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[Note. An asterisk denotes a reference to a previously published or recurrent entry.]

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THOMAS PATRICK BURNS (MB, B.CHIR., MA, MD Cambridge), Professor of Community Psychiatry, St George's Hospital Medical School, London, and Honorary Consultant Psychiatrist, SW London and St George's Mental Health NHS Trust, has been appointed to the professorship with effect from 1 May 2003.

Professor Burns will be a fellow of Kellogg College.

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Notice of consent to the amendment of the Statutes of Nuffield College

The Committee on Statutes before the Privy Council, acting on authority delegated to it by Council, consents on behalf of the University to the amendments to Statutes I, II, III, IV, V, VI, VII, X, XI and the addition of new Statutes X, XI, and XII of Nuffield College approved by the Governing Body on 8 June 2002, in so far as such consent is required by Section 7(2) of the Universities of Oxford and Cambridge Act, 1923. This consent will be effective unless written notice of a resolution, signed by at least twenty members of Congregation, calling upon Council to withhold that consent, has been given to the Registrar by noon on Monday, 21 January 2003.

The effect of the amendments is to update the provisions of the Statutes, remove outdated material, and provide for the appointment of an Acting Warden.

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Joint Committee with the Elected Representatives of the Clerical, Library, Ancillary,

Parks, and Gardens Employees Notice is hereby given that there will be an election on Wednesday, 19 March 2003, of directly elected representatives of ancillary, gardens, and parks staff (who will be members of the JCER) and six directly elected representatives of the clerical and library staff (three of whom will be members of the JCER; the other three will act as substitutes and will be available to represent employees on an individual basis). The directly elected representatives will hold office until 31 March 2005 and will be eligible for re-election.

The eight representatives are to be elected as follows:

Constituency 1: gardens and parks staff. One representative to be nominated by, and elected from, his or her own number by gardens and parks staff in a single constituency.

Constituency 2: ancillary staff. One representative to be nominated by, and elected from, his or her own number by ancillary staff in a single constituency.

Constituency 3: clerical and library staff. Six representatives, to be nominated by, and elected from, his or her own number by clerical and library staff in a single constituency.

The directly elected representatives who are eligible for re-election are:

For clerical and library staff: Mr G. Earle, Ashmolean Museum; Ms G. Hicks, Bodleian Law Library; Mrs E. Iredale, University Offices; Mrs L. Mills, Computing Services; Mrs N. Tomlin, Computing Services; plus one vacancy in the clerical and library constituency.

For ancillary, gardens, and parks staff: Mr R. McCall, Security Services (ancillary constituency); plus one vacancy in the gardens and parks constituency.

Nominations in writing, indicating the names and departments of the proposer and the seconder, who shall both be electors of the constituency involved, together with a statement from the nominee that he/she is willing to stand for election, are now invited and should be sent to Miss K. Leahy, University-side Joint Secretary, Joint Committee with the Elected Representatives of the Clerical, Library, Ancillary, Parks, and Gardens Employees, University Offices, Wellington Square, so as to arrive no later than 12 noon on Friday, 28 February. Candidates are also invited, at the time of nomination, to submit a paragraph of not more than 100 words about themselves and what they hope to contribute as representatives. This information will be distributed with the voting papers. If candidates would like assistance in putting together this statement, or would like to find out more about the role of the directly elected representatives, they should contact Miss Katy Leahy, in Personnel Services, on extension (2)80180.

Voting papers will be distributed through departments on Monday, 10 March, to be returned by 12 noon on Tuesday, 18 March.

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The composition of the electoral board to the post below, proceedings to fill which are currently in progress, is as follows:
                                          Appointed by

Cookson Professorship of 
The Warden of Keble
(Chairman)                     Mr Vice-Chancellor [1]
The Master of St Catherine's   ex officio
Sir Bryan  Tomlinson           Council
Professor M.  Ruhle            Council
Professor G.D.W. Smith         Mathematical and Physical Sciences Board
Professor D. Clary             Mathematical and Physical Sciences Board
Professor D.G. Pettifor        Mathematical and Physical Sciences Board
Dr J. King                     Mathematical and Physical Sciences Board
Dr R.I. Todd                   Linacre College

[1] Appointed by Mr Vice-Chancellor under the provisions of Sects. 10 and 11 of Statute IX

(Supplement (1) to Gazette No. 4633, 9 October 2002, p. 108).

