Notices

Contents of this section:

[Note. An asterisk denotes a reference to a previously published or recurrent entry.]

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ADMISSION OF DEPUTY STEWARD

HUGO LAURENCE JOSEPH BRUNNER, JP, MA, Lord Lieutenant of Oxfordshire, Honorary Fellow of Trinity College, who has been appointed by the Chancellor as Deputy Steward of the University, attended at the University Offices on 31 January and was duly admitted to office.

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PROFESSORSHIP OF MICROBIOLOGY

JEFFERY ERRINGTON, MA (B.SC Newcastle, Ph.D. CNAA), Fellow of Magdalen College and Professor of Microbiology, has been appointed to the newly-established professorship with effect from 1 October 2000.

Professor Errington will be a fellow of Wadham College.

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SIR ALEC TURNBULL TRAVELLING SCHOLARSHIP 2000

The Scholarship has been awarded to DR FRANCES MOORE.

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BRIAN JOHNSON PRIZE IN PATHOLOGY 2000

The Prize has been awarded jointly to JEDEDIAH R. DIXON, Green College, and CLAIRE JENNINGS, St John's College.

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NATIONAL TEACHING FELLOWSHIPS SCHEME

The Higher Education Funding Council for England is again inviting institutions to nominate candidates for the National Teaching Fellowships Scheme. The scheme is intended to recognise and reward `individuals of the highest calibre in the areas of teaching and the facilitation of learning in higher education'.

The National Teaching Fellowships Scheme was run for the first time in 2000, and ninety-five institutions (not including Oxford) nominated individuals for awards. This year, as last, a total of twenty awards to the value of £50,000 each will be made. Awards are intended to enable fellowship holders to carry out a project related to teaching and learning during their fellowship year.

Initial selection of nominees is to be carried out by the institution. The Pro-Vice Chancellor (Academic) is accordingly now inviting applications from individuals who wish to be considered for nomination to the award. The University's nominee will be selected in accordance with the criteria specified by the NTFS. Submissions will be considered by a panel appointed by the Educational Policy and Standards Committee. The closing date for individual submissions to the university panel is Friday, 9 March (eighth week).

Information about the National Teaching Fellowships Scheme, including past winners of the award and the selection criteria, may be found on the Scheme's Web site (http://ntfs.ilt.ac.uk). The criteria relate both to demonstrable excellence in teaching, and to the quality of the project that the candidate proposes to undertake in the fellowship year. Individuals who would like to discuss the preparation of their submission are invited to consult Ms Gaynor Lloyd-Jones at the Institute for the Advancement of University Learning (e-mail: gaynor.lloyd-jones@learning.ox.ac.uk). Completed submissions, prepared in the format specified by the National Teaching Fellowship Scheme, should be sent in hard copy to the Pro-Vice Chancellor (Academic), University Offices, Wellington Square, by, at the latest, Friday, 9 March.

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SURVEY OF PHOTOCOPYING OF COPYRIGHT MATERIAL

As all departments should by now be aware, the Copyright Licensing Agency (CLA) has included Oxford University in the institutions to be surveyed in the course of this term. The University has now had notification that the survey will commence on 12 February and last for a continuous period of four weeks. The departments so far identified for inclusion in the survey have been notified separately.

The following guidance note is being sent to all departments for distribution to staff.

Photocopying of copyright material: a reminder to all staff

Why does it matter?

It is incumbent on all staff to ensure that no member of the University copies material unless the copying is permitted by law or falls within the CLA or other licences. Under the terms of the licence from the CLA, the University is obliged to co-operate in the conduct of surveys. In any event, staff will be aware that an infringement of copyright may give rise to civil or criminal proceedings, which proceedings may involve the individuals concerned as well as the institution.

The purpose of this note is to remind all those who photocopy copyright material what is, and is not, covered by the CLA licence relating to the photocopying of literary works. The note does not cover use of copyright material in electronic media or separate artistic works (photographs, diagrams, illustrations, etc).

The licence has two components, the so-called `Blanket Licence', and that relating to the preparation of Course Packs.


