Notices

Contents of this section:

[Note. An asterisk denotes a reference to a previously published or recurrent entry.]

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STATUTE APPROVED BY HER MAJESTY IN COUNCIL

Mr Vice-Chancellor has received a communication from the Clerk of Her Majesty's Privy Council, stating that on 18 July 2001 Her Majesty was pleased to approve the Statute concerning the Eldon Law Scholarship Fund, printed in Gazette, p. 356 (approved by Congregation, p. 376).

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CONFERMENT OF THE TITLE OF VISITING PROFESSOR

The Life and Environmental Sciences Board has conferred the title of Visiting Professor in Biology on SIR BRIAN FOLLETT, FRS (B.SC., PH.D. Bristol, D.SC. Wales), Chair, Arts and Humanities Research Board, for a period of three years from 1 July 2001.

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DIRECTORSHIP OF CLINICAL STUDIES

TIM LANCASTER, MA (MB, BS London), MRCP, MRCGP, Clinical Reader in General Practice and Fellow of St Anne's College, has been appointed to the Directorship of Clinical Studies for three years from 1 February 2002.

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HICKS AND WEBB MEDLEY PRIZES 2001

The Prizes, for the best performances in Economics in the Final Honour Schools of Philosophy, Politics, and Economics, and Modern History and Economics, have been awarded to TARUN GUPTA, New College; RUPERT B.R. HARRISON, Magdalen College; and CHRISTOPHER J. BICKERTON, Somerville College.

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GEORGE WEBB MEDLEY PRIZES 2001

M.Sc. in Economics for Development

The Prize for the best overall performance has been awarded to PHILLIPPA BIGGS, Hertford College.

The Prize for the best extended essay has been awarded jointly to JESSE KHARBANDA and MARIA LUGO, both of St Antony's College.

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GEORGE WEBB MEDLEY UNDERGRADUATE THESIS PRIZE 2001

The Prize, for an Economics subject submitted in place of a paper in the Final Honour School of Philosophy, Politics, and Economics, has been awarded to CHRISTOPHER JEFFREY, University College.

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HOARE PRIZE 2001

The examiners in the Final Honour School of Computation have awarded the Prize to PONTUS LURCOCK, Worcester College.

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BRITISH TELECOM RESEARCH AND TECHNOLOGY PRIZE 2001

The examiners in the Final Honour School of Mathematics and Computation have awarded the Prize to OLIVER LAN, Exeter College.

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SOUTHERN FIELD STUDIES BOOK PRIZE 2001

The Prize, for the candidate who has shown the greatest aptitude for zoological field studies in the Final Honour School of Natural Science (Biological Sciences), has been awarded to MS KATIE RUTH HAMPSON, St Anne's College.

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GEORGE PICKERING PRIZE AND MARGARET HARRIS MEMORIAL PRIZE 2001

The examiners in the Second BM (Year 3) examination have awarded the George Pickering Prize and the Margaret Harris Memorial Prize to MARTIN W.G. SCOTT-BROWN, Green College.

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GEORGE HUMPHREY PRIZE 2001

The examiners in the Honour School of Experimental Psychology have awarded the Prize for the best overall performance in Psychology to MS JOANNA LAWSON, Corpus Christi College.

The Prize for the best research project has been awarded to SAMUEL WASS, Queen's College.

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DENYER AND JOHNSON PRIZE 2001

The Prize has been awarded to MICHAEL MCCLENAHAN, Exeter College.

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ST CATHERINE OF ALEXANDRIA PRIZE 2001

The Prize has been awarded to MARK LAYNESMITH, Ripon College, Cuddesdon.

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DAVIS PRIZE 2001

The Prize, for the best dissertation in the Final Honour School of Oriental Studies (Chinese) has been awarded to CAROLINE S. ATKINSON, St Hilda's College.

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JAMES MEW JUNIOR PRIZE 2001

A Prize for Arabic in the Preliminary Examination in Oriental Studies has been awarded to MISS E. YELL, St John's College.

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LORD ALFRED DOUGLAS PRIZE 2001

The Prize has been awarded to MATTHEW SPERLING, Keble College.

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MRS CLAUDE BEDDINGTON PRIZE 2001

The Prize has been awarded to LUCY WOLF, Corpus Christi College.

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PASSMORE EDWARDS PRIZES 2001

Prizes have been awarded to PETER ROBINS, Lady Margaret Hall, and THOMAS RICHARDS, Magdalen College.

