University Acts

Contents of this section:

[Note. An asterisk denotes a reference to a previously published or recurrent entry.]

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HEBDOMADAL COUNCIL 26 June

1 Decrees

Council has made the following decrees, to come into effect on 15 July.

List of the decrees:

Decree (1): Removal of anomalies

Explanatory note

The following decree removes anomalies and makes consequential amendments to existing decrees which have been overlooked in recent legislation.

Text of Decree (1)

1 In Ch. I, Sect. IX, concerning membership of Congregation (Statutes, 1997, p. 208), delete cll. 1 and 2 and substitute:

`The following persons and classes of person shall be qualified for membership of Congregation under the provisions of Tit. II, Sect. II, cl. 1 (6) and (10):

(1) the Deputy Steward;

(2) the Public Orator;

(3) the Keeper of the Archives;

(4) the Warden of Rhodes House;

(5) the Director of the Maison Française;

(6) the Secretary to the Delegates of the University Press;

(7) the Deputy Secretaries to the Delegates of the University Press;

(8) the Tutors in Fine Art at the Ruskin School of Drawing and Fine Art;

(9) the Emeritus Professors who are under the age of 75 years;

(10) all persons working in any university department or institution who hold posts on Administrative, Senior Library and Museum, and Computer Staff Grades 3 and above, on Research Staff Grades II and above, and on any equivalent grades for academic-related staff;

(11) such other persons as Council shall determine;

(12) every person who was a member of Congregation under the provisions of this section as they stood on 1 June 1977 for as long as he or she continues to hold a post which entitled him or her to membership under those provisions.'

[This clause updates the list of those qualified by decree for membership of Congregation by removing the existing reference to the post of Counsel to the University, which no longer exists; expanding the item numbered (10) above to make clear that it covers academic-related grades equivalent to those specified; and deleting a cross-reference to a clause in the corresponding statute which has been rescinded with effect from 1 October 2000.]

2 In Ch. II, Sect. I, § 4, cl. 1 (3), concerning the Planning and Resource Allocation Committee (p. 213, as amended by Decree (1) of 27 January 2000, Gazette, p. 658), and Sect. II, § 2, cll. 1 (1), 2 (a), and 2 (f), concerning the Committee on Animal Care (p. 227, as amended by Decree (2) of 16 March 2000, Gazette, p. 942), in each case after `Academic Services' insert `and University Collections'.

[This clause gives to the new Pro-Vice-Chancellorship concerned the fuller title which will now be used to describe the responsibilities attached to the office.]

3 Ibid., Sect. VII, § 1, concerning official members of faculty boards (p. 243, as amended by Decree (3) of 18 May 2000, Gazette, p. 1199), after `Management' insert `, of Medieval and Modern Languages,'.

4 Ibid., § 4, concerning the number and tenure of members of faculty boards (p. 247, as amended by the same decree), delete `(except those ... this chapter)' and substitute `(except those of Management, of Medieval and Modern Languages, and of Music, as to which see Sectt. IX--XI of this chapter)'.

[Clauses 3 and 4 restore references to the Modern Languages Board which were inadvertently omitted from the earlier legislation.]

5 In Examination Decrees, 1999, p. 1084, ll. 1--2, delete `Section 21 of the Data Protection Act 1984' and substitute `Section 7 of the Data Protection Act 1998'.

[This clause updates a reference to current national legislation.]

6 Ibid., l. 16, delete `Metallurgy' and substitute `Materials'.

[This clause updates a reference to what is now the Honour School of Materials, Economics, and Management.]

7 Ibid., p. 1089, ll. 28--30, delete `the fee ... shall be £513' and substitute `and where the period of full-time study in Oxford is not more than ten weeks in total in the year, the fee, during that year, shall be £520'.

[This clause brings the provisions governing the composition fees payable by those studying abroad for an academic year, while working for an honour school, into line with current DfEE guidance.]

8 Ibid., p. 1092, after l. 51 insert:

`12. A person who is spending a year abroad on an approved course of language study required by the honour school for which he or she is working.'

[This clause adds a further category which was inadvertently omitted from earlier legislation providing for certain overseas students to be charged fees at the Home/EU rate.]

9 Notwithstanding the provisions of Tit. XV, Sect. IV, § 1, cl. 8, concerning consultation with Junior Members (Statutes, 1997, p. 113, as renumbered by Statute (2) approved by Congregation on 29 June 1999, Gazette, Vol. 129, pp. 1433, 1482), the Oxford University Student Union may appoint an additional Vice-President to serve as a full-time officer known as the Vice-President (Access and Academic Affairs); provided that election to and holding of such a post shall otherwise be subject to all the provisions of that sub-section as if it were one of the posts of Vice-President of the Student Union therein specified.

[This clause makes formal provision for an additional `sabbatical' post in OUSU which was overlooked when permission for such a post was granted by Council in 1999.]

10 Clauses 1 and 2 of this decree shall be effective from 1 October 2000; the remaining clauses shall have immediate effect.

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Decree (2): Constitution of the Educational Policy and Standards Committee

Explanatory note

The following decree gives the new Educational Policy and Standards Committee power to co-opt up to two members.

Text of Decree (2)

1 In Ch. II, Sect. I, § 1, cl. 1 (Statutes, 1997, p. 213, as amended by Decree (1) of 27 January 2000, Gazette, p. 658) , after items (13) and (14) insert:

`Subject to the approval of Council on each occasion, the committee may co-opt up to two additional members.'