The Blanket Licence

Under the terms of the Blanket Licence, where a lecturer or tutor wishes to distribute copyright materials to students on a genuinely ad hoc basis during a particular course of study, he or she may do so subject to the limitations under the licence. The licence provides that no more than

—one chapter from a book, or

—one article from a journal/periodical, or

—one single case from a law report, or

—5 per cent of a given work,

whichever is the greater, may be copied.

It should be noted that although a poem, short story, or short literary work is regarded as a work in itself under the provisions of the Copyright Designs and Patents Act 1988, it may nevertheless be copied under the licence provided that a maximum of ten pages is not exceeded.

The Blanket Licence has been supplemented with provisions relating to the preparation of Course Packs. All those involved in the preparation of course material for circulation to students must consider carefully whether the copying is such that it will amount to a Course Pack under the terms of the licence.


Course Packs

A Course Pack (for the purpose of the licence) is: `a compilation of materials (whether bound or loose-leaf) of four or more photocopied extracts from one or more sources, totalling over 25 pages of copyright material, designed to support a module or course of study, irrespective of whether the materials are copied at the start of the course, at intervals during the course, or are placed in a short loan reserve or equivalent for systematic copying by the students at intervals throughout the course.'

As will be apparent from this definition, the CLA is concerned to ensure that course administrators do not avoid payment for Course Packs by seeking to deliver material piecemeal.

Where material forms, or will form, part of a Course Pack, then clearance must be sought through CLA's Rapid Clearance System (CLARCS). This will be charged for, generally, at a rate of about 5 pence per page. All Course Pack copies must bear the Course Pack number and the prescribed copyright notice. The licence prescribes that no further copy or copies are made by individuals employed by or und its control from the Course Pack copies without the consent of the CLA or the written consent of the copyright holder. CLARCS clearance should normally be arranged through the departmental administrator, but any queries may be addressed to Frances Barnwell in the Legal Services Office (e-mail: frances.barnwell@admin.ox.ac.uk).


What copying is permitted without a licence?

Not all copying requires express permission or a licence.

—Where an individual makes a single copy of an article or extract from a work for his or her own research or private study, then this is a permitted act for the purpose of the Copyright Designs and Patent Act 1988. It should be noted that if more than one copy is made, it cannot be for private study; and if it is copied by an individual then placed in a library, it cannot be for private study. The amount that may be copied under this provision is not specified in the Act, but in general it is accepted that the limits described under the section on the Blanket Licence above should not be exceeded.

—There are exemptions in relation to copying by libraries, and to journalism, criticism, and review, which are not detailed in this note.

—No permission is required if the item copied does not form a substantial part of the work from which it is taken. Substantiality however refers to quality as well as quantity, and in general will not include other than a very short and immaterial extract.

The above notes, where they describe copying under the terms of the CLA Licence, relate only to material for which the CLA has the authority to issue licences. Some publishers do not belong to the CLA, while others exclude individual works within their catalogues. The CLA List of Excluded Categories and Excluded Works should be consulted in case of doubt at http://www.cla.co.uk/have_licence/support/general-excluded.pdf or http://www.cla.co.uk/have_licence/support/excluded.html. As was noted at the outset, the electronic copying/scanning of copyright material is not covered under the licence arrangements described above (but is, of course, subject to the provisions of the Act).

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GUIDELINES FOR LEAVE FOR ACADEMIC STAFF

1. Approval of applications for leave

All applications for leave from normal academic duties (sabbatical leave, leave to hold research awards, special leave etc.) must be accompanied by a recommendation from the individual's department or faculty board, as appropriate, and must also be approved by the divisional board which now has the authority to grant leave.


2. Sabbatical leave and dispensation from CUF lecturing obligations

The University's regulations in respect of sabbatical leave and dispensation from CUF lecturing duties are set out in Ch. VII, Sect. I of Statutes (2000, pp. 372--4). Application forms and advice on individuals' entitlement may be obtained from Mrs Iredale at the University Offices, Wellington Square (telephone: (2)70067, e-mail: Eileen.Iredale@admin). Completed application forms (signed by the head of department where appropriate) should be returned to Mrs Iredale for processing and for faculty board/divisional board approval. In the case of the Mathematical and Physical Sciences Division, application forms are available from the office of the head of department, to which they should be returned for initial processing.