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JUNIOR MATHEMATICAL PRIZES 2001

Final Honour School of Mathematics: HELEN JULIA MOSLEY, Lincoln College

Final Honour School of Mathematical Sciences: DAVID P. HAMILTON, Jesus College, and ANDREW MULLINS, St Catherine's College

Final Honour School of Mathematics and Computation (for outstanding performance in the mathematical papers): OLIVER LAN, Exeter College

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FINAL HONOUR SCHOOL OF METALLURGY AND SCIENCE OF MATERIALS, AND FINAL HONOUR SCHOOL OF MATERIALS, ECONOMICS, AND MANAGEMENT

Gibbs Prize for best overall performance in Materials Part I and Part II, Institute of Materials Prize for outstanding performance in a materials-related Honour School, and Armourers' and Brasiers' Prize and Armourers' Medal for the best Part II Project: HANNAH L. THOMPSON, Trinity College

Department Prize for excellent performance in Part I and Part II: EWAN P. BRIGGS, St Anne's College

Department Prizes for improvement in performance between Part I and Part II examinations: JOHN B.P. BROOK, Corpus Christi College, RICHARD G. HARDWICKE, St Edmund Hall, and MARTYN O'DONNELL, St Catherine's College

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PRELIMINARY EXAMINATION IN METALLURGY AND SCIENCE OF MATERIALS

Johnson Matthey Prize for the best performance: GEORGIA HODGE, Nuffield College

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POLICY AND RULES GOVERNING IT USE

The following policy statement, rules, and guidelines on the use of the University's IT facilities are published by the IT Committee with the approval of Council, and incorporate changes made by Council on 18 June 2001. They may also be found at http://www.ox.ac.uk/it/rules/rules.html.

Policy Statement on Computer Use, Monitoring, and Surveillance

University IT and network facilities are provided for use in accordance with the following policy set by Council. `The University provides computer facilities and access to its computer networks only for purposes directly connected with the work of the University and the colleges and with the normal academic activities of their members. Individuals have no right to use University facilities for any other purpose.

The University reserves the right to exercise control over all activities employing its computer facilities, including examining the content of users' data, such as e-mail, where that is necessary:

(a) for the proper regulation of the University's facilities;

(b) in connection with properly authorised investigations in relation to breaches or alleged breaches of provisions in the University's statutes, decrees and regulations, and the rules on computer use published by the Information and Communications Technology (ICT) Committee from time to time; or

(c) to meet legal requirements.

Such action will only be undertaken in accordance with guidelines laid down and published from time to time by the ICT Committee.'

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Rules Governing IT Use

The following rules govern all use of university IT and network facilities, whether accessed by university property or otherwise.

(1) Use is subject at all times to such monitoring as may be necessary for the proper management of the network, or as may be specifically authorised in accordance with rules laid down from time to time by the ICT Committee for the purpose of investigation of allegations of activity in breach of the law, or of the University's statutes, decrees and regulations.

(2) Persons may only make use of university facilities with proper authorisation. Proper authorisation in this context means prior authorisation by the appropriate officer, who shall be the Director of OUCS or his or her nominated deputy, in the case of services under the supervision of OUCS, or the nominated college or departmental officer in the case of services provided by a college or department. Any authorisation is subject to compliance with these rules, and with the University's statutes, decrees, and regulations, and will be considered to be terminated by any breach or attempted breach of these rules.

(3) Authorisation will be specific to an individual. Any password, authorisation code, etc given to a user will be for his or her use only, and must be kept secure and not disclosed to or used by any other person.

(4) Users are not permitted to use university IT or network facilities for any of the following:

(a) any unlawful activity;

(b) the creation, transmission, storage, downloading or display of any offensive, obscene, indecent, or menacing images, data or other material, or any data capable of being resolved into such images or material [1];

(c) the creation or transmission of material which is designed or likely to cause annoyance, inconvenience or needless anxiety, or to harass another person;

(d) the creation or transmission of defamatory material about any individual or organisation;

(e) the sending of any e-mail that does not correctly identify the sender of that e-mail or attempts to disguise the identity of the computer from which it was sent;

(f) the sending of any message appearing to originate from another person, or otherwise attempting to impersonate another person;