2 Ibid., after `The members under (8)--(12)' insert `and co-opted members'.

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Decree (3): New university committee structures

Explanatory note

Under the University's new governance structures, to come into place for the academic year 2000--1, a number of existing committees and other bodies will be abolished, and their functions and powers will be transferred to new or reconstituted bodies under the aegis of the new Council and its four main committees (Educational Policy and Standards, General Purposes, Personnel, and Planning and Resource Allocation) . The `shadow' new Council has now agreed on the establishment of certain of the new bodies and the abolition of certain of the existing bodies.

Both the present Hebdomadal Council and the `shadow' new Council take the view that, in promoting the legislation necessary to effect these changes, they should follow the principles enunciated in recommendations 5 and 16 of the Report of the Commission of Inquiry, namely that the volume of material currently embodied in statutes and decrees should be reduced, so that statutes should contain only matters `of broad and legitimate interest to all or a large proportion of members of the University' and that decrees should be shortened to exclude both obsolete material and unnecessary detail (Report, paras 5.20 and 5.70). Accordingly, only the main committees reporting directly to the new Council, together with the Buildings and Estates Subcommittee of the Planning and Resource Allocation Committee (because of the size and importance of its remit) , will be established by decree, and future provision for more specialised subcommittees and panels will be made only in the standing orders of their parent bodies. Details of the composition and terms of reference of these subcommittees and panels (as well as of the `statutory' committees) will be included in the University's intranet Web site, and a notice will be inserted in the Gazette at the beginning of Michaelmas Term drawing attention to their availability there.

The following decree therefore deletes the main existing provisions made by decree for bodies which it has now been agreed to abolish, and sets up:

the Buildings and Estates Subcommittee
the Finance Committee
the Investment Committee
the Risk Management Committee

The decree changes the name, composition, and terms of reference of the Health and Safety Committee, which it has been agreed to replace with a Health and Safety Management Committee; there will also (as agreed after consultation with trade union representatives) be a Consultative Committee for Health and Safety in place of the present Joint Safety Advisory Committee.

The decree changes the composition and terms of reference of the Committee on Value for Money as recommended by that committee.

Finally, as recommended by the General Board, the decree sets up a Continuing Education Board to succeed the General Board's Standing Committee on Continuing Education.

Further legislation will be promoted in due course to make appropriate changes in the composition and terms of reference of certain other committees which will continue under the new governance structures, to abolish any more of the existing committees which will no longer be needed, and to delete references to bodies for which, in accordance with the principles enunciated above, it is no longer thought appropriate to make provision by statute or decree.

Text of Decree (3)

1 In Ch. II, Sect. I (Statutes, 1997, pp. 213--25, as renumbered by Decree (1) of 27 January 2000, Gazette, p. 658) , delete § 5, concerning the Accommodation Committee, § 6, concerning the Administrative Information Services Committee, § 7, concerning the Committee on the Allocation of Professorships and Appointment of Electors, § 8, concerning the Committee on Applications, § 10, concerning the Curators of the University Chest, § 11, concerning the Childcare Committee, § 12, concerning the Committee on City Questions, § 13, concerning the Committee on Dispensation from the Residence Limit, § 14, concerning the Committee for the Environment, § 18, concerning the Committee on the Press Accounts, and § 21, concerning the Committee on University Security.

2 Ibid., insert new § 5:

`§ 5. Buildings and Estates Subcommittee

1. There shall be a Buildings and Estates Subcommittee of the Planning and Resource Allocation Committee consisting of:

(1) one of the members of Council serving on the Planning and Resource Allocation Committee, appointed by that committee, who shall be chairman of the subcommittee;

(2) the Pro-Vice-Chancellor (Planning and Resource Allocation) ;

(3)--(7) five persons of whom one shall be elected by each of the Divisional Boards;

(8) the Director of University Library Services and Bodley's Librarian or a person nominated by the Director;

(9) a person elected by the Committee for the Museums and Scientific Collections from amongst the Directors of the University's museums;

(10), (11) two persons elected by Congregation. The subcommittee may co-opt up to two additional members from within or outside the University to advise it on architectural, planning, and environmental matters.

Elected and co-opted members shall serve for three years and shall be re-eligible, provided that casual vacancies shall be filled for the remaining period of office of the person being replaced.

2. The subcommittee shall consider, and shall make recommendations to the Planning and Research Allocation Committee on:

(a) strategic proposals for the development of the University's functional estate, taking account of institutional plans and environmental, aesthetic, architectural, and heritage issues;

(b) the acquisition, leasing, disposal, and allocation of functional land and property which neither form part of the University's investment portfolio nor are the responsibility of the Property Management Subcommittee of the Planning and Resource Allocation Committee;

(c) all proposals for capital spending on the University's functional estate, including the initiation and management of major building projects.

3. The subcommittee shall oversee the security of the University's functional estate, the provision of telecommunications (excluding issues of telecommunications strategy), environmental issues, and arrangements for car parking and transport policy.'

3 Ibid., renumber existing § 9, concerning the Audit Committee (p. 216, as renumbered by the same decree), as § 6.

4 Ibid., insert new § 7:

`§ 7. Finance Committee

1. There shall be a Finance Committee consisting of:

(1) the Vice-Chancellor;

(2)--(4) three persons elected by Council of whom at least one shall be a member of Council and one shall be a member of the Audit Committee.