3. Applications for leave to hold some public offices

Applications for leave to accept an appointment in the public service of national or international importance are normally granted by the divisional board, provided that:

—the purpose of the leave can be shown to be compatible with the academic interests of the department or faculty;

—the department or faculty (and the college in the case of joint appointments) supports the application and is able to cover the individual's duties including examining and graduate supervision;

—it is clear that the individual intends to return to university service after the period of leave. Applications for leave to hold such offices should be made to the divisional secretary, faculty board secretary, or other officer as notified locally.


4. Applications for certain research awards

Applications to national bodies of prestigious and competitive research awards (e.g. British Academy Research Readerships and Senior Research Fellowships, AHRB Research Leave awards, EPSRC Senior or Advanced Fellowships) are normally granted by the divisional board provided that the department or faculty (and the college in the case of joint appointments) supports the application and that appropriate arrangements can be made to cover the individual's duties, including examining and graduate supervision, should the application be successful. Completed application forms (including any annexes) should be forwarded to Mrs Iredale (details as above) well before the closing date for processing and for divisional board approval. Applications from CUF lecturers are normally sent to the awarding body by the college (but must have divisional board approval beforehand); applications from other staff are normally forwarded to the awarding body by Mrs Iredale.


5. Applications for leave for other purposes

Applications for leave for any purpose other than those outlined above are initially considered in terms of sabbatical leave—i.e. if an individual applies for leave under this section in a term for which he or she would be entitled to take sabbatical leave, any leave granted for that term will be granted as sabbatical leave. If the individual does not have sufficient sabbatical entitlement to cover the period of leave requested, sabbatical leave may be granted in advance of entitlement; in other words, sabbatical leave will be granted for a term which the applicant would not normally be entitled to take as sabbatical, the leave in question being deemed to be taken in a later term (normally not more than six terms later). In this way the leave will count against the individual's normal sabbatical entitlement and will not be in addition to it. For sabbatical leave to be granted in advance of entitlement, an academic case must be made by the department or faculty board to the divisional board.

Once an individual's entitlement to sabbatical leave (including leave in advance of entitlement) has been exhausted, an application has to be considered in whole or in part as an application for special leave. Such applications must have the support of the department or faculty (and the college in the case of joint appointments) and it must be clear that the individual's duties, including examining and graduate supervision, can be covered satisfactorily. The main criterion, however, for the grant of special leave, is the academic benefit to the University (as opposed to the individual) of the leave and it is for the department or faculty board to make the case for such benefit to the divisional board. Where there is no case, or where the case is not persuasive, special leave will not be granted.

Applications for special leave cover many kinds of situation. One example would be an unrepeatable opportunity to pursue academic interests at a time when the individual is ineligible for sabbatical leave. In such cases the department or faculty board would have to demonstrate the academic advantages to the University of the opportunity, and would have to explain why it could not be taken at a later period when the individual would be entitled to sabbatical leave. Another example would be a need to undertake fieldwork for a period exceeding one year, which could not therefore be accommodated within the usual sabbatical provisions. In such cases it would be expected that the individual would take as much of the leave as possible as sabbatical or sabbatical in advance of entitlement, and once again the academic benefit to the University would have to be demonstrated.

Very occasionally applications are made for leave to enable an individual to accept an appointment in another academic institution (other than routine visiting appointments held during sabbatical leave). In such instances, in order for the application to be successful, the department or faculty board would need to make an extremely convincing case as to the desirability of the individual being offered reversionary rights to his or her university post. Factors to be taken into account would include all relevant circumstances relating to the individual's role within the department or faculty, and the consequences in terms of refilling the post were the leave to be refused and the individual to resign. It should be noted that, if leave is granted, and the individual subsequently resigns during the period of leave or at the end of it, the uncertainly about the long-term filling of the post will be exacerbated. The longer the appointment at the other institution, the less likely it is that leave will be granted. Leave will not be granted, except in the most truly exceptional circumstances, to enable an individual to decide whether to accept a permanent post elsewhere.