(g) the transmission, without proper authorisation, of e-mail to a large number of recipients, unless those recipients have indicated an interest in receiving such e-mail, or the sending or forwarding of e-mail which is intended to encourage the propagation of copies of itself;

( h) the creation, access or transmission of material in such a way as to infringe a copyright, moral right, trade mark or other intellectual property right;

(i) private profit, except to the extent authorised under the user's conditions of employment or other agreement with the University or a college; or commercial purposes without specific authorisation;

(j) gaining or attempting to gain unauthorised access to any facility or service within or outside the University, or making any attempt to disrupt or impair such a service;

(k) the deliberate or reckless undertaking of activities such as may result in the following:

(i) the waste of staff effort or network resources, including time on any system accessible via the University's network;

(ii) the corruption or disruption of other users' data;

(iii) the violation of the privacy of other users;

(iv) the disruption of the work of other users;

(v) the introduction or transmission of a virus into the network.

(l) activities not directly connected with employment, study, or research in the University or the colleges (excluding reasonable and limited use for social and recreational purposes where not in breach of these rules or otherwise forbidden) without proper authorisation.

(5) Software and computer-readable datasets made available on the university network may only be used subject to the relevant licensing conditions, and, where applicable, to the Code of Conduct published by the Combined Higher Education Software Team (CHEST).

(6) Users shall treat as confidential any information which may become available to them through the use of such facilities and which is not on the face of it intended for unrestricted dissemination; such information shall not be copied, modified, disseminated, or used either in whole or in part without the permission of the person or body entitled to give it;

(7) No user may use IT facilities to hold or process data relating to a living individual save in accordance with the provisions of current data protection legislation (which in most cases will require the prior consent of the individual or individuals whose data is to be processed). Any person wishing to use IT facilities for such processing is required to inform the University Data Protection Officer in advance and to comply with any guidance given concerning the manner in which the processing may be carried out.

(8) Any person responsible for the administration of any university or college computer or network system, or otherwise having access to data on such a system, shall comply with the provisions of the `Statement of IT Security and Privacy Policy', as published by the ICT Committee from time to time.

(9) Users shall at all times endeavour to comply with guidance issued from time to time by OUCS to assist with the management and efficient use of the network.

(10) Connection of computers, whether college, departmental or privately owned, to the university network is subject to the following additional regulations:

(a) Computers connected to the university network may only use network identifiers which follow the University's naming convention, and are registered with OUCS. In particular all such names must be within the domain .ox.ac.uk. Any exception to this must be authorised by the Director of OUCS, and may be subject to payment of a licence fee.

(b) The administrators of computers connected to the university network are responsible for ensuring their security against unauthorised access, participation in `denial of service' attacks, etc. The University may temporarily bar access to any computer or sub-network that appears to pose a danger to the security or integrity of any system or network, either within or outside Oxford, or which, through a security breach, may bring disrepute to the University.

(c) Providers of any service must take all reasonable steps to ensure that that service does not cause an excessive amount of traffic on the University's internal network or its external network links. The University may bar access at any time to computers which appear to cause unreasonable consumption of network resources.

(d) Hosting Web pages on computers connected to the university network is permitted subject to the knowledge and consent of the department or college responsible for the local resources, but providers of these Web pages must endeavour to comply with guidelines published by OUCS or other relevant authorities. It is not permitted to offer commercial services through Web pages supported through the university network, or to provide `home-page' facilities for any commercial organisation, except with the permission of the Director of OUCS. This permission may require the payment of a licence fee.

(e) Participation in distributed file-sharing networks in circumstances where there is no clear academic purpose is not permitted.

(f) No computer connected to the university network may be used to give any person who is not a member or employee of the University or its colleges access to any network services outside the department or college where that computer is situated. Certain exceptions may be made, for example members of other UK universities, official visitors to a department or college, or for those paying a licence fee. Areas of doubt should be discussed with the Registration Manager at OUCS.

(11) In the event that a user is thought to be in breach of one or more of these rules or of university statutes, decrees, or regulations he or she shall be reported to the appropriate officer who may recommend to the appropriate university or college authority that proceedings be instituted under either or both university or college disciplinary procedures. Access to facilities may be withdrawn pending a determination, or may be made subject to such conditions as the appropriate officer shall think proper in the circumstances.

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Guidelines for Examining Users' Data

(1) All staff of an IT facility who are given privileged access to information available through that facility must respect the privacy and security of any information not intended for public dissemination, that becomes known to them by any means, deliberate or accidental.

