Notices

Contents of this section:

[Note. An asterisk denotes a reference to a previously published or recurrent entry.]

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BAMPTON LECTURERSHIP 2005

PAUL S. FIDDES, Professor of Systematic Theology and Principal of Regent's Park College, has been elected to the Bampton Lecturership for 2005.

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UNIVERSITY OF OXFORD STAFF PENSION SCHEME

Report and accounts for the year ended 31 July 2002

The Report and Accounts of the Scheme for the year ended 31 July 2002 have now been published. Copies may be obtained on application to the Secretary of the Trustees at the University Offices, Wellington Square, Oxford OX1 2JD (telephone: Oxford (2)70152).

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INTELLECTUAL PROPERTY POLICY

Distribution of net revenue

In regulations 7 (4) and 7 (5) of the Regulations for the Administration of the University's Intellectual Property Policy (Council Regulations 7 of 2002, Supplement (1) to Gazette No. 4625, 5 June 2002, p. 1286) the percentages of total net revenue distributed to the researcher or researchers in the lowest bands (i.e. total net revenue of up to £50K in cases in which responsibility for the exploitation of the intellectual property is given to a research council, industrial collaborator, or sponsor, and of up to £72K in cases in which responsibility is given to Isis Innovation Limited) are marked by an asterisk to indicate that, under regulation 7 (7), they are subject to adjustment when the rates of National Insurance Contribution are varied. Following such a variation with effect from 6 April 2003, the current 90 per cent and 63 per cent respectively will be adjusted to 87.5 per cent and 61.25 per cent for distributions after that date (with corresponding increases in the percentages allocated to the General Revenue Account in order to continue to fund the employer's National Insurance Contribution payable by the University).

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COMPOSITION OF ELECTORAL BOARDS

The composition of the electoral boards to the posts below, proceedings to fill which are currently in progress, is as follows:
                                        Appointed by

Margaret Ogilvie's Professorship
  of Ophthalmology

The Principal of Jesus                   Mr Vice-Chancellor [1]
The Principal of Linacre                 ex officio
Professor S. Lightman                    Council
Dr P. Firth                              Council
Professor J.I. Bell                      Medical Sciences Board
Professor A. Monaco                      Medical Sciences Board
Professor A.J. Parker                    Medical Sciences Board
Professor A. Bird                        Medical Sciences Board
Dr J. Morris                             ORHT
Professor G. Stores                      Linacre College 



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Rupert Murdoch Professorship of Language and Communication The Principal of Linacre

(Chairman) Mr Vice-Chancellor [1] The Provost of Worcester ex officio The President of Magdalen Council Ms J. Reed Council Dr R.C.S. Walker Humanities Board Professor M.R. Godden English Language and Literature Board Dr R. Ballaster English Language and Literature Board Professor A. Bell English Language and Literature Board Dr D. Bradshaw Worcester College

[1] Appointed by Mr Vice-Chancellor under the provisions of Sects. 10 and 11 of Statute IX (Supplement (1) to Gazette No. 4633, 9 October 2002, p. 108).

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RULES COMMITTEE

Rules Committee Regulations

In accordance with Statute XI (Part A, section 4) and Council Regulations 42 of 2002, the Rules Committee has reviewed its regulations for the conduct of student members of the University and has agreed that the following regulations shall be in force for a year beginning on 1 October 2003. The significant changes to current regulations are in section 1.2 (clarification of permission for student clubs to use the University's name/arms), section 1.8 (clarification of requirement for student clubs to keep membership registers), section 1.9 (additional requirements for sports clubs to keep membership registers and to notify the Proctors about disbandonment, arrangements for the appointment of Senior Members of sports clubs, reduction in the time allowed for sports clubs to produce accounts, and an increase in the annual turnover figure triggering an external audit).

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REGULATIONS OF THE RULES COMMITTEE AS AT 1 OCTOBER 2003

Clubs, Societies, and Publications

1.1. Student members of the University who form a club or society, or an organisation for whatever purpose (including one for the publication of a journal, newspaper, or magazine), and who wish to use the name and/or Arms of the University in its title (or in the title of a journal, newspaper, or magazine), shall:

(1) register with the Proctors;

(2) obtain the consent of the Vice-Chancellor; and

(3) sign the University's standard form of trademark licence.

