Contents of this section:

[Note. An asterisk denotes a reference to a previously published or recurrent entry.]

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Hilary Term 2002

Thursday, 10 January, at 8 a.m. CANON VINCENT STRUDWICK, Chamberlain and Emeritus Fellow of Kellogg College. Holy Communion (Latin). At St Mary's.

Sunday, 13 January, at 10 a.m. DR NICHOLAS RICHARDSON, Tutor in Classics and Fellow of Merton College. (Latin Litany and Sermon.) At St Mary's.

Sunday, 20 January, at 10 a.m. DR PAULA GOODER, formerly Lecturer at Ripon College, Cuddesdon. (Macbride Sermon). At Hertford College.

Sunday, 27 January, at 10 a.m. DR M. EDWARDS, Tutor in Theology, Christ Church. At the Cathedral.

Sunday, 3 February, at 10 a.m. THE REVD DR BERND WANNENWETSCH, University Lecturer in Ethics and Fellow of Harris Manchester College. (`Theological responses to ethical issues in modern medical research I: "What are human beings? That you are mindful of them": medical aspirations in the light of Psalm 8.') At St Mary's.

Sunday, 10 February, at 10 a.m. THE REVD DR PAUL S. FIDDES, Principal of Regent's Park College. (Sermon on the Grace of Humility.) At St Mary's.

Sunday, 17 February, at 10 a.m. THE REVD DR JEREMY TRIGG, Rector of Wolverton, Milton Keynes. (`Theological responses to ethical issues in modern medical research II: the infertile family.') At St Mary's.

Sunday, 24 February, at 10 a.m. THE REVD CANON PROFESSOR ROBIN GILL, Michael Ramsden Professor of Modern Theology, University of Kent, Chair of the Archbishop of Canterbury's Medical Ethics Advisory Group, Member of the BMA Medical Ethics Committee. (`Theological responses to ethical issues in modern medical research III: Gospel values and modern medical research.') At St Mary's.

Sunday, 3 March, at 10 a.m. THE RT. HON. PAUL MURPHY, MP, Secretary of State for Wales, Honorary Fellow of Oriel College. At St Mary's.

*Sunday, 10 March, at 10 a.m. PROFESSOR FRANCES YOUNG, OBE, Cadbury Professor of Theology and Pro-Vice-Chancellor, University of Birmingham. (Sermon for the Annunciation of the Blessed Virgin Mary.) At Oriel College.

*On this day Doctors will wear their robes.

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The Social Sciences Board has conferred the title of Visiting Professor in Corporate Finance and Solvency on DR FIDELIS ODITAH, Barrister-at-Law, for a period of three years from 1 January 2002, and the title of Visiting Professor in International Financial Law on MR PHILIP WOOD, Head of the Banking Department and of Know-how and Education at Allen & Overy, for a period of three years from 1 October 2002.

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The composition of the electoral board to the post below, proceedings to fill which are currently in progress, is as follows:

Professorship of Public Health

                                             Appointed by

The Principal of 
  Somerville (Chairman)                      Mr Vice-Chancellor [1]
The Master of St Cross                       ex officio
Professor Sir Michael Marmot                 Council
Professor S. Macintyre                       Council
Professor G.M. Goodwin                       Medical Sciences Board
Professor D. Mant                            Medical Sciences Board
Professor Sir Richard Peto                   Medical Sciences Board
Professor A.P. Haines                        Medical Sciences Board
Dr M. Gill                                   Oxfordshire Health Authority
Professor D.A. Warrell                       St Cross College
[1] Appointed by Mr Vice-Chancellor under the provisions of Tit. IX, Sect. iii, cll. 2 and 3 (Statutes, 2000, pp. 63–4.)

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Most courses are now full. Those interested in enrolling for a particular course are advised to contact the Information Officer, Angela Pinkney, for up-to-date advice on the likelihood of obtaining a place on a course. For French and German, applicants with a reasonable knowledge of the language may be eligible to join the Lambda project, which offers a programme of guided self-study and is described on the Web at

The Library's collection of audio/video cassettes, books, and computer programs covers over 100 languages. The Self-Study Area has rooms equipped with listening and viewing facilities for individual work and computer-based learning resources. New users should aim to arrive shortly before 10 a.m. or 2 p.m. to register and attend an orientation session.

