Notices

Contents of this section:

[Note. An asterisk denotes a reference to a previously published or recurrent entry.]

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HEADSHIP OF THE MATHEMATICAL AND PHYSICAL SCIENCES DIVISION

DAVID CHARLES CLARY, FRS (B.SC. Sussex, PH.D., SC.D. Cambridge), Professor of Chemistry and Director of the Centre for Theoretical and Computational Chemistry, University College, London, has been appointed to the headship of the division for five years with effect from 1 October 2002.

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LINACRE PROFESSORSHIP OF ZOOLOGY

PETER W.H. HOLLAND, MA (PH.D. London, D.SC. Reading), Professor of Zoology, University of Reading, has been appointed to the professorship with effect from 1 October 2002. Professor Holland will be a fellow of Merton College.

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CONFERMENT OF THE TITLE OF VISITING PROFESSOR

The Board of the Mathematical and Physical Sciences Division has conferred the title of Visiting Professor of Computer Science upon PROFESSOR DONALD KNUTH, Professor Emeritus of the Art of Computer Programming at Stanford University, from 1 June 2002 until 30 September 2003.

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GUIDELINES FOR LEAVE FOR ACADEMIC STAFF

1. Approval of applications for leave

All applications for leave from normal academic duties (sabbatical leave, leave to hold research awards, special leave etc.) must be accompanied by a recommendation from the individual's department or faculty board, as appropriate, and must also be approved by the divisional board which now has the authority to grant leave.


2. Sabbatical leave and dispensation from CUF lecturing obligations

The University's regulations in respect of sabbatical leave and dispensation from CUF lecturing duties are set out in Ch. VII, Sect. I (Statutes, 2000, pp. 372--4). Application forms and advice on individuals' entitlement may be obtained from:

Humanities and Social Sciences Divisions: Ms Seidler, 34 St Giles' (telephone: (2)70016, e-mail: Ingunn.Seidler@admin.ox.ac.uk);

Mathematical and Physical Sciences Division: application forms are available from the office of the head of division; advice on entitlement is available from Mrs Iredale, University Offices (telephone (2)70017, e-mail: Eileen.Iredale@admin.ox.ac.uk);

All other staff: Mrs Iredale, University Offices (telephone: (2)70017, e-mail: Eileen.Iredale@admin.ox.ac.uk).

Completed application forms (signed by the head of department where appropriate) should be returned to Ms Seidler, the head of the Mathematical and Physical Sciences Division, or Mrs Iredale, as appropriate, for processing and for faculty board/divisional board approval.


3. Sabbatical leave in advance of entitlement

In some circumstances individuals may wish to take leave for purposes covered by the sabbatical leave scheme at a time when they do not have sufficient sabbatical entitlement. Such circumstances might include an unrepeatable opportunity to pursue academic interests, or a need to undertake fieldwork for a period exceeding one year. In such cases leave could be granted in whole or in part as sabbatical leave in advance of entitlement if a good academic case could be demonstrated.


4. Applications for leave to hold some public offices

Applications for leave to accept an appointment in the public service of national or international importance are normally granted by the divisional board, provided that:

—the purpose of the leave can be shown to be compatible with the academic interests of the department or faculty;

—the department or faculty (and the college in the case of joint appointments) supports the application and is able to cover the individual's duties including examining and graduate supervision;

—it is clear that the individual intends to return to university service after the period of leave.

Applications for leave to hold such offices should be made to the divisional secretary, faculty board secretary or other officer as notified locally.


5. Applications for certain research awards

Applications to national bodies of prestigious and competitive research awards (e.g. British Academy Research Readerships and Senior Research Fellowships, AHRB Research Leave awards, EPSRC Senior or Advanced Fellowships) are normally granted by the divisional board provided that the department or faculty (and the college in the case of joint appointments) supports the application and that appropriate arrangements can be made to cover the individual's duties, including examining and graduate supervision, should the application be successful. Completed application forms (including any annexes) should be forwarded to Ms Seidler for the Humanities and Social Sciences divisions, and to Mrs Iredale for all other staff, well before the closing date for processing and for divisional board approval. Applications from CUF lecturers are normally sent to the awarding body by the college (but must have divisional board approval beforehand); applications from other staff are normally forwarded to the awarding body by Ms Seidler or Mrs Iredale.


