Notices

Contents of this section:

[Note. An asterisk denotes a reference to a previously published or recurrent entry.]

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UNIVERSITY PREACHERS

Trinity Term 2002

Thursday, 18 April, at 8 a.m. THE REVD MARK EVERITT, Chaplain of Merton College. Holy Communion (Latin). At St Mary's.

Sunday, 21 April, at 10 a.m. THE REVD DR HARRIET HARRIS, Assistant Priest of the University Church, Chaplain of Wadham College, and Honorary Fellow of the University of Exeter. At St Mary's.

Sunday, 28 April, at 10 a.m. THE REVD DR JOHN CLARK, sometime Principal of the Scottish Congregational College, Edinburgh. (St Mark's Day Sermon.) At Magdalen College.

Sunday, 5 May, at 10 a.m. PROFESSOR DENYS TURNER, Norris-Hulse Professor of Divinity, University of Cambridge. At St Mary's.

Sunday, 12 May, at 10 a.m. MR JOHN HOLROYD, CB, CVO, Reader at Gloucester Cathedral. At St Mary's.

*Sunday, 19 May, at 10 a.m. THE REVD DR JANE SHAW, Dean of Divinity, Chaplain and Fellow, New College. (University Sermon (Whit Sunday).) At the Cathedral.

*Sunday, 26 May, at 10 a.m. THE REVD DR MICHAEL SCREECH, Fellow and Chaplain of All Souls College, Honorary Fellow of Wolfson College. (University Sermon (Trinity Sunday).) At All Souls College.

*Sunday, 2 June, at 10 a.m. THE VERY REVD CANON ROBERT JEFFERY, Sub-dean and Canon of Christ Church, Dean Emeritus of Worcester Cathedral. (Ramsden Sermon.) At St Mary's.

Sunday, 9 June, at 10 a.m. THE VERY REVD COLIN SLEE, OBE, KFC, Dean of Southwark. At St Mary's.

*Sunday, 16 June, at 10 a.m. THE REVD DR ANTHONY HARVEY, Canon Emeritus of Westminster, formerly Chaplain of Queen's College, Student of Christ Church, and Fellow of Wolfson College. (Commemoration Day Sermon.) At St Mary's.

Sunday, 23 June, at 10 a.m. MR TERRY WAITE, CBE, writer. (St John Baptist's Day Sermon.) At Magdalen College. *On these days Doctors will wear their robes.

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DIRECTORSHIP OF THE OXFORD INTERNET INSTITUTE AND PROFESSORSHIP OF INTERNET STUDIES

WILLIAM H. DUTTON (BA Missouri, MA, PH.D. State University of New York), Professor of Communication, Annenberg School for Communication, University of Southern California, Los Angeles, has been appointed to the professorship and directorship with effect from 1 July 2002.

Professor Dutton will be a fellow of Balliol College.

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RECONFERMENTS OF THE TITLE OF VISITING PROFESSOR

The Mathematical and Physical Sciences Board has reconferred the title of Visiting Professor in the Principles of Engineering Design upon R.J. BREWER, Manager, Analog Devices UK Design Centre, Newbury, for a period of five years from 1 December 2001.

The Life and Environmental Sciences Board has reconferred the title of Visiting Professor in Ornithology upon PROFESSOR IAN NEWTON, FRS, former Head of the Vertebrate Ecology Section, Institute of Terrestrial Ecology, Monks Wood, for a period of five years from 1 July 2002.

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NUFFIELD DEPARTMENT OF ANAESTHETICS

On the recommendation of the Medical Sciences Board, Council has assigned the Nuffield Department of Anaesthetics to C.E.W. HAHN, MA, D.PHIL., Fellow of Green College, from 1 October 2002 until the appointment of the next Nuffield Professor of Anaesthetics.

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PROPOSALS FOR HONORARY DEGREES TO BE CONFERRED AT THE ENCAENIA IN 2003, AND FOR DEGREES BY DIPLOMA

Council's Advisory Committee for Degrees by Diploma and Encaenia Honorary Degrees gives preliminary consideration both to proposals received from members of Congregation for the conferment of degrees upon royal personages and heads of state on occasions other than Encaenia, and to proposals for the conferment of Encaenia honorary degrees. The current membership of the committee is: Professor P.A. Slack, Principal of Linacre College, Pro-Vice-Chancellor (Academic Services and University Collections) (chairman); Dr S.R. Parkinson, Linacre (Assessor 2002–3, ex officio); Mr B.R. Ward-Perkins, Trinity College (Assessor 2001–2, ex officio); Professor J. Griffin, Balliol College (Public Orator, ex officio); Sir Alan Budd, Provost of Queen's; Dame Fiona Caldicott, Principal of Somerville; Professor A. Cameron, Warden of Keble; Professor D.J.H. Cockayne, Linacre College; Professor K. Davies, Hertford; Sir Marrack Goulding, Warden of St Antony's College; Professor N.J. Hitchin, New College; Professor H. Lee, New College.