The Library is open 9.30 a.m.–6.30 p.m., Monday–Friday, weeks 0--9, and on Saturdays 10 a.m.--1 p.m., weeks 1--8.

Further details of all courses and activities may be obtained from the Information Officer, Angela Pinkney, at the Language Centre, 12 Woodstock Road, Oxford OX2 6HT (telephone: Oxford (2)83360, e-mail:, Internet:

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From time to time the attention of the University is drawn to individual cases of financial hardship among widows or widowers of former members of the Federated Superannuation System for Universities (FSSU) and the University of Oxford Employees Pension Scheme (EPS). Limited resources are available to alleviate proven cases of hardship and any enquiry should be addressed to the Superannuation Officer, University Offices, Wellington Square, Oxford OX1 2JD. All cases are dealt with in the strictest confidence.

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Guidelines on the holding of outside appointments from 18 June 2001

These guidelines outline new procedures for obtaining approval to hold outside appointments. No changes have been made to the University's policy, nor to the individuals and types of appointment covered by the policy.

All university employees, with the exception of CUF lecturers, are required to obtain approval for the holding of any outside appointment. The following do not count as outside appointments for this purpose (see Ch. VII, Sect. I, § 5.A, cll. 10--11; Statutes, 2000, p. 370):

—the holding of the office of Proctor or Assessor;

—the holding of the office of examiner in any examination which is part of a degree course at any university;

—the holding of a commemorative lecturership or similar post in any university with the duty to give not more than eight lectures in any year of office;

—activities or responsibilities normally associated with, or arising from, scholarly work which do not involve a formal and continuing contract.

The University permits its employees to hold outside appointments without deduction of stipend subject to the following conditions:

—the total commitment to such outside appointments must not exceed thirty days per year [1] ;

—any contractual terms proposed to cover the outside appointment must be scrutinised by the Research Services Office on behalf of the University, and must not be amended without the prior written approval of the Research Services Office;

—the employee's head of department [2] must approve the application.

Outside appointments can take a number of different forms, such as consultancy, private professional practice, expert witness and non-executive directorships. (Approval will not be given for the holding of executive directorships.) These are activities carried out outside the University and are contracted for from the individual's personal address. University letterhead, facilities, and premises should not be used without the University's express permission.

Certain types of activity involving consultancy/services to industry may be carried out within the University and may be included, where appropriate, within projects funded by externally-funded research grants and contacts. These are described below.

Procedures for applying for approval to hold outside appointments

(a) Applicants must complete an application form (form OA1, available on the University's Web site at, or in hard copy from departmental administrators/faculty board secretaries).

(b) Applicants whose salaries are funded from externally-funded research grants or contracts, or who are Principal Investigators or Co-Investigators on outside-sponsored projects, must adhere to the terms and conditions stipulated by or agreed with the sponsor and, if necessary, seek written approval from the sponsor. [3] The Research Services Office is able to provide advice on the terms and conditions of externally-funded research grants and contracts held by the University (telephone: (2)70143).

(c) Where it is appropriate for the outside appointment to be covered by a contract or letter of agreement, and particularly when the external organisation requires a written agreement to cover a consultancy, applicants must arrange for the terms governing the outside appointment to be scrutinised by the Research Services Office in advance of signature. (All applicants are, in fact, advised to stipulate in writing the terms which will govern their outside activities for an external organisation, not least to limit their personal liability.) The University's legal advisers have drafted a standard personal consultancy document which serves as a useful starting point for discussions around the terms of a consultancy appointment. This is available from the Research Services Office (telephone: (2)70143) or on the Research Services Web site at

(d) The Research Services Office scrutinises the terms of an agreement in order to consider their compatibility with the University's interests as employer. The office cannot advise the employee on the terms from the employee's standpoint; and the employee should take his or her own advice unless he or she makes use of Oxford University Consulting Limited (see paragraph 8 below).

(e) Applicants must obtain the approval of their direct line manager where relevant.