1.2. The Vice-Chancellor will not consider applications for the use of the name and/or Arms of the University until the club, society, or organisation has been registered with the Proctors for two consecutive terms, and consent may be withdrawn as he or she thinks fit. Any consent granted by the Vice-Chancellor shall be withheld or withdrawn if the registration of the club, society, or organisation concerned lapses or is withdrawn or withheld by the Proctors.

1.3. A club, society, or organisation which does not wish to use the name of the University in its title may also register with the Proctors if it conforms with regulations 1.8--1.10 below.

1.4. The Proctors may not unreasonably withhold or withdraw registration.

1.5. (1) Failure to comply with these regulations may result in the club, society, or organisation being deregistered and/or fined an amount not exceeding £500 by the Proctors.

(2) These regulations shall also apply to any club, society, or organisation not currently registered with the Proctors but which has been so registered during any of the preceding three terms.

1.6. No member of the governing committee of a club, society, or organisation shall in organising an event or function, or otherwise, encourage or incite a breach of Statute XI or any regulation made under it.

1.7. (1) Each club, society, or organisation which registers with the Proctors shall be designated, as the Proctors see fit, to be:

(a) a non-sports club, society, or organisation (`non-sports club'); or

(b) a club, society, or organisation for sport (`sports club'); or

(c) an organisation for the publication of a journal, newspaper, or magazine, whether in hard copy or electronic format (`publication').

(2) Each such non-sports club and publication shall register with the Proctors through the Clerk to the Proctors, and each such sports club shall register with the Proctors through the Head of the Sports Department.

(3) In this regulation, `non-sports club', `sports club', and `publication' mean the members of the club, society, or organisation concerned.

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Non-sports clubs

1.8. (1) Each non-sports club which registers with the Proctors shall:

(a) establish a constitution and deposit a copy of it with the Proctors;

(b) act in accordance with the constitution established under (a) above;

(c) advise the Proctors promptly of any changes in the constitution established under (a) above;

(d) notify to the Proctors not later than the end of the second week of every Full Term the programme of meetings and speakers which has been arranged for that term (e.g. by sending them a copy of its term-card);

(e) appoint a president (or similar principal officer) who shall be a student member or a member of one of the other institutions listed in (l) below attending the institution for the purpose of undertaking a course of study (subject in the latter case to the member's signing, on election to office, an undertaking to abide by the provisions of these regulations and to accept the authority of the Proctors on club matters);

(f) appoint a secretary who shall be a student member or a member of one of the other institutions listed in (l) below attending the institution for the purpose of undertaking a course of study (subject in the latter case to a member's signing, on election to office, an undertaking to abide by the provisions of these regulations and to accept the authority of the Proctors on club matters) and who shall keep a proper record of its activities;

(g) appoint a treasurer who shall be a student member or a member of one of the other institutions listed in (l) below attending the institution for the purpose of undertaking a course of study (subject in the latter case to the member's signing, on election to office, an undertaking to abide by the provisions of these regulations and to accept the authority of the Proctors on club matters) and who shall keep a proper record of its financial transactions which shall be available for inspection at the request of the Senior Member appointed under (i) below or the Proctors; and shall forward to the Proctors by the end of the second week of each Full Term a copy of the accounts for the preceding term signed by the Senior Member for retention on the Proctors' files;

(h) not appoint several individuals jointly to hold any of the offices specified in (e), (f), and (g) nor allow any individual to hold more than one of these offices at a time;

(i) appoint a member of Congregation as Senior Member who shall, by virtue of holding that office, be a member of the non-sports club's committee;

(j) notify to the Proctors by the end of the second week of each Full Term the names of the members of its committee;

(k) notify the Proctors immediately of any changes in holders of the offices specified in (e), (f), and (g);

(l) admit to membership only members of the University, those whose names are on the Register of Visiting Students, and, at the discretion of its committee, members of Ruskin College, of Plater College, of Ripon College, Cuddesdon, and of the Oxford Institute of Legal Practice, and members of the Westminster Institute of Oxford Brookes University who are registered to read for degrees or other qualifications validated by the University of Oxford;

