Grants and Research Funding

Contents of this section:

[Note. An asterisk denotes a reference to a previously published or recurrent entry.]

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The Oxford University Research Services Office (RSO) is based in the University Offices, Wellington Square (with satellite offices in the Medical School Offices of the John Radcliffe Hospital and at 9 Parks Road). The RSO is part of the Finance Division of the University's central administration.

In connection with the acceptance of research awards and signature of research-related contracts, the University's Statutes, Tit. X, Sect. 3, cl. 1, provide that `no official of the University or any other person employed by the University or working in or in connection with any department of or under the control of the University shall in connection with any invention, discovery, or patent, or ... process, or manufacture have authority to make any representations on behalf of the University or to enter into any contract on behalf of the University or to be concerned in any transaction whatsoever in connection therewith on behalf of the University except with the express consent of Council.'

The RSO is authorised to process all applications to outside bodies for research grants and to sign research-related agreements on behalf of the University. It can also provide advice for those seeking external research funding or requiring information about specific initiatives (e.g. LINK, EU research programmes, etc.).

Research-related contracts with industry and other external sponsors are negotiated through the RSO. Such contracts include agreements covering the sponsorship of research, collaborative research, clinical trials, services to industry, intellectual property issues, confidentiality issues, material transfer, and consultancy.

Information about the RSO, its publications and administrative processes is available at

Research Funding Information

The RSO produces a weekly Web-based bulletin of funding opportunities with forthcoming deadlines for applications, electronic Research Funding News (eRFN), which is available to members of the University via the Internet at Non-funding research-related information is publicised via the RSO's Web-based Bulletin Board. To receive regular e-mails summarising the contents of both these publications, contact Ellen McAteer (see contact details below).

The University also has access to various online research funding databases and other sources of research-related information, available from the Web site at

Research-related information

If you would like to receive a weekly e-mail reminder summarising the contents of electronic Research Funding News, and also those of the Bulletin Board, which carries research-related news other than funding opportunities, please e-mail with the subject line `join eRFN mailing list'. Please note that this service is only available to members of the University with an `' e-mail account. Ellen McAteer (telephone: (2)70082) is also the first point of contact for all research funding information queries.

Research Grant Applications

All applications for external research funding must be endorsed by the University before they are despatched to the sponsor, whether or not this is required by the funding body. In order to do this, the University requires all applications made to funding bodies (such as the research councils, government departments, UK and overseas charities and foundations, and industry) to be checked and endorsed by the RSO on behalf of the University. The reasons for this are to ensure that:

—the funds requested are sufficient to cover the research being undertaken (e.g. that correct and up-to-date salary scales have been used);

—the costing rules of the University have been applied correctly (e.g. that the appropriate level of indirect costs have been applied);

—the guidelines of the funding body have been followed correctly (e.g. that the funds requested may be used for the purpose proposed); and that

—the University would be in a position to accept the grant should the application be successful (e.g. that appropriate facilities are available to house the project, or that the proposed research does not contravene university policy).

In addition, the RSO can:

—advise on the factors which should be taken into consideration when costing research projects;

—provide information on funding body guidelines; and

—advise on the completion of the necessary application and internal forms prior to submission to the RSO's Research Grants Office (RGO).

The administrative arrangements for submitting research funding applications are available from the RSO's Web site at In summary, these are as follows: applicants should submit the original plus one copy of their application, together with a completed copy of the University's Outside Grants (OG) form, to the Research Services Office, or, in the case of certain clinical departments, to the RSO satellite office at the Medical School Offices of the John Radcliffe Hospital, leaving three clear working days for it to be processed.

Application administration

Enquiries relating to the day-to-day processing of research grant applications should be addressed to the RSO's Research Grants Office (telephone: (2)70146), or, in the case of certain clinical departments, to the RSO satellite office, the Medical School Offices, Level 3, John Radcliffe Hospital, Headington (telephone: (2)22544).

Research Contracts

The RSO's Research Contracts Office (RCO) is responsible for negotiating and approving the terms on behalf of the University of all research-related agreements, including those governing:

—sponsored or commissioned research;

—collaborative research;

—clinical trials;

—confidentiality and non-disclosure of information;

—transfer of materials;

—research-related services to industry;

—personal consultancy.