6. Applications for special unpaid leave

Applications for leave other than those outlined above may be considered as applications for special unpaid leave. Applications may be considered if they meet one or both of the following criteria: (i) providing academic benefit to the University; (ii) providing a career development opportunity for the individual, hence aiding staff retention.

Activities under these criteria might include visiting another institution to study specialised laboratory techniques, taking up a visiting lecturership or visiting professorship at a prestigious department abroad, an extended period of fieldwork, etc.

In all cases, it is essential that the consent of the college (where appropriate) and of the department/faculty board is obtained before an application is made to the divisional board. In considering applications, colleges and departments/faculty boards must be satisfied that the proposed leave fits with their overall plans and objectives, and it must be clear that the individual's duties for the college and for the department/faculty, including examining and graduate supervision, can be covered satisfactorily. Divisional boards will consider applications both on their own merits and in the context of overall operational needs, and will not approve applications which are prejudicial to the teaching and research of the department/faculty or which are not supported by the applicant's college.

Occasionally applications are made for leave to enable an individual to accept a fixed-term appointment in another academic institution (other than routine visiting appointments held during sabbatical leave). In such instances the college and the department/faculty board would need to be satisfied that the application was in line with their overall plans and objectives, as above, and that all operational requirements could be covered satisfactorily, before the application was put to the divisional board. Applicants would normally be expected to give a commitment to return to Oxford after the period of leave. It should be noted that the longer the appointment at the other institution, the less likely it is that leave will be granted.

Leave will not be granted, except in the most truly exceptional circumstances, to enable an individual to decide whether to accept a permanent post elsewhere.

It is recognised that some offers are made to individuals at short notice. Given the fact that all members of the academic staff have clear obligations to the University and to their college under the terms of their contracts, no such offer should be accepted without the support of the college and the department/faculty and the explicit approval of the divisional board. It is essential, therefore, that any prospect of such an offer is discussed, in confidence, with the college and with the divisional secretary or faculty board secretary at the earliest opportunity so as to avoid delays, and the possibility of refusal, if a firm offer is then made at very short notice.

All applications for special unpaid leave should be made to the divisional secretary, faculty board secretary or other officer as notified locally, who will also be able to advise on the likelihood of success of any application on the university side; the college's consent in appropriate cases must be obtained before an application is put to the divisional board.


7. Special paid leave

Divisions may, if they wish, with the concurrence of the college in relevant cases, grant additional paid leave outside sabbatical entitlement, funded from their own resources, to enable staff to undertake projects of mutual benefit to the individual and the University. Examples might include asking a member of staff to concentrate for a term wholly on considering revised teaching patterns across a whole subject area; or permitting a member of staff to teach at another university for a term to foster inter-institutional links, possibly as part of an exchange arrangement.


8. Stipendiary arrangements

Sabbatical leave and dispensation from CUF lecturing duties: leave will be granted with stipend (although it may be granted without stipend if taken for the purpose of holding a remunerated visiting appointment under 6 above).

Leave to hold a public office: leave will be granted without stipend.

Leave to hold a research award: the arrangements vary depending on the regulations governing the award, but it is normal for individuals holding such awards to continue to receive their usual university stipend, the awarding body either providing funds to make a replacement appointment or reimbursing the University for the individual's salary costs.

Special leave: leave will normally be granted without stipend, but see 7 above.


9. Implications for future entitlement to sabbatical leave or dispensation from CUF lecturing duties

Special leave does not count as qualifying service for the purposes of calculating future entitlement to sabbatical leave or dispensation from CUF lecturing duties. However it does not count against an individual's future entitlement. When special leave has been granted for the purposes of holding a public office or a research award, sabbatical leave is not normally granted in the period immediately preceding or following the period of special leave, although some flexibility may be exercised at the divisional board's discretion in respect of periods of special leave not exceeding one year, especially in connection with the holding of research awards.