(f) When the Research Services Office has confirmed in writing that the terms proposed to govern the outside appointment meet the University's minimum requirements and the necessary approvals have been obtained from the relevant line manager or sponsor (as appropriate), applicants should submit the completed form to their head of department, who will be asked to sign to confirm that he/she is content to approve the outside appointment in the context of the applicant's university duties. Heads of department who themselves wish to hold outside appointments must submit their application forms to their head of division for approval. Heads of Division should submit applications to the Vice-Chancellor.

(g) If the above procedures are followed and the relevant approvals obtained, applicants will be granted insurance cover for the outside appointment in question under the University's professional indemnity insurance policy, subject to the limitations of that policy. Details may be obtained from the Insurance Officer, Mr G.C. Waite (telephone: (2)80307).

Consultancies within research grant applications and contracts

The holding of a consultancy may be included where appropriate within research grant applications and contracts. Where consultancies are included in this way and provision is made through the payroll to pay staff for such work, the Outside Grants (OG) form should itemise, among the costs of the project, the costs of the consultancy payment (including employers' on-costs). Indirect costs should also be calculated on the total cost of the project, including the fee for the consultancy. The Research Services Office (telephone: (2)70143) will be able to advise on the most appropriate form of agreement to cover consultancies attached to research grants or contracts. Time spent on such consultancies will count towards the thirty-day limit.

Other services to industry and outside bodies

Not all work for outside bodies is governed by a contract with an external sponsor under the University's research grants and contracts procedures. Some is likely to be `service' work, i.e. the provision of a service to an external organisation which is not of academic benefit but which makes use of spare capacity in a department in return for payment. Such arrangements should nevertheless be covered by an agreement approved by the head of department which is drawn up in consultation with the departmental administrator and (for tax reasons) with the Finance Division. If the service agreement proposed by the outside body includes terms and conditions relating to intellectual property or confidentiality of information, or does not incorporate the University's standard disclaimer of liability, this will require an authorised signature on behalf of the University. In such cases, the agreement should be forwarded to the Research Services Office which is required to ensure that appropriate disclaimers of liability have been issued in connection with the provision of services to industry and other outside bodies.

Where appropriate, as with consultancies within research grant applications and contracts, a payment may be made through the payroll to individuals for the additional work undertaken in performing the services. It is expected that the head of department will decide on an appropriate fee to be paid to the individual based on the time spent (which again will count towards the thirty-day per year limit). The instructions to the Finance Division to make such payments are processed through the Research Services Office. In such cases, where an agreement has been made with University in respect of the service, it is not expected that a further personal consultancy agreement with the academic concerned will be necessary.

Financial arrangements

The University does not generally seek details of remuneration which applicants are to receive under arrangements for outside appointments, but reserves the right to request to be provided with such details in certain circumstances e.g. in the light of any potential conflict of interest with the outside appointment. Applicants wishing exceptionally to make a case to spend a total of more than thirty days in any one year on outside appointments will be required to provide details of remuneration.

Use of computing facilities

University IT and network facilities, including software, are provided for use for educational purposes only, in accordance with the `University Rules for Computer Use', which may be found on the University Web site at

Monitoring and reporting

(a) Heads of department are responsible, through their departmental administration, for keeping records of the number of days spent on outside appointments by all staff (regardless of staff group) in their departments.

(b) Heads of department will report their approvals of outside appointments, and the basic details of the outside appointments, to their divisions on an annual basis, by the end of July each year.

(c) Divisions are responsible, through their divisional administration, for monitoring and co-ordinating information relating to all approvals for outside appointments submitted by departments within their remit, and for making an annual return to the Personnel Committee by the end of September each year.

Oxford University Consultancy Limited

The University has established a wholly-owned subsidiary company, Oxford University Consultancy Limited, to help members of the University to market their expertise to outside bodies, to negotiate commercial terms and payment on behalf of individuals, and to manage the administration associated with consultancy. OUC Limited offers a professional service for academics and departments throughout the University, which will identify consultancy and related opportunities with local, national and international companies and organisations. Details of this service may be obtained by telephone ((2)80829) or by e-mail at

Members of the University choosing to use the services of OUC Limited must still follow the internal procedures for university approval of their outside appointments as outlined in these guidelines; OUC Limited will, however, assist the process on behalf of the individuals concerned.


