Notices

Contents of this section:

[Note. An asterisk denotes a reference to a previously published or recurrent entry.]

Return to Contents Page of this issue


FACULTY OF MUSIC

Joan Conway Fund for Performance-related Studies, 2000–1

The Board of Management of the Joan Conway Fund has awarded scholarships to ANDREW SKIDMORE, New College (£750 towards fees at the Royal Academy of Music), and ANNA WILBY, St Catherine's College (£750 towards fees at the Royal College of Music).

Bursaries were also awarded to the following:

VICTORIA BARNES, St Hilda's College

SOPHIE BIDDELL, Christ Church

EMMA GREENWOOD, Magdalen College

CHISATO KUSUNOKI, University College

JAMES LONGSTAFFE, Christ Church

SARAH RIMER, Christ Church

KATHERINE SEATON, St Anne's College

ANNA STARKEY, Lady Margaret Hall

CHRISTOPHER WARD, Merton College

Return to List of Contents of this section


Oxford Philomusica Awards 2000–1

The Faculty of Music, in association with Oxford Philomusica, announces the following recipients of Oxford Philomusica Instrumental Awards:

ALINE NASSIF, Christ Church (violin)

ANNA STARKEY, Lady Margaret Hall (violin)

AMY GREENHALGH, Jesus College (viola)

Each will receive £400 as recompense for active participation in four concerts by the orchestra throughout the academic year. A fourth award, for a student cellist from the Faculty of Music, is pending.

Return to List of Contents of this section


LANGUAGE CENTRE

EFL Intensive courses in January

The Language Centre is offering intensive courses in English as a Foreign Language in noughth week of Hilary Term (8–12 January). Writing a Research Article (£65) will take place in the mornings, and Academic Correspondence (also £65) in the afternoons. The number of participants will be limited to twelve. Further details may be found on the Centre's Web site, http://units.ox.ac.uk/departments/langcentre.

During the vacation the Language Centre will be open from 9.30 a.m. to 5.30 p.m., with an hour's closure for lunch between 1 p.m. and 2 p.m. Introductions to using the Library will take place most days at 10 a.m. and 2 p.m. as usual. The Language Centre will be closed for Christmas from lunchtime on Tuesday, 19 December until 9.30 a.m. on Wednesday, 3 January. Further information may be obtained by telephoning (2)83660, by e-mailing admin@lang.ox.ac.uk, or by calling at the Centre at 12 Woodstock Road.

Return to List of Contents of this section


UNIVERSITY GAZETTE

Changes to arrangements concerning appointments notices

With effect from the start of Hilary Term, the Gazette's fortnightly Appointments Supplement will be discontinued, and appointments notices will appear weekly in the Gazette. The usual deadline for Gazette notices (5 p.m. on Thursday of the week before publication) will apply. All notices should be sent to the Gazette Office, Public Relations Office, University Offices, Wellington Square, Oxford OX1 2JD (fax: (2)80522, e-mail: gazette@admin.ox.ac.uk).


Publication arrangements

The final Gazette of term will appear on 14 December. Publication for Hilary Term will begin on 11 January. The usual deadlines will apply (midday on Wednesday of the week before publication for classified advertisements; 5 p.m. on Thursday of the week before publication for all official notices).

Return to List of Contents of this section


UNIVERSITY COUNSELLING SERVICE

Vacation arrangements

The hours of the University Counselling Service will be as follows during the Christmas vacation:

Mon. 11 Dec.–Tue. 19 Dec.: open 9.30 a.m.–1.30 p.m.
Wed. 20 Dec.–Tue. 2 Jan.: closed
Wed. 3 Jan.–Fri. 5 Jan.: open 9.30 a.m.–1.30 p.m.
From Mon., 8 Jan.: open at usual hours, weekdays 9.15 a.m.–5.15 p.m.

Return to List of Contents of this section


GUIDELINES FOR LEAVE FOR ACADEMIC STAFF

1. Approval of applications for leave

All applications for leave from normal academic duties (sabbatical leave, leave to hold research awards, special leave etc.) must be accompanied by a recommendation from the individual's department or faculty board, as appropriate, and must also be approved by the divisional board which now has the authority to grant leave.

