University Agenda

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CONGREGATION 2 May 2 p.m.

Notice

The meeting of Congregation is cancelled. The sole business comprises questions to which no opposition has been notified and in respect of which no request for an adjournment has been received, and Mr Vice- Chancellor will accordingly declare the statute approved, the preambles adopted, the special resolutions carried, and the Annual Report of the University presented without a meeting under the provisions of Tit. II, Sect. III, cl. 11 (Statutes, 1997, p. 8).

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CONGREGATION 1 June

Elections

Vacancies Retiring members Period from MT 2000
Benefices Delegacy Two The Revd P.J.M. Southwell (re-eligible); Dr R.W. Truman (not re-eligible) 6 years
Select Preachers Nominating Committee Two Provost of Oriel; The Revd C.M. Jones 4 years
University Library Curators One
One
One
One
(New body: see Statute (1) approved by Congregation on 22 February 2000, Gazette, pp. 797, 832) 4 years
3 years
2 years
1 year
Vice-Chancellorship Nominating Committee Two
Two
(None being members of Council)
(Reconstituted body: see Statute approved by Congregation on 29 June 1999, Gazette, Vol. 129, pp. 1323, 1482) 5 years
3 years
Visitatorial Board Panel Three (members of Congregation, or other MAs, of ten years' standing) Dr J.A. Black; Dr P.A.W. Bulloch; Professor R.G. Hood 4 years

¶ Nominations in writing by two members of Congregation other than the candidate will be received by the Head Clerk at the University Offices, Wellington Square, up to 4 p.m. on Monday, 8 May, and similar nominations by six members of Congregation other than the candidate up to 4 p.m. on Monday, 15 May.

Council has decided that nominations should show for each signatory the name and college or department in block capitals. Any names which are not so shown may not be published. At least one nomination in respect of each candidate must be made on an official nomination form. Copies of the form are obtainable from the Head Clerk (telephone:

(2)70190; e-mail: Philip.Moss@admin.ox.ac.uk).

In the event of a contested election, a brief biographical note on each candidate will be published in the Gazette dated 25 May, and voters may wish to wait until they have read these notes before returning their ballot papers (which will be sent out to members of Congregation as soon as possible after the closing date for nominations, and which, after completion, must be received by the Head Clerk not later than 4 p.m. on 1 June).

Notes on the bodies concerned

The Delegates of Benefices are responsible: (a) for selecting, subject to the approval of Council, the priests to be offered presentation to vacant benefices in cases in which the University becomes entitled to exercise the right of presentation; and (b) for advising the Vice-Chancellor on the appointment of suitable representatives of the University in connection with the exercise of presentation to vacant benefices, as required under the Patronage (Benefices) Measure 1986.

The Committee for the Nomination of Select Preachers is responsible for nominating the preachers to give the University Sermons. It also has general oversight of the form and content of all university church services.

The Curators of the University Libraries will replace the Libraries Committee, which in turn replaced the former Bodleian Curators and Libraries Board. The new body will be responsible to Council for ensuring that provision is made for the University's library and information requirements for teaching and research, and that the University's major research libraries are maintained as a national and international scholarly resource. It will have control of a substantial budget.

The Nominating Committee for the Vice-Chancellorship is responsible for making proposals to Congregation for appointments and reappointments to the Vice-Chancellorship. The next such proposal is due to be made not later than 2002-3 in respect of a Vice-Chancellor to serve from October 2004.

The Visitatorial Board is responsible for making recommendations to the Vice-Chancellor (or other appropriate officer) on serious disciplinary cases involving members of the academic or academic- related staff. (It does not have responsibility for dealing with incapacity on medical grounds, or complaints against the Vice- Chancellor himself or herself.) Four members of the board, as from time to time constituted to consider an individual case, are selected by lot from a panel of twelve persons elected by Congregation. The board is chaired by a person with professional legal experience who is appointed by the High Steward of the University.

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