Grants and Research Funding

Contents of this section:

[Note. An asterisk denotes a reference to a previously published or recurrent entry.]

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RESEARCH SERVICES OFFICE

The Oxford University Research Services Office (RSO) is based in the University Offices, Wellington Square (with satellite offices in the Medical School Offices of the John Radcliffe Hospital and at 9 Parks Road). The RSO is part of the Finance Division of the University's central administration.

In connection with the acceptance of research awards and signature of research-related contracts, the University's Statutes, Tit. X, cl. 3, provide that `no official of the University or any other person employed by the University or working in or in connection with any department of or under the control of the University shall in connection with any invention, discovery, or patent, or ... process, or manufacture have authority to make any representations on behalf of the University or to enter into any contract on behalf of the University or to be concerned in any transaction whatsoever in connection therewith on behalf of the University except with the express consent of Council'.

The RSO is authorised to process all applications to outside bodies for research grants and to sign research-related agreements on behalf of the University. It can also provide advice for those seeking external research funding or requiring information about specific initiatives (e.g. LINK, EU research programmes, etc.).

Research-related contracts with industry and other external sponsors are negotiated through the RSO. Such contracts include agreements covering the sponsorship of research, collaborative research, clinical trials, services to industry, intellectual property issues, confidentiality issues, material transfer, and consultancy.

Information about the RSO, its publications and administrative processes is available at: http://www.admin.ox.ac.uk/rso/.

Research Funding Information

The RSO produces a weekly Web-based bulletin of funding opportunities with forthcoming deadlines for applications, electronic Research Funding News (eRFN), which is available to members of the University via the internet at: http://www.admin.ox.ac.uk/rso/erfn/.

Non-funding research-related information is publicised via the RSO's Web-based Bulletin Board. To receive regular e-mails summarising the contents of both these publications, please contact Ellen McAteer (see contact details below).

The University also has access to various online research funding databases and other sources of research-related information, available from the Web site at: http://www.admin.ox.ac.uk/rso/information/

Research-related information

If you would like to receive a weekly e-mail reminder summarising the contents of electronic Research Funding News, and also those of the Bulletin Board, which carries research-related news other than funding opportunities, please e-mail ellen.mcateer@admin.ox.ac.uk with the subject line `join eRFN mailing list. Please note that this service is only available to members of the University with an `ox.ac.uk' e-mail account. Ellen McAteer (telephone: (2)70082) is also the first point of contact for all research funding information queries.

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Research Grant Applications

All applications for external research funding must be endorsed by the University before they are despatched to the sponsor, whether or not this is required by the funding body. In order to do this, the University requires all applications made to funding bodies (such as the research councils, government departments, UK and overseas charities and foundations, and industry) to be checked and endorsed by the RSO on behalf of the University. The reasons for this are to ensure that:

—the funds requested are sufficient to cover the research being undertaken (e.g. that correct and up-to-date salary scales have been used);

—the costing rules of the University have been applied correctly (e.g. that the appropriate level of indirect costs have been applied);

—the guidelines of the funding body have been followed correctly (e.g. that the funds requested may be used for the purpose proposed); and that

—the University would be in a position to accept the grant should the application be successful (e.g. that appropriate facilities are available to house the project, or that the proposed research does not contravene University policy).

In addition, the RSO can:

—advise on the factors which should be taken into consideration when costing research projects;

—provide information on funding body guidelines; and

—advise on the completion of the necessary application and internal forms prior to submission to the RSO's Research Grants Office (RGO).

The administrative arrangements for submitting research funding applications are available from the RSO's Web site at: http://www.admin.ox.ac.uk/rso/grants/.

In summary, these are as follows: applicants should submit the original plus one copy of their application, together with a completed copy of the University's Outside Grants (OG) form, to the Research Services Office, or, in the case of certain clinical departments, to the RSO satellite office at the Medical School Offices of the John Radcliffe Hospital, leaving three clear working days for it to be processed.

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Application administration

Enquiries relating to the day-to-day processing of research grant applications should be addressed to the RSO's Research Grants Office (telephone: (2)70146), or, in the case of certain clinical departments, to the RSO satellite office, the Medical School Offices, Level 3, John Radcliffe Hospital, Headington (telephone: (2)22544). A list of grants administrators for each department is available on the Web at: http://www.admin.ox.ac.uk/rso/oxonly/grants/deptlist .shtml.

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Research Contracts

The RSO's Research Contracts Office (RCO) is responsible for negotiating and approving the terms on behalf of the University of all research-related agreements, including those governing:

—sponsored or commissioned research;

—collaborative research;

—clinical trials;

—confidentiality and non-disclosure of information;

—transfer of materials;

—research-related services to industry;

—personal consultancy.

In addition, the contracts team takes lead responsibility within the RSO for:

—checking intellectual property rights and preparing the assignment of new technologies to Isis Innovation for exploitation, through licences or spin-out companies;

—authorising royalty payments to inventors;

—advice on matters connected with research-related contracts.

The administrative arrangements for University research-related agreements are available from the RSO's Web site at: http://www.admin.ox.ac.uk/rso/contracts/.

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Research-related contracts

Enquiries relating to research-related contracts should be addressed to the RSO's Research Contracts Office (telephone: (2)70039).

General enquiries

General enquiries to the RSO may be addressed, in the first instance, to Ms Sarah-Jayne Beedall (telephone: (2)70143, e-mail: sarah.beedall@admin.ox.ac.uk), who will be pleased to direct queries to the appropriate member of staff.

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Information on Research Funding

The University's Research Services Office (RSO) offers the following Web-based resources for those looking for external research funding:

electronic Research Funding News (eRFN) (http://www.admin.ox.ac.uk/rso/erfn/)

This is a Web-based bulletin, updated weekly, of current research funding opportunities across all subject areas with forthcoming deadlines for applications. It includes an at-a-glance guide to deadlines and a searchable archive of previous issues.

If you would like to receive a weekly e-mail reminder summarising the contents of the bulletin, please e- mail ellen.mcateer@admin.ox.ac.uk with the subject line `join eRFN mailing list'. This service is only avaiable to members of the University with an `ox.ac.uk' e-mail account. Subscribers also receive monthly updates about the contents of the RSO Bulletin Board (http://www.admin.ox.ac.uk/rso/oxonly/bboard.htm) which lists non-funding research-related information, such as details of conferences, training opportunities and changes in the policy of major research funding bodies.

Community of Science (http://fundingopps.cos.com/)

The University subscribes to the `Funding Opportunities' service offered by the Community of Science (COS). This is a fully searchable database of grant-making organisations world-wide, providing information about research funding across all subject areas. Despite the misleading title, this source of information about funding opportunities also covers the social sciences and humanities.

This service may be accessed by any member of the University with an `ox.ac.uk' e-mail account.

Online research funding and information resources (http://www.admin.ox.ac.uk/rso/information/)

This page on the RSO Web site collects together links to COS and other online databases and information services to which the University has access. These services provide information about current research funding opportunities and sponsors.

If you would like more information about these or any other services provided via the RSO, please visit its Web site at http://www.admin.ox.ac.uk/rso/, or contact Ellen McAteer, Research Funding Information Officer (telephone: (2)70082. e-mail: ellen.mcateer@admin.ox.ac.uk).

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