Elected members shall serve for three years and shall be re-eligible, provided that casual vacancies shall be filled for the remaining period of office of the person being replaced.

2. The committee shall be responsible to Council for:

(a) the review and approval of the University's annual financial statements, in liaison with the Audit Committee;

(b) the examination and consideration of, and report to Council on, the annual report and accounts of the Delegates of the University Press;

(c) the review of the University's financial regulations and consideration of any necessary changes in those regulations;

(d) the approval of the University's banking arrangements;

(e) such other action on behalf of Council in relation to the University's financial business as may be required from time to time.'

5 Ibid., delete existing § 15, concerning the Committee on Health and Safety (p. 220, as renumbered by the same decree), and substitute:

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`§ 8. Health and Safety Management Committee

1. There shall be a Health and Safety Management Committee consisting of:

(1) a member of Congregation appointed by the Vice-Chancellor as chairman of the committee;

(2) a member of Council appointed by Council;

(3) the Head of the Life and Environmental Sciences Division;

(4) the Head of the Mathematical and Physical Sciences Division;

(5) the Head of the Medical Sciences Division;

(6) the Head of the Humanities Division or the Head of the Social Sciences Division, as may be agreed between them from time to time.

2. The committee shall be responsible, under Council, for the following:

(a) the determination of the health and safety management strategy and policies necessary for the University to discharge its legal obligations in that regard;

(b) the recommendation of appropriate action necessary to implement the University's Safety Policy, as designed to promote the safety of staff, students, authorised visitors, and members of the public lawfully on university property;

(c) the taking of action on all management matters of health and safety and within other areas of the committee's remit, including the control of such funds as may be allocated to it.

3. The committee's remit shall include all matters covered by legislation on health and safety, fire safety, food safety, and the transport of dangerous goods, and by environmental protection legislation relating to the disposal of all hazardous wastes, radioactive substances, and genetic modification.

4. The committee may set up such subcommittees and specialist advisory groups as it shall consider desirable, and shall determine their membership and terms of reference.

5. The committee shall meet at least once a term, and following each meeting shall report to Council on the main matters which it has discussed. The committee shall also make an annual report to Council.'

6 Ibid., renumber existing § 16, concerning the Committee on Honorary Degrees (p. 223, as renumbered by the same decree), as § 9.

7 Ibid., insert new § 10:

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`§ 10. Investment Committee

1. There shall be an Investment Committee consisting of at least four persons elected by Council of whom at least one shall not be the holder of a teaching or administrative post in the University or in any college or other society, and at least one shall be a person active in business and with experience of investment matters.

2. The committee shall be responsible to Council for:

(a) the management of the endowed funds of the University, both general and those for specific purposes, and the review and monitoring of investment policy and performance in respect of all such funds;

(b) the establishment and review of guidelines for the investment of the University's cash deposits and reserve funds;

(c) the management of any funds placed with the University by external bodies;

(d) making recommendations to Council as appropriate concerning investment policies for the funds under the committee's management, taking due account of the University's financial strategy and cash needs as determined from time to time by Council on the recommendation of the Planning and Resource Allocation Committee.

3. The committee shall report to Council at least twice a year on its activities and the performance of the funds under its management.'

8 Ibid., renumber existing § 17, concerning the Joint Committee with Junior Members (p. 224, as renumbered by the same decree), as § 11.

9 Ibid., insert new § 12:

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`§ 12. Risk Management Committee

1. There shall be a Risk Management Committee consisting of a Pro-Vice-Chancellor appointed by the Vice-Chancellor as chairman, and such other persons as the Vice-Chancellor may determine from time to time after consultation with the chairman of the committee.

2. The committee shall be responsible to Council for identifying risks across the whole range of the University's activities, for prioritisation of those risks, and for the development of a risk management strategy.

3. The committee shall report to Council at least once in each term.'

10 Ibid. (pp. 224--7, as renumbered by the same decree), renumber existing §§ 19, 20, 22, and 23, concerning the Committee to Review the Salaries of Senior University Officers, the Committee on Statutes before the Privy Council, the Committee on Value for Money, and attendance at meetings of Council, as §§ 13--16.

11 Ibid., § 15, cl. 1, concerning the Committee on Value for Money (p. 226, as renumbered by clause 10 above), delete items (2)–(6) and substitute:

`(2)–(6) five persons elected by Council of whom at least one shall be a member of Council;

(7) the Chairman of the Domestic Bursars' Committee;

(8) the Director of Finance and Secretary of the University Chest;

(9) the University Purchasing Officer.'

12 Ibid., delete cll. 2--3 and substitute:

`2. The committee shall be responsible to Council for:

(a) matters of policy and strategy in regard to obtaining VFM for the University;

(b) keeping an overview of detailed work by the officers on VFM initiatives;

(c) addressing any VFM questions not relating to purchasing.

3. The committee shall submit reports on its activities, and shall make recommendations, to Council as appropriate.'

13 Ibid., Sect. II (pp. 229--37, as renumbered by Decree (1) of 27 January 2000, Gazette, p. 658), delete § 2, concerning the Buildings Committee, § 3, concerning the Equal Opportunities Committee, § 4, concerning the Information Technology Committee, § 5, concerning the International Committee, and § 7, concerning the Telecommunications Committee, and renumber existing § 6 (p. 235) as § 2.