It is recognised that some offers are made to individuals at short notice. Given the fact that all members of the academic staff have clear obligations to the University under the terms of their contracts, no such offer should be accepted without the support of the department or faculty and the explicit approval of the divisional board. It is essential, therefore, that any prospect of such an offer is discussed, in confidence, with the divisional secretary or faculty board secretary at the earliest opportunity so as to avoid delays, and the possibility of refusal, if a firm offer is then made at very short notice.

All applications for special leave should be made to the divisional secretary, faculty board secretary, or other officer as notified locally, who will also be able to advise on the likelihood of success of any application. In the case of joint appointments, the college must also be involved.


6. Stipendiary arrangements

Sabbatical leave and dispensation from CUF lecturing duties: leave will be granted with stipend (although it may be granted without stipend if taken for the purpose of holding a remunerated visiting appointment under 5 above).

Leave to hold a public office: leave will be granted without stipend.

Leave to hold a research award: the arrangements vary depending on the regulations governing the award, but it is normal for individuals holding such awards to continue to receive their usual university stipend, the awarding body either providing funds to make a replacement appointment or reimbursing the University for the individual's salary costs.

Special leave: leave will normally be granted without stipend.


7. Implications for future entitlement to sabbatical leave or dispensation from CUF lecturing duties

Special leave does not count as qualifying service for the purposes of calculating future entitlement to sabbatical leave or dispensation from CUF lecturing duties. However it does not count against an individual's future entitlement. When special leave has been granted for the purposes of holding a public office or a research award, sabbatical leave is not normally granted in the period immediately preceding or following the period of special leave, although some flexibility may be exercised at the divisional board's discretion in respect of periods of special leave not exceeding one year, especially in connection with the holding of research awards.

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ISIS INNOVATION LIMITED

Ewert Place, Ewert House, Summertown, Oxford OX2 7BZ

Isis Innovation, a wholly-owned company of the University, was established in 1988. The company has been formed to exploit know-how arising out of research funded by the UK Government through the Research Councils and funded by other bodies where the rights are not tied. The function of the company is to ensure that the results of research bring rewards to Oxford, and to the inventors, who are given a financial incentive for exploitation.

Isis seeks licensees willing to pay lump sums and/or royalties for the use of know-how arising out of research. Isis also exploits the intellectual property of the University by setting up individual companies using venture capital or development capital funds.

Isis' services are also available to individuals who wish to exploit the results of research supported by non-Research Council sources, when there are no prior conditions on the handling of the intellectual property rights. Isis Innovation has at its disposal a small pre-seedcorn fund for paying the costs of protecting intellectual property rights and for taking work to a stage where its potential can be assessed.

Isis finds industrial partners to ensure that new ideas can be developed for market requirements. The company has established the Oxford Innovation Society for major industrial companies, so that they can have a window on Oxford technology and an opportunity to license and invest where appropriate.

A brochure explaining Isis' activities is available. If you wish to receive a copy, please contact Isis (details below).

Members of the University should contact the Managing Director if they wish to take advantage of the services that Isis provides. (Telephone: (2)72411, fax: (2)72412, e-mail: enquiries@isis.ox.ac.uk, Internet: http://www.isis- innovation.com/.)

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LANGUAGE CENTRE

European Year of Languages 2001

The Language Centre is a registered partner in EYL 2001, a joint initiative of the European Union and the Council of Europe. The Centre's large Open-Access Language Programme for all members of the University and colleges met the aims and objectives of EYL 2001 and carries the EYL 2001 logo, as does its Weekend Course programme to be held in May and June. Further activities are planned including an Oxford Languages Race, which the Centre hopes will involve as many colleges as possible, and a programme of courses in MT 2001 in less widely taught European languages.

Further details of EYL 2001 are available from Dr Robert Vanderplank (telephone: Oxford (2)83363, e-mail: robert.vanderplank@lang.ox.ac.uk), or from the official Web site, http://. www.eyl2001.org.uk.

Information about all courses and facilities at the Language Centre may be obtained by telephoning (2)83660, by e-mailing to admin@lang.ox.ac.uk, or calling at the Centre at 12 Woodstock Road; the Centre's Web site is at http://units.ox.ac.uk/departments/langcentre./

The Library is open from 9.30 a.m. to 9 p.m. Monday to Thursday, from 9.30 a.mm. to 6.30 p.m. on Friday, and from 10 a.m. to 1 p.m. on Saturday.

