University Acts

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[Note. An asterisk denotes a reference to a previously published or recurrent entry.]

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COUNCIL OF THE UNIVERSITY

Decree

Council has made the following decree, to come into effect on 21 December.

Decree (1): Procedures for the administration of the University's intellectual property policy

Explanatory note

Council has reviewed the current procedures for the administration of the University's intellectual property policy in the light of the increasing number of instances in which forms of intellectual property are being created within the University that do not result from research programmes but are nevertheless capable of commercial exploitation. Council has agreed, in particular, to create an e-learning Development Fund in order to support the development of on-line courses, and the work of the Director of On-line and Distance Learning. The fund will be financed from the proceeds of the exploitation of this kind of intellectual property, using a proportion of what would otherwise be the allocations to the University's General Revenue Account and to departments. The allocation to the creator(s) would not be affected.

The following decree provides accordingly. The existence of this kind of intellectual property must, under the decree, be reported to the Director of Legal Services. Intellectual property arising from research must still be reported to the Director of Research Services.

Text of Decree (1)

1 In Ch. VIII, Sect. XI, cl. 1 (Statutes, 2000, p. 550), delete `he or she shall report its existence to the Head of Department (or equivalent) and to the Director of the Research Services Office, providing the Director with all necessary information' and substitute `he or she shall report its existence to the Head of Department (or equivalent) and, in the case of intellectual property arising from research, to the Director of Research Services or, in the case of all other intellectual property, to the Director of Legal Services, providing the relevant Director with all necessary information'.

2 Ibid., cl. 7 (p. 552, as amended by Decree (3) of 24 May 2001, Gazette, Vol. 131, p. 1044), insert paragraph (g):

`(g) Whenever the intellectual property in question consists in courseware, or in commissioned works for incorporation in or conversion into courseware, the percentages in paragraphs (b) and (c) above, in all but the lowest bands, shall be adjusted so that the aggregate of the percentages allocated to the General Revenue Account and to departments shall be divided as to one-third to the General Revenue Account, one-third to departments, and one-third to the e-learning Development Fund.'

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GENERAL PURPOSES COMMITTEE OF COUNCIL

Decrees

The General Purposes Committee of Council has made the following decrees, to come into effect on 21 December.

Decree (2): Committee on Student Health and Welfare

Explanatory note

The former Committee on Student Health, which is now known as the Committee on Student Health and Welfare, currently includes two Junior Members, one appointed by the Oxford University Student Union and one by the Graduate Committee of that union. The following decree, made by the General Purposes Committee of Council on the recommendation of the Committee on Student Health and Welfare, adds a third Junior Member, to be appointed by the Consultative Committee for Clinical Students. At the same time opportunity is taken to change the name of the former Committee on Student Health in the formal legislation.

Text of Decree (2)

1 In Ch. II, Sect. LXXVIII, title (Statutes, 2000, p. 335), after `Student Health' insert `and Welfare'.

2 Ibid., § 1, title, after `Student Health' insert `and Welfare'.

3 Ibid., cl. 1 after `Student Health' insert `and Welfare'.

4 Ibid., insert new item (12) as follows and renumber existing items (12) and (13) as items (13) and (14):

`(12) a person appointed by the Consultative Committee for Clinical Students;'.

5 Ibid., § 2, concerning the Executive Subcommittee for the Management of the University Counselling Service (p. 336), after `Committee on Student Health', wherever these words occur, in each case insert `and Welfare'.

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Decree (3): Establishment of Edward Hall Memorial Fund

Explanatory note

The University has accepted with gratitude donations which have been made by the family and friends of the late Professor Edward Hall, former head of the Research Laboratory for Archaeology and the History of Art and benefactor of the Edward Hall Professorship of Archaeological Science, with the object of supporting in his memory graduate studies in that subject. The following decree, made by the General Purposes Committee of Council on the recommendation of the Life and Environmental Sciences Board, establishes the Edward Hall Memorial Fund accordingly.

Text of Decree (3)

In Ch. IX, Sect. I (Statutes, 2000, p. 647), insert § 140:

`§ 140. Edward Hall Memorial Fund

1. The sums contributed in memory of Professor Edward Hall, and any further sums which may be contributed for the same purpose, shall constitute a fund, to be known as the Edward Hall Memorial Fund, which shall be applied to the support of graduate studies in Archaeological Science within the University.