14 In Ch. III, Sect. XXI, cl. 1 (iv), concerning the Committee for the Careers Service (p. 292), delete `four' and substitute `five'.

15 Ibid., delete item (v) and renumber existing items (vi)–(ix) as items (v)–(viii) .

16 Ibid., cl. 2, delete `or by the Curators of the University Chest'.

17 Ibid., delete cll. 3 and 4 (pp. 292--3) and substitute:

`3. The committee shall assist members of the University by giving advice on careers and by seeking and receiving information of openings for employment and by supplying such information to them and also by supporting the applications of suitable candidates.

4. The financial arrangements for the support of the work of the Careers Service shall be such as Council may approve.'

18 Ibid., cl. 6 (a), delete `clause 1 (vi) ' and substitute `clause 1 (v) '.

19 Ibid., delete Sect. XXXI, concerning the Committee for Disabled People (p. 301), and substitute:

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`Section XXXI. Continuing Education Board

1. There shall be a Continuing Education Board consisting of:

(1), (2) one or two members elected by Council from amongst its own members (as determined from time to time by Council, bearing in mind the desirability of there being strong representation of the board on Council and its committees, particularly the Educational Policy and Standards and Planning and Resource Allocation Committees), of whom one shall be designated chairman of the board by the Vice-Chancellor after consultation with the Director of the Department for Continuing Education;

(3)–(7) five persons of whom one shall be elected by each Divisional Board;

(8), (9) two persons elected by the Advisory Council on Continuing Education;

(10) the Director of the Department for Educational Studies or the Director's nominee;

(11)–(15) the Director, Deputy Directors, and Academic Dean of the Department for Continuing Education;

(16)–(18) three other members of the Department for Continuing Education elected by the members of the department from amongst their number.

The board may co-opt up to four additional members, who shall not be members of the Department for Continuing Education.

Elected and co-opted members shall serve for three years and shall be re-eligible, provided that casual vacancies shall be filled for the remaining period of office of the member being replaced.

2. The board shall be responsible, under Council and subject to the plans, policies, and guidelines set by Council and its committees, for continuing education. The functions and powers of the board shall include the following, and such other functions and powers as may be assigned to it by Council by decree or otherwise.

(a) The board shall, in collaboration with the Divisional Boards under the provisions of Tit. V, Sect. II, cl. 1 (l), promote the provision of continuing education opportunities across the University, with the exception of the postgraduate medical education for which the Director of Postgraduate Medical and Dental Education and Training has specific responsibility, and for this purpose shall promote co-operation between the University and other agencies. Continuing education shall be defined in this context as all education taken up after a substantial break following initial education, except for the education of mature students on courses leading to postgraduate qualifications under the aegis of the divisions.

(b) The board shall consider and advise Council on the funding requirements of continuing education across the University, with particular reference to the preparation of bids under HEFCE or any subsequent public funding system.

(c) The board shall exercise general supervision over the Department for Continuing Education.

(d) The board shall have the powers of a Divisional Board in respect of continuing education courses and examinations conducted within the University except where otherwise specifically provided, and for the admission and examination of students for such advanced degrees as may be established under its aegis from time to time.

3. The board shall make an annual report to Council on the activities of the board and of the Department for Continuing Education in the preceding academic year, measured against the board's agreed operating statement.'

20 Ibid. (p. 311), insert new Sect. XLII as follows and renumber existing Sectt. XLII--XLVI (p. 311--16) as Sectt. XLIII--XLVII:

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`Section XLII. Health and Safety, Consultative Committee for

1. There shall be a Consultative Committee for Health and Safety consisting of:

(1) the Chairman of the Health and Safety Management Committee, who shall chair the Consultative Committee;

(2), (3) two persons employed in the University's technician grades, who shall be appointed by the university branch of the Manufacturing, Science and Finance Union;

(4), (5) two persons employed in the University's clerical and library grades, who shall be appointed by the university branch of UNISON;

(6), (7) two persons employed in the University's academic or academic-related grades, who shall be appointed by the university branch of the Association of University Teachers;

(8) a departmental administrator, who shall be appointed by the Health and Safety Management Committee;

(9)–(11) three departmental safety officers, one each from a clinical department, a science department, and a department in the Humanities or Social Sciences Division, who shall be appointed by the Health and Safety Management Committee;

(12) a member of the Committee of Heads of Science Departments, who shall be appointed by that committee;

(14)–(16) three persons, each of whom shall be the chairman of a different specialist advisory group set up by the Health and Safety Management Committee, and who shall be appointed by that committee.

The committee may co-opt up to two additional members. Appointed and co-opted members shall serve for such periods as may be determined by the body appointing or co-opting them.

2. The committee shall constitute the consultative forum on health and safety required by the Safety Representatives and Safety Committee Regulations 1977, or any subsequent legislation. It shall consider and, as appropriate, comment on the following:

(a) questions of health and safety policy;

(b) the implementation of health and safety policy;

(c) administrative matters relating to health and safety;

(d) health and safety training within the University;

(e) significant accidents and incidents occurring within the University;

(f) the minutes of each of the specialist advisory groups set up by the Health and Safety Management Committee;

(g) matters brought to the University's attention by trade union safety representatives.

3. The committee shall be invited to consider and comment on all proposed new and revised health and safety policies before they are submitted to the Health and Safety Management Committee.

4. The committee shall meet at least three times a year, and on such additional occasions as the chairman may decide to be appropriate. The minutes of each meeting shall be forwarded to the Health and Safety Management Committee.'

