Contents of this section:

[Note. An asterisk denotes a reference to a previously published or recurrent entry.]

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First Prize: DEBORAH HAY, Green College

Second Prize: C. RONNY L.H. CHEUNG, Green College

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1. Approval of applications for leave

All applications for leave from normal academic duties (sabbatical leave, leave to hold research awards, special leave etc.) must be accompanied by a recommendation from the individual's department or faculty board, as appropriate, and must also be approved by the divisional board which now has the authority to grant leave.

2. Sabbatical leave and dispensation from CUF lecturing obligations

The University's regulations in respect of sabbatical leave and dispensation from CUF lecturing duties are set out in Ch. VII, Sect. I of Statutes (2000, pp. 372--4). Application forms and advice on individuals' entitlement may be obtained from Mrs Seidler at the University Offices, Wellington Square (telephone: (2)70016, e-mail: Ingunn.Seidler@admin). Completed application forms (signed by the head of department where appropriate) should be returned to Mrs Seidler for processing and for faculty board/divisional board approval. In the case of the Mathematical and Physical Sciences Division, application forms are available from the office of the head of department, to which they should be returned for initial processing.

3. Applications for leave to hold some public offices

Applications for leave to accept an appointment in the public service of national or international importance are normally granted by the divisional board, provided that:

—the purpose of the leave can be shown to be compatible with the academic interests of the department or faculty;

—the department or faculty (and the college in the case of joint appointments) supports the application and is able to cover the individual's duties including examining and graduate supervision;

—it is clear that the individual intends to return to university service after the period of leave.

Applications for leave to hold such offices should be made to the divisional secretary, faculty board secretary or other officer as notified locally.

4. Applications for certain research awards

Applications to national bodies of prestigious and competitive research awards (e.g. British Academy Research Readerships and Senior Research Fellowships, AHRB Research Leave awards, EPSRC Senior or Advanced Fellowships) are normally granted by the divisional board provided that the department or faculty (and the college in the case of joint appointments) supports the application and that appropriate arrangements can be made to cover the individual's duties, including examining and graduate supervision, should the application be successful. Completed application forms (including any annexes) should be forwarded to Mrs Iredale at the University Offices, Wellington Square (telephone: (2)70017, e-mail: Eileen.Iredale@admin) well before the closing date for processing and for divisional board approval. Applications from CUF lecturers are normally sent to the awarding body by the college (but must have divisional board approval beforehand); applications from other staff are normally forwarded to the awarding body by Mrs Iredale.

5. Applications for leave for other purposes

Applications for leave for any purpose other than those outlined above are initially considered in terms of sabbatical leave i.e. if an individual applies for leave under this section in a term for which he or she would be entitled to take sabbatical leave, any leave granted for that term will be granted as sabbatical leave. If the individual does not have sufficient sabbatical entitlement to cover the period of leave requested, sabbatical leave may be granted in advance of entitlement; in other words, sabbatical leave will be granted for a term which the applicant would not normally be entitled to take as sabbatical, the leave in question being deemed to be taken in a later term (normally not more than six terms later). In this way the leave will count against the individual's normal sabbatical entitlement and will not be in addition to it. For sabbatical leave to be granted in advance of entitlement, an academic case must be made by the department or faculty board to the divisional board.

Once an individual's entitlement to sabbatical leave (including leave in advance of entitlement) has been exhausted, an application has to be considered in whole or in part as an application for special leave. Such applications must have the support of the department or faculty (and the college in the case of joint appointments) and it must be clear that the individual's duties, including examining and graduate supervision, can be covered satisfactorily. The main criterion, however, for the grant of special leave, is the academic benefit to the University (as opposed to the individual) of the leave and it is for the department or faculty board to make the case for such benefit to the divisional board. Where there is no case, or where the case is not persuasive, special leave will not be granted.

Applications for special leave cover many kinds of situation. One example would be an unrepeatable opportunity to pursue academic interests at a time when the individual is ineligible for sabbatical leave. In such cases the department or faculty board would have to demonstrate the academic advantages to the University of the opportunity, and would have to explain why it could not be taken at a later period when the individual would be entitled to sabbatical leave. Another example would be a need to undertake fieldwork for a period exceeding one year, which could not therefore be accommodated within the usual sabbatical provisions. In such cases it would be expected that the individual would take as much of the leave as possible as sabbatical or sabbatical in advance of entitlement, and once again the academic benefit to the University would have to be demonstrated.

Very occasionally applications are made for leave to enable an individual to accept an appointment in another academic institution (other than routine visiting appointments held during sabbatical leave). In such instances, in order for the application to be successful, the department or faculty board would need to make an extremely convincing case as to the desirability of the individual being offered reversionary rights to his or her university post. Factors to be taken into account would include all relevant circumstances relating to the individual's role within the department or faculty, and the consequences in terms of refilling the post were the leave to be refused and the individual to resign. It should be noted that, if leave is granted, and the individual subsequently resigns during the period of leave or at the end of it, the uncertainly about the long-term filling of the post will be exacerbated. The longer the appointment at the other institution, the less likely it is that leave will be granted. Leave will not be granted, except in the most truly exceptional circumstances, to enable an individual to decide whether to accept a permanent post elsewhere.

It is recognised that some offers are made to individuals at short notice. Given the fact that all members of the academic staff have clear obligations to the University under the terms of their contracts, no such offer should be accepted without the support of the department or faculty and the explicit approval of the divisional board. It is essential, therefore, that any prospect of such an offer is discussed, in confidence, with the divisional secretary or faculty board secretary at the earliest opportunity so as to avoid delays, and the possibility of refusal, if a firm offer is then made at very short notice.