[1] Approval for cases where the proposed commitment exceeds thirty days may still be sought; in such cases the department will refer the request to the divisional board and if it is approved a deduction in university stipend will be made. Partial or full secondment may be more appropriate for particularly time-consuming outside appointments.
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[2] Faculty board chairman in non-departmentally organised subjects, head of division in the case of heads of departments.
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[3] The Wellcome Trust's grant conditions, for example, include stringent conditions relating to the holding of consultancies and these apply equally to individuals who are in receipt of Wellcome Trust research grants, as well as to those whose salaries are paid from Wellcome Trust grants.
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Forthcoming exhibition

Landscapes and seascapes in oils and oil pastels: an exhibition of paintings by Jane Strother (14 January–2 February)

Open daily, 10 a.m.–4 p.m. subject to college commitments. Visitors are advised to telephone the college lodge beforehand (telephone: Oxford (2)74100).

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Chamber music

The following events will be held in the Garden Quadrangle Auditorium, St John's College.

Admission to concerts is free. Programmes are available from the Porters' Lodge, but are reserved for members of the college until about ten days before the event. Each programme is valid as an admission ticket until ten minutes before the event; any vacant seats will then be filled from the door.

Master-classes: chamber groups or performing soloists receive coaching in front of an informal audience. There is no charge, either for performers or audience. Any performers wishing to take advantage of this opportunity to obtain free coaching should apply via the College Secretary as soon as possible.

Mon. 25 Feb., 8.30 p.m. YAEL WEISS, MARK KAPLAN, and COLIN CARR: piano trios.

Tue. 26 Feb., 10 a.m. YAEL WEISS, MARK KAPLAN, and COLIN CARR: master-class.

Sat. 4 May, 8.30 p.m. THOMAS SAUER performs piano works by Beethoven, including the Moonlight Sonata and Diabelli Variations.

Sun. 5 May, 10 a.m. THOMAS SAUER: master-class.

Fri. 24 May, 8.30 p.m. COLIN CARR and friends perform string sextets.

Sat. 25 May, 10 a.m. COLIN CARR: master-class.

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Forthcoming exhibition

The Bodleian Library, 1602–2002: Thomas Bodley and his Library. The exhibition focuses on the events leading to the opening of the Library in 1602, and the development of the building and the collections in Bodley's lifetime and the years immediately following (4 February–2 June)

In the Exhibition Room, Old Schools Quadrangle; open Monday–Friday 9.30 a.m.–4.45 p.m., Saturday 9.30 a.m.–12.30 p.m.

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Careers Advice Service for Contract Research Staff

This initiative, provided by the University Careers Service at 56 Banbury Road (in addition to services provided to students), aims to encourage and enable academic-related research staff, who are employed directly by the University on fixed term contracts (contract research staff), to make and implement well- informed decisions about their careers by:

—providing impartial, professional, careers advice;

—supporting them in recognising and developing the attributes necessary for successful career development;

—enabling them to appreciate and explore the range of opportunities available;

—assisting them to clarify their values, interests, abilities and skills and to relate these to possible career options;

—providing access to a wide variety of careers information and resources to facilitate the formulation and implementation of career plans.

The service operates flexibly in an attempt to cater for personal needs, whether individuals are generally uncertain about the career options open to them, considering reviewing or changing their career direction, or thinking about finding a new job in academia, commerce, industry, the public sector, or setting up their own business, etc.

Following registration, members of contract research staff will have access to up to four, confidential, one-to-one meetings with a careers adviser to help clarify personal and career objectives and to identify the main career options open to them. They may also see the Duty Adviser at the Careers Service to help resolve brief queries and make use of the wide range of careers information resources held at the Careers Service, including a computerised careers guidance system. Psychometric ability testing and personality profiling for career development purposes (with feedback) can also be arranged, on an ad hoc basis, where sufficient demand exists. In addition, three career development workshops (Career Review and Planning, Job Search Skills, and Effective Interview Preparation), all designed specifically for contract research staff who are looking to review their career options, or to find alternative work, are run at various times throughout the year. To book a place on any of these workshops contact the Institute for the Advancement of University Learning (telephone: (2)86808, e-mail:

Further details of the service are available from John Kirwan, the careers adviser for contract research staff (telephone: (2)74736, e-mail:, Web site:

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