21 Ibid., delete Sect. LXVIII, concerning the Joint Safety Advisory Committee (p. 334) .

22 Ibid., Sect. LXXXIV, concerning the Delegacy of the University Press (p. 349), delete cl. 9 and substitute:

`9. (a) The audited accounts of the Delegacy, together with the Finance Committee's report and an abstract of the accounts, shall be submitted to Council under arrangements approved by Council.

(b) The Chairman of the Finance Committee (or his or her deputy), the Secretary to the Delegates (or his or her deputy), and the Auditor of the Press Accounts shall make themselves available in person to supply, and shall supply, such further explanations of the accounts and of the report as may be required in accordance with arrangements prescribed under (a) above.'

23 Ibid., cl. 10 (p. 350), delete `9 (c) ' and substitute `9 (a) '.

24 In Ch. V, Sect. III, § 2, cl. 1, concerning provisional matriculation (p. 365), delete `The Registrar shall forward ... provisional matriculation.'

25 Ibid., cl. 2, delete `The Curators of the University Chest ... each person' and substitute `Each person who is so provisionally matriculated shall be given'.

26 Ibid., delete § 332, concerning the Committee on Student Hardship (p. 726), and renumber existing §§ 333--6 (pp. 727--8) as §§ 332--5.

27 In Ch. IX, Sect. I, § 52, cll. 2 and 3, concerning the Department for Continuing Education Lecturers' and Officials' Benefit Fund (pp. 615--6, as renumbered by Decree (2) of 26 November 1998, Gazette, Vol. 129, p. 420), in each case delete `Committee on Continuing Education' and substitute `Continuing Education Board'.

28 In Ch. X, Sect. I, cl. 3 (4), (5), concerning the Department for Continuing Education (p. 755, as renumbered by Decree (2) of 1 October 1998, Gazette, Vol. 129, p. 62), delete `General Board' and substitute `Continuing Education Board'.

29 Ibid., cl. 4 (p. 756), before `break' insert `substantial'.

30 Ibid., delete `full-time'.

31 Ibid., cl. 5, delete `General Board through the Board's Committee on Continuing Education' and substitute `Continuing Education Board'.

32 Ibid., cl. 6, after `at its discretion.' insert `The membership of the panels shall be determined by the Chairman of the Continuing Education Board after consultation with the Director of the Department for Continuing Education.'

33 Ibid., cl. 7, delete `Committee on Continuing Education' and substitute `Continuing Education Board'.

34 Ibid., after `who are not members of the University' insert `, and shall contain two members of each panel (one internal, one external) '.

35 Ibid., cl. 9, delete `Committee on Continuing Education' and substitute `Continuing Education Board'.

36 Ibid., delete cll. 10--12 and the Appendix.

37 This decree shall be effective from 1 October 2000.

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Key to Decree (3)

Cll. 1 and 13 abolish certain of the present committees of Council and joint committees of Council and the General Board which will no longer exist under the new governance structures, as listed in those clauses.

Cll. 2, 4, 5, 7, and 9 set up the new committees which are being established, as detailed in those clauses.

Cll. 3,6,8, and 10 effect consequential renumbering of existing sub-sections.

Cll. 11 and 12 change the composition and terms of reference of the Committee on Value for Money.

Cll. 14--18 substitute a fifth person elected by Council for the member of the Committee for the Careers Service currently elected by the Curators of the University Chest, and delete the references to the curators' present supervisory role over the service's financial arrangements.

Cl. 19 abolishes the Committee for Disabled People, whose role will in future be included in the remit of a new Diversity and Equal Opportunities Committee (replacing the present Equal Opportunities Committee), and sets up the new Continuing Education Board.

Cll. 20 and 21 set up the new Consultative Committee for Health and Safety in place of the Joint Safety Advisory Committee

Cll. 22 and 23 delete the references to the Press Accounts Committee in the decree concerning the accounts of the Delegacy of the University Press; the role of that committee is included in the remit of the new Finance Committee of Council.

Cll. 24 and 25 delete the references to the role of the Curators of the University Chest in relation to applications for provisional matriculation, which has long been a purely nominal one.

Cll. 26 abolishes the Student Hardship Committee, whose role will be included in the remit of a new committee with wider responsibility for student financial support matters.

Cl. 27 substitutes the new Continuing Education Board for the present Committee on Continuing Education as the board of management for the departmental Lecturers' and Officials' Benefit Fund.

Cl. 28 substitutes the new board for the General Board in respect of appointments to the electoral board for the Directorship of the Department for Continuing Education.

Cll. 29 and 30 revise the definition of continuing education work covered by the Advisory Council on Continuing Education, in line with the definition adopted in respect of the new board.

Cll. 31 and 33 substitute the new board for the Committee on Continuing Education in relation to appointments to the Advisory Council.

Cl. 32 establishes the procedure for appointment of members of the panels of the Advisory Council.

Cl. 34 provides that the Advisory Council shall include two members of each panel.

Cl. 35 substitutes the new board for the Committee on Continuing Education as the body responsible for approving the composition and functions of any other committee in the department.

Cl. 36 deletes provision for the Advisory Council to recommend adult students to Council for matriculation and the privileges appertaining to the status of Senior Student, these provisions now being obsolete.