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JANE WILLIS KIRKALDY JUNIOR AND SENIOR PRIZES 2002

The Committee for the History of Science, Medicine, and Technology gives notice that two prizes of £300 each will be offered for competition in Michaelmas Term 2002, the Junior Prize and the Senior Prize. At its discretion, the Committee may award a proxime accessit prize in one or both categories.

The Junior Prize is open to all undergraduate members of the University and to those who, at the deadline for the submission of the essays, are within one term of having completed the examination for an undergraduate degree of the University, provided that the Junior Prize shall not be awarded a second time to the same person, nor shall a person who has been awarded the Junior Prize receive on any subsequent occasion a proxime accessit award to the Junior Prize. A person who has received a proxime accessit award to the Junior Prize may, however, be eligible to be awarded the Junior Prize for a different piece of work on a subsequent occasion.

The Senior prize is open to all members of the University registered as students for the degrees of M.Sc., M.Litt., M.St., M.Phil., or D.Phil. in the University who are not eligible to enter for the Junior Prize. The Senior Prize may not be awarded to the same person twice, nor may a piece of work submitted at any time for the Junior Prize be submitted at the same time or subsequently for the Senior Prize, nor shall a person who has been awarded the Senior Prize receive on any subsequent occasion a proxime accessit award to the Senior Prize. A person who has received a proxime accessit award to the Senior Prize may, however, be eligible to be awarded the Senior Prize for a different piece of work on a subsequent occasion.

Candidates are invited to submit an essay of the order of 10,000–15,000 words, on a topic concerning the history of science or technology, proposed by the candidate, and approved by the Committee. The history of science will be taken in this instance to include the history of medicine. Candidates are advised to state the principal sources whence their information has been obtained. The subject of any such essay must be approved by the end of Trinity Term 2002.

Applications for approval of a subject should be sent to the Chairman of the Committee for the History of Science, Medicine, and Technology, Modern History Faculty, Broad Street, Oxford OX1 3BD, by Friday, 7 June. The prize money shall be spent on books, unless the express consent of the Committee for the History of Science, Medicine, and Technology be given to the contrary.

Essays, which should be typewritten, must be received by the Secretary to the Committee for the History of Science, Medicine, and Technology, Modern History Faculty, Broad Street, Oxford OX1 3BD, not later than Monday, 21 October. A copy of each entry that wins the Junior or Senior Prize is to be deposited in the library of the Museum of the History of Science.

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SPEAKING BY JUNIOR MEMBERS IN CONGREGATION

Mr Vice-Chancellor has, with the agreement of Council, approved the following arrangements for junior members to speak in Congregation under the terms of Ch. I, Sect x (Statutes, 2000, p. 213), which reads as follows:
`Any junior member as defined in Tit. XV, Sect. iv, § 1, cl. 2, may speak at a meeting of Congregation, if called upon to do so by the Chairman at the Chairman's discretion, provided that the Chairman may at any time terminate a debate on the floor of the House and proceed to the final speeches and the taking of a vote.'
The Chairman of Congregation will normally expect to call upon nominated representatives of the Oxford University Student Union if they wish to speak in debate, and will normally expect to call upon junior members to speak only from among those who have given advance notice of their wish to be called. Should the Chairman consider that the number of junior members who have given such notice is excessive, he or she will have to be selective in calling upon them. The Chairman will try to ensure a balanced debate in relation to the apparent spread and strength of views held by junior members. If informed selection is to be possible it is desirable that when giving notice of the wish to be called a junior member should indicate (a) whether he or she intends to support or oppose the motion before the House, (b) whether he or she would speak on behalf of any club, committee, group, or association, (c) whether he or she is supported by other junior members (up to twelve of whom might sign the notice).

If the number giving notice is small they will all be admitted to the floor of the House although this does not ensure their being called. In other cases some selection may be necessary at the stages of both admission and calling of speakers. If there is to be time to tell applicants whether they will be admitted notice will have to be received in good time. Junior members should therefore send in such notice, in writing, to the Registrar to be received at the University Offices not later than 10 a.m. on the Monday preceding the debate in question. The name of any representative nominated by OUSU should also be communicated to the Registrar, in writing, through the President by that time. A notice will then be posted in the University Offices and on the gate of the Clarendon Building not later than 10 a.m. on the morning of the debate, indicating whether all applicants will be admitted to the floor of the House or, if selection has had to take place, the names of those selected for admission to the floor.