(2) System Administrators (ie those responsible for the management, operation or maintenance of computer systems) have the right to access users' files and examine network traffic, but only if necessary in pursuit of their role as System Administrators. They must endeavour to avoid explicitly examining the contents of users' files without proper authorisation.

(3) If it is necessary for a System Administrator to inspect the contents of a user's files, the following procedure must be followed. Normally, the user's permission should be sought. Should such access be necessary without seeking the user's permission, it should, wherever possible, be approved by an appropriate authority prior to inspection. If it has not been possible to obtain prior permission, any access should be reported to the user or to an appropriate authority as soon as possible.

(4) For the purposes of these guidelines appropriate authority is defined as follows:

(a) in the case of any University-owned system, whether central or departmental: if the files belong to a student, the Proctors; if the files belong to a Senior Member, the Registrar, or his or her nominee; or, if the files belong to an employee who is not a Senior Member, the Head of the Department, House, or other unit to which the employee is responsible, or his or her delegated representative;

(b) in the case of a departmental system, either those named in (a), or, in all circumstances, the Head of Department or his or her delegated representative;

(c) in the case of a college system, the Head of House or his or her delegated representative.

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Footnote

[1] This rule is not intended to prevent the use of the facilities for properly supervised research purposes, provided that the use is lawful and that the user has obtained prior authority for the particular activity in the manner set out from time to time by the ICT Committee.
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COMPOSITION OF ELECTORAL BOARDS

The composition of the electoral boards to the posts below, proceedings to fill which are currently in progress, is as follows:
                                                     Appointed by

Professorship of Management Studies

Mr Vice-Chancellor                                  ex officio
Dr M.D. Young                                       Templeton College
Mr D.E. Guest                                       Council
Professor C. Mayer                                  Council
Mr D.A. Hay                                         Social Sciences Board
Professor A.G. Hopwood                              Saïd Business School
Professor P. Willman                                Saïd Business School
Professor J. Sutton                                 Saïd Business School
Professor M. Sako                                   Saïd Business School

Andrew W. Mellon Professorship of American Government

Mr Vice-Chancellor                                  ex officio
The Warden of Nuffield                              ex officio
The Warden of New College                           Council
Professor J. Nye                                    Council
Dr M.F.E. Philp                                     Social Sciences Board
Professor G. Hood                                   Department of Politics 
                                                       and International Relations
Miss G. Peele                                       Department of Politics 
                                                      and International Relations
Professor C.O. Jones                                Department of Politics  
                                                        and International Relations
Dr Y.F. Khong                                       Nuffield College

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THE RHODES TRUST AND THE CURATORS OF THE UNIVERSITY LIBRARIES

The removal to the Rothermere American Institute of the substantial American collections previously housed in the library at Rhodes House on a pro bono basis by the Rhodes Trust, and the decision of the Rhodes Trustees to mark the centenary of the Rhodes Scholarships by extending significantly their existing support for capacity building programmes in South Africa and other developing countries within the Commonwealth and by extending certain of their activities in Oxford, have led to discussions between the representatives of the Trust and the Curators of the University Libraries on consequential modifications to the operation of the library service based in Rhodes House. Following consultations, a revised agreement is being prepared and will be submitted for joint approval by the Rhodes Trustees and the Curators in the Michaelmas Term. The following elements, agreed in the discussions between the representatives, will form the basis of the draft revised agreement.

(i) The substantial space vacated in the stacks by the removal of the American holdings will allow the Huddleston papers, the papers of the Anti Apartheid Movement, and certain other relevant material to be transferred from the depository at Nuneham Courtenay, and elsewhere, and made available in the library at Rhodes House.

(ii) The Rhodes Trust has very generously over the past five years funded the post of archivist in the library and this year has paid for the creation of a purpose designed office for the archivist. The Trustees have agreed that for a further period of five years they will make available funds for the employment of an archivist who will also be responsible for the curatorship of the archives and books of the Rhodes Trust.

(iii) The Rhodes Trustees are also investigating the purchase of additional library material dealing with South Africa that would be available on indefinite loan to the Bodleian Library.

(iv) The administrative centre for the library will be in the Vere Harmsworth Library of the Rothermere American Institute thereby freeing office space within Rhodes House for the work of the Trust.

