Notices

Contents of this section:

[Note. An asterisk denotes a reference to a previously published or recurrent entry.]

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UNIVERSITY PREACHERS

Hilary Term 2003

Thursday, 16 January, at 8 a.m. THE REVD DR LIZ CARMICHAEL, MBE, Fellow and Chaplain of St John's College. Holy Communion (Latin). At St Mary's.

Sunday, 19 January, at 10 a.m. PROFESSOR RICHARD SHARPE, Professor of Diplomatic and Fellow of Wadham College. (Latin Litany and Sermon.) At St Mary's.

Sunday, 26 January, at 10 a.m. PROFESSOR RICHARD BAUCKHAM, Professor of New Testament Studies and Bishop Wardlaw Professor, St Andrews University. (Macbride Sermon.) At Hertford College.

* Sunday, 2 February, at 10 a.m. THE REVD OLIVER O'DONOVAN. (First Bampton Lecture. Judgement in Action: (i) the Act of Judgement.) At St Mary's.

Sunday, 9 February, at 10 a.m. THE REVD OLIVER O'DONOVAN. (Second Bampton Lecture. Judgement in Action: (ii) Political judgement.) At St Mary's.

Sunday, 16 February, at 10 a.m. THE REVD OLIVER O'DONOVAN. (Third Bampton Lecture. Judgement in Action: (iii) Messiness.) At St Mary's.

Sunday, 23 February, at 10 a.m. THE REVD OLIVER O'DONOVAN. (Fourth Bampton Lecture. Judgement in Action: (iv) Political agency.) At St Mary's.

Sunday, 2 March, at 10 a.m. DOM HENRY WANSBROUGH, OSB, Master of St Benet's Hall. (University Sermon on the Grace of Humility.) At St Mary's.

Sunday, 9 March, at 10 a.m. DR PAMELA SUE ANDERSON, Fellow in Philosophy and Christian Ethics, Regent's Park College. At St Mary's.

* Sunday, 16 March, at 10 a.m. THE REVD PROFESSOR JOHN BARTON, Oriel and Laing Professor of the Interpretation of Holy Scripture, Fellow of Oriel College, Emeritus Fellow of St Cross College. (Sermon for the Annunciation of the Blessed Virgin.) At Oriel College.

* On these days Doctors will wear their robes.

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COMMITTEE ON STATUTES BEFORE THE PRIVY COUNCIL

1 Notice of proposed consent to the amendment of the Statutes of Balliol College

The Committee on Statutes before the Privy Council, acting under authority delegated to it by Council, is minded to consent on behalf of the University to a new Statute VIII (a) of the Statutes of Balliol College as approved by the Governing Body on 22 May and 11 October 2002, in so far as such consent is required by Section 7 (2) of the Universities of Oxford and Cambridge Act, 1923. This consent will be effective unless written notice of a resolution, signed by at least twenty members of Congregation, calling upon Council to withhold the consent has been given to the Registrar by noon on Monday, 27 January.

The effect of the new statute is to empower the college to adopt a policy of total return in relation to its investments and expenditure.


2 Notice of proposed consent to the amendment of the Statutes of Mansfield College

The Committee on Statutes before the Privy Council, acting under authority delegated to it by Council, is minded to consent on behalf of the University to the amendments to Statute VII of Mansfield College approved by the Governing Body on 5 June 2002, in so far as such consent is required by Section 7 (2) of the Universities of Oxford and Cambridge Act, 1923. This consent will be effective unless written notice of a resolution, signed by at least twenty members of Congregation, calling upon Council to withhold the consent has been given to the Registrar by noon on Monday, 27 January.

The effect of the amendments is to reflect changes in the running of the ministerial training course and concerns about the interpretation of certain ecclesiastical terms of art.

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DEPARTMENT OF PLANT SCIENCES

Headship of Department

The Life and Environmental Sciences Board has appointed PROFESSOR C.J. LEAVER, CBE, FRS, FRSE, MA, fellow of St John's College and Sibthorpian Professor of Plant Sciences, as Head of the Department of Plant Sciences from 1 October 2003 to 30 September 2007.

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CONFERMENT OF THE TITLE OF VISITING PROFESSOR

On the recommendation of the Modern History Board, the Humanities Board has conferred the title of Visiting Professor in Modern European History on N.C. FERGUSON, MA, D.PHIL., currently John E. Herzog Professor of Financial History at the Leonard N. Stern School of Business, New York University, for a period of three years from 1 January 2003.

