Examinations and Boards

Contents of this section:

[Note. An asterisk denotes a reference to a previously published or recurrent entry.]

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CHANGES IN REGULATIONS

Council of the University

Corrigenda

The Regulations for College Contributions and their Distribution and the Regulations for the Accounts of the Colleges which were published in Supplement (1) to Gazette No. 4629, 10 July 2002, pp. 1450, 1451, are Council Regulations 28 and 29 of 2002, not, as incorrectly stated, Congregation Regulations.

New Regulations

For new Financial Regulations see Supplement (1) to No. 4630 (p. 1495). For new Disciplinary Regulations see Supplement (2) to No. 4630 (p. 1509). Council has made the following further new regulations, concerning the Oxford University Library Services. These regulations will come into effect (i.e. will be formally enacted) on 9 August and will be effective (i.e. will apply in place of the existing legislation governing the Library Services) from 1 October 2002.

Council Regulations 44 of 2002

REGULATIONS FOR THE OXFORD UNIVERSITY LIBRARY SERVICES

Made by Council on 24 July 2002

Part 1

Oxford University Library Services

1.1. The purpose of the Oxford University Library Services shall be to provide the most effective university library service possible in response to current and future users' needs, and to maintain and develop access to Oxford's collections as a national and international research resource.

1.2. The Oxford University Library Services shall include the following libraries together with such other libraries as Council may from time to time determine:

(1) the Bodleian Library (including the Bodleian Japanese Library, Bodleian Law Library, Bodleian Library of Commonwealth and African Studies at Rhodes House, Eastern Art Library, Hooke Library, Indian Institute Library, Institute for Chinese Studies Library, Oriental Institute Library, Philosophy Library, Radcliffe Science Library, and Vere Harmsworth Library);

(2) Cairns (Medical) Library;

(3) Classics Lending Library;

(4) Economics Library;

(5) Educational Studies Library;

(6) English Faculty Library;

(7) History Faculty Library;

(8) Institute of Health Sciences Library;

(9) International Development Centre Library (Queen Elizabeth House);

(10) Modern Languages Faculty Library;

(11) Music Faculty Library;

(12) Plant Sciences Library;

(13) Politics, International Relations, and Sociology Library;

(14) Refugee Studies Centre Library;

(15) Sackler Library;

(16) Sainsbury Library (Saòd Business School);

(17) Social Policy and Social Work Library;

(18) Taylor Institution Library;

(19) Theology Faculty Library.

Part 2

Director of Oxford University Library Services and Bodley's Librarian

2.1. The Director of University Library Services and Bodley's Librarian shall be the first officer of the Oxford University Library Services.

2.2. The Director of University Library Services and Bodley's Librarian shall act for the Curators of the University Libraries and shall be responsible to them in the exercise of their powers.

2.3. The Director of University Library Services and Bodley's Librarian shall be appointed by an electoral board which shall be chaired by the Vice-Chancellor or his or her nominee, and the other members of which shall be appointed by the curators.

2.4. The electors in making their choice shall have regard to the direction given by Sir Thomas Bodley, that Bodley's Librarian should be `one that is noted and known for a diligent student, and in all his conversation to be trusty, active, and discreet: a graduate also, and a linguist'.

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Changes in Regulations

Council has made the following changes in regulations, to come into effect on 9 August.

(a) Kellogg College

With effect from 1 October 2002

In regulation 6 of Council Regulations 10 of 2002 (Supplement (2) to Gazette No. 4628, 26 June 2002, p. 1387), delete `twenty' and substitute `thirty'.

[This change increases from twenty to thirty the maximum number of Supernumerary Fellowships of Kellogg College.]