2. The fund shall be administered, under the Life and Environmental Sciences Board, by the Committee for Graduate Studies in the School of Archaeology.

3. The first charge on the net income of the fund shall be the making of grants to graduate students in the Research Laboratory for Archaeology and the History of Art, with particular reference to the support of the research element of the M.Sc. programme in Archaeological Science.

4. Income not expended in any year shall be carried forward for expenditure in subsequent years.

5. Council shall have power to alter this decree from time to time, so long as the main object of the fund, as defined in clause 1 above, shall always be kept in view.'

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EDUCATIONAL POLICY AND STANDARDS COMMITTEE OF COUNCIL

Decree

The Educational Policy and Standards Committee of Council has made the following decree, to come into effect on 21 December.

Decree (4): Amendments to decrees governing examination procedures

Explanatory note The following decree, made by the Educational Policy and Standards Committee of Council, amends the initial responsibility for dealing with applications affecting the candidatures of individual students, to provide that this shall be exercised by the Proctors, instead of the Vice-Chancellor and Proctors jointly, and also establishes a new mechanism for appeals by candidates against decisions taken by the Proctors in relation to these and other of their discretionary powers, designating the Chairman of the Educational Policy and Standards Committee (or another member of the committee nominated by the chairman) as the appropriate university officer to deal with any such appeals. These changes reflect new national requirements for dealing with such complaints.

Text of Decree (4)

1 In Examination Decrees, 2001, p. 21, l. 36, p. 22, l. 9 (and footnote), p. 26, ll. 18–19 and 26 (and footnote), p. 119, l. 10, p. 121, l. 19, p. 479, l. 22, p. 481, l. 6, p. 790, l. 7, p. 799, l. 10, p. 811, l. 23, p. 944, ll. 9–10, p. 1013, ll. 36–7, p. 1048, l. 33, p. 1049, ll. 14, 16, 21–2, and 29–30, and p. 1050, ll. 31 and 38, in each case delete `Vice-Chancellor and Proctors' and substitute `Proctors'.

2 Ibid., p. 22, ll. 8, 21, and 27, p. 119, ll. 16 and 23, p. 480, ll. 2 and 8, and p. 481, ll. 12 and 19, in each case after `belongs.' insert `The student, or his or her society, may within fourteen days of the date of the Proctors' decision appeal in writing to the Chairman of the Educational Policy and Standards Committee (who may nominate another member of the committee, other than one of the Proctors, to adjudicate the appeal).'

3 Ibid., p. 22, ll. 22 and 25, p. 119, ll. 17 and 20, p. 480, ll. 3 and 6, and p. 481, ll. 13 and 16, in each case delete `Council' and substitute `The Proctors' or `the Proctors' as appropriate.

4 Ibid., p. 26, l. 22, after `that time.', p. 27, l. 14, after `Modern History.', and p. 121, l. 19, after `Proctors.', in each case make the same insertion as in clause 2 above.

5 Ibid., p. 790, l. 15, p. 799, l. 19, and p. 811, l. 32, in each case after `examination.' make the same insertion as in clause 2 above.

6 Ibid., p. 944, l. 13, after `removed it.' insert `Notwithstanding the earlier provisions of this clause, the student may within fourteen days of the date of the Proctors' decision appeal in writing to the Chairman of the Educational Policy and Standards Committee (who may nominate another member of the committee, other than one of the Proctors, to adjudicate the appeal). If the Proctors' decision is not upheld, the Educational Policy and Standards Committee may replace the student's name on the Register.'