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LADY MARGARET HALL

Forthcoming exhibition

Maggi Hambling: Good Friday 1965–2001 (paintings, drawings, and sculpture), and Sunrise Crosses (in the Jerwood Room and chapel, Lady Margaret Hall, open 12 noon–2 p.m., 27 February–14 March and 17–28 April)

For details of lectures related to this exhibition, see `Lectures' below.

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MUSICAL EVENTS

St Hilda's College: Jacqueline du Pré Music Building

The following concerts will be given at 8 p.m. on the days shown in the Jacqueline du Pré Music Building, St Hilda's College. Admission costs £10 (concessions £7.50, except 29 March: £8). Tickets may be obtained from the Oxford Playhouse (telephone: Oxford 798600).

Further details may be obtained from the Jacqueline du Pré Music Building, St Hilda's College (telephone: Oxford (2)76821, e-mail: jdp@st- hildas.ox.ac.uk).

BELCEA QUARTET (quartet in residence), with THOMAS CARROLL (cello)
Fri. 16 Feb.: programme to include Schubert's String Quintet and Bach's Solo Suite no. 3 in C major (Jacqueline du Pré Music Building Friends Event: admission free for Friends)

CRAIG OGDEN (guitar) and ALISON STEPHENS (mandolin)
Fri. 2 Mar.: Villa-Lobos, Choros No. 1 for solo guitar; Hatzopoulos, Three Greek Sketches for solo guitar; Vivaldi, Concerto in C, RV425, for mandolin and guitar; Masaji, Sakura for solo mandolin

KATHRYN STOTT (piano) and FEDERICO MONDELCI (saxophone)
Thur. 29 Mar.: a programme combining classical and contemporary music, with works by Debussy, Francaix, Paul Creston, Gershwin, Piazzolla, and a Francis Pott world première


Other events

Unless otherwise stated, tickets for the following events may be obtained from the Oxford Playhouse (telephone: Oxford 798600).

Fri. 9 Feb., 7.30 p.m.: Vamos perform new works by emerging and under-represented composers, including works by McGuire, Wright, Patterson, and Stravinsky (£8/£6)

Sat. 17 Feb., 8 p.m.: Moira Young and Penelope Shaw, sopranos, with Sarah Sweeting, mezzo-soprano, perform `Love, death, and money'—popular and lesser-known arias, duets, and trios from the world of opera, including the works of Verdi, Mozart, Puccini, and Bizet (£10/£8)

Tue. 20 Feb., 8 p.m.: Denis Shapovalov, cello, and Olga Balakleets, piano, perform works by Schubert, Brahms, Shostakovitch, Rachmaninov, and Tchaikovsky (£10/£5)

Sat. 3 Mar., 8 p.m.: Thomas Martin, double-bass, and Marios Papadopoulos, piano, in a recital including works by Bach, Ravel, Schumann, and Beethoven (£10/£5)

Sat. 10 Mar., 7.30 p.m.: Kimberley Washington, alto, `3D' family trio, Resurrection female quartet, and Sophie Wall, harp, perform `Let's Praise', a programme of Negro spirituals (£7.50/£5: advance bookings 01491 833395)

Sat. 31 Mar., 7.30 p.m.: Mark Hooper, piano, presents a programme including works by Mozart, Bartók, Prokofiev, and Grieg (£10/£8)

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Friends of Rewley House: Annual Concert

TOM POSTER, BBC Pianist of the Year, will give a recital at 7.30 p.m. on Wednesday, 4 April, in the Holywell Music Room. Information and tickets can be obtained from Craig Herron, c/o Kellogg College, Oxford OX1 2JA, or from Katharine Nathan (e-mail: katharine.nathan@kellogg.ox.ac.uk).

For details of the Friends of Rewley House Annual Lecture, see `Lectures' below.