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(b) Committee on Animal Care and Ethical Review

With effect from 1 October 2002

In part 3 of Council Regulations 15 of 2002, concerning Committees reporting directly to Council or one of its Main Committees (Supplement (2) to Gazette No. 4628, 26 June 2002, p. 1395), insert regulations 3.1–3.7 as follows and renumber existing regulations 3.9–3.98 (pp. 1395–1405, as renumbered by the changes made on 11 July 2002, p. 1471) as regulations 3.8–3.97:

`3.1. The Committee on Animal Care and Ethical Review shall consist of:

(1) a person appointed by Council, on the recommendation and with the agreement of the Certificate Holder, who shall be a person not being engaged in work governed by the Animals (Scientific Procedures) Act 1986 and who shall be chairman of the committee;

(2) the Certificate Holder, by virtue of his or her office;

(3) the Named Veterinary Surgeon, by virtue of his or her office, or a deputy appointed by him or her with the agreement of the Certificate Holder;

(4) the Director of Biomedical Services, by virtue of his or her office, or a deputy appointed by him or her with the agreement of the Certificate Holder;

(5)–(7) three representatives from departmental ethical review committees nominated by the Life and Environmental Sciences Board and the Medical Sciences Board, following consultation between those boards, at least one of whom shall be from the Life and Environmental Sciences Division and at least one from the Medical Sciences Division, and at least one of whom shall be based at the hospital sites in Headington;

(8) one of the Proctors or the Assessor as may be agreed between them;

(9), (10) not more than two Named Animal Care and Welfare Officers appointed by the Certificate Holder;

(11) a Personal Licensee appointed by the Certificate Holder, after consultation with the Named Veterinary Surgeon and the Director of Biomedical Services, from among those nominated by departments;

(12) a Project Licence Holder appointed by the Certificate Holder, after consultation with the Named Veterinary Surgeon and the Director of Biomedical Services, from among those nominated by departments;

(13)–(15) up to three members of the University appointed by Council on the recommendation and with the agreement of the Certificate Holder, who shall be persons not engaged in work under the Animals (Scientific Procedures) Act 1986, and of whom at least one shall normally be an expert in statistics or experimental design;

(16), (17) up to two persons appointed by Council on the recommendation and with the agreement of the Certificate Holder, who shall neither be engaged in work under the Animals (Scientific Procedures) Act 1986 nor be employed by the University or any college, society, Permanent Private Hall, or other institution designated by Council by regulation as being permitted to present candidates for matriculation.

3.2. (1) The committee shall have power to co-opt additional members to ensure an appropriate range of expertise.

(2) Co-opted members shall hold office for one year and shall be re-eligible.

3.3. The committee shall promote best practice and a culture of care for all animals held within or on behalf of the University and, to this end, shall:

(1) establish and maintain an ethical review process for the University as a whole, details of which shall be approved by Council from time to time and may not be amended otherwise than with the approval of the Secretary of State, under the terms of conditions of the Certificate of Designation;

(2) advise Council, the Certificate Holder, and other university bodies, as may be required, on the provision and development of services, facilities, and supporting staff in furtherance of the University's aims and objectives and in accordance with the Animals (Scientific Procedures) Act 1986 and other relevant enactments;

(3) keep under review the general maintenance, breeding, supply, and condition of animals held within the University (and external research units operating under the University's Certificate of Designation);

(4) keep under review and advise Council and the medical and scientific departments (and external research units operating under the University's Certificate of Designation) on questions concerning the application of the Animals (Scientific Procedures) Act 1986, on the codes of practice, conditions, and guidance set out under that Act, and on other relevant legislation;

(5) advise Council on matters relating to the use of animals in teaching and research and on public-relations aspects of animal experimentation;

(6) receive termly reports from the Supervisor of Veterinary Services and the Director of Biomedical Services on all aspects of animal health and welfare.

3.4. The committee shall meet at least once in each term and on such other occasions as may be necessary.

3.5. The committee shall report to Council annually with recommendations for action if required.

3.6. (1) The Supervisor of Veterinary Services and the Director of Biomedical Services shall be appointed by Council, with the approval of the Certificate Holder and after consultation with the committee.