Members of Congregation who wish to make suggestions to the committee about honorary degrees to be conferred at the Encaenia in 2003 or degrees by diploma are asked to do so by sending in proposals which provide information under the following headings:

name of nominee;

brief biographical details;

reason for nomination.

Proposals should be sent to Miss Noon, University Offices, Wellington Square, Oxford OX1 2JD, under strictly confidential cover, not later than Friday, 3 May 2002.

Members of Congregation wishing to suggest candidates are asked in particular to note the following points:

(a) under Council's standing orders, no member of Council or of the advisory committee shall forward to that committee or propose directly to Council the name of any person for any honorary degree unless he or she is prepared personally to recommend that the conferment of such a degree be seriously considered;

(b) while informal soundings within the University on any proposal will often be desirable, every effort should be made to ensure that publicity is not at any stage given to any proposal for the conferment of an honorary degree.

The Advisory Committee will report to Council just before the beginning of Michaelmas Term, submitting a short-list of candidates for further consideration. Council will then decide which proposals should be referred to its Committee on Honorary Degrees. The final list of proposed honorands, drawn up by Council in the light of the latter committee's report, will be submitted to Congregation for approval in accordance with the requirements of Tit. II, Sectt. VI and VIII (Statutes, 2000, pp. 14–16).

Details of those on whom degrees by diploma and honorary degrees have been conferred in the years from 1992 are set out in pp. 443–8 of the University Calendar, 2001. This year's honorands are as follows:

Professor R. Prodi, President of the Commission of the European Communities

Dame Rosalyn Higgins, Judge of the International Court of Justice, the Hague

The Rt. Hon. Lord Rothschild, former Chairman of the National Heritage Memorial Fund

Professor John M. Coetzee, writer, Professor of Social Thought, University of Chicago

Paul Scofield, actor

Professor Romila Thapar, Emeritus Professor of Ancient Indian History, Jawaharlal Nehru University, New Delhi

Dr A.A. Penzias, former Chief Scientist, Bell Laboratories

Professor Shirley M. Tilghman, President and Howard A. Prior Professor of the Life Sciences, Princeton University

Dr J.H. Billington, the Librarian of the Congress of the United States

Ms Lynne J. Brindley, Chief Executive, the British Library

Sir Brian Follett, Chairman of the Arts and Humanities Research Board

Dr P. Leclerc, President and Chief Executive Officer, the New York Public Library

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BOARD OF MANAGEMENT FOR THE GIBBS PRIZES

Gibbs Prizes 2002

XII: Medieval and Modern Languages: corrigendum

The notice concerning the Gibbs Prizes in Medieval and Modern Languages, published in the Gazette of 7 February, p. 733, mistakenly stated that the Beddington Prize for 2002 would be offered in French. The Beddington Prize for 2002 will be offered in German.

A Gibbs Prize is not available in the language in which the Beddington Prize is offered.

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DONALD TOVEY MEMORIAL PRIZE 2002

The Board of the Faculty of Music proposes to award this prize in Trinity Term 2002, provided that there is a candidate of sufficient merit.

The prize (which will be of the value of £2,000 but may be augmented should the need arise, at the discretion of the Board) is open to men and women without regard to nationality, age, or membership of a university. It may be awarded either:

(a) to assist in the furtherance of research in the philosophy, history, or understanding of music. In this case, candidates must satisfy the judges that their programme of research lies within this field, and should provide: a brief statement of proposed research; two testimonials; and examples of original work (compositions, theses, essays, articles, etc., whether published or not) which demonstrate their fitness to undertake it. Nine-tenths of the prize-money will be paid to the prize-winner at the time of the award, and the remaining one- tenth on approval by the judges of a brief report indicating fulfilment of the programme; or

(b) to assist in the publication of a work already completed in one of the subjects mentioned above. In this case, candidates should submit one copy of the work concerned and explain why the prize is needed in order to ensure publication. Entries, which should include a list of the expenses associated with the project for which the prize is sought, must reach the Secretary, Board of the Faculty of Music, 34 St Giles', Oxford OX1 3LH, on or before Friday, 14 June.