7 Ibid., p. 1014, l. 1, after `duties. *' make the same insertion as in clause 2 above.

8 Ibid., delete from p. 1014, l. 28 to p. 1015, l. 11, and footnotes [single dagger sign] and [double dagger sign], and substitute:

`2. A candidate in any examination [single dagger sign] may, through his or her society, apply to the Proctors to certify that the candidate will be or has been prevented by illness or other urgent cause from presenting himself or herself at the appointed time or place for any part of an examination (a candidate is deemed to have presented himself or herself for a written paper if he or she was present in the place designated for the examination and had the opportunity to see the question paper there). Each application for consideration by the Proctors must be submitted in writing by the Senior Tutor or other proper officer of the candidate's society. Sufficient evidence must be sent in support of the application. Where illness is pleaded, a medical certificate from a qualified medical practitioner must be sent, and this certificate must specify, with dates, the bearing of the illness on the candidate's attendance at the examination. Where it is proposed that a candidate is to be examined in a place or at a time other than that appointed for the examination, written permission must be obtained from the Proctors for the candidate to be examined in that place or at that time, together with their approval of the name of a Master of Arts of the University, or any other person who in their opinion seems suitable, who is prepared to invigilate. The Proctors may authorise the examiners either (a) to examine the candidate at another place or time under such arrangements as the Proctors deem appropriate, or (b) provided that the work that the candidate has submitted is of sufficient merit, to act as if he or she had completed that part of the examination. If the application is granted, it shall be the duty of the Proctors to send a written authorisation promptly to the chairman of examiners of the relevant examination and to inform the candidate's society and the Clerk of the Schools.

Where the Proctors have given permission for an examination to be held in a place or at a time other than that appointed for the examination, the invigilator or another person approved by the Proctors should attend the Schools at least fifteen minutes before the examination begins, to receive the examination paper and any necessary writing materials from the Clerk of the Schools, and should bring a letter addressed to the chairman of the examiners concerned containing the name of the candidate, the subject in which the candidate is being examined, and the authorisation of the Proctors (if a copy of this has not already been sent to the Clerk of the Schools). The invigilator should sign the list kept by the Clerk of the Schools of examination papers which are issued in this way, and should verify that the details recorded on the list are correct. The candidate's work must be handed as soon as possible after the time appointed for the collection of papers to the Clerk of the Schools, who will make the appropriate entry in his or her register. The Clerk will obtain a receipt when forwarding work done outside the Schools.

A candidate, through his or her society, may within fourteen days of the date of the Proctors' decision whether or not to grant his or her application appeal against that decision in writing to the Chairman of the Educational Policy and Standards Committee (who may nominate another member of the committee, other than one of the Proctors, to adjudicate the appeal).

If after receiving the Proctors' authorisation the examiners agree to act as if the candidate had completed the part of the examination concerned, and the examination is one in which Honours may be awarded, the examiners may (subject always to the approval of the Proctors) adopt one of the following courses:'.

9 Ibid., p. 1049, l. 32, after `Proctors.' insert:

`In accordance with the provisions of regulation (v) of the Proctors' Regulations concerning Conduct at Examinations, if a candidate fails to submit a thesis (or other written exercise) without prior permission, the Proctors may after making due enquiries into the circumstances permit the candidate to remain in the examination and to submit the work late under arrangements similar to those set out in sub-clauses (a)–(c) above. A candidate or his or her society may within fourteen days of the date of the Proctors' decision appeal in writing to the Chairman of the Educational Policy and Standards Committee (who may nominate another member of the committee, other than one of the Proctors, to adjudicate the appeal).'

10 Ibid., p. 1050, l. 33, after `fee.' insert:

`A candidate or his or her society may within fourteen days of the date of the Proctors' decision appeal in writing to the Chairman of the Educational Policy and Standards Committee (who may nominate another member of the committee, other than one of the Proctors, to adjudicate the appeal).'

[Footnote]

[single dagger sign] See also the special regulations below concerning the use of word- processors in examinations and dictation of papers; visually-impaired candidates; religious festivals and holidays; and dyslexic candidates.
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COUNCIL OF THE UNIVERSITY

Register of Congregation

Mr Vice-Chancellor reports that the following names have been added to the Register of Congregation:

Bradley, C.P., Queen's

Cornish, V.A., MA, D.Phil., Mansfield

Dimmick, J.N., St Catherine's

Froud, S.N., University Press

Grant, O.W., MA, Nuffield

Herwig, M.C.W., M.Phil., Merton

Hewstone, M.R.C., D.Phil., New College

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BOARDS OF FACULTIES

For changes in regulations for examinations, to come into effect on 21 December, see `Examinations and Boards' below.

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