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REVIEW OF EARTH SCIENCES

As part of its system of rolling reviews of departments to be carried out every ten years, the Mathematical and Physical Sciences Board has established a committee to review the Department of Earth Sciences. The terms of reference are as follows:

(a) to review progress made in response to the last General Board review and to identify any further action required in the light of changed circumstances since the last review;

(b) to review, by reference to international standards of excellence, the quality of academic activities in the department and the balance between these activities, in the context of the University's mission statement and corporate plan, and taking into account all relevant factors, especially: (i) research, organisational and management structures within the department, including such matters as academic and non-academic staff planning and recruitment; (ii) undergraduate and graduate student numbers and recruitment; (iii) accommodation and future space needs; (iv) the relationship between units within the department and between the department and cognate subject areas and colleges with which it is involved in teaching and research: in particular, to consider the relationship between developments in environmental sciences/environmental studies within and outside the MPS Division;

(c) to consider the long-term financial viability and funding arrangements for the department. The review committee is chaired by Professor D.C. Clary, Head of the Mathematical and Physical Sciences Division, and the other members are Professor Dr A.N. Halliday, FRS, ETH Zentrum, Zürich; Professor P.S. Liss, University of East Anglia; Professor E.K.H. Salje, FRS, University of Cambridge; Professor G.A. Houseman, Leeds University; Professor J. Klein, Department of Chemistry; Professor D. Cockayne, FRS, Department of Materials; and Professor P.C. England, FRS, Department of Earth Sciences. The committee is in the process of inviting comments from senior and junior members of the department. Any other members of the University and members of the public who wish to submit comments in confidence on any issues covered by the committee's terms of reference are invited to send them to the secretary of the Mathematical and Physical Sciences Division, Dr A.M. Knowland, 9 Parks Road, Oxford OX1 3PD (fax: Oxford (2)82571, e- mail: anne.knowland@admin.ox.ac.uk), as soon as possible, and in any case not later than 1 February.

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REVIEW OF SOCIOLOGY

The Social Sciences Board is undertaking a review of the Department of Sociology as part of its programme of regular rolling reviews of units under its aegis. The Head of Division, Mr D.A. Hay, will chair the review committee, the terms of reference of which are:

(i) To review the quality of teaching and research in Sociology by reference to international standards of excellence, and having regard to the University's Mission Statement and Corporate Plan and to the divisional plan.

(ii) To review the organisational and management structures in Sociology including such matters as academic and non-academic planning and recruitment; accommodation and future space needs; and the relationship between the sub-units within the unit, and between the unit and cognate subject areas and colleges with which it is involved in teaching and/or research.

(iii) To review progress made in response to the last review and to identify any further action required in the light of changed circumstances during the period since that review.

(iv) To make recommendations to the divisional board, bearing in mind where there are financial implications the level of resources likely to be available within the University and possible alternative ways of raising funds to implement them.

(v) To refer the recommendations to the Planning and Resources Committee and the Educational Policy and Standards Committee as appropriate.

The membership of the committee is as follows:

Mr Donald Hay, Head of the Social Sciences Division (chairman)

Professor Angela Dale, University of Manchester

Professor Nan Dirk De Graaf, University of Nijmegen

Professor Martin Ceadel, Department of Politics and International Relations

Mr Andrew Dilnot, Principal of St Hugh's College

Mr Michael Noble, Department of Social Policy and Social Work

Professor Diego Gambetta, Department of Sociology

The review committee would welcome written comments on matters falling within its terms of reference. These should be sent to the secretary of the review committee, Ms M.A. Robertson, Social Sciences Division, 34 St Giles', by 28 February 2003.

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RECOGNITION OF DISTINCTION

Change of title

With effect from 1 October 2003, the recognition of distinction title held by W.J. Kennedy, MA, Fellow of Wolfson College, currently University Lecturer in Palaeontology and Curator of the Geological Collections, will be Professor of Natural History.

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APPROVAL TO HOLD OUTSIDE APPOINTMENTS

Guidelines on the holding of outside appointments

These guidelines outline new procedures for obtaining approval to hold outside appointments. No changes have been made to the University's policy, nor to the individuals and types of appointment covered by the policy.

All university employees, with the exception of CUF lecturers, are required to obtain approval for the holding of any outside appointment. The following do not count as outside appointments for this purpose (see Council Regulations 24, Sect. I, § 5.A, cll. 10--11):

—the holding of the office of Proctor or Assessor;

—the holding of the office of examiner in any examination which is part of a degree course at any university;

—the holding of a commemorative lecturership or similar post in any university with the duty to give not more than eight lectures in any year of office;

—activities or responsibilities normally associated with, or arising from, scholarly work which do not involve a formal and continuing contract.

The University permits its employees to hold outside appointments without deduction of stipend subject to the following conditions:

—the total commitment to such outside appointments must not exceed thirty days per year;[1]

—any contractual terms proposed to cover the outside appointment must be scrutinised by Research Services on behalf of the University, and must not be amended without the prior written approval of Research Services;

—the employee's head of department [2] must approve the application.