(2) The terms and conditions of service of the Supervisor and the Director shall be determined by Council, with the approval of the Certificate Holder and after consultation with the committee, and the Supervisor and the Director shall be responsible to the committee and to the Certificate Holder for the performance of their duties.

3.7. The committee shall have power to establish by standing order such subcommittees as it may deem appropriate.'

[Following some rationalisation of activities in this area, the Committee on Animal Care has been replaced by the Committee on Animal Care and Ethical Review.]

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(c) Committee for the Museums and Scientific Collections

With effect from 1 October 2002

In Part 3 of Council Regulations 15 of 2002, concerning Committees reporting directly to Council or one of its Main Committees (Supplement (2) to Gazette No. 4628, 26 June 2002, p. 1401), delete regulation 3.60 and substitute:

`3.60. In addition to advising Council under the provisions of section 12 of Statute VIII, the committee shall facilitate co-ordination between the University's museums and scientific collections, particularly with respect to planning, allocation and use of resources, and the development, care, and promotion of the collections as national and international resources both for teaching and research and for public access.'

[The new wording, underlined above, clarifies the committee's terms of reference by cross-referring to its primary function as laid down by statute.]

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The Proctors

The Proctors have made the following Regulations concerning Conduct in Examinations to replace the corresponding existing regulations, some of which will become Disciplinary Regulations under section 6 (2) of new Statute XI with effect from 1 October 2002 (see Supplement (2) to Gazette No. 4630, 24 July 2002, p. 1509). The following regulations will come into effect (i.e. will be formally enacted) on 9 August and will be effective (i.e. will apply in place of the existing regulations) from 1 October 2002.

Proctors' Regulations 2 of 2002

REGULATIONS CONCERNING CONDUCT IN EXAMINATIONS

Made by the Proctors on 24 July 2002

1. These regulations shall apply to all university examinations, including any examination described in any regulation as a qualifying examination.

2. In these regulations `college' means any college, society, or Permanent Private Hall or any other institution designated by Council by regulation as being permitted to present candidates for matriculation.

3. The name of any candidate who withdraws from an examination should be notified through his or her college to the Clerk of the Schools, who will inform the Chairman of Examiners.

4. A candidate who desires to withdraw from an examination at any time after the start of the first paper must inform an invigilator and the Clerk of the Schools at once and his or her college as soon as possible.

5. (1) A candidate may not withdraw from an examination after the written part of the examination is complete.

(2) The point of completion shall be deemed to be the conclusion of the last paper for which the candidate has entered, or the time by which a dissertation or other written material is due to be submitted, whichever is the later.

(3) A candidate who fails to appear for a viva voce examination subsequent to the completion of the written examination will nevertheless be deemed to have failed the entire examination unless he or she can, through his or her college, satisfy the Proctors that his or her absence was due to illness or other urgent and reasonable cause.

6. A candidate who fails to appear for any part of an examination other than a viva voce as specified in regulation 5 (3) above will be deemed to have withdrawn from the entire examination unless he or she can, through his or her college, satisfy the Proctors that his or her absence was due to illness or other urgent and reasonable cause.

7. (1) A candidate or his or her college may, within fourteen days of the date of the Proctors' decision under regulation 5 (3) or regulation 6 above, appeal in writing to the Chairman of the Educational Policy and Standards Committee of Council.

(2) The appeal shall be adjudged expeditiously by the Chairman or another member of that committee, other than one of the Proctors, nominated by the Chairman.

8. Except for the drawing of diagrams, no candidate shall use pencil for the writing of an examination unless prior permission has been obtained from the Proctors.

9. (1) A candidate whose native language is not English and who wishes to take into any examination a bilingual dictionary (covering English and the candidate's native language) must obtain permission from the Proctors in advance through the Senior Tutor or equivalent officer of his or her college.

(2) Where regulations or examiners' instructions forbid the use of dictionaries, permission shall not be given.

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