(v) The removal of certain store cases from the Grey Gallery will enable all IT and photocopying activities related to the library to be concentrated in a single area.

(vi) The Rosebery Room will continue to serve as the library reading room with its present opening hours. The reduced volume of readers, consequent on the creation of the Rothermere American Institute, will allow the southern end of the Rosebery Room to be used as a meeting room for Rhodes Scholars and for other activities sponsored by the Trust in the evenings and at weekends. This will involve the replacement of certain furniture but no alteration of any kind to the architecture of the room. Various operational details are currently under discussion.

(vii) Rhodes House is, and will remain, solely the property of the Rhodes Trust. The Trust will continue therefore to meet all `building costs' (heating, lighting, cleaning, repairs) associated with the library.

(viii) As a consequence of the creation of the Vere Harmsworth Library, the Curators of the University Libraries have agreed to rename both the Rhodes House Library and the post of Rhodes House Librarian.

It is hoped that the current building works, which will involve the creation of a new IT suite for the use of Rhodes Scholars in a remodelled area underneath the portico, will be completed by the beginning of the Michaelmas Term. Once the work is completed, all entry to and exit from the building will be via the main portico entrance, which will be manned at all times, thereby enhancing security for all users of the building.

Sir Richard Southwood
Chairman of the Rhodes Trustees

Dr J.S. Rowett
Warden of Rhodes House


Professor P.A. Slack
Pro-Vice-Chancellor for Academic Services and University Collections

Mr R.P. Carr Director of University Library Services and Bodley's Librarian

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BUSINESS LIAISON UNIT

The Business Liaison Unit has been set up to build on Oxford's excellent track record of collaboration with industry. Acting as a gateway for business into the University, the Unit focuses on forging new links with regional businesses, particularly small and medium-sized enterprises and those in the high-tech sector.

Key words in describing the Unit's activities are new and regional. New because the Business Liaison Unit will be actively seeking out companies with no existing links with the University—or, where a link does exist, to see if that link might be extended into other areas of the University's activities. Regional because the Unit's remit is to focus on businesses within the geographic area covering Oxfordshire and neighbouring counties.

The Business Liaison Unit was established under the government HEROBC funding initiative (Higher Education Reach Out to Business and the Community). This initiative is designed to help higher educational institutions forge closer relations with business, bring in new knowledge and generate wider partnerships in research, teaching and lifelong learning, as well as contributing more effectively to economic growth and national competitiveness. It marks the first step in developing a permanent third stream of funding—alongside teaching and research—which is expected to reach £70--£80 million per annum from 2003--4 onwards.

In addition to promoting industrial contacts and raising the University's profile within the local business community, the Business Liaison Unit team will be making sure that local businesses can benefit fully from the research, consultancy and support which the University can already offer, and will help advise on access to University resources.

Based at Ewert House in Summertown, the Business Liaison Unit is led by the University's Regional Liaison Director, Joe Barclay. Mr Barclay is supported by three Business Liaison Managers:

Dr John Coyle: Physical Sciences (telephone: (2)80863, e-mail: john.coyle@blu.ox.ac.uk);

Dr Mark Bowman: Life Sciences (telephone: (2)80864, e-mail: mark.bowman@blu.ox.ac.uk);

Steven Wilson: IT/Communications (telephone: (2)80866, e-mail: : steven.wilson@blu.ox.ac.uk).

Any member of the University interested in finding out more about the work of the Business Liaison Unit should contact one of the Business Liaison Managers listed above. General enquiries should be directed to Joe Barclay (telephone: (2)80861, e-mail: joe.barclay@blu.ox.ac.uk).

The Business Liaison Unit's Internet site is at http://www.blu.ox.ac.uk.

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OXFORD UNIVERSITY SOCIETY

The Oxford University Society (OUS) is the official alumni organisation of the University of Oxford. Its object is to advance the interests of the University of Oxford. All who have matriculated at the University, or who have engaged in academic work in the University or in any college, are eligible for free membership.

The Society supports a world-wide network of over 100 branches, run by volunteers. Branch events usually have an educational, intellectual, and enjoyable social dimension, frequently with a visitor from Oxford as speaker. Events help to bring members together and keep them better informed about the contemporary University.

Details of branches and forthcoming events can be found on the Society's Web pages, http://www.alumni.ox.ac.uk/.

The society's address is: Oxenford House, Magdalen Street, Oxford OX1 3AB.

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