Outside appointments can take a number of different forms, such as consultancy, private professional practice, expert witness and non-executive directorships. (Approval will not be given for the holding of executive directorships.) These are activities carried out outside the University and are contracted for from the individual's personal address. University letterhead, facilities, and premises should not be used without the University's express permission.

Certain types of activity involving consultancy/services to industry may be carried out within the University and may be included, where appropriate, within projects funded by externally-funded research grants and contacts. These are described below.

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Procedures for applying for approval to hold outside appointments

(a) Applicants must complete an application form (form OA1, available on the University's Web site at http://www.admin.ox.ac.uk/ps/outappts.shtml, or in hard copy from departmental administrators/faculty board secretaries).

(b) Applicants whose salaries are funded from externally-funded research grants or contracts, or who are Principal Investigators or Co-Investigators on outside-sponsored projects, must adhere to the terms and conditions stipulated by or agreed with the sponsor and, if necessary, seek written approval from the sponsor. [3] Research Services is able to provide advice on the terms and conditions of externally-funded research grants and contracts held by the University (telephone: (2)70143).

(c) Where it is appropriate for the outside appointment to be covered by a contract or letter of agreement, and particularly when the external organisation requires a written agreement to cover a consultancy, applicants must arrange for the terms governing the outside appointment to be scrutinised by Research Services in advance of signature. (All applicants are, in fact, advised to stipulate in writing the terms which will govern their outside activities for an external organisation, not least to limit their personal liability.) The University's legal advisers have drafted a standard personal consultancy document which serves as a useful starting point for discussions around the terms of a consultancy appointment. This is available from Research Services (telephone: (2)70143) or on the Research Services Web site at http://www.admin.ox.ac.uk/rso/oxonly/agreements/pcaform.htm.

(d) Research Services scrutinise the terms of an agreement in order to consider their compatibility with the University's interests as employer. The office cannot advise the employee on the terms from the employee's standpoint; and the employee should take his or her own advice unless he or she makes use of Oxford University Consulting Limited (see paragraph 8 below).

(e) Applicants must obtain the approval of their direct line manager where relevant.

(f) When Research Services has confirmed in writing that the terms proposed to govern the outside appointment meet the University's minimum requirements and the necessary approvals have been obtained from the relevant line manager or sponsor (as appropriate), applicants should submit the completed form to their head of department, who will be asked to sign to confirm that he/she is content to approve the outside appointment in the context of the applicant's university duties. Heads of department who themselves wish to hold outside appointments must submit their application forms to their head of division for approval. Heads of Division should submit applications to the Vice-Chancellor.

(g) If the above procedures are followed and the relevant approvals obtained, applicants will be granted insurance cover for the outside appointment in question under the University's professional indemnity insurance policy, subject to the limitations of that policy. Details may be obtained from the Insurance Officer, Mr G.C. Waite (telephone: (2)80307).

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Consultancies within research grant applications and contracts

The holding of a consultancy may be included where appropriate within research grant applications and contracts. Where consultancies are included in this way and provision is made through the payroll to pay staff for such work, the Outside Grants (OG) form should itemise, among the costs of the project, the costs of the consultancy payment (including employers' on-costs). Indirect costs should also be calculated on the total cost of the project, including the fee for the consultancy. Research Services (telephone: (2)70143) will be able to advise on the most appropriate form of agreement to cover consultancies attached to research grants or contracts. Time spent on such consultancies will count towards the thirty-day limit.

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Other services to industry and outside bodies

Not all work for outside bodies is governed by a contract with an external sponsor under the University's research grants and contracts procedures. Some is likely to be `service' work, i.e. the provision of a service to an external organisation which is not of academic benefit but which makes use of spare capacity in a department in return for payment. Such arrangements should nevertheless be covered by an agreement approved by the head of department which is drawn up in consultation with the departmental administrator and (for tax reasons) with the Finance Division. If the service agreement proposed by the outside body includes terms and conditions relating to intellectual property or confidentiality of information, or does not incorporate the University's standard disclaimer of liability, this will require an authorised signature on behalf of the University. In such cases, the agreement should be forwarded to Research Services which is required to ensure that appropriate disclaimers of liability have been issued in connection with the provision of services to industry and other outside bodies.

Where appropriate, as with consultancies within research grant applications and contracts, a payment may be made through the payroll to individuals for the additional work undertaken in performing the services. It is expected that the head of department will decide on an appropriate fee to be paid to the individual based on the time spent (which again will count towards the 30-day per year limit). The instructions to the Finance Division to make such payments are processed through Research Services. In such cases, where an agreement has been made with University in respect of the service, it is not expected that a further personal consultancy agreement with the academic concerned will be necessary.

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Financial Arrangements

The University does not generally seek details of remuneration which applicants are to receive under arrangements for outside appointments, but reserves the right to request to be provided with such details in certain circumstances e.g. in the light of any potential conflict of interest with the outside appointment. Applicants wishing exceptionally to make a case to spend a total of more than thirty days in any one year on outside appointments will be required to provide details of remuneration.