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Decree (4): Constitution and terms of reference of the Committee for the Museums and Scientific Collections

Explanatory note

The following decree, made on the recommendation of the Committee for the Museums and Scientific Collections and with the concurrence of the General Board, revises the committee's membership and terms of reference to take account of the University's new governance and divisional structures.

Text of Decree (4)

1 In Ch. III, delete Sect. LVII (Statutes, 1997, p. 324) and substitute:

`Section LVII. Committee for the Museums and Scientific Collections

1. The Committee for the Museums and Scientific Collections shall consist of:

(1) the Pro-Vice-Chancellor (Academic Services and University Collections), who shall be chairman;

(2), (3) the Director and the Administrator of the Ashmolean Museum;

(4), (5) the Director and the Administrator of the Pitt Rivers Museum;

(6), (7) the Director and the Administrator of the Oxford University Museum of Natural History;

(8), (9) the Keeper of the Museum of the History of Science and the person responsible for the administration of the museum;

(10) the Sherardian Professor of Botany and Keeper of the Botanic Garden;

(11) the Superintendent of the Botanic Garden;

(12) the Curator of the Bate Collection;

(13)–(17) five persons of whom one shall be appointed by each of the Divisional Boards;

(18) person appointed by the Conference of Colleges;

(19) a person, not being the resident holder of a teaching, research, or administrative post in the University or in any college or other society, appointed by Council;

(20) one of the Proctors and Assessor as may be agreed between them;

(21)–(23) three persons appointed by the committee from among the members of the staff of the museums and scientific collections, who shall have expertise respectively in IT, conservation, and education.

The members appointed under (13)–(19) and (21)–(23) shall hold office for three years and shall be re-eligible, provided that casual vacancies shall be filled for the remainder of the period of office of the person being replaced.

2. The committee shall advise Council as appropriate on any matters connected with the University's museums and scientific collections.

3. The committee shall facilitate co-ordination between the University's museums and scientific collections, particularly with respect to planning, allocation and use of resources, and the development, care, and promotion of the collections as national and international resources both for teaching and research and for public access.

4. The committee shall liaise as appropriate with local, national, and international bodies set up to co-ordinate museum and collections policy.'

2 This decree shall be effective from 1 October 2000.

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Decree (5): Arrangements for the administration of the Faculty of Music

Explanatory note

The following decree, made on the recommendation of the Music Board and with the concurrence of the General Board, assigns to the Music Board charge of those premises currently allocated to the Faculty of Music, and removes the Head of the Department of Music from Schedule VI concerning special allowances to certain heads of department, substituting in his or her place the Chairman of the Music Board.

Text of Decree (5)

1 In Ch. III, Sect. LVIII, cll. 1 and 2, concerning the premises allocated to the Faculty of Music (Statutes, 1997, p. 325), in each case delete `head of the department' and substitute `Board of the Faculty of Music'.

2 Ibid., cl. 2 (b), delete `the Board of the Faculty of Music and'.

3 In Ch. VII, Sect. I, § 7, SCHEDULE VI, concerning special allowances to certain Heads of Departments (p. 395, as amended by Decree (2) of 16 July 1998, Gazette, Vol. 128, p. 1474), delete `Head of the Department of Music' and substitute `Chairman of the Board of the Faculty of Music'.

4 This decree shall be effective from 1 August 2000.

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Decree (6): Constitution of the Committee for the Ruskin School of Drawing and Fine Art

Explanatory note

The following decree, made on the recommendation of the Committee for the Ruskin School of Drawing and Fine Art, revises the committee's constitution to reflect its place within the Humanities Division under the new governance arrangements by substituting the Humanities Board for the General Board as the body which appoints the chairman and one other member of the committee, and to which the committee makes an annual report.

Text of Decree (6)

1 In Ch. III, Sect. LXVII, cll. 1 (1), (2) and 5 (Statutes, 1997, p. 334), in each case delete `General Board' and substitute `Humanities Board'.

2 This decree shall be effective from 1 October 2000.

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Decree (7): Governance of the Taylor Institution

Explanatory note

The following decree, made on the recommendation of the Curators of the Taylor Institution and with the concurrence of the Modern Languages Board, the Libraries Committee, and the General Board, amends the membership and duties of the curators to reflect the new governance structures of the University; the majority of the curators' existing powers are to be delegated to the Curators of the University Libraries and to the Modern Languages Board, subject to reports being made annually to the curators. Opportunity is taken also to substitute the faculty board for the curators as the body nominating one member of the Oxford Committee for the Maison Française.

Text of Decree (7)

1 In Ch. III, Sect. lxxxi, § 1, concerning the Taylor Institution (Statutes, 1997, pp. 344--6), delete cll. 1--8 and substitute:

`1. The Curators of the Taylor Institution shall be:

(1) one of the Proctors as may be agreed between them, who shall be chairman;

(2) the Head of the Humanities Division;

(3) the Pro-Vice-Chancellor (Academic Services and University Collections) ;

(4) the Chairman of the Modern Languages Board;

(5) the Chairman of the Committee for Library Provision in Modern Languages;

(6)–(8) three persons elected by the Board of the Faculty of Modern Languages;

(9) one person elected by the Board of the Faculty of Modern History.

The elected curators shall each hold office for five years and shall be re-eligible, provided that casual vacancies shall be filled for the remainder of the period of office of the person being replaced.

2. The curators shall have care of the Taylor Institution and its annexes and shall provide therein accommodation for the Taylor Institution Library and the Modern Languages Faculty Library.'