(m) admit to membership, if it so wishes, other persons not being members of the University, or one of the institutions listed in (l) above, on condition that non-university members shall not constitute more than one-fifth of the total membership;

(n) if having a turnover in excess of £15,000 in the preceding year, or if owing to a change in the nature or scale of its activities confidently expecting to have such a turnover in the current year, submit its accounts for audit by auditors approved in advance by the Proctors; accounts shall be ready for audit within four months of the end of its financial year and the costs of the audit shall be borne by the non-sports club; if requested by the auditors the non-sports club shall submit accounts and related material as a basis for a review of accounting procedures, the cost likewise to be borne by the non-sports club;

(o) maintain a register of members as specified by the club's constitution who shall elect or appoint the officers (including those specified in (e), (f), and (g)) and who shall have ultimate responsibility for the activities of the non-sports club; this register must be made available for inspection by the Proctors on request;

(p) notify the Proctors if the non-sports club ceases to operate or is to be disbanded, and at the same time submit a final statement of accounts.

(2) Each officer of a non-sports club must, on relinquishing his or her appointment, promptly hand to his or her successor in office (or to another member of the club nominated by its committee) all official documents and records belonging to the club, together with (on request from the club's committee) any other property of the club which may be in his or her possession, and must complete any requirements to transfer authority relating to control of the club's bank account, building society account, or other financial affairs.

(3) In exceptional circumstances, at the request of a non-sports club, the Proctors shall have discretion to dispense from any of the requirements in (e)- -(j) and (l)--(n) of paragraph (1) above, subject to such terms and conditions as they may from time to time see fit to impose.

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Sports clubs

1.9. (1) Each sports club which registers with the Proctors shall:

(a) establish a constitution and deposit a copy of it with the Director of Sport; this constitution must include provisions approved by the Proctors on advice from the Area Safety Officer (Sport) relating to safety and insurance matters and must provide for the sports club to appoint a president (or similar principal officer), a secretary, and a treasurer as required by regulation 1.8 (1) (e), (f), (g), and ( h) above; must provide for the club to admit members as in regulation 1.8 (1) (l) and (m) above; must maintain a register of members as specified by the club's constitution; must notify the Proctors, through the Director of Sport, if the club ceases to operate or is to be disbanded, and at the same time submit a final statement of accounts; and must provide for the club to be run by a committee on which members of the University, both student and other, are in a majority;

(b) act in accordance with the constitution established under (a) above;

(c) advise the Proctors promptly, through the Director of Sport, of any changes in the constitution established under (a) above;

(d) be designated or redesignated by the Proctors, as they see fit after consulting the Sports Strategy Committee, to be a `foundation sport', `development sport', `established sport', or `recognised sport';

(e) appoint to its committee a Senior Member (who shall be a person who is a member of Congregation) through whom the club is accountable to the Proctors; in exceptional circumstances (e.g. if no suitable member of Congregation can be found), a recognised sports club may request that the Director of Sport be appointed as its Senior Member ex officio.

(f) unless designated by the Proctors to be a `recognised sport' in accordance with (d) above, present to the Proctors, through the Director of Sport, annual accounts together with a copy of the club's current constitution and list of officers (such accounts to be submitted not later than one month after the end of the financial year to which they relate), subject to the following conditions:

(i) during the first year of registration, a club may be required by the Proctors to submit termly accounts;

(ii) if having a turnover in excess of £40,000 in the preceding year, or if owing to a change in the nature or scale of its activities confidently expecting to have such a turnover in the current year, a sports club must submit its accounts for audit by auditors approved in advance by the Proctors;

(iii) accounts shall be ready for audit within one month of the end of its financial year and the costs of the audit shall be borne by the sports club; if requested by the auditors, the sports club shall submit accounts and related material as the basis for a review of accounting procedures, the costs likewise to be borne by the sports club;

(g) ensure that all paid and unpaid club administrative and coaching appointments are ratified by the Sports Strategy Committee and that all coaches are accredited where appropriate by the relevant national governing body.