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UNIVERSITY OF OXFORD STAFF PENSION SCHEME

Report and Accounts for the year ended 31 July 2001

The Report and Accounts of the Scheme for the year ended 31 July 2001 have now been published. Copies may be obtained on application to the Secretary to the Trustees at the University Offices, Wellington Square, Oxford OX1 2JD (telephone: Oxford (2)70152).

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APPROVAL TO HOLD OUTSIDE APPOINTMENTS

Guidelines on the holding of outside appointments from 18 June 2001

These guidelines outline new procedures for obtaining approval to hold outside appointments. No changes have been made to the University's policy, nor to the individuals and types of appointment covered by the policy. All university employees, with the exception of CUF lecturers, are required to obtain approval for the holding of any outside appointment. The following do not count as outside appointments for this purpose (see Ch. VII, Sect. I, § 5.A, cll. 10-- 11, Statutes, 2000, p. 370):

—the holding of the office of Proctor or Assessor;

—the holding of the office of examiner in any examination which is part of a degree course at any university;

—the holding of a commemorative lecturership or similar post in any university with the duty to give not more than 8 lectures in any year of office;

—activities or responsibilities normally associated with, or arising from, scholarly work which do not involve a formal and continuing contract.

The University permits its employees to hold outside appointments without deduction of stipend subject to the following conditions:

—the total commitment to such outside appointments must not exceed thirty days per year;[1]

—any contractual terms proposed to cover the outside appointment must be scrutinised by the Research Services Office on behalf of the University, and must not be amended without the prior written approval of the Research Services Office;

—the employee's head of department[2] must approve the application.

Outside appointments can take a number of different forms, such as consultancy, private professional practice, expert witness and non-executive directorships. (Approval will not be given for the holding of executive directorships.) These are activities carried out outside the University and are contracted for from the individual's personal address. University letterhead, facilities and premises should not be used without the University's express permission.

Certain types of activity involving consultancy/services to industry may be carried out within the University and may be included, where appropriate, within projects funded by externally-funded research grants and contacts. These are described below.

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Procedures for applying for approval to hold outside appointments

(a) Applicants must complete an application form (form OA1, available on the University's Web site at http://www.admin.ox.ac.uk/ps/outappts.htm, or in hard copy from departmental administrators/faculty board secretaries).

(b) Applicants whose salaries are funded from externally-funded research grants or contracts, or who are Principal Investigators or Co-Investigators on outside-sponsored projects, must adhere to the terms and conditions stipulated by or agreed with the sponsor and, if necessary, seek written approval from the sponsor. [3] The Research Services Office is able to provide advice on the terms and conditions of externally-funded research grants and contracts held by the University (telephone: Oxford (2)70143).

(c) Where it is appropriate for the outside appointment to be covered by a contract or letter of agreement, and particularly when the external organisation requires a written agreement to cover a consultancy, applicants must arrange for the terms governing the outside appointment to be scrutinised by the Research Services Office in advance of signature. (All applicants are, in fact, advised to stipulate in writing the terms which will govern their outside activities for an external organisation, not least to limit their personal liability.) The University's legal advisers have drafted a standard personal consultancy document which serves as a useful starting point for discussions around the terms of a consultancy appointment. This is available from the Research Services Office (telephone: Oxford (2)70143) or on the Research Services Web site at http://www.admin.ox.ac.uk/rso/oxonly/agreements/pcaform.htm.

(d) The Research Services Office scrutinises the terms of an agreement in order to consider their compatibility with the University's interests as employer. The office cannot advise the employee on the terms from the employee's standpoint; and the employee should take his or her own advice unless he or she makes use of Oxford University Consulting Limited (see below).

(e) Applicants must obtain the approval of their direct line manager where relevant.

(f) When the Research Services Office has confirmed in writing that the terms proposed to govern the outside appointment meet the University's minimum requirements and the necessary approvals have been obtained from the relevant line manager or sponsor (as appropriate), applicants should submit the completed form to their head of department, who will be asked to sign to confirm that he/she is content to approve the outside appointment in the context of the applicant's university duties. Heads of department who themselves wish to hold outside appointments must submit their application forms to their head of division for approval. Heads of Division should submit applications to the Vice-Chancellor.

