the complaint.

(3) Any person invited for an interview may be accompanied by another person, and a record shall be kept of the interview.

(4) If the Registrar concludes that the complaint is justified, he or she shall, without prejudice to his or her duties or powers under regulations 10, 11, or 12 below, follow the procedures set out in regulations 5--9 below.

Complaints against members of staff of the University

5. If a complaint is made against a person who is subject to the provisions of Statute XII, the Registrar shall deal with the complaint under the provisions of Statute XII.

6. If a complaint is made against a person who is a member of the staff of the University but is not subject to the provisions of Statute XII, the Registrar shall ensure that the complaint is dealt with under the procedures set out in the staff handbook applicable to that person and to the department or unit in which that person is employed.

Complaints against persons who are not members of the staff of the University

7. If a complaint is made against a person who is a member of the University but is neither a member of the staff of the University nor subject to the provisions of Statute XII, the Registrar shall refer the complaint to Council, to the member's college, society, Permanent Private Hall, or other institution designated by Council by regulation as being permitted to present candidates for matriculation, or to such other body or committee within or outside the University as the Registrar considers appropriate.

8. If a complaint is made against a person who is not a member of the University or its staff but is working on university premises by virtue of an agreement with another body or person, the Registrar shall inform the body or person concerned that a complaint has been made and that the individual is suspended or may be suspended from access until appropriate steps have been taken under the agreement.

9. In the case of a complaint against any other person who is not a member of the University or its staff, the Registrar shall take such steps as are necessary in the interests of justice and fairness to ascertain whether the right of access should be terminated and notify the person concerned accordingly.

Criminal offences

10. If at any time the Registrar, in consultation with the University Marshal, is of the opinion that the evidence available appears to disclose the commission of a serious criminal offence, he or she shall invite the Marshal to seek the view of the appropriate police force before proceeding further internally (save in connection with any action to be taken under section 46 (5)).

Urgent complaints

11. If the person or body making the complaint considers that the circumstances are such that an immediate banning order is warranted under the provisions of section 46 (5), that person or body shall draw the order up in writing, annexing to it a statement of the right of appeal to the Visitatorial Board under section 46 (6), and deliver it as soon as reasonably practicable to the person against whom the order has been made and to the Registrar.

References by the Registrar to the Visitatorial Board

12. In any of the cases mentioned in regulations 7--9 above, or in any case in which the Registrar anticipates that a banning order made under regulation 11 above should be extended for more than twenty-one days, the Registrar may at any time, before, during, or after an investigation carried out under these regulations, apply to the Visitatorial Board for a banning order under section 46 (4).

Visitatorial Board procedures

13. For the purposes of proceedings under section 46 and these regulations the provisions of the Regulations for the Visitatorial Board made under section 22 of Statute XII shall apply with the following modifications:

(1) the selection of members of the panel referred to in regulation 4 of those regulations shall be made by the Vice-Chancellor;

(2) the presenter under regulation 11 of those regulations shall be the Registrar or a suitable person appointed by him or her;

(3) the appointment of the secretary to the Board referred to in regulation 12 of those regulations shall be made by the Vice-Chancellor;

(4) the periods of twenty-one and seven clear days referred to in regulations 21 and 22 of those regulations shall be reduced to seven and two clear days respectively;

(5) regulations 32, 35, 37 (3), 38, and 40--2 shall not apply; and

(6) any reference to a `charge' in those regulations shall include a complaint under section 46 and these regulations.

14. (1) Where an order is made under section 46 (5) any appeal to the Visitatorial Board under section 46 (6) shall be made in writing setting out the reasons for the appeal.

(2) The appeal shall be delivered to the Vice-Chancellor who shall as soon as reasonably practicable appoint a person other than the Registrar to act as secretary to the Board.

(3) The secretary shall set a date and time for the hearing as expeditiously as possible.

(4) The Registrar shall be the respondent to the appeal.

(5) The secretary shall give not less than two clear days' notice of the date and time of the hearing to the appellant and to the Registrar.

(6) The procedure for the conduct and hearing of any appeal under section 46 (6) shall be as set out in regulation 13 above with such modifications as are necessary to meet the circumstances of the case.

15. If a banning order is made, confirmed, or extended by the Visitatorial Board, the secretary to the Board shall send a copy of the document referred to in regulation 37 of the Regulations for the Visitatorial Board to the person against whom the complaint has been made, together with a written statement of his or her right of appeal to the Appeal Court under section 27.

Appeals

16. A notice of appeal to the Appeal Court shall be served on the Registrar within seven days of the date on which the document recording the decision appealed from was sent to he applicant.

[These regulations, which are required under section 46 of Statute XI (the Disciplinary Statute, Supplement (1) to Gazette No. 4633, 9 October 2002, p. 177), govern the management of complaints made against any persons, other than student members of the University (complaints against whom are dealt with by the Proctors), who are thought likely, or who threaten, to cause damage to property or inconvenience to other users of university land or buildings, or of facilities or services provided by or on behalf of the University.]

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PLANNING AND RESOURCE ALLOCATION COMMITTEE OF COUNCIL

Changes in Regulations

The Planning and Resource Allocation Committee of Council, on the recommendation of the Mathematical and Physical Sciences Board, has made the following changes in regulations, to come into effect on 7 February.

Establishment of Professorship of Statistics

1 In SCHEDULE A to Sect. I, § 5. B of Council Regulations 24 of 2002 (Statutes, 2000, p. 381, as redesignated as regulations by Decree (5) of 11 July 2002, Gazette, Vol. 132, p. 1461), after `King Alfonso XIII Professor of Spanish Studies' insert:

`Professor of Statistics'.

2 Ibid., Sect. III, concerning individual professorships (p. 506, as redesignated), insert new § 302 as follows and renumber existing §§ 302--6 (pp. 506--8, as renumbered by Decree (2) of 13 June 2002, Gazette, Vol. 132, p. 1314), as §§ 303--7:

`§ 302. Professor of Statistics

1. The Professor of Statistics shall undertake research in Statistics and shall lecture and give instruction in that subject and generally promote its study in the University.

2. The professor shall be elected by an electoral board consisting of:

(1) the Vice-Chancellor, or, if the head of the college specified in paragraph (2) below is Vice-Chancellor, a person appointed by Council;

(2) the head of the college to which the professorship shall be for the time being allocated by Council under any regulation in that behalf, or, if the head is unable or unwilling to act, a person appointed by the governing body of the college;

(3) a person appointed by the governing body of the college specified in paragraph (2) above;

(4), (5) two persons appointed by Council;

(6)--(9) four persons appointed by the Mathematical and Physical Sciences Board.

3. The professor shall be subject to the General Provisions of the regulations concerning the duties of professors and to those Particular Provisions of the same regulations which are applicable to this chair.'

[These changes establish a new Professorship of Statistics.]

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CONGREGATION 21 January

Declaration of approval of unopposed Statutes

No notice of opposition having been given, Mr Vice-Chancellor declared the Statutes (1) concerning university discipline, and (2) concerning college accounts (pp. 614) approved.

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COUNCIL OF THE UNIVERSITY

Register of Congregation

Mr Vice-Chancellor reports that the following names have been added to the Register of Congregation:

Baker, J.M.R., BA, M.Phil., St Cross

Carroll, W., Faculty of Theology

Dent, M.J., Lady Margaret Hall

Goodman, T.R., Faculty of Clinical Medicine

Seymour, L.W., Wolfson

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