2 Ibid., renumber existing cl. 9 (p. 346) as cl. 3.

3 Ibid., delete cl. 10.

4 In Ch. XI, Sect. iii, cl. 4, concerning the Maison Française (p. 775), delete `(7) one member ... (8), (9) two' and substitute `(7)–(9) three'.

5 This decree shall be effective from 1 October 2000. Key to Decree (7) Cll. 1 and 2 amend the membership of the curators to reflect the new governance structures of the University and delete the detailed powers and duties of the curators, which are to be transferred variously to the Curators of the University Libraries, the Committee for Library Provision in Modern Languages, and the Modern Languages Board, replacing them with an overarching duty of care of the Taylor Institution (intended as a reserve power) .

Cl. 3 removes the requirement on the curators to report annually to Congregation, it being the intention that the curators will rarely exercise any powers on which a report might be made.

Cl. 4 substitutes one further member appointed by the Modern Language Board on the Oxford Committee for the Maison Française for the member currently appointed by the curators.

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Decree (8): Support for the Norman Collisson Professorship of Musculo-skeletal Science

Explanatory note

The following decree provides for expenditure of any income from the endowment for the Norman Collisson Professorship of Musculo-skeletal Science not required to cover the salary costs of the professorship to be incurred at the direction of the Medical Sciences Board.

Text of Decree (8)

In Ch. VII, Sect. III, § 216, concerning the Norman Collisson Professor of Musculo-skeletal Science (Statutes, 1997, p. 479, as amended by Decree (1) of 14 January 1999, Gazette, Vol. 129, p. 580, and subsequently renumbered by Decree (1) of 18 March 1999, ibid., p. 938, and Decree (4) of 18 May 2000, Vol. 130, p. 1199), after cl. 3 insert:

`4. Such part of the income of the endowment as the Medical Sciences Board shall determine not to be required to meet the costs of the professorship shall be expended on support for the professor in such manner as the board shall direct.'

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Decree (9): Establishment of Mitzi Cunliffe Sculpture Prize

Explanatory note

Council has learned with gratitude of the bequest of Mr Joseph Solomon, to be used for provision of travel grants for undergraduates reading Fine Art in the University. The following decree provides for the formal acceptance of this bequest.

Text of Decree (9)

In Ch. IX, Sect. I (Statutes, 1997, p. 621), insert new § 63 as follows and renumber existing § 63 as § 64:

`§ 63. Cunliffe Sculpture Prize

1. The University accepts with gratitude the bequest of Mr Joseph Solomon, and any further sums which may be contributed for the same purpose, to establish a fund, to be known as the Mitzi Cunliffe Sculpture Prize Fund, which shall be applied to the provision of travel grants for undergraduates reading Fine Art in the University. The capital as well as income of the fund may be expended.

2. The Committee for the Ruskin School of Drawing and Fine Art shall be the board of management for the fund and shall determine the size of the grants from time to time.

3. The grants shall be awarded annually to one or more persons at the discretion of the board of management. Priority shall be given to second-year Bachelor of Fine Art students specialising in sculpture.

4. Council shall have power to amend this decree from time to time, provided that the main object of the fund, as stated in clause 1 above, is always kept in view.'

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Decree (10): Revision of references to faculty boards in the fees section of Examination Decrees

Explanatory note

The following decree revises the references to faculty boards in Appendix I, on financial matters, to Examination Decrees, 1999, to take account of the University's new governance and divisional structures. Opportunity is taken also to make a number of consequential amendments to the existing decree which were overlooked in earlier legislation.

Text of Decree (10)

1 In Examination Decrees, 1999, p. 1090, l. 28, delete`faculty boards' and substitute`Divisional Boards'.

2 Ibid., l. 29, delete `Board of the Faculty of Clinical Medicine' and substitute `Medical Sciences Board to work within the departments in the Faculty of Clinical Medicine'.

3 Ibid., after l. 37 insert:

`Chemistry;

Earth Sciences;'.

4 Ibid., after l. 39 insert `Metallurgy and Science of Materials;'.

5 Ibid., l. 41, delete `Physical Sciences' and substitute `Physics'.

6 Ibid., p. 1091, after l. 16 insert:

`the First Examination for the Degree of BM;'.

7 Ibid., l. 17, delete `Board of the Faculty of'.

8 Ibid., delete ll. 18--21 and substitute:

`Life and Environmental Sciences Board to work within the Departments of Biochemistry, Plant Sciences, or Zoology;

Medical Sciences Board to work within the Departments of Human Anatomy, Pathology, Pharmacology, Physiology, or Experimental Psychology;

Mathematical and Physical Sciences Board to work within the departments in the Faculty of Physical Sciences;'.

9 Ibid., l. 24, delete `board of any faculty listed' and substitute `board of any division as specified'.

10 Ibid., l. 27, delete`§ 5, cl. 2 or cl. 6' and substitute`§ 6, cl. 2'.

11 Ibid., ll. 27--8, delete `Board of the Faculty of Clinical Medicine' and substitute `Medical Sciences Board to work within the departments in the Faculty of Clinical Medicine'.

12 This decree shall be effective from 1 October 2000.

Key to Decree (10)

Cll. 1 and 9 make substitutions of general references to Divisional Boards for existing general references to faculty boards.

Cll. 2, 10, and 11 make appropriate future provision for Category C fees.