Junior members not admitted to the floor of the House will normally be permitted to listen to the debate from the gallery. Junior members on the floor of the House will be asked to remain in their places while a vote is being taken.

Under Tit. XV, Sect. iv, § 1, cl. 2, junior members are defined as `those persons who, having been admitted to matriculation, are residing to fulfil the requirements of any statute, decree, or regulation of the University or reading for any degree, diploma, or certificate of the University and who have not proceeded to membership of Convocation'. (Membership of Convocation is obtained by taking a degree of the University.)

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MUSICAL EVENTS

Music Faculty

THE ALLEGRI STRING QUARTET will perform Haydn's Quartet op. 50, no. 5, Berg's Quartet op. 3, and Debussy's Quartet, at 8 p.m. on Friday, 17 May, in the Holywell Music Room. Tickets, costing £10 (concessions £5), may be obtained from Tickets Oxford at the Playhouse, Beaumont Street (telephone: 305305), or at the door.

The concert is preceded by a lecture on Berg's op. 3 Quartet by Douglas Jarman. The talk, free of charge and open to the public, will take place in the Music Room at 5.15 p.m.

THE JOAN CONWAY AWARDS RECITAL (2001–2) will take place at 12 noon on Saturday, 18 May, in the Holywell Music Room. Emma Greenwood, horn, will perform Paul Dukas' Villanelle and Lars-Erik Larsson's Concertino, and Anna Wilby will perform Brahms' G major Violin Sonata. The event is open to the public and free of charge.

THE STUDIO FOR NEW MUSIC (Moscow), with the Faculty of Music New Music Ensemble (conductor John Traill) will give a workshop on contemporary Russian compositions, on Tuesday, 21 May, 2–4 p.m., in the Holywell Music Room. The event is open to the public and free of charge.

THE ALLEGRI STRING QUARTET will perform Stravinsky's Three Pieces (1919), and, with clarinettist Paul Brimicombe, Brahms' Clarinet Quintet in B minor, op. 115, at 1 p.m. on Friday, 24 May, in the Holywell Music Room. Tickets, costing £5 (£3 concessions), may be obtained from Tickets Oxford at the Playhouse, Beaumont Street (telephone: 305305), or at the door.

THE BAND OF INSTRUMENTS and NEW CHAMBER OPERA (with alto Charles Humphries) will perform secular cantatas by Vivaldi and Marcello, at 8.30 p.m. on Wednesday, 29 May, in the ante-chapel, New College. This is the third event in the Band of Instrument concert series, `The Italian Experience'. Tickets, costing £8 (£5 concessions) may be obtained from Tickets Oxford at the Playhouse, Beaumont Street (telephone: 305305), or at the door.

THE OXFORD GAMELAN SOCIETY, performing on the Bate Collection Gamelan Kyai Madu Laras, will give a concert of music and dance from the Royal Courts of Java, at 8 p.m. on Friday, 14 June, in the Sheldonian Theatre. Tickets, costing £10–£35 (£5/£3 concessions) may be obtained from Tickets Oxford at the Playhouse, Beaumont Street (telephone: 305305), or at the door.


Queen's College

Saturday lunchtime recitals

Recitals will be given at 1.10 p.m. on the following Saturdays in the chapel, Queen's College. Admission free (retiring collection).

18 May: Charlotte Shipley, soprano.

25 May: Jennifer Bacon, soprano.

1 June: Noel Charles, piano.

8 June: Lucia Simon, soprano.

Concert

THE CAMBRIDGE TAVENER CHOIR (director Owen Rees) will perform `El Siglo de Oro'—a concert of music from the courts of the Catholic monarchs, at 8.15 p.m. on Saturday, 18 May, in the chapel, Queen's College (admission by programme, £9; concessions £7).

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