Return to List of Contents of this section


2. Sabbatical leave and dispensation from CUF lecturing obligations

The University's regulations in respect of sabbatical leave and dispensation from CUF lecturing duties are set out in Ch. VII, Sect. I of Statutes (2000, pp. 372--4). Application forms and advice on individuals' entitlement may be obtained from Mrs Iredale at the University Offices, Wellington Square, (telephone: (2)70067, e-mail: Eileen.Iredale@admin). Completed application forms (signed by the head of department where appropriate) should be returned to Mrs Iredale for processing and for faculty board/divisional board approval. In the case of the Mathematical and Physical Sciences Division, application forms are available from the office of the head of department, to which they should be returned for initial processing.

3. Applications for leave to hold some public offices

Applications for leave to accept an appointment in the public service of national or international importance are normally granted by the divisional board, provided that: —the purpose of the leave can be shown to be compatible with the academic interests of the department or faculty; —the department or faculty (and the college in the case of joint appointments) supports the application and is able to cover the individual's duties including examining and graduate supervision; —it is clear that the individual intends to return to university service after the period of leave. Applications for leave to hold such offices should be made to the divisional secretary, faculty board secretary or other officer as notified locally.

Return to List of Contents of this section


4. Applications for certain research awards

Applications to national bodies of prestigious and competitive research awards (e.g. British Academy Research Readerships and Senior Research Fellowships, AHRB Research Leave awards, EPSRC Senior or Advanced Fellowships) are normally granted by the divisional board provided that the department or faculty (and the college in the case of joint appointments) supports the application and that appropriate arrangements can be made to cover the individual's duties, including examining and graduate supervision, should the application be successful. Completed application forms (including any annexes) should be forwarded to Mrs Iredale (details as above) well before the closing date for processing and for divisional board approval. Applications from CUF lecturers are normally sent to the awarding body by the college (but must have divisional board approval beforehand); applications from other staff are normally forwarded to the awarding body by Mrs Iredale.

Return to List of Contents of this section


5. Applications for leave for other purposes

Applications for leave for any purpose other than those outlined above are initially considered in terms of sabbatical leave i.e. if an individual applies for leave under this section in a term for which he or she would be entitled to take sabbatical leave, any leave granted for that term will be granted as sabbatical leave. If the individual does not have sufficient sabbatical entitlement to cover the period of leave requested, sabbatical leave may be granted in advance of entitlement; in other words, sabbatical leave will be granted for a term which the applicant would not normally be entitled to take as sabbatical, the leave in question being deemed to be taken in a later term (normally not more than six terms later). In this way the leave will count against the individual's normal sabbatical entitlement and will not be in addition to it. For sabbatical leave to be granted in advance of entitlement, an academic case must be made by the department or faculty board to the divisional board.

Once an individual's entitlement to sabbatical leave (including leave in advance of entitlement) has been exhausted, an application has to be considered in whole or in part as an application for special leave. Such applications must have the support of the department or faculty (and the college in the case of joint appointments) and it must be clear that the individual's duties, including examining and graduate supervision, can be covered satisfactorily. The main criterion, however, for the grant of special leave, is the academic benefit to the University (as opposed to the individual) of the leave and it is for the department or faculty board to make the case for such benefit to the divisional board. Where there is no case, or where the case is not persuasive, special leave will not be granted.

Applications for special leave cover many kinds of situation. One example would be an unrepeatable opportunity to pursue academic interests at a time when the individual is ineligible for sabbatical leave. In such cases the department or faculty board would have to demonstrate the academic advantages to the University of the opportunity, and would have to explain why it could not be taken at a later period when the individual would be entitled to sabbatical leave. Another example would be a need to undertake fieldwork for a period exceeding one year, which could not therefore be accommodated within the usual sabbatical provisions. In such cases it would be expected that the individual would take as much of the leave as possible as sabbatical or sabbatical in advance of entitlement, and once again the academic benefit to the University would have to be demonstrated.

Very occasionally applications are made for leave to enable an individual to accept an appointment in another academic institution (other than routine visiting appointments held during sabbatical leave). In such instances, in order for the application to be successful, the department or faculty board would need to make an extremely convincing case as to the desirability of the individual being offered reversionary rights to his or her university post. Factors to be taken into account would include all relevant circumstances relating to the individual's role within the department or faculty, and the consequences in terms of refilling the post were the leave to be refused and the individual to resign. It should be noted that, if leave is granted, and the individual subsequently resigns during the period of leave or at the end of it, the uncertainly about the long-term filling of the post will be exacerbated. The longer the appointment at the other institution, the less likely it is that leave will be granted. Leave will not be granted, except in the most truly exceptional circumstances, to enable an individual to decide whether to accept a permanent post elsewhere.

