University Agenda

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CONGREGATION 8 October 12 noon

Oration by the Vice-Chancellor

Mr Vice-Chancellor will address the House.

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CONGREGATION 15 October 2 p.m.

¶ Members of Congregation are reminded that written notice of any intention to vote against or to propose an amendment to the resolutions at items 1 and 2 below or the statute at item 3 below, signed in each case by at least two members of Congregation, must be given to the Registrar by noon on Monday, 7 October (see the Regulations of Congregation for the Conduct of Business in Congregation cited in the note at the end of `University Agenda').

1 Voting on Resolution approving expenditure from the Higher Studies Fund

Text of Resolution

That the University be authorised to expend, from the part of the Higher Studies Fund earmarked for Zoology, the sum of approximately £45K towards the cost of refurbishing laboratory space for the incoming Linacre Professor of Zoology.

2 Voting on Resolution allocating space for the Oxford Centre for the Environment

Explanatory note

Chemistry is to vacate approximately 6,000 sq.m. of floor space in the Dyson Perrins Building in late 2003. Council proposes that this space be allocated to the Oxford Centre for the Environment, which will bring together the School of Geography, the Transport Studies Unit, and the Environmental Change Institute, which together currently occupy a total space of approximately 3,500 sq.m. In addition, the centre will use the rest of the building to house expanded educational, research, and communication activities in the environment. The centre will be required to find the funding necessary to refurbish and operate the additional space. If this funding is not forthcoming Council further proposes that the allocation of the additional 2,500 sq.m. be reviewed and may be rescinded.

Text of Resolution

That approximately 6,000 sq.m. of floor space in the Dyson Perrins Building be allocated to the Oxford Centre for the Environment, to be created within the Life and Environmental Sciences Division, and that of this space, some 2,500 sq.m. be additional space, of which part or all may be taken back by Council without a further resolution of Congregation should funding not be raised to refurbish and operate it.

3 Voting on Statute

Statute: Amendments to new University Statutes

Explanatory note

Last Michaelmas Term Congregation approved new University Statutes to replace all the existing Statutes with effect from 1 October 2002 (see Gazette, pp. 307, 538, 565). The relevant new Statutes have since received the requisite approval by Her Majesty in Council (Gazette, p. 1102). In the course of discussion of these new Statutes with the officers of the Privy Council, the University was informed that the Privy Council's advisers, while not wishing to delay the implementation of the new legislation as a whole, had raised certain points which would need to be addressed through amendments to the Statutes as originally approved. The Council of the University undertook to promote such amendments, and clauses 2–9 of the following statute implement this undertaking. Clauses 1 and 10 make further amendments to rectify anomalies which have come to the attention of the Working Party on Statutes and Decrees after the original Statutes were promoted. The effects of and reasons for each clause are detailed below.

Clause 1 rectifies an anomaly whereby the new definition of the members of the University inadvertently excluded persons who have retired from a university or college post by virtue of which they were members of Congregation and who do not remain members of Convocation because they do not hold any degree of this University. (The number of such persons will increase as a result of the decision taken under the governance reforms which came into effect in 2000 that persons otherwise qualified for membership of Congregation who are not the holders of an Oxford degree should not be required to receive MA status in order to be able to have their names added to the Register.) The new formulation entitles all retired members of Congregation (but not those who have resigned in order to take up new employment, unless they hold an Oxford degree) to remain members of Convocation.

Clauses 2–5 increase the number of external members of Council from two (as at present) to four. Council greatly values the expertise which the two current external members bring and would find additional expertise of this kind extremely helpful. It therefore welcomes the advisers' suggestion that the present number should be raised, although it considers that the nature of this University would make inappropriate the much larger proportion (`ideally ... a lay majority') of lay members which the advisers would prefer.

Clause 6, which has been drafted with the assistance of leading Counsel in response to points raised by the advisers, clarifies the provisions governing the use of surplus income of trust funds.

Clauses 7–9 clarify the responsibilities and powers of the Delegates of the University Press.

Clause 10 rectifies an anomaly whereby the new statute laying down the qualification for membership of the Oxford University Student Union inadvertently precluded the normal practice whereby the Presidents, and sometimes other officers, of OUSU serve for the year after they have taken their Final Honour Schools and are therefore no longer student members of the University as defined in section 4 of new Statute II.

WHEREAS it is expedient to make certain amendments to the new Statutes of the University which will be effective from 1 October 2002, NOW THE UNIVERSITY OF OXFORD, in exercise of the powers in that behalf conferred upon it by the Universities of Oxford and Cambridge Act, 1923, and of all other powers enabling it, ENACTS, clauses 1–6 being subject to the approval of Her Majesty in Council, AS FOLLOWS.

1 In section 2 of new Statute III, concerning Convocation (Supplement (1) to Gazette No. 4601, 7 November 2001, p. 311), after `any other persons who are members of Congregation' insert `or who have retired having been members of Congregation on the date of their retirement'.

2 In section 4 of new Statute VI, concerning the membership of Council (p. 315), delete `(7), (8) two persons' and substitute `(7)–(10) four persons'.

3 Ibid., renumber existing items (9)–(23) as items (11)–(25).

4 In section 5 of new Statute VI (ibid.), delete `sections (12)–(14), (17)–(20), and (21)–(23)' and substitute `sections (14)–(16), (19)–(22), and (23)–(25)'.

5 In section 9 of new Statute VI (ibid.), delete `section 4 (7), (8)' and substitute `section 4 (7)–(10)'.

6 In new Statute XVI, concerning trusts (p. 346), delete section 20 and substitute: `20. Any surplus income of any trust in any year may, in the absence of provision to the contrary under specific provisions relating to individual trusts, and at the discretion of the board of management or other body responsible for the administration of that trust:

(1) be used in that year for the benefit of the division, faculty, sub-faculty, or department within whose area of responsibility the administration of the trust falls under section 16 (4) above; or

(2) be placed on reserve for expenditure in the subsequent year as if it were income of that subsequent year.'

7 In Section 16 of new Statute VIII, concerning the University Press (p. 319), delete `The objects of the Press are' and substitute `The function of the Press is'.

8 In section 17 (1) of new Statute VIII (ibid.), after `The affairs of the Press shall' insert `, on behalf of Congregation,'.

9 In section 25 of new Statute VIII (p. 320), delete `to promote the objects of the Press' and substitute `in the conduct of the affairs of the Press'.

10 In Part A of new Statute XIII, concerning the Oxford University Student Union (p. 339), delete section 6 and substitute: `6. (1) The Student Union shall not, except as permitted by sub-section (2) below, have as an officer or as a full member, that is a member entitled to vote in any meeting or election, any person who is not a student member of the University. (2) The Student Union may nevertheless have as an officer a person who was a student member of the University at the time of his or her election to the office concerned even if he or she is no longer a student member while holding that office.'

11 Clauses 1–6 of this statute shall be effective from the date on which they are approved by Her Majesty in Council; clauses 7–10 shall have immediate effect.

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