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Use of Computing Facilities

University IT and network facilities, including software, are provided for use for educational purposes only, in accordance with the `University Rules for Computer Use', which may be found on the University Web site at http://www.ox.ac.uk/it/rules/rules.html.

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Monitoring and reporting

(a) Heads of department are responsible, through their departmental administration, for keeping records of the number of days spent on outside appointments by all staff (regardless of staff group) in their departments.

(b) Heads of department will report their approvals of outside appointments, and the basic details of the outside appointments, to their divisions on an annual basis, by the end of July each year.

(c) Divisions are responsible, through their divisional administration, for monitoring and co-ordinating information relating to all approvals for outside appointments submitted by departments within their remit, and for making an annual return to the Personnel Committee by the end of September each year.

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Oxford University Consultancy Limited

The University has established a wholly-owned subsidiary company, Oxford University Consultancy Limited, to help members of the University to market their expertise to outside bodies, to negotiate commercial terms and payment on behalf of individuals, and to manage the administration associated with consultancy. OUC Limited offers a professional service for academics and departments throughout the University, which will identify consultancy and related opportunities with local, national and international companies and organisations. Details of this service may be obtained by telephone ((2)80829) or by e-mail at enquiries@consulting.ox.ac.uk.

Members of the University choosing to use the services of OUC Limited must still follow the internal procedures for University approval of their outside appointments as outlined in these guidelines; OUC Limited will, however, assist the process on behalf of the individuals concerned.

Footnotes

[1] Approval for cases where the proposed commitment exceeds thirty days may still be sought; in such cases the department will refer the request to the divisional board and if it is approved a deduction in university stipend will be made. Partial or full secondment may be more appropriate for particularly time-consuming outside appointments.
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[2] Faculty board chairman in non-departmentally organised subjects, head of division in the case of heads of departments.
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[3] The Wellcome Trust's grant conditions, for example, include stringent conditions relating to the holding of consultancies and these apply equally to individuals who are in receipt of Wellcome Trust research grants, as well as to those whose salaries are paid from Wellcome Trust grants.
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INSTITUTE OF ARCHAEOLOGY

German classes for archaeologists

A week of intensive German classes for archaeologists, for beginners and intermediate learners, will be offered in the Institute of Archaeology in ninth week of Hilary Term (17–21 March). Enquiries and registration requests should be directed to the Receptionist, Institute of Archaeology, 36 Beaumont Street, Oxford OX1 2PG (telephone: (2)78240, e-mail: liz.strange@arch.ox.ac.uk).

The course tutor will be Gertrud Seidmann, Research Associate, the Institute of Archaeology.

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MUSICAL EVENTS

Queen's College

Organ recitals

Organ recitals will be given at 1.10 p.m. on the following Wednesdays in the college chapel. Admission is free, with a retiring collection.

22 Jan.: Philip Scriven (Lichfield Cathedral).

29 Jan.: Elizabeth Burgess (Christ Church).

5 Feb.: Clive Driskill-Smith (Christ Church).

12 Feb.: Olunkule Owalabe (St Antony's College).

19 Feb.: Jonathan Hardy (Magdalen College).

26 Feb.: Jonathan B. Hall (Church of the Epiphany, New York).

5 Mar.: Richard Pinel (Magdalen College).

12 Mar.: Andrew Lucas (St Albans Cathedral).

Choral Services

During full term, choral services are held in the college chapel at 6.15 p.m. on Sundays, and at 6.30 p.m. on Wednesdays and Fridays. Further details may be found on the college Web site, http://www.queens.ox.ac.uk.


St John's College and Colin Carr

THE RTÉ VANBURGH QUARTET will perform the following at 8.30 p.m. on Friday, 24 January, in the Auditorium, St John's College: Haydn, Strinq Quartet in F major, op. 77/2; Zhou Long, Harmony (commissioned by the RTÉ Vanburgh Quartet); Ravel, String Quartet.

Admission is free, by programmes available from the Porters' Lodge. Each programme is valid as an admission ticket up until ten minutes before the event; any vacant seats will then be filled from the door.

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VISITORS OF THE OXFORD UNIVERSITY MUSEUM OF NATURAL HISTORY

Annual Report 2001--2

The Annual Report for 2001--2 of the Visitors of the Oxford University Museum of Natural History has recently been published, and a copy may be obtained by any member of Congregation on request to the Administrator at the Museum, Parks Road.

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COMMITTEE FOR THE PITT RIVERS MUSEUM

Annual Report 2000--1

The Annual Report for 2000--1 of the Committee for the Pitt Rivers Museum has recently been published, and a copy may be obtained by any member of Congregation on request to the Administrator at the Museum, Parks Road.

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