It is recognised that some offers are made to individuals at short notice. Given the fact that all members of the academic staff have clear obligations to the University under the terms of their contracts, no such offer should be accepted without the support of the department or faculty and the explicit approval of the divisional board. It is essential, therefore, that any prospect of such an offer is discussed, in confidence, with the divisional secretary or faculty board secretary at the earliest opportunity so as to avoid delays, and the possibility of refusal, if a firm offer is then made at very short notice. All applications for special leave should be made to the divisional secretary, faculty board secretary or other officer as notified locally, who will also be able to advise on the likelihood of success of any application. In the case of joint appointments, the college must also be involved.

Return to List of Contents of this section


6. Stipendiary arrangements

Sabbatical leave and dispensation from CUF lecturing duties: leave will be granted with stipend (although it may be granted without stipend if taken for the purpose of holding a remunerated visiting appointment under 5 above).

Leave to hold a public office: leave will be granted without stipend.

Leave to hold a research award: the arrangements vary depending on the regulations governing the award, but it is normal for individuals holding such awards to continue to receive their usual university stipend, the awarding body either providing funds to make a replacement appointment or reimbursing the University for the individual's salary costs.

Special leave: leave will normally be granted without stipend.

Return to List of Contents of this section


7. Implications for future entitlement to sabbatical leave or dispensation from CUF lecturing duties

Special leave does not count as qualifying service for the purposes of calculating future entitlement to sabbatical leave or dispensation from CUF lecturing duties. However it does not count against an individual's future entitlement. When special leave has been granted for the purposes of holding a public office or a research award, sabbatical leave is not normally granted in the period immediately preceding or following the period of special leave, although some flexibility may be exercised at the divisional board's discretion in respect of periods of special leave not exceeding one year, especially in connection with the holding of research awards.

Return to List of Contents of this section


BODLEIAN LIBRARY

Automated stack request: a new book ordering system for the Bodleian Library

The Bodleian Library plans to launch the new Automated Stack Request system on Tuesday, 12 December. This system, which is one of the largest library automation projects undertaken in Oxford since the launch of OLIS itself, will enable readers to order Bodleian holdings listed in OLIS and the Pre-1920 catalogue from anywhere they can gain online access to the catalogue. Readers will now be able to order stack books without coming into the Library. Readers will also be able to check whether the item they have ordered has arrived in the designated reading room before setting out. When Automated Stack Request is introduced, it will be the only means of ordering from the stack any material contained in OLIS, including the Pre-1920 catalogue. The printed volumes of the catalogue will, however, be retained in the Lower Reading Room until June 2001. Initially it will only be possible to place stack requests using the Telnet (Advance) version of OLIS. Automated Stack Request is expected to be available on GeoWEB, the Web-based version of OLIS, by Easter 2001.

One-day closure of the Bodleian on Monday, 11 December

In order to accomplish the successful transition from a manual system to Automated Stack Request, it will be necessary to close the Central Bodleian Library and three of its dependent libraries, the Radcliffe Science Library, Rhodes House Library, and the Indian Institute Library, to readers on Monday, 11 December (`Registration Day'); other Bodleian dependent libraries will remain open to readers on this day. This closure will enable the essential work of transferring onto the new system all books currently out from the bookstacks prior to the launch on Tuesday, 12 December. In addition, no requests for books to be ordered from the Central Bodleian bookstack will be accepted from 4 p.m. on Friday, 8 December, or on the morning of Saturday, 9 December. Readers will need to let Library staff know their barcodes to enable stack books held in reading room reserves to be entered onto the new system on Registration Day.

The Library regrets any inconvenience this will cause to readers during the final stages of introducing this major advance in service.

Return to List of Contents of this section


SURVEY ON THE USE OF IT IN TEACHING

Reminder

Those interested in the Survey on the Use of IT in Teaching in Oxford (see Gazette, 16 November, p. 334) are asked to note that the closing date is 8 December. Anyone who has not received a paper copy of the questionnaire should contact Dr Stuart Lee, OUCS, 13 Banbury Road (telephone: Oxford (2)83403, e-mail: stuart.lee@oucs.ox.ac.uk), or complete the on-line questionnaire at http://info.ox.ac.uk/oxtalent/quest.html.

Return to List of Contents of this section