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Christ Church

CHRIST CHURCH FESTIVAL ORCHESTRA will perform Ravel's Introduction et allegro, Debussy's Danses sacreés et profanes, and Bruckner's Symphony no. 7, at 8 p.m. on Saturday, 1 March, in Christ Church Cathedral. Tickets, costing £12 and £8 (students and under-18s £8 and £5), may be obtained from the Playhouse, tel. 305305, or from

(further details at

Magdalen College

THE HILLIARD ENSEMBLE will perform Tallis, Lamentations, and Tye, Missa Sine Nomine, at 8.30 p.m. on Tuesday, 11 March, in the chapel, Magdalen College. Tickets cost £18.50

(front row block), £15, and £6 (restricted view). (Enquiries:

THE MAGDALEN COLLEGE MIXED-VOICE CHOIR will perform Magdala, directed by David Skinner (debut recital by the new mixed-voice choir), and sixteenth-century tributes to Josquin Des Prez, including Johannes Richafort, Requiem; Jacquet of Mantua, Dum vastos Adriae fluctus; and Orlando Lassus, Magnificat Praeter rerum sierem, at 8.30 p.m. on Wednesday, 12 March, in the chapel, Magdalen College. Tickets cost £8, concessions £4. (Enquiries:

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Annual Report 2001--2


The Principal of Linacre (on behalf of the Vice-Chancellor), Chairman
The Assessor
The Registrar
Mrs Mary Clapinson (representing Bodley's Librarian)
Dr J.M. Roberts
Professor R. Fox
Mr L.N. Goldman
Ms R.C. Dunhill, formerly County Archivist, Hampshire
Dr R.J. Palmer, Librarian, Lambeth Palace

The Committee, in accordance with its usual practice, met twice during the year. It approved a comprehensive set of performance measures for the Archives which will be implemented in 2002--3. As part of the framework of performance measurement, the Archives' mission and strategic objectives have been defined and approved in the following terms:

The University Archives exists to select and preserve the administrative records of the University and its departments, and to make them, and the information they contain, available for administrative and research purposes. The department's strategic objectives are, within the resources made available by the University:

1. To develop the Archives' holdings and to contribute to administrative efficiency and effectiveness through appraisal of records created in the University's central administration and departments.

2. To care for the Archives' holdings through appropriate preservation and conservation measures.

3. To facilitate access to the Archives' holdings, and to the information contained therein, through cataloguing, the enquiries service, document production, and appropriate outreach.


S. Bailey, Keeper of the Archives
Ms A. Blackford, Assistant Keeper of the Archives
C.L. Hunwick, Archives Assistant (to September 2002)
Ms E.M.A. O'Kane, Archives Assistant (from September 2002)


The Archives' income for the year was £101,312 and its expenditure was £100,748. The hiatus in conservation work led to a small surplus rather than the deficit, drawing on the department's accumulated balance, which had been planned.

Enquiries and use

The growth in the number of enquiries received, apparent for the past ten years, has continued. During this year 1,373 enquiries have been dealt with, 1,041 of which were from the general public; 2000--1 figures were 1,219 and 974 respectively. 154 visits were made by readers to consult documents in person and 824 documents issued. Subjects of research included the history of University, Magdalen, and Nuffield Colleges; Archbishop Cranmer's Oxford connections; drama and music-making in the University to 1642; vernacular architecture in the environs of OUP; secret naval intelligence printing in Oxford, 1900--50; and the student occupations of University buildings, 1968--74.


There have been 80 accessions from the central administration and departments during the year. These have included texts of orations delivered at the installation of the Duke of Wellington as Chancellor and at his first Encaenia, 1834, donated by Trinity College; various group photographs from the Department of Educational Studies, 1963--84; files of the Events Office, 1987--96; and the archives of the Department of Materials, 1949--90.


The major cataloguing project of the year has been the comprehensive revision of the draft subject index, originally compiled in the 1970s and 1980s, to the contents of the Lower Archive Room (in general, the older records in the Archives). This will be made available to readers in Duke Humfrey's Library. Various other additions have been made to existing catalogues. Work has continued on the appraisal and cataloguing of the tens of thousands of correspondence files created by the University's central administration between the 1920s and the present; during the past year 3,750 such files, stored in the Archives and in the University Offices, have been appraised and 2,450 selected for permanent preservation and catalogued; a further 155 files, currently held in the University Offices, have been identified for preservation and eventual transfer to the Archives.

Preservation and Conservation

Conservation work has been suspended for the past year following the termination of the Archives' membership of the Oxford Colleges Conservation Consortium. An agreement has been reached with OULS Preservation Services for the employment of a conservator to work on material in the Archives and an appointment to this part-time (0.2FTE) post will be made shortly, for one year in the first instance. In the interim, some of the funds earmarked for conservation have been diverted to preservation activities such as phase boxing: 497 made-to- measure boxes have been supplied by Preservation Services during the year for the protection of volumes in the Archives.

Premises and equipment

Despite the carrying out of various remedial works by the Surveyor's Office, instances of water penetration continue to occur in a storage area at the Examination Schools; further attempts at diagnosis and cure are being made. Very high levels of relative humidity continue to occur during the summer months in all storage areas at the Schools.

Review of the Archives

The Archives is to be reviewed in 2002--3, as part of the regular programme of reviews of all departments, by a panel appointed by the Pro-Vice-Chancellor (Academic Services and University Collections).

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