Grants and Research Funding

Contents of this section:

[Note. An asterisk denotes a reference to a previously published or recurrent entry.]

Return to Contents Page of this issue


The Oxford University Research Services Office (RSO) is based in the University Offices, Wellington Square (with satellite offices in the Medical School Offices of the John Radcliffe Hospital and at 9 Parks Road). The RSO is part of the Finance Division of the University's central administration.

The RSO is authorised to process all applications to outside bodies for research grants and to sign research-related agreements on behalf of the University. It can also provide advice for those seeking external research funding or requiring information about specific initiatives (e.g. LINK, EU research programmes, etc.).

Research-related contracts with industry and other external sponsors are negotiated through the RSO. Such contracts include agreements covering the sponsorship of research, collaborative research, clinical trials, services to industry, intellectual property issues, confidentiality issues, material transfer, and consultancy.

The RSO produces a weekly electronic bulletin of funding opportunities with forthcoming deadlines for applications, electronic Research Funding News (eRFN), which is available to members of the University via the Internet at: To receive a weekly e-mail summarising the contents of the bulletin, please contact Ellen McAteer, Information Assistant in the RSO (e-mail:, telephone: (2)70082). Non-funding research-related information is publicised via the RSO's Web-based Bulletin Board, which is also available to members of the University at:

Contact details for certain members of the RSO are as follows:

Ms Catherine Quinn, Director (telephone: (2)70158, e-mail:

Dr Richard Liwicki, Head of Research Contracts Administration (telephone: (2)70011, e-mail:

Mr Pierre-Manuel Espinasse, Head of Research Grants Administration (telephone (2)70043, e-mail:

Dr Michael Halsey, Assistant Registrar (Clinical Research Grants and Contracts), John Radcliffe Hospital satellite office (telephone: (2)22604, e-mail:

General enquiries may be addressed, in the first instance, to Mrs Jane Taylor (telephone: (2)70143), who will be pleased to direct calls to the appropriate member of staff. Further information about the Research Services Office is available from the Web site:

Submitting research grant applications to external sponsors

All applications for external research funding must be endorsed by the University before they are despatched to the sponsor, whether or not this is required by the funding body. In order to do this, the University requires all applications made to funding bodies (such as the research councils, government departments, UK and overseas charities and foundations, and industry) to be checked and endorsed by the Research Services Office (RSO) on behalf of the University. The reasons for this are to ensure that:

—the funds requested are sufficient to cover the research being undertaken (e.g. that correct and up-to-date salary scales have been used);

—the costing rules of the University have been applied correctly (e.g. that the appropriate level of indirect costs have been applied);

—the guidelines of the funding body have been followed correctly (e.g. that the funds requested may be used for the purpose proposed); and

—the University would be in a position to accept the grant should the application be successful (e.g. that appropriate facilities are available to house the project, or that the proposed research does not contravene University policy).

In addition, the RSO can:

—advise on the factors which should be taken into consideration when costing research projects,

—provide information on funding body guidelines, and

—advise on the completion of the necessary application and internal forms prior to submission to the RGO.

The administrative arrangements for submitting research funding applications are available from the RSO's Web site at In summary, these are as follows: applicants should submit the original plus one copy of their application, together with a completed copy of the University's Outside Grants (OG) form, to the Research Services Office, Wellington Square (telephone: (2)70146), or, in the case of certain clinical departments, to the RSO satellite office at the Medical School Offices of the John Radcliffe Hospital (telephone: (2)20311), leaving three clear working days for it to be processed.

In connection with the acceptance of research awards and signature of research-related contracts it should be noted that Statutes, Tit. X, cl. 3, provides that `no official of the University or any other person employed by the University or working in or in connection with any department of or under the control of the University shall in connection with any invention, discovery, or patent, or ... process, or manufacture have authority to make any representations on behalf of the University or to enter into any contract on behalf of the University or to be concerned in any transaction whatsoever in connection therewith on behalf of the University except with the express consent of Council'.

Enquiries relating to the day-to-day processing of research grant applications should be addressed to the RSO's Research Grants Office (telephone: (2)70146, e-mail:, or, in the case of certain clinical departments, to the RSO satellite office, the Medical School Offices, Level 3, John Radcliffe Hospital, Headington (telephone: (2)22544).

Return to List of Contents of this section


A new fund has been established to commemorate the contribution of Professor Kenneth Kirkwood to African education and St Antony's College. Professor Kirkwood was Rhodes Professor of Race Relations at the University from 1955 to 1986 and co-ordinator of African Studies at St Antony's College. The fund is managed by the African Educational Trust.

Applications are invited from postgraduate students in the Humanities, Social Sciences, and Geography registered at UK universities from Southern Africa (including South Africa, Namibia, Lesotho, Botswana, Swaziland, Zimbabwe, Zambia, Mozambique, and Malawi). Preference will be given to students registered at St Antony's College. The fund is initially to be devoted to cases of hardship or unexpected financial difficulties for students who are completing postgraduate degrees.

St Antony's students should apply to Polly Friedhoff, Development Office, St Antony's College. Others should apply to the Director, Africa Educational Trust, 38 King Street, London WC2E 8JS. Applications should include a short statement about research and progress, a reference from a supervisor, and an explanation of the need for funding. Initial grants are likely to be in the region of £500. The first closing date is 30 May 2001 for awards to be held in the academic year 2001–2. Enquiries about later applications should be made to the Africa Educational Trust.

Should sufficient money be raised, this fund will be devoted to larger scholarships and any suggestions concerning fund-raising would be welcomed.

Return to List of Contents of this section