In addition, the contracts team takes lead responsibility within the RSO for:

—checking intellectual property rights and preparing the assignment of new technologies to Isis Innovation for exploitation, through licences or spin-out companies;

—authorising royalty payments to inventors;

—advice on matters connected with research-related contracts. The administrative arrangements for University research-related agreements are available from the RSO's Web site at

Research-related contracts

Enquiries relating to research-related contracts should be addressed to the RSO's Research Contracts Office (telephone: (2)70039).

General enquiries

General enquiries to the RSO may be addressed, in the first instance, to Ms Sarah-Jayne Beedall (telephone: (2)70143, e-mail:, who will be pleased to direct queries to the appropriate member of staff.

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A small amount of money from the McDonnell Centre will be available again for the 2002–3 academic year, to provide one-year graduate studentships. These awards can, depending on individual need, cover stipend, fees, or both. Studentships will be awarded: (1) to enable outstanding students with insufficient funding to take the taught M.Sc. in Neuroscience (preference will be given to candidates who intend to stay in Oxford to work for a D.Phil., and who have a good chance of funding for this from elsewhere); (2) in exceptional circumstances, to help students in financial difficulties during their DPhil work.

Preference will be given to applications for interdisciplinary projects that involve joint supervision, and that will stimulate collaboration between two or more groups associated with the McDonnell Centre.

McDonnell Studentships will not normally be extended, so it is essential to demonstrate that any applicant has funding from some other source, if the course of study is to lasts for more than a single year. In exceptional circumstances, awards for partial funding may be made for more than one year.

Applications are invited from members of the Centre on behalf of prospective or existing students who will be under their academic supervision. To apply, the supervisor should write, enclosing the candidate's curriculum vitae and any supporting material, and stating clearly the level of funding sought and why, to the Administrative Secretary, Oxford Centre for Cognitive Neuroscience, University Laboratory of Physiology, Parks Road, Oxford OX1 3PT (telephone: Oxford (2)72497, e-mail:

Application deadlines: for D.Phil. students: Wednesday, 20 February; for M.Sc. students: Friday, 29 March.

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The Timothy Bailey Trust has been set up in memory of Timothy Bailey, a Biology graduate of Christ Church. It aims to provide financial support to students of Oxford University to assist them in undertaking any extra-curricular project or expedition relating to the Biological Sciences. Generally a single Scholarship will be awarded each year, on a competitive basis.

Applicants should produce a written proposal of 500--1,000 words stating clearly: (a) the background to, and aims of, the activity; (b) how a successful outcome to the activity will contribute to our knowledge and understanding of any aspect of Biology; (c) detailed work plans for a successful outcome; (d) how, in the event of a successful application, the award will contribute to this outcome.

Timothy Bailey was especially interested in Evolution, Entomology and Developmental Biology and applications in any or all of these areas are especially encouraged, although this is not an essential requirement.

It is expected that applicants will normally be individuals, including those going on University Expeditions with others. Exceptionally expeditions may also be considered for joint funding although this is not preferred.

Three copies of each application should be addressed as follows: the Timothy Bailey Scholarship, c/o Professor D. J. Rogers, Department of Zoology, South Parks Road, Oxford OX1 3PS.

Applications must be received on or before Friday of eighth week of Hilary Term (8 March) and decisions will be reached and communicated to the successful applicants by the end of first week of Trinity Term (26 April). Candidates who have not heard by the start of the second week of Trinity Term must assume they have been unsuccessful.

Entries will be judged by the Trustees, whose decision is final. Currently the Trustees are Dr Mark Bailey, Mr Greg Payne, and Professor David Rogers. The Timothy Bailey Scholarships will be to a value of approximately £500. In the event of joint winners the Trustees will divide this sum between them.

The winning applicant(s) will be expected to acknowledge the support of the Timothy Bailey Trust in any reports or scientific papers arising from any activity supported by the Trust. They should also provide a written report of no more than 2,000 words to the Trustees upon completion of the research and travel supported.

Information regarding the life and interests of Timothy Bailey, plus further details on the Trust, can be found at

It is hoped that this award can be made for a number of years into the future, depending upon the funds available to the Trustees.

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