(2) Each officer of a sports club must, on relinquishing his or her appointment, promptly hand to his or her successor in office (or to another member of the club nominated by its committee) all official documents and records belonging to the club, together with (on request from the club's committee) any other property of the club which may be in his or her possession, and must complete any requirements to transfer authority relating to control of the club's bank account, building society account, or any other financial affairs.

(3) Any registered sports club may apply to the Proctors, through the Sports Strategy Committee, for permission to co-operate in the establishment of a federal structure or representative team.

(4) There shall be only one registered club for each sport, with the possibility of the club being federal in nature.

(5) In exceptional circumstances, at the request of a sports club submitted through the Director of Sport, the Proctors shall have discretion to dispense from the requirements of any of (a)-(g) of paragraph (1) above, subject to such terms and conditions as they may from time to time see fit to impose.

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Publications

1.10. (1) A publication which registers with the Proctors shall:

(a) notify to the Proctors by the end of the second week of each Full Term the names of its editor or editors and the names of any other persons who have agreed to assume financial responsibility, and shall promptly notify to the Proctors any changes in its editor or editors;

(b) appoint a member of Congregation as its Senior Member who shall be kept informed of the activities of the publication;

(c) keep a proper record of its financial transactions which shall be available for inspection at the request of the Senior Member or the Proctors; and forward to the Proctors by the end of the second week of each Full Term a copy of the accounts for the preceding term signed by the Senior Member for retention on the Proctors' files;

(d) inform the Proctors when publication ceases and in doing so present a financial statement; and

(e) in the event of having a turnover in excess of £15,000 in the preceding year, or if owing to a change in the nature or scale of its activities confidently expecting to have such a turnover in the current year, shall submit its accounts for audit by auditors approved in advance by the Proctors; accounts shall be ready for audit within four months of the end of the financial year of the publication; if requested by the auditors, the publication shall submit accounts and related materials as a basis for accounting procedures, the cost likewise to be borne by the publication.

(2) In exceptional circumstances, at the request of a publication, the Proctors shall have discretion to dispense from the requirements of (b) and (c) of paragraph (1) above, subject to such terms and conditions as they may from time to time see fit to impose.

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Part 2

Motor Vehicles

2.1. No student member shall park a motor vehicle on any land of the University without the express permission of the person or body which has charge of that land.

2.2. A motor vehicle parked without such permission may be wheel-clamped or towed away, and a penalty charge may be incurred.

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Part 3

Defacement of Property and unauthorised advertisements

3.1. No student member shall intentionally or recklessly and without lawful authority, within six miles of Carfax:

(1) deface any building, wall, fence, or other structure by inscribing on it any writing or posting on or attaching to it any bill;

(2) display any advertising material in a public place.

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Part 4

Behaviour after Examinations

4.1. (1) No student member, other than a candidate presenting himself or herself for examination, shall, at any time between the hours of 12.15 and 1 p.m. or 5.15 and 6 p.m., or between fifteen minutes before and thirty minutes after the scheduled time for the completion of a Public Examination of the University for ten or more candidates, in the company of one or more other persons either:

(a) gather without the prior permission of the Proctors in a public thoroughfare within 300 metres of any place where such an examination is being, or has just been, held; or

(b) having gathered in a public thoroughfare within one mile of any such place, fail to disperse after having been requested to do so by one or more of the Proctors, the Marshal, or their constables.

(2) For the purpose of this regulation, persons shall be regarded as having gathered if they assemble, or form part of an assembly, in such a way as to cause, or to be likely to cause, obstruction of a public thoroughfare.

4.2. (1) No student member shall, in any place or thoroughfare to which members of the general public have access within six miles of Carfax, throw, pour, apply, or use any thing or substance in a way which is intended, or is likely, to cause injury to any person, or damage to, or defacement or destruction of, any property.

(2) No student member shall be in possession of any thing or substance with intention to commit an offence under paragraph (1) above.