Cll. 3--6 make consequential amendments overlooked in earlier legislation.

Cll. 7 and 8 make appropriate future provision for Category B fees.

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Decree (11): Constitution of electoral boards following the dissolution of the General Board

Explanatory note

It is intended, as part of the governance changes and the review of university legislation, to bring forward in due course major changes to the legislation governing academic appointments. In the interim, it is necessary to make ad hoc provision to revise the constitution of electoral boards in the light of the dissolution of the General Board (which normally makes one or two appointments to such boards) . The following `notwithstanding' decree lays down certain principles to be applied in the case of each board which needs to be constituted after 1 October until permanent legislation is prepared. These principles are as follows.

1. Where the General Board makes only one appointment, this should fall to Council (thereby normally increasing Council's appointees to two) .

2. Where the Board makes two appointments, one should in future be made by Council and one by the appropriate Divisional Board.

3. The electors appointed by faculty boards (where these remain) and by the Divisional Board should include at least one external person.

4. The head of the relevant division should have the right to be on each electoral board but not ex officio; he or she should fill one of the existing places.

5. The Vice-Chancellor should be given power to determine (after consultation) the constitution of boards where these principles (especially 1 and 2) cannot be followed.

Text of Decree (11)

1 Notwithstanding the terms of any statute or decree which provide that a member or members of an electoral board shall be appointed by the General Board, such appointments shall, with effect from 1 October 2000, be made in accordance with the following scheme.

1. Wherever there is provision for the General Board to appoint one elector, that elector shall be appointed by Council.

2. Wherever there is provision for the General Board to appoint two electors, one shall be appointed by Council and one by the appropriate Divisional Board.

3. At least one elector appointed by either a faculty board or a Divisional Board shall be (in partial fulfilment of the requirement in Ch. VII, Sect. I, § 1, cl. 2, Statutes, 1997, p. 373) a person who at the time of the meetings of the electoral board is not the resident holder of a teaching, research, or administrative post in the University or in any college or other society.

4. The appointed or elected members of each electoral board shall include the head of the relevant division (or his or her nominee) unless the head waives this right on any particular occasion.

5. To the extent that the constitution of any electoral board as laid down by statute or decree prevents the application of the above principles, the Vice-Chancellor shall have power to approve appropriate changes in that case after consultation, including consultation with the appropriate Divisional Board.

2 This decree shall be effective from 1 October 2000.

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Decree (12): Electoral Board for the Nuffield Professorship of Surgery

Notwithstanding the provisions of Ch. VII, Sect. III, § 303, cl. 2 (Statutes, 1997, p. 512, as renumbered by Decrees (1) and (2) of 4 February 1999, Gazette, Vol. 129, p. 696), the electoral board for the Nuffield Professorship of Surgery appointed to fill the impending vacancy vice Professor Sir Peter Morris shall contain an additional (tenth) member, who shall be appointed by the Board of the Faculty of Physiological Sciences.

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2 Status of Master of Arts

Mr Vice-Chancellor reports that the status of Master of Arts under the provisions of Ch. V, Sect. v, cl. 1 (Statutes, 1997, p. 367) has been accorded to the following persons who are qualified for membership of Congregation:

ELENA BLANCO-VAZQUEZ, Computing Services

DAVID CHARLES HASTINGS, Computing Services

FIONA MACINTOSH, St Cross College

CLAIRE VALLANCE, St Catherine's College

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3 Register of Congregation

Mr Vice-Chancellor reports that the following names have been added to the Register of Congregation:

Blanco-Vazquez, E., MA status, Computing Services
Hastings, D.C., MA status, Computing Services
Macintosh, F., MA status, St Cross
Vallance, C., MA status, St Catherine's

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CONGREGATION 28 June

1 Conferment of Honorary Degrees

The following degrees, honoris causa, approved by Special Resolution of Congregation, were conferred:

Doctor of Civil Law

HELEN BAMBER, OBE, Founder and Director of the Medical Foundation for the Care of Victims of Torture

Doctor of Letters

DAME JUDI DENCH, DBE, actress

SIR HOWARD HODGKIN, CBE, Honorary Fellow of Brasenose College, painter

THE VISCOUNT RUNCIMAN, CBE (MA Cambridge), FBA, Fellow of Trinity College, Cambridge, Honorary Fellow of Nuffield College, sociologist

QUENTIN ROBERT DUTHIE SKINNER (MA Cambridge), FBA, Fellow of Christ's College, Cambridge, Regius Professor of Modern History, University of Cambridge

Doctor of Science

SIR MARTIN REES (MA, PH.D., Cambridge), FRS, Fellow of King's College, Cambridge, Royal Society Research Professor, University of Cambridge, Astonomer Royal

JANET DAVISON ROWLEY (PH.D., BS, MD Chicago), Blum-Riese Distinguished Service Professor, University of Chicago

¶ It is much regretted that, for reasons of health, Sir Aaron Klug was unable to attend the ceremony on 28 June. It is hoped that arrangements can be made for him to receive his honorary degree at a later date.

2 Encaenia

THE PUBLIC ORATOR delivered the Oration `in commemoration of the Benefactors of the University according to the intention of the Right Honourable Nathaniel, Lord Crewe, Bishop of Durham'.

¶ The texts of the speeches made by the Public Orator in introducing the recipients of Honorary Degrees, and of the Oration, are published as Supplement (1) to Gazette No. 4554.

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