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COMMITTEE FOR THE ARCHIVES

Annual Report 1999–2000

Committee

The Principal of Linacre (on behalf of the Vice-Chancellor) (Chairman)
The Senior Proctor (Michaelmas and Hilary Terms)
The Junior Proctor (Trinity Term)
The Registrar
Mrs M. Clapinson (representing Bodley's Librarian)
Dr G.E. Aylmer
Dr J.M. Roberts
Professor R. Fox
Ms R.C. Dunhill, County Archivist, Hampshire
Dr R.J. Palmer, Librarian, Lambeth Palace

The Committee, in accordance with its usual practice, met twice during the year.

Staff

D.G. Vaisey: Keeper of the Archives (to September 2000)
S. Bailey: Archivist (Keeper of the Archives from October 2000)
Ms E.J. Egan: Conservator (part-time)
Ms F. Midgley: Archives Assistant (to September 2000)
Ms J.A. Birnie: Archives Assistant (from September 2000)

On the retirement of David Vaisey as Keeper in September 2000, the Committee, with the approval of Council, added the responsibilities of that post to those of the Archivist. The separate, part-time post of Keeper has been discontinued and the full-time post of Archivist renamed `Keeper of the Archives'. A new profession post of Assistant Keeper has been created and an appointment to this will be made during the coming year.

The Committee wishes to record the debt of gratitude owed to Mr Vaisey for his significant and substantial contribution to the work of the University Archives since 1966 when he was appointed Deputy Keeper. He held that post until 1975 and was, as Bodley's Librarian, a Delegate of Privileges and, subsequently, a member of the Committee for the Archives from 1986 until his appointment to the Keepership in 1995.

Accounts

The Archives' income for the year was £71,966 and its expenditure was £75,551. The planned deficit of £3,585 continued the Committee's policy of expending on a major conservation and preservation programme an accumulated balance built up for this purpose. This programme will continue until at least September 2001.

Enquiries and use

During the year 994 enquiries have been dealt with, 810 of which were from the general public; 1998–9 figures were 914 and 676 respectively. The rise again reflects ever-increasing use of e-mail. Four hundred and eighty items have been transferred to the Bodleian for consultation by readers, whose subjects of research have included the printing of Anglo-Saxon texts in the seventeenth century; masculinity and the Oxford undergraduate, 1850–1920; Sir Thomas Jackson's alterations to Oxford buildings; the development of British neurophysiology in the twentieth century; and crop- drying methods in the 1920s and 1930s. An elevation of the west front of the University Museum was lent to the Tate Gallery for the exhibition `Ruskin, Turner, and the Pre-Raphaelites'.

Accessions

There have sixty-seven accessions from the central administration of the University and departments during the year. These have included the minutes of the Delegacy of the University Police, 1829–1991, and various documents relating to University Sermons and the office of the Summoner of Preachers, 1921–90.

Cataloguing

Catalogues have been completed of the substantial records of the History of the University project and of files of the Director of the Development Office relating to the planning and progress of the Campaign for Oxford. Mr Walter Mitchell continues to work on the index to the Chancellor's Court but completion of this has been further delayed (probably to late 2001) by building work in the Archives' premises at the Bodleian.

Preservation and conservation

The Conservator, employed two days a week, has continued work on the cleaning and repair of seventeenth-century papers of the Chancellor's Court and on the cleaning and rehousing of the contents of the Lower Archives Room, especially medieval documents with seals. An improved environmental monitoring programme for the Archives' accommodation at the Examination Schools has been devised and implemented. Work on the conservation of the `Great Charter' of 1636, funded by a grant from the Hulme University Fund, is almost complete.

Premises

Improvements are being made to the Upper and Lower Archives Rooms at the Bodleian as part of the BOLD (Bodleian Old Library Development) project. These include the removal of asbestos, replacement of floor covering, and rewiring; the particularly gloomy lighting in the Lower Archives Room will be improved. The high level of relative humidity at the Examination Schools, with the consequent risk of mould growth, continues to give cause for concern. It is hoped that the more comprehensive environmental data that will be available in future will lead to the identification of a long-term solution.

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VISITORS OF THE OXFORD UNIVERSITY MUSEUM OF NATURAL HISTORY

Annual Report 1999–2000

The Annual Report for 1999–2000 of the Visitors of the Oxford University Museum of Natural History has recently been published, and a copy may be obtained by any member of Congregation on request to the Administrator at the Museum, Parks Road.

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