Grants and Research Funding

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[Note. An asterisk denotes a reference to a previously published or recurrent entry.]

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The Oxford University Research Services Office (RSO) is based in the University Offices, Wellington Square (with satellite offices in the Medical School Offices of the John Radcliffe Hospital and at 9 Parks Road). The RSO is part of the Finance Division of the University's central administration.

The RSO is authorised to process all applications to outside bodies for research grants and to sign research-related agreements on behalf of the University. It can also provide advice for those seeking external research funding or requiring information about specific initiatives (e.g. LINK, EU research programmes, etc.).

Research-related contracts with industry and other external sponsors are negotiated through the RSO. Such contracts include agreements covering the sponsorship of research, collaborative research, clinical trials, services to industry, intellectual property issues, confidentiality issues, material transfer, and consultancy.

The RSO produces a weekly electronic bulletin of funding opportunities with forthcoming deadlines for applications, electronic Research Funding News (eRFN), which is available to members of the University via the Internet at: To receive a weekly e-mail summarising the contents of the bulletin, please contact Ellen McAteer, Information Assistant in the RSO (e-mail:, telephone: (2)70082). Non-funding research-related information is publicised via the RSO's Web-based Bulletin Board, which is also available to members of the University at:

Contact details for certain members of the RSO are as follows:

Ms Catherine Quinn, Director (telephone: (2)70158, e-mail:

Dr Richard Liwicki, Head of Research Contracts Administration (telephone: (2)70011, e-mail:

Mr Pierre-Manuel Espinasse, Head of Research Grants Administration (telephone (2)70043, e-mail:

Dr Michael Halsey, Assistant Registrar (Clinical Research Grants and Contracts), John Radcliffe Hospital satellite office (telephone: (2)22604, e-mail:

General enquiries may be addressed, in the first instance, to Mrs Jane Taylor (telephone: (2)70143), who will be pleased to direct calls to the appropriate member of staff. Further information about the Research Services Office is available from the Web site:

Submitting research grant applications to external sponsors

All applications for external research funding must be endorsed by the University before they are despatched to the sponsor, whether or not this is required by the funding body. In order to do this, the University requires all applications made to funding bodies (such as the research councils, government departments, UK and overseas charities and foundations, and industry) to be checked and endorsed by the Research Services Office (RSO) on behalf of the University. The reasons for this are to ensure that:

—the funds requested are sufficient to cover the research being undertaken (e.g. that correct and up-to-date salary scales have been used);

—the costing rules of the University have been applied correctly (e.g. that the appropriate level of indirect costs have been applied);

—the guidelines of the funding body have been followed correctly (e.g. that the funds requested may be used for the purpose proposed); and

—the University would be in a position to accept the grant should the application be successful (e.g. that appropriate facilities are available to house the project, or that the proposed research does not contravene University policy).

In addition, the RSO can:

—advise on the factors which should be taken into consideration when costing research projects,

—provide information on funding body guidelines, and

—advise on the completion of the necessary application and internal forms prior to submission to the RGO.

The administrative arrangements for submitting research funding applications are available from the RSO's Web site at In summary, these are as follows: applicants should submit the original plus one copy of their application, together with a completed copy of the University's Outside Grants (OG) form, to the Research Services Office, Wellington Square (telephone: (2)70146), or, in the case of certain clinical departments, to the RSO satellite office at the Medical School Offices of the John Radcliffe Hospital (telephone: (2)20311), leaving three clear working days for it to be processed.

In connection with the acceptance of research awards and signature of research-related contracts it should be noted that Statutes, Tit. X, cl. 3, provides that `no official of the University or any other person employed by the University or working in or in connection with any department of or under the control of the University shall in connection with any invention, discovery, or patent, or ... process, or manufacture have authority to make any representations on behalf of the University or to enter into any contract on behalf of the University or to be concerned in any transaction whatsoever in connection therewith on behalf of the University except with the express consent of Council'.

Enquiries relating to the day-to-day processing of research grant applications should be addressed to the RSO's Research Grants Office (telephone: (2)70146, e-mail:, or, in the case of certain clinical departments, to the RSO satellite office, the Medical School Offices, Level 3, John Radcliffe Hospital, Headington (telephone: (2)22544).