(g) If the above procedures are followed and the relevant approvals obtained, applicants will be granted insurance cover for the outside appointment in question under the University's professional indemnity insurance policy, subject to the limitations of that policy. Details may be obtained from the Insurance Officer, Mr G.C. Waite (telephone: Oxford (2)80307).

Consultancies within research grant applications and contracts

The holding of a consultancy may be included where appropriate within research grant applications and contracts. Where consultancies are included in this way and provision is made through the payroll to pay staff for such work, the Outside Grants (OG) form should itemise, among the costs of the project, the costs of the consultancy payment (including employers' on-costs). Indirect costs should also be calculated on the total cost of the project, including the fee for the consultancy. The Research Services Office (telephone: Oxford (2)70143) will be able to advise on the most appropriate form of agreement to cover consultancies attached to research grants or contracts. Time spent on such consultancies will count towards the thirty-day limit.

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Other services to industry and outside bodies

Not all work for outside bodies is governed by a contract with an external sponsor under the University's research grants and contracts procedures. Some is likely to be `service' work, i.e. the provision of a service to an external organisation which is not of academic benefit but which makes use of spare capacity in a department in return for payment. Such arrangements should nevertheless be covered by an agreement approved by the head of department which is drawn up in consultation with the departmental administrator and (for tax reasons) with the Finance Division. If the service agreement proposed by the outside body includes terms and conditions relating to intellectual property or confidentiality of information, or does not incorporate the University's standard disclaimer of liability, this will require an authorised signature on behalf of the University. In such cases, the agreement should be forwarded to the Research Services Office which is required to ensure that appropriate disclaimers of liability have been issued in connection with the provision of services to industry and other outside bodies.

Where appropriate, as with consultancies within research grant applications and contracts, a payment may be made through the payroll to individuals for the additional work undertaken in performing the services. It is expected that the head of department will decide on an appropriate fee to be paid to the individual based on the time spent (which again will count towards the thirty-day-per-year limit). The instructions to the Finance Division to make such payments are processed through the Research Services Office. In such cases, where an agreement has been made with the University in respect of the service, it is not expected that a further personal consultancy agreement with the academic concerned will be necessary.

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Financial arrangements

The University does not generally seek details of remuneration which applicants are to receive under arrangements for outside appointments, but reserves the right to request to be provided with such details in certain circumstances, e.g. in the light of any potential conflict of interest with the outside appointment. Applicants wishing exceptionally to make a case to spend a total of more than thirty days in any one year on outside appointments will be required to provide details of remuneration.

Use of computing facilities

University IT and network facilities, including software, are provided for use for educational purposes only, in accordance with the `University Rules for Computer Use', which may be found on the university Web site at http://www.ox.ac.uk/it/rules/rules.html.

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Monitoring and reporting

(a) Heads of department are responsible, through their departmental administration, for keeping records of the number of days spent on outside appointments by all staff (regardless of staff group) in their departments.

(b) Heads of department will report their approvals of outside appointments, and the basic details of the outside appointments, to their divisions on an annual basis, by the end of July each year.

(c) Divisions are responsible, through their divisional administration, for monitoring and co-ordinating information relating to all approvals for outside appointments submitted by departments within their remit, and for making an annual return to the Personnel Committee by the end of September each year.

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Oxford University Consultancy Ltd.

The University has established a wholly-owned subsidiary company, Oxford University Consultancy Ltd., to help members of the University to market their expertise to outside bodies, to negotiate commercial terms and payment on behalf of individuals, and to manage the administration associated with consultancy. OUC Ltd. offers a professional service for academics and departments throughout the University, which will identify consultancy and related opportunities with local, national and international companies and organisations. Details of this service may be obtained by telephone ((2)80829) or by e-mail at enquiries@consulting.ox.ac.uk.

Members of the University choosing to use the services of OUC Ltd. must still follow the internal procedures for University approval of their outside appointments as outlined in these guidelines; OUC Ltd. will, however, assist the process on behalf of the individuals concerned.