All applications for special leave should be made to the divisional secretary, faculty board secretary or other officer as notified locally, who will also be able to advise on the likelihood of success of any application. In the case of joint appointments, the college must also be involved.

6. Stipendiary arrangements

Sabbatical leave and dispensation from CUF lecturing duties: leave will be granted with stipend (although it may be granted without stipend if taken for the purpose of holding a remunerated visiting appointment under 5 above).

Leave to hold a public office: leave will be granted without stipend.

Leave to hold a research award: the arrangements vary depending on the regulations governing the award, but it is normal for individuals holding such awards to continue to receive their usual university stipend, the awarding body either providing funds to make a replacement appointment or reimbursing the University for the individual's salary costs.

Special leave: leave will normally be granted without stipend.

7. Implications for future entitlement to sabbatical leave or dispensation from CUF lecturing duties

Special leave does not count as qualifying service for the purposes of calculating future entitlement to sabbatical leave or dispensation from CUF lecturing duties. However it does not count against an individual's future entitlement. When special leave has been granted for the purposes of holding a public office or a research award, sabbatical leave is not normally granted in the period immediately preceding or following the period of special leave, although some flexibility may be exercised at the divisional board's discretion in respect of periods of special leave not exceeding one year, especially in connection with the holding of research awards.

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Mr Vice-Chancellor has, with the agreement of Council, approved the following arrangements for junior members to speak in Congregation under the terms of Ch. I, Sect x (Statutes, 2000, p. 213), which reads as follows:
`Any junior member as defined in Tit. XV, Sect. iv, § 1, cl. 2, may speak at a meeting of Congregation, if called upon to do so by the Chairman at the Chairman's discretion, provided that the Chairman may at any time terminate a debate on the floor of the House and proceed to the final speeches and the taking of a vote.'
The Chairman of Congregation will normally expect to call upon nominated representatives of the Oxford University Student Union if they wish to speak in debate, and will normally expect to call upon junior members to speak only from among those who have given advance notice of their wish to be called. Should the Chairman consider that the number of junior members who have given such notice is excessive, he or she will have to be selective in calling upon them. The Chairman will try to ensure a balanced debate in relation to the apparent spread and strength of views held by junior members. If informed selection is to be possible it is desirable that when giving notice of the wish to be called a junior member should indicate (a) whether he or she intends to support or oppose the motion before the House, (b) whether he or she would speak on behalf of any club, committee, group, or association, (c) whether he or she is supported by other junior members (up to twelve of whom might sign the notice).

If the number giving notice is small they will all be admitted to the floor of the House although this does not ensure their being called. In other cases some selection may be necessary at the stages of both admission and calling of speakers. If there is to be time to tell applicants whether they will be admitted notice will have to be received in good time. Junior members should therefore send in such notice, in writing, to the Registrar to be received at the University Offices not later than 10 a.m. on the Monday preceding the debate in question. The name of any representative nominated by OUSU should also be communicated to the Registrar, in writing, through the President by that time. A notice will then be posted in the University Offices and on the gate of the Clarendon Building not later than 10 a.m. on the morning of the debate, indicating whether all applicants will be admitted to the floor of the House or, if selection has had to take place, the names of those selected for admission to the floor.

Junior members not admitted to the floor of the House will normally be permitted to listen to the debate from the gallery. Junior members on the floor of the House will be asked to remain in their places while a vote is being taken.

Under Tit. XV, Sect. iv, § 1, cl. 2, junior members are defined as `those persons who, having been admitted to matriculation, are residing to fulfil the requirements of any statute, decree, or regulation of the University or reading for any degree, diploma, or certificate of the University and who have not proceeded to membership of Convocation'. (Membership of Convocation is obtained by taking a degree of the University.)

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Ewert House, Ewert Place, Summertown, Oxford OX2 7BZ

Isis Innovation, a wholly-owned company of the University, was established in 1988. The company has been formed to exploit know-how arising out of research funded by the UK Government through the Research Councils and funded by other bodies where the rights are not tied. The function of the company is to ensure that the results of research bring rewards to Oxford, and to the inventors, who are given a financial incentive for exploitation.

Isis seeks licensees willing to pay lump sums and/or royalties for the use of know-how arising out of research. Isis also exploits the intellectual property of the University by setting up individual companies using venture capital or development capital funds.

Isis' services are also available to individuals who wish to exploit the results of research supported by non-Research Council sources, when there are no prior conditions on the handling of the intellectual property rights. Isis Innovation has at its disposal a small pre- seedcorn fund for paying the costs of protecting intellectual property rights and for taking work to a stage where its potential can be assessed.

Isis finds industrial partners to ensure that new ideas can be developed for market requirements. The company has established the Oxford Innovation Society for major industrial companies, so that they can have a window on Oxford technology and an opportunity to license and invest where appropriate.

A brochure explaining Isis' activities is available. If you wish to receive a copy, please contact Isis (details below).

Members of the University should contact the Managing Director if they wish to take advantage of the services that Isis provides. (Telephone: (2)80830, fax: (2)80831, e-mail:, Internet:

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Exhibition now open

Futurism: an exhibition on this movement founded in 1909 by Filippo Tommaso Marinetti, in connection with the European Year of Languages (the Voltaire Room will remain accessible to readers) (Until 30 May)

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Forthcoming exhibition

Shards and Relics: drawings, photographs, and prints by Michael Gaston (14 May–1 June: open daily 10 a.m.–4 p.m. subject to college commitments—before visiting telephone (2)74100)

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