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The following awards, administered by the University's International Office, will be available in 2002--3:


Scatcherd European Scholarships

Up to twelve scholarships will be available for undergraduate and graduate students, who will continue to be registered for a degree at Oxford, to undertake study or research in another European country. The scholarships are tenable in any subject area and will be awarded for periods of between three months and one year. The award covers the costs of any tuition or registration fees in the host country and provides a grant towards living costs of up to approximately £7,500. Closing date: 8 February 2002.

Wiener-Anspach Awards: University of Brussels

Research fellowships and postgraduate scholarships in any subject are offered for one year of study at the University of Brussels. Up to four awards for graduates of Oxford to cover fees and provide an allowance of at least 540,000 Belgian francs. Closing date: 4 January 2002.

Theodor Heuss Research Fellowship: Germany

One award available for British graduates who have either embarked on or completed a postgraduate qualification at Oxford, for one year of study at any institution in Germany. The holder receives a monthly maintenance grant and travel costs. Closing date: 15 February 2002.

Michael Foster Memorial Scholarship: Germany

One award for British citizens to undertake graduate studies for ten months at any institution in Germany. The holder receives a monthly maintenance grant, and grants for travel expenses and other costs. Closing date: 15 February 2002.

Hanseatic Scholarships: University of Hamburg

Two awards for up to two years, available for British graduates or undergraduates (final year) to study in Germany, preferably, but not necessarily, at the University of Hamburg. Closing date: 15 February 2002.

Charterhouse European Bursaries

Two bursaries of approximately £3,000 for a full academic year available for current undergraduate or graduate students to undertake a period of study in Economics, Management, Applied Mathematics in Industry, Engineering or Technology in any other European country. Closing date: 8 February 2002.

Europaeum Bursary: Graduate Institute of International Studies, Geneva

One grant of around £3,500, to study at the Graduate Institute of International Studies in Geneva for a full academic year, will be available for a student registered for a graduate degree at Oxford. Although the exchange is intended primarily for study for a full academic year, candidates wishing to spend a shorter period of not less than three months at the Graduate Institute may also be considered. The level of the grant will be reduced for a shorter stay. No tuition fee will be payable in Geneva by the bursary holder. Further information about the Institute can be found on its Web site ( Applications should be sent to the International Office by 1 February 2002.


Graduate Exchange Scholarship with the University of Tokyo

Two places available for current graduate students for one year at Tokyo University. Successful candidates are nominated by the University of Tokyo for Japanese Ministry of Education (Monbusho) awards which cover travel, living, and educational expenses. Closing date: 23 November 2001.


Student Exchange Programme with the Australian National University

A small number of places will be available for current graduate or undergraduate students to undertake a period of study at ANU. Exchanges are expected to begin in October 2002 or February 2003 and last for at least six months. A travel grant will normally be available to provide return travel to Australia. Closing date: 8 February 2002.


Oxford has exchange agreements through its membership of the COIMBRA Group with the following European universities: Aarhus, Barcelona, Bergen, Bologna, Budapest, COIMBRA, Dublin, Galway, Geneva, Göttingen, Graz, Granada, Groningen, Heidelberg, Jena, Krakow, Leiden, Leuven, Louvain, Montpellier (I, II, and III), Padova, Pavia, Poitiers, Prague, Salamanca, Siena, Thessaloniki, Turku Abo, Uppsala, and Würzburg. It also has bilateral exchange agreements with Kyoto, Seoul National University, and the National Taiwan University. Although no funding is available to support exchanges under these agreements, the International Office can assist students wishing to contact any of these universities to arrange attachments. For exchanges taking place under the COIMBRA agreement, fees may be waived by the host.


The SOCRATES-ERASMUS scheme offers undergraduate and graduate students the opportunity to undertake a period of study of between three and twelve months in another EU or EEA state. Exchanges are organised on a faculty and departmental basis. A number of links exist between Oxford and other European universities; students who are interested in taking part in an exchange should contact their department or faculty, or the International Office to establish whether an exchange arrangement exists for the subject area and country of their choice. Under the scheme, students are exempt from all tuition fees at the host institution (although students may still be liable for Oxford fees), and in addition receive a small grant towards living costs.

Further details of the above awards are available from the International Office, University Offices, Wellington Square, Oxford OX1 2JD (telephone: (2)80487/(2)70241, fax: (2)70077, e-mail:, Web site:

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