Footnotes

[1] Approval for cases where the proposed commitment exceeds thirty days may still be sought; in such cases the department will refer the request to the divisional board and if it is approved a deduction in university stipend will be made. Partial or full secondment may be more appropriate for particularly time-consuming outside appointments.
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[2] Faculty board chairman in non-departmentally organised subjects, head of division in the case of heads of departments.
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[3] The Wellcome Trust's grant conditions, for example, include stringent conditions relating to the holding of consultancies and these apply equally to individuals who are in receipt of Wellcome Trust research grants, as well as to those whose salaries are paid from Wellcome Trust grants.
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LANGUAGE CENTRE

Intensive weekend courses in foreign languages

The Language Centre will be running four weekend language courses in Trinity Term 2002. Each course will consist of eight hours' tuition and last from 9 a.m. to 1.30 p.m. on both Saturday and Sunday. The emphasis will be on speaking and listening. The courses are as follows:

18–19 May: French (Near/False Beginners, Lower Intermediate (waiting list only) and Upper Intermediate (waiting list only))

18–19 May: Italian (Absolute Beginners (waiting list only) and Lower Intermediate (waiting list only))

25–6 May: German (Absolute Beginners and Intermediate)

25–6 May: Spanish (Absolute Beginners (waiting list only) and Lower Intermediate)

The fee will be £28 for junior members of the University and other full-time students, £36 for members of Congregation, and £48 to non-members.

Trinity Term open access courses

Most courses are now full. Places are available at Advanced Level in Italian, Modern Greek, Russian, and Spanish, and at some lower levels in German, Modern Greek, and Russian, to join the classes next week. Those interested in enrolling for a particular course are advised to contact the Information Officer, Angela Pinkney, for up-to-date advice.

The Language Centre Library and independent study area

The Library's collection of audio/video cassettes, books and computer programs covers over 100 languages. The Self-Study Area has rooms equipped with listening and viewing facilities for individual work and computer based learning resources. New users should aim to arrive shortly before 10 a.m. or 2 p.m. to register and attend an orientation session. The Library is open 9.30 a.m.–5.30 p.m., Monday–Friday, and 10 a.m.–1..15 p.m. on Saturdays (weeks 1--8 only).

Further details of all courses and activities may be obtained from the Information Officer, Angela Pinkney, at the Language Centre, 12 Woodstock Road, Oxford OX2 6HT (telephone: Oxford (2)83360, e-mail: admin@lang.ox.ac.uk, Internet: http://www.lang.ox.ac.uk).

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MUSICAL EVENTS

Faculty of Music

THE CHOIR OF NEW COLLEGE and THE BAND OF INSTRUMENTS (conductor Edward Higginbottom) will perform Matthew Locke's Introit `I was glad', and Purcell's anthem `My beloved spake', and the Band will perform Purcell's Chacony in G, at 6 p.m. on Saturday, 27 April, in the chapel, New College (the event is offered as part of Evensong; free of charge and open to the public).

Betts Organ Masterclasses

PROFESSOR NAJI HAKIM, Paris, will give a masterclass on improvisation and twentieth- century French organ music, 10 a.m.–12 noon and 2–4 p.m., Friday, 26 April, in Christ Church Cathedral (free of charge and open to the public).

DR LUDGAR LOHMANN, Stuttgart, will give a masterclass on J.S. Bach and seventeenth- and eighteenth-century organ music from north Germany, 10 a.m.–12 noon and 2–4 p.m., Friday, 3 May, in the chapel, Queen's College (free of charge and open to the public).


Queen's College

Choral services

Choral services are held during full term in the chapel, Queen's College, at 6.15 p.m. on Sundays, and 6.30 p.m. on Wednesdays and Fridays. Further details are available on the college Web site, http://www.queens.ox.ac.uk.


St John's College and Colin Carr

The following events will be held in the Garden Quadrangle Auditorium, St John's College.

Admission to concerts is free. Programmes are available from the Porters' Lodge, but are reserved for members of the college until about ten days before the event. Each programme is valid as an admission ticket until ten minutes before the event; any vacant seats will then be filled from the door.

Masterclasses: chamber groups or performing soloists receive coaching in front of an informal audience. There is no charge, either for performers or audience. Applications for coaching at master-classes should be made to the College Secretary as soon as possible.

Sat. 4 May, 8.30 p.m. THOMAS SAUER performs the following piano works by Beethoven: Sonatas No. 1 in E flat major, and No. 2 in C sharp minor (`Moonlight'); and the Diabelli Variations.

Sun. 5 May, 10 a.m. THOMAS SAUER: master-class.

Fri. 24 May, 8.30 p.m. COLIN CARR, PHILIPPE GRAFFIN, HELEN HATHORNE, TOBY APPEL, ROGER CHASE, and JENNIFER MORCHES perform Schoenberg's Verklärte Nacht and Brahms' string sextet in G major, op. 36.

Sat. 25 May, 10 a.m. COLIN CARR: master-class.

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