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Part 5

Overseas Activities

5.1. (1) No student member shall participate in any sports tours which involve overseas travel during Full Term or the Thursday and Friday immediately preceding Full Term without the prior permission of:

(a) the Senior Tutor of that member's college, society, Permanent Private Hall, or other designated institution; and

(b) the Proctors.

(2) The written permission of the Senior Tutor shall accompany any request to the Proctors.

5.2. No student member shall participate in any activity overseas organised by a club, society, or organisation registered with the Proctors, whether during term-time or vacation, unless the plans for that activity have been notified at least one calendar month in advance of the date of departure from the United Kingdom to (in the case of sports clubs) the Director of Sport or (in the case of non-sports clubs and publications) the University Marshal.

5.3. Each student member participating in such activities overseas shall observe any conditions imposed by the Proctors on the recommendation as the case may be of the Director of Sport or the University Marshal, e.g. relating to the deposit of contact addresses, fulfilment of health, safety, and insurance requirements, and stipulation of coaches, trainers, or Senior Members to accompany the trip.

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Part 6

Rowing on the River

6.1. No student member (other than a student member currently in residence at All Souls College, Kellogg College, Linacre College, Nuffield College, St Antony's College, St Cross College, Templeton College, or Wolfson College) shall participate in rowing on the river between the hours of 8.30 a.m. and 1 p.m. from Monday to Friday inclusive during Full Term without the prior permission of the Proctors.

6.2. No student member shall knowingly breach any regulation or instruction made by or on the authority of the Director of Sport or the Area Safety Officer (Sport), by Oxford University Rowing Clubs with the consent of the Proctors, or by a responsible external body such as the National Rivers Authority, relating to safety on the river.

6.3. The organisers of any rowing competition for any college, society, Permanent Private Hall, or other designated institution (or between a number of such foundations) which is to be held within six miles of Carfax shall submit to the Proctors not less than twenty-one days before the date of the proposed competition an Event Plan and Risk Assessment, and shall observe such conditions relating to the running of the competition as may be specified by the Proctors (who shall take advice from the University Marshal and the Area Safety Officer (Sport)).

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IT IN TEACHING AND LEARNING AWARDS 2003

Have you created a digital resource, study aid, or teaching Web site? Or do you know someone who has? The Oxford IT in Teaching and Learning Awards competition, run jointly by OxTALENT and the Learning Technologies Group, is open to all University staff members and students (undergraduate and postgraduate). The nomination deadline is 30 April.

This year's competition will feature four categories, each with a prize of £150 (donated by OUCS) for the winning entry.

1. Science Projects

Entries are welcomed from Oxford University staff members for projects that support disciplines within the following Divisions: Mathematical and Physical Sciences, Life and Environmental Sciences, and Medical Sciences (as defined by the University's Academic Divisional Structure). These may be for teaching, research, or general resource purposes, and may include Web sites, learning objects, tutorials, or other digital projects available online or submitted on CD.

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2. Humanities and Social Science Projects

Entries are welcomed from Oxford University staff members for projects that support disciplines within the Humanities and Social Sciences Divisions (as defined by the University's Academic Divisional Structure). These may be for teaching, research, or general resource purposes, and may include Web sites, learning objects, tutorials, or other digital projects available online or submitted on CD.

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3. Non-disciplinary Projects

Entries are welcomed from Oxford University staff members for projects that do not fit into disciplinary categories, such as generic tools and databases with varied content. These may be for teaching, research, or general resource purposes, and may include Web sites, learning objects, tutorials, or other digital projects available online or submitted on CD.

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4. Student Projects

This category is open only to undergraduate and graduate students. The projects must be designed to support study at Oxford in any academic subject or discipline taught at the University. These may be for revision, research or general resource purposes, and may include Web sites, learning objects, tutorials, or other digital projects available online or submitted on CD. Personal homepages are not eligible.

Preference will be given to innovative projects that were created by individuals or small collaborations without the aid of professional or dedicated web developers. However, entries from assisted projects are still welcome, and a special non-monetary award will be given to a project that falls in the following category:

Special award for the best project created with the assistance of professional or dedicated Web developers (non-monetary).

More information, including rules and guidelines, may be found at http://www.ox.ac.uk/it/